08-09-95 Minutes
CITY OF YELM
CITY COUNCIL MINUTES, TUESDAY, AUGUST 9, 1995, 7:00 PM
CITY HALL COUNCIL CHAMBERS
Agenda/Motion
Numbers
1. Mayor Wolf called the meeting to order at 7:00 pm. All present
joined in the flag salute.
2 .
95-128
3 .
95-129
4.
95-130
Council present: Velma Curry, Amos Lawton, Martha Parsons
and Bob Gallagher. Don Miller arrived at 7:15 pm. Visitors:
Kristina Lord, Nisqually valley News; Tom Skillings, Mike
Marshall, Debra Delzell and Terrill Lewis, Skillings Connolly,
Perry Shea, Chamberlain & Associates; and Margie Rodriques,
The Olympian. Dennis Cochrane, Mike O'Rear and Randy Orth,
O'Rear Industrial Park; and Bill Steele and JW Foster, Fire
District 2. Allen Morris, Penny Hansen, Ted 0' Neal, Glen
McCarten, ML Clemens, and Gay Newby. Emma Jean LeMoine, Carl
Merriwether, Wanda Bittner, and Dennis Hugli. Staff: Shelly
Badger, Gene Borges, Ken Garmann, Brian Asmus and Agnes
Colombo.
Agenda additions/deletions.
MOTION BY AMOS LAWTON, SECONDED BY MARTHA PARSONS, APPROVING
THE AGENDA AS PRINTED. CARRIED.
Minutes of July 12, 1995.
MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY, APPROVING
MINUTES OF JULY 12, 1995 AS PRINTED. CARRIED.
Approval of Vouchers.
MOTION BY AMOS LAWTON, SECONDED BY MARTHA PARSONS, APPROVING
PAYMENT OF VOUCHERS 18467 -18582 TOTALLING $128,5.12.36.
CARRIED.
5 .
PUBLIC HEARING - Water Reuse Facilities Plan
Mayor Wolf opened the public hearing at 7:02 pm. Gene Borges
clarified for the audience that this is not a rate hearing, it
is a hearing to complete SEPA and NEPA requirements. Comments
are welcome following the presentation and additional
information is available for review at city hall. The Water
Reuse project Facilities Plan was completed through a
partnership with Department of Health, Department of Ecology,
property owners and the City.
Tom Skillings introduced Skillings and Connolly staff members
who worked on the project and mentioned the availability of
the Water Reuse project Facilities Plan Volume I for
additional information and Volume II for support documents.
Mr. Skillings began a slide presentation on the project which
began in September '94 with authorization to proceed on and
coordinate the plan with the Yelm Comprehensive Plan and the
Growth Management Act.
CITY COUNCI L
AUGUST 9 I 1995
PAGE
Challenges included growth, water rights, and eliminating
discharge to the Nisqually River. population proj ections used
are 1994, 1875; 2000, 5,250; 2014, 18,500. The higher 18,500
population for 2014 was used for maximum ERUs for utility
planning even though the population figure in the
Comprehensive Plan is 12,000.
The project goals are to conserve water and protect the
environment and fulfil Yelm's agreement with DOE and
environmental groups to eliminate discharge to the Nisqually
River. Reaching this goal will help preserve the river and
salmon run.
Reclaimed water is water treated to a higher or tertiary (3rd)
level. Four water classifications are A-D, with A being the
highest quality and having the maximum reuse potential. Even
though class A water is safe for most uses and meets drinking
water standards, it is not approved for human consumption.
Reclaimed water is currently being used in California,
Arizona, Nevada, Florida, Hawaii and several pilot projects in
washington. Yelm is one of 23 washington projects including
those in Chehalis, pullman, Whidby Island, Renton, Metro, and
Crystal Mountain. What will make Yelm unique is that we will
reuse 100% of our reclaimed water.
Use challenges accomplished through the plan are extending our
water supply, eliminating effluent discharge and accommodating
growth to 2015. Uses for the reclaimed water include sprayer
and park irrigation, frost control for nurseries, aesthetic
uses i.e. fountains, constructed wetlands, construction
purposes like dust control, car washes, bus washing (schools),
agricultural, greenhouses/nurseries.
What we must do is upgrade and expand the treatment plant;
provide consumptive options, provide nonconsumpti ve reuse
options like aquifer recharge, provide storage and piping for
reclaimed water and provide natural treatment where necessary.
The Process Flow Diagram depicted reclaimed water entering the
treatment plant as influent and going through a secondary
treatment process via a sequenced batch reactor (SBR) with
nutrient removal, and then proceeding to an advanced
(tertiary) treatment process. Some of the steps involved in
this process are alum feed and rapid mix, flocculation,
coagulation, and chlorination. The remaining bio-solids are
then thickened and trucked to the LOTT plant for disposal.
Mr. Skillings showed slides of the necessary plant upgrades.
The reuse plan projects utilizing reclaimed water for
irrigation and consumptive uses in the summer and recharge via
infiltration during winter. Steps taken to assure that
recharge will not harm the shallow Yelm prairie or deeper SW
aquifer include use of natural treatment options such as soil
CITY COUNCI L
AUGUST 9 I 1995
PAGE 2
aquifer treatment, aeration, bio-filtration swales, and
constructed wetlands. Planned wetlands applications include
experimental wetlands at the treatment plant, educational
wetlands at Yelm High School at the FFA site and recreational
wetlands including a fish pond and wildlife habitat at
Cochrane Park.
Water storage is planned for the Thurston Highlands Planned
Development which has the highest point in the City and will
provide gravity flow for irrigation uses. Capacity will have
to be supplemented with potable water when the system comes on
line in '97.
Costs:
project Capital Costs.............. $12.2 million
(Includes: capital facilities, taxes, permits, design,
administration for design and construction, city operations
expense during construction, and contingency.)
operation & Maintenance Costs....... $ 585,000
(Annual O&M Costs at 1 MGD Flow)
Fundinq:
Gran t s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 9. 1 mi II ion
Loans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 3. 1 mi II ion
proposed Users Fees:
Monthly Sewer Charge (per connection) $ 26.00
Sewer Connection Charge (per ERU) $1,900.00
Reclaimed Water Charge (per 100 cf) $ .70
The proposed timetable proj ects completion of the design
element by 6/96, construction completed by 9/97 and operating
by the end of September of '97.
Mission Statement goals met are: To protect and conserve
Yelm's water supply by reclaiming 100% of Yelm's wastewater.
To produce the highest quality reclaimed water for maximum
potential use. To foster public acceptance of incorporating
reclaimed water into community usage patterns. To promote
community pride in using pioneering methods of water reuse to
conserve and extend a precious natural resource.
Gene Borges spoke about the financial necessity for pilot
proj ect status, the potential of this proj ect to supply
workable solutions to water quality/availability in small
communities in washington, and the benefits provided to other
agencies by having an operating model to provide an area for
ongoing testing and evaluation. Mr. Borges then requested
Council action on the facilities plan.
Al Morrison - questioned how many new people would need to be
hired. Mr. Borges responded 1 in '97 and 1 between '97 and
2015.
CITY COUNCI L
AUGUST 9, 1995
PAGE 3
95-131
95-132
Being no additional comment Mayor Wolf closed the public
hearing at 8:12 pm.
MOTION BY DON MILLER, SECONDED BY AMOS LAWTON, THAT COUNCIL
ACCEPT THE FACILITIES PLAN AS PRESENTED. CARRIED.
Mayor Wolf announced a short
projection equipment.
break to allow removal of
6 .
PUBLIC HEARING - Alley Vacation. Mayor Wolf opened the public
hearing at 8:21 pm. Agnes Colombo identified the location of
the alley and reported that an attempt had been made to vacate
the alley in the past. As correct procedures had not been
followed the process was being repeated.
Being no additional comment Mayor Wolf closed the public
hearing at 8:22 pm.
MOTION BY MARTHA PARSONS, SECONDED BY BOB GALLAGHER, APPROVING
ORDINANCE 557 VACATING THE ALLEY RUNNING NORTH AND SOUTH AND
LOCATED ON THE WEST SIDE OF FIRST ST S BETWEEN YELM AVENUE AND
WASHINGTON STREET. CARRIED.
7 .
PUBLIC HEARING - O'Rear Industrial Park. Mayor Wolf opened
the public hearing at 8:24 pm. Shelly Badger reported that
the proposal is for a preliminary plat for development of 12
one acre industrial sites. The staff recommendation was for
approval with the nine conditions identified in the 7/11/95
staff report and addendum. The applicant has requested a
reduction in the right-of-way standard from 84' to 40'. The
Planning Commission recommendation is a reduction from 84' to
57' as per the staff report's condition #9.
Discussed were provisions for transi t , private vs. public
street, estimated number of trips generated, drainage
requirements for development of individual sites, potential
uses, parking control at corners, cost to the taxpayers of
upgrading substandard streets and turn radius requirements.
Randv Orth - explained that this plat is viewed as providing
incubator industrial sites with similar non-pedestrian
friendly uses on private rather than public streets,
utilizing internal roadways. He believes all uses including
emergency access can be accomplished with 24 foot roadways and
pointed out that increased roadways also increase the amount
of stormwater to be handled. Mr. Orth believes that existing
on/off street parking and zoning requirements are adequate to
deal with developing lots and that the proj ect' s internal
street system will never connect with the city street system.
City staff pointed out that the City can't control uses within
the proposed site. A wide variety of uses including those
generating high traffic levels are permitted by ordinance in
this zone. Additionally, the Planning Commission was not
receptive to building private streets. They feel all streets
CITY COUNCI L
AUGUST 9 I 1995
PAGE 4
95-133
95-134
95-135
must be built to current City standards.
allows for on street parking which
buildout.
The additional width
would be needed at
Dennis Cochrane - commented that he would like to see an
integrated curb and sidewalk.
Mike Q'Rear - expressed that the two required 8 ft. shoulders
created financial difficulty and that he hasn't experienced
parking problems at his Martin Road site. He also questioned
the accuracy of the number of trips generated per day.
MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER, THAT THE
PRELIMINARY PLAT BE ACCEPTED AS RECOMMENDED BY STAFF WITH THE
EXCEPTION OF THE EXCHANGE OF THE PLANTER AND SIDEWALK.
CARRIED.
8. Public Comment/Questions. None
9 .
New Business
a. Intercity Transit Interlocal Agreement.
Shelly Badger explained that IT is requesting an interlocal
agreement to administer the Commute Trip Reduction Plan for
Thurston County jurisdictions. IT has also requested that
jurisdictions agree to a reduced allocation from $4,000 to
$2,000 to permit creation of a pool to provide more direct
services to employers.
MOTION BY DON MILLER, SECONDED BY BOB GALLAGHER, APPROVING
ENTERING INTO AN INTERLOCAL AGREEMENT WITH INTERCITY TRANSIT
FOR COMMUTE TRIP REDUCTION PLAN ADMINISTRATION AND REDUCING
YELM'S ALLOCATION FROM $4,000 TO $2,000. CARRIED
b. Medic I - Contract Consideration
Shelly Badger explained that contract agreement would be for
payment of $33,000 for Medic I services in 1995, $37,500 in
1996 and following two years operations the City's payment
would be based on an average of the last 3 years Advanced Life
Support calls within the City.
MOTION BY DON MILLER, SECONDED BY MARTHA PARSONS, APPROVING
THE MEDIC I CONTRACT. CARRIED.
c. Medic I and Fire District 2 update - Bill Steele extended
an invitation to attend the Medic I dedication from 1-4 on
Saturday at Nisqually Plaza. An additional benefit to
citizens from having the Medic I unit in Yelm is having fire
trained regular staff which should eventually translate into
reduced fire insurance rates. He then introduced Captain
Foster who reported that he was pleased to be stationed in
Yelm and that half of the Medic I staff have relocated to the
area to enjoy the quality of life available here. The Medic
I unit is responding to approximately 60 calls per month.
This means that response time has dropped from 22 minutes to
4.7 minutes.
CITY COUNCI L
AUGUST 9, 1995
PAGE 5
d. County Law and Justice Council and Committee. Additional
committee members were requested. Councilmember Miller and
Chief Dunnam will continue to serve as law enforcement
representatives. Councilmember Curry agreed to serve on the
regional jail facility committee and Councilmember Miller will
consider serving on the County Law and Justice Council.
e. Thurston Council on Cultural Diversity and Human Rights
Appointment. Mayor Wolf announced that two individuals had
expressed an interest in serving as Yelm' s representative. As
there were 16 applicants for the two at large positions only
one appointment was possible. Pedro Serrano, a long time area
resident, was appointed to the position.
10. Old Business
a. Animal Custody Agreement. Shelly Badger gave a brief
overview and history of the matter and suggested that a
workable solution would be to continue current impound
practices through the impound period. However, following the
five day impound, animals scheduled for euthanasiation would
be released to Ms. Bittner to allow her to try and place the
animal in an appropriate home.
95-136 MOTION BY AMOS LAWTON, SECONDED BY MARTHA PARSONS, APPROVING
THE SUGGESTED ANIMAL CUSTODY AGREEMENT. CARRIED.
c. Executive Session - Mayor Wolf announced at 9:32 that
Council would go into executive session for approximately 15
minutes to discuss real estate consideration and possible
litigation. The regular meeting resumed at 9:47 pm.
Reports:
a. Planning - Councilmember Lawton told members that the
Planing Commission had expressed their thanks for requesting
additional study of parking and storm water issues.
95-137
b. Parks - Park Use Requests
MOTION BY BOB GALLAGHER, SECONDED BY DON MILLER, APPROVING
FOUR PARK USE REQUESTS. CARRIED.
c. Police - Officer Asmus told Councilmembers that they have
been busy and that the new computer was up and running.
Mayor Wolf read a letter from James Dixon, Weaver Law Firm,
expressing appreciation of the professional manner of Officers
Mercer and Asmus in his contact with them.
d. Public Works - Ken Garmann requested Council approval of
an unbudgeted expenditure to purchase 2 - 6 inch meters and
appurtenant fittings to be installed at Well #1 and Well #2.
It is believed that old equipment, installed at inappropriate
places is a factor in water readings showing a 34% loss.
Shelly Badger added that while this is unbudgeted it is
possible to use capital reserve funds or delay other purchases
CITY COUNCI L
AUGUST 9, 1995
PAGE 6
until next year.
95-138
MOTION BY VELMA CURRY, SECONDED BY BOB GALLAGHER, APPROVING
THE EXPENDITURE TO $4,500 TO CHANGE LOCATION AND UPGRADE
METERS IF NECESSARY TO SHOW THAT THE RECORDED WATER LOSS IS
NOT AN ACTUAL LOSS. CARRIED.
e. Mayor - Mayor Wolf reported on attending the Canal Road
Park dedication, Regional Planning, Nisqually River Council,
and that a Nisqually River Foundation guidebook will be
offered for sale. Other meetings were the Chamber of
Commerce, meeting with Congressman Tate.
Discussion at Thurston Regional Planning Council focused on
planning priorities. Prime areas to continue are
transportation and production of the Profile. Another
possible functions would be monitoring Comprehensive Plan
milestones.
upcoming events/meetings: Forum on Social Service issues,
9/21j Heart Walk, 10/14j Medic I, 9/12 and Auto Show 9/13.
f . Council - Councilmember Gallagher reported on a TRPC
Transportation Policy board meeting where the modal shortfall
over the next 2 years is expected to be $350,000.
Councilmember Curry reported on attending the Senior citizen's
Board meeting.
Councilmember Miller reported on attending IT meetings.
g. Financial - Councilmember Gallagher reported that he had
received information from the treasurer.
h. Library - Kristin Blalack is unable to attend meetings
this month but provided a written June and July report.
i. Court Report - Activity for August '95:
total, 96 criminal citations 100 infractions.
196 tickets
12. Correspondence was reviewed.
13. Meeting adjourned at 10:20 pm.
Kathryn M. Wolf, Mayor
I .
,rill ,~
Colombo, City Clerk
CITY COUNC I L
AUGUST 9, 1995
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