01/22/03 Minutes
YELM CITY COUNCIL MEETING
MINUTES
REGULAR MEETING
WEDNESDAY, JANUARY 22, 2003
1.
Call to Order. Mayor Rivas called the meeting to order at 7:30 p.m.
2.
Roll Call. Present: Don Miller, John Thompson, Ron Harding and Pat
Fetterly. Absent: Bob Isom
3.
03-06
Agenda Approval
MOTION BY JOHN THOMPSON, SECONDED BY DON
MILLER APPROVING THE AGENDA. CARRIED.
4.
a. Joe Williams, Rail Committee Chairman updated Council on the
progress of the train rail in Yelm and its possible future connections
with Tacoma Rail. He requested consideration of equipment purchases
so Public Works can maintain the area along the track including
scotch broom control, grade restoration and grading a trail/service
road along track as part of the grant agreement.
After some discussion, Shelly Badger recommended that this item be a
topic of discussion at January 25 Council workshop. She added the rail
committee will be revisited for members, focus and goals.
b. Special Presentations -Mayor Rivas presented a Prairie Days
Proclamation to the Lion's Club officially recognizing Prairie Days as
a citywide festival sponsored by the Lion's Club. The official status
provided by the proclamation would benefit the community and the
events by involving the business community in activities as well as
other service agencies.
5. Public Comment -
Rita Hutcheson, Chief of Administration and Mark King, Chief of
Operations of the Yelm Fire District introduced themselves as a
management team indicating they look forward to attending council
meetings on a regular basis.
6.
Consent Agenda
a. Council Minutes: January 8, 2003 Regular Meeting
b. Payables: Checks 19252-19346, totaling $97,012.02
1) Manual Checks 19252-19282, totaling $7,698.14
2) Claims Checks 19283-19346, totaling $89,313.88
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c. Payroll: Preliminary January 2003
d. Park Use Requests -
YCP, 3/1-6/30/03, Nisqually Basin Little League T-Ball, 5-8 Fridays & 9-6
Saturdays, 35+/-
YCP, 5/26/03, Yelm Chamber Circus, All Day, Open to Public
YCP, 6/6/03, Wash. State Scottish Terrier Club Dog Show, 7-5, 55+/-
YCP, 7/24-27/03, American Legion Chili Cook-off, All Day, Open to Public
YCP, 7/27/03, YHS '53 Class Reunion, All Day, 75+/-
CMP, 8/2103, Beguin Wedding, 100 +/-
YCP, 8/1 0/03, Bentley Family Reunion, 10-?,
YCP, 10/17,18,19/03, American Legion Oktoberfest, 10-9, Open to Public
e. Financial Reports - December 2002 End of Month/Quarter/Year
03-07
MOTION BY JOHN THOMPSON, SECONDED BY PAT
FETTERL Y APPROVING CONSENT AGENDA ITEMS AS
PRESENTED. CARRIED.
7.
Public Hearing(s) - No public hearings were scheduled.
8.
New Business
a. Stevens Street Project. Stephanie Conners reported that the City
budgeted funds in 2003 and applied for grant funding for the Stevens
Street to West Road connection and improvements and for 103 rd St.
improvements. The 103 rd St. grant was not successful.
The Stevens St. project's estimated cost is $695,000. The City was
awarded a $500,000 Transportation Improvement Board grant, leaving
a City match of$195,000. To meet the match the City budgeted
$75,000 and submitted a Hazard Elimination Safety grant application
for $120,000. The HES grant was not successful and she
recommended the $106,000 budgeted for the 103rd St. project be
transferred to the Stevens St. project and that the remaining $14,000
shortfall come from the Transportation Facilities Charge reserve line.
Discussion followed regarding the future of the 103rd Street project.
Stephanie Conners stated other options would be researched as 103 rd
moves toward higher scores in the grant process.
03-08
MOTION BY JOHN THOMPSON, SECONDED BY RON
HARDING AUTHORIZING $106,000 FROM THE 103RD
PROJECT TO BE USED FOR THE STEVENS STREET
PROJECT AND FOR AN ADDITIONAL $14,000 FROM THE
FUND 120 RESERVE LINE ITEM. CARRIED.
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03-09 MOTION BY PAT FETTERLY, SECONDED BY RON
HARDING AUTHORIZING MAYOR RIVAS TO SIGN THE
TRANSPORTATION IMPROVEMENT BOARD PROJECT
FUNDING STATUS FORM AND THE TIB GRANT
CONTRACT. CARRIED
03-10 MOTION BY PAT FETTERLY, SECONDED BY JOHN
THOMPSON AUTHORIZING STAFF TO SELECT
QUALIFIED FIRMS FROM THE ENGINEERING ROSTER
AND PROCEED WITH THE INTERVIEW PROCESS.
CARRIED.
9. Old Business - No Old Business was scheduled.
10. Board/Commission Business - None
11. Executive Session - No executive session was scheduled or
conducted.
12. Mayor and Council Reports/Initiatives
1) Mayor Rivas reminded Council of the Saturday meeting January 25.
2) Councilmember Miller attended Fire District meeting and commended
Mayor Rivas on the State of the City address.
3) Councilmember Thompson attended Economic Summit.
4) Councilmember Harding attended an IT meeting with Grant Beck
where they discussed Yelm' s Saturday route. Invited Council to ride
on the bus at the grand opening to show support and encourage
citizens and business to get involved to promote the service.
Consensus by Council that everyone would volunteer to ride on
opening day to promote rider ship.
Mayor Rivas commended Councilmember Harding on the great work
and valiant effort with Inter City Transit for Y elm's interests.
5) Councilmember Fetterly invited City ofYelm staff and Council to
consider '''Walk for Cancer" with the Chamber of Commerce team in
July.
Discussion followed regarding water rates affect on small businesses
as Councilmember Fetterly had been approached by a few.
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Mayor Rivas stated he spoke with one business owner today about the
usage and Stephanie Conners and Shelly Badger spoke about the need
for conservation and education about water as a valuable resource.
Shelly Badger added this would be a topic for the retreat.
a. Correspondence was provided.
13.
Adam R vas, Mayor
Attest:
Minutes: Janine Schnepf
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