11-12-13 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, NOVEMBER 12, 2013 MINUTES
Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call Present: J. W. Foster, Joe Baker, Bob Isom, Mike McGowan, and Ken
Garmann.
13-93 MOTION BY JOE BAKER EXCUSING COUNCILMEMBERS RUSS
HENDRICKSON AND TRACEY WOOD FROM THE MEETING. CARRIED.
Tracey Wood arrived at 6:02.
3. Agenda Approval
13-94 MOTION BY BOB ISOM APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations -
Association of Washington Cities Risk Management Service Agency (RMSA)
Operating Committee Service - Recognition of Janine Schnepf by Derek Bryan,
RMSA Program Manager -
Derek Bryan introduced himself and thanked Janine Schnepf for her service to
RMSA from 2007 to present. She has done an excellent job on the committee. She
is thoughtful and brought insight to the committee through her years of service.
Mr. Bryan presented Janine with a plaque and a letter of appreciation. Janine
thanked Derek Bryan for the recognition and stated it was an honor to be on the
committee. Janine also thanked the City of Yelm for the opportunity and time
away from work to serve on the committee. Mayor Harding stated that Janine is
very thoughtful about her input on different matters. Mayor Harding thanked
Janine for her service to RMSA and recognized her achievement of attaining
Certified Municipal Clerk (CMC) status that required many years of experience and
continuing education. He also recognized Lori Mossman, Deputy City Clerk who
attained CMC status previously, providing a wealth of knowledge benefitting the
City of Yelm.
5. Public Comment -no comment
6. Consent Agenda
Minutes - Regular Meeting October 22, 2013 & Study Session October 23, 2013.
Payables - Checks #61330 -#61464 Totaling $2,076,959.28.
13-95 MOTION BY BOB ISOM APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing -Setting Ad Valorem Property Tax Rate for 2014
Mayor Harding opened the Public Hearing at 6:10.
Teresa Mattson explained the legislative body must hold a public hearing and
discuss any increases in property tax revenues. In order to set the property tax
rates they must be identified in the adopting ordinance by the dollar and
percentage increase amounts and certified with the county by November 30.
Cities with a population of less than 10,000 can increase their levy amount by one
percent with a vote (highest lawful levy calculation). Normally, taxes on new
construction are exempt from the lid/limit factor and may be added to the tax levy
that is being requested. However, this is only is if the statutory maximum levy
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rate times the assessed value of the city exceeds the highest lawful maximum.
The city has not exceeded this for several years due to the economic recession.
The assessed valuation of the City increased approximately $60,439,250 over the
previous year, therefore increasing one factor in the formula for determining the
rate. The new levy rate will be $1.668149989 per $1,000 of assessed valuation.
This levy rate includes a councilmanic reduction of 1% to City of Yelm property
owners.
Councilmember McGowan asked questions regarding the assessed valuation of the
City compared to previous years.
Seeing no public comment Mayor Harding closed the Public Hearing at 6:15.
8. New Business —
a. Ordinance No. 980, Setting Ad Valorem Property Tax Rate for 2014
13-96 MOTION BY BOB ISOM APPROVING ORDINANCE NO. 980 SETTING THE
AMOUNT FIXED AS AD VALOREM FOR THE REGULAR LEVY OF PROPERTY
TAX NECESSARY TO RAISE REVENUES FOR ESSENTIAL EXPENDITURES
FOR THE CITY OF YELM FOR THE FISCAL YEAR OF 2014. CARRIED.
At 6:16, Mayor Harding announced that Council would go into an Executive
Session for the purpose of discussing Real Estate Acquisition (RCW 42.30.110
(b))•
At 6:33, Mayor Harding announced the Executive Session was closed and
reopened the regular meeting.
b. Consideration of Acquisition of Property for the Mosman Realignment
Project
13-97 MOTION BY TRACEY WOOD TO APPROVE SETTLEMENT OF PENDING
CONDEMNATION FOR A TOTAL CITY PAYMENT OF $108,500. CARRIED.
c. Supplemental Engineering Services for Mosman Avenue Realignment
Project
Stephanie Ray stated the City is beginning an asbestos concrete replacement
program and has put together a plan to replace sections of the asbestos concrete
pipe on an annual basis. One of the main criteria for consideration of replacement
is to capitalize during road construction projects. There has been an 8" AC line
identified on the northerly side of the Mosman intersection that would qualify for a
high priority replacement. This line is considered one of the main trunk lines for
water distribution within the City. The Plans Specification and Cost Estimates for
the project are nearing completion and the project is close to bid ready. Staff
recommends including the replacement of this pipe as a separate schedule but to
be done by the City's contractor as part of the larger intersection realignment. The
length of pipe is approximately 900 feet, begins just north of the Mosman
intersection, and terminates just short of the streetlight at SR 507 1St Street, right
in front of Tim's Pharmacy. This portion of the project will be bid as a separate
schedule and all costs incurred, including the design engineering and actual
construction will be paid for out of the water capital fund line item 404 594 34 63
02. Councilmember Wood asked about the size of the line being replaced.
Stephanie stated the line in need of replacement is currently an 8" AC and it
would be replaced with a 10" line.
13-98 MOTION BY MIKE MCGOWAN AUTHORIZING MAYOR HARDING TO SIGN
TRANSPORTATION IMPROVEMENT BOARD SUPPLEMENT NO. 3 WITH
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GRAY & OSBORNE, INC. IN THE AMOUNT OF (EIGHTEEN THOUSAND
THREE HUNDRED DOLLARS AND NO CENTS) $18,300.00 FOR
ENGINEERING SERVICES RELATED TO THE CITY'S MOSMAN AVENUE
REALIGNMENT PROJECT. CARRIED.
9. Old Business -
a. Ordinance No. 981, Correction to Sewer System Development Charges
Shelly Badger stated City Council adopted Ordinance No. 979 on October 8,
2013. Ordinance No. 979 codified the system development charges for the City's
sanitary sewer system, which were previously established by resolution. The
system development charge codified by Ordinance No. 979 was incorrectly cites
as being $3,178.58 while the actual charge was $3,269.00. The correct charge is
the one that has been consistently applied in 2013 for all new connections to the
sewer system.
13-99 MOTION BY BOB ISOM APPROVING ORDINANCE NO. 981 CORRECTING
THE SEWER SYSTEM DEVELOPMENT CHARGE FOR PROPERTIES WITHIN
LOCAL IMPROVEMENT DISTRICT 1. CARRIED.
10. Mayor and Council Initiatives
Councilmember Baker attended the Yelm Adult Community Center meeting and
reported they are doing well.
Councilmember Isom attended the Thurston Regional Planning Council and
reported there were budget revisions and the Sustainable Thurston's draft
language will be going back to the original language.
Councilmember McGowan was approached by a member of the community
asking about the Big Brother program in Yelm. Mayor Harding will get information
regarding the program to Councilmember McGowan. Councilmember McGowan
congratulated Councilmembers Isom and Baker for the recognition of the Wall of
Fame at the Moose Lodge.
Councilmember Wood attended the TComm 911 Admin Board meeting where
they discussed the budget.
Mayor Harding attended the Thurston County Mayor's Forum and discussed
Sustainable Thurston. Mayor Harding also met with Thurston County Managers
and Commissions and discussed an Emergency Services debriefing.
11. Correspondence included -
Community Celebration of Human Rights December 10, 2013 in Olympia
Federal Energy Regulatory Commission - Notice of Site Review dated October 8,
2013.
Thurston County Chamber of Commerce Voice Magazine Nov/Dec 2013
Olympia- Lacey -Tu mwater Visitor & Convention Bureau Official E -Newsletter
South Thurston Economic Development Initiative (STEDI) press release dated
October 31, 2013
Senator Becker's Capitol Bulletin dated October 25, 2013
Thurston EDC - Upcoming events
Yelm Chamber Fall Calendar of Events
13. Adjourn 6.31 pm.
l s'
Attest:
'Ron Ha ing, Mayo Lori Mossman, Deputy City Clerk
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