04/23/03 Minutes
YELM CITY COUNCIL
MINUTES
REGULAR MEETING
APRIL 23, 2003
1. Call to Order: Mayor Rivas called the meeting to order at 7:30 p.m.
2. Roll Call: Present: Don Miller, John Thompson, Bob Isom and Ron Harding.
Excused: Pat Fetterly.
3. Agenda Approval
03-33 MOTION BY JOHN THOMPSON, SECONDED BY RON HARDING APRROVING
THE AGENDA AS PRESENTED. CARRIED.
4. Special Presentations - None
5. Public Comment - None
6. Consent Agenda
a. Council Minutes - April 9, 2003 Regular Meeting,
b. Payables: Checks, #19911-19990, totaling $221,040.79
1) Manual Checks:1911-19942 , totaling $1,326.00
2) Claims Checks:19943-19990 , totaling $219,714.79
c. Payroll: Preliminary Payroll April 2003
d. Park Use Requests:
1) Cochrane Park, Prairie Kindergarten Picnic, 6-12-03, 10:00 a.m. - 2:30 p.m.,
#100.
2) YCP, Annual Prairie Days Carnival, Yelm Lions Club,
06/25/03 - 06/29/03, All day each day, open to the public.
3) Cochrane Park, YHS Reunion Picnic, Class of 92 and 93, 06-28-03
4) Cochrane Park, Girl Scouts Bridging Ceremony, 06-13-03, #200
03-34 MOTION BY JOHN THOMPSON, SECONDED BY DON MILLER APPROVING
CONSENT AGENDA ITEMS AS PRESENTED. CARRIED.
7. Public Hearings - None Scheduled
8. Old Business
a. Ordinance No. 776 Authorizing $2.6 Million Dollar Water Revenue Bonds for Water
Comprehensive Plan Capital Improvement Projects, Stephanie Conners review the
staff report then introduced Jim Nelson, Municipal Underwriter, Martin Nelson &
Company. Mr. Nelson provided handouts of the historic record of interest rates and
the schedule and interest for the bond issue. The bonds have a 19.5 year maturity
period and a tax equivalent yield of 4.700/0 interest rate. The first callout date is in
2013.
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Stephanie Conners then introduced Cynthia Weed, Bond Counsel, Preston, Gates,
Ellis, LLP. Ms. Weed indicated that funds would be available May 5th 2003 to invest
immediately with proceeds from the interest going to the City of Yelm.
Being no questions, Mayor Rivas thanked staff and guests for the extensive work on
the project and for providing the presentation. In turn, Mr. Nelson thanked Tom
Skillings, Engineer for all his work on the project as well.
03-35 MOTION BY DON MILLER, SECONDED BY JOHN THOMPSON ADOPTING
ORDINANCE NO. 776 AND THE PRELIMINARY OFFICIAL STATEMENT AND
AUTHORIZING THE ISSUANCE OF THE $2,595,000 WATER REVENUE BONDS.
CARRIED.
03-36 MOTION BY JOHN THOMPSON, SECONDED BY DON MILLER AUTHORIZING
MAYOR RIVAS TO SIGN THE CONTRACT OF PURCHASE FOR THE WATER
REVENUE BONDS. CARRIED.
b. Cross Connection Control Program Update. Stephanie Conners provided an update of
the cross connection project in response to Council's request to investigate the City's
ability to assist consumers with the purchase and installation of required backflow
assembly devices. The goal is to retrofit existing businesses that are not currently in
compliance. Brent Dille, City Attorney, reviewed findings on the ownership of the
devices and indicated public funds could not be used to help finance the retrofit unless
the city owned and operated the equipment and charged back all costs to the
individuals needing to bring property into compliance.
Tim Peterson invited Council to attend a one day cross connection class on May 1 st,
c. Resolution No. 436 Authorizing a State Revolving Loan to Expand and Improve the
City's Reclaimed Water System. Stephanie Conners reviewed staff report indicating
that funds would be used to construct a 500,000 gallon water storage tank and a
reclaimed water line from Edwards Street to Yelm High School in a continued effort to
conserve potable water usage.
03-37 MOTION BY JOHN THOMPSON, SECONDED BY RON HARDING APPROVING
RESOLUTION NO. 436 AUTHORIZING THE CITY OF YELM TO RECEIVE THE
DEPARTMENT OF ECOLOGY STATE REVOLVING LOAN FOR RECLAIMED
WATER SYSTEM IMPROVEMENT. CARRIED.
d. Stevens Street Project Contract Agreement Between City of Yelm and Gray &
Osborne, Inc. in the Amount of $88,250.00. Stephanie Conners reported that the
design contract has been reviewed and approved by city staff and the Transportation
Improvement Board. The scope of work is within the proposed cost goal. Stephanie
added that during construction a 1200 foot dry line would be added for future
reclaimed water hook-up.
03-38 MOTION BY BOB 150M, SECONDED BY JOHN THOMPSON AUTHORIZING
MAYOR RIVAS TO SIGN THE TRANSPORTATION IMPROVEMENT BOARD
CONSULTANT AGREEMENT BETWEEN THE CITY OF YELM AND GRAY &
OSBORNE, INC. IN THE AMOUNT OF $88,250.00. CARRIED.
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9. New Business
a. Amended CAPCOM Intergovernmental Agreement for Communication Services.
Shelly Badger provided a staff report on the amended 1995 agreement. Funding is
now based on collection of 1/1 oth of 1 % sales and use tax as authorized by voter
passage of Proposition#1 on the September 2002 ballot measure. Sales tax would be
the prime source of revenue for CAPCOM operations however, cities would be notified
if the budget is not able to support services.
03-39 MOTION BY DON MillER, SECONDED BY JOHN THOMPSON AUTHORIZING
MAYOR RIVAS TO SIGN AN AMENDED CAPCOM INTERGOVERNMENTAL
AGREEMENT FOR COMMUNICATION SERVICES. CARRIED.
b. Municipal Building Fund Increase Request. Shelly Badger reviewed the City Hall
remodel floor plan indicating that following a review of space planning needs for each
department with the architect, and developing a floor plan, engineering elements and
preparation of construction estimates, it was determined that available funding in the
Municipal Building Fund is not adequate to complete the project. Options provided
included completing the remodel in phases over 2 years, reducing costs by eliminating
some changes, or providing additional funds. Option one and two were considered but
were determined to be impractical. The staff report provided a cash flow analysis to
allow the project to move forward and suggesting a Current Fund transfer increase t
from $100,000 to $218,500. The timeline for taking the next steps to completion of the
project was discussed. Ms. Badger indicated the next step would be to finalize the
design.
Council Consenses supported staff preparing an ordinance amending the budget
transfer between the Current and Municipal Building Funds to allow the recommended
project to move forward.
10. Board/Commission Business
a. A Yelm - Timberland Library Report providing information about circulation and patron
increases was provided.
11. Executive Session - None scheduled
12. Mayor and Council Reports/lnitiatives
Mayor Rivas had nothing to report.
Councilmember Miller had nothing to report.
Councilmember Thompson had nothing to report.
Councilmember Isom had nothing to report.
Councilmember Harding attended an Intercity Transit meeting and rode the local
circulator route Saturday. He stressed the importance of continuing to encourage
riders.
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a. Correspondence was provided.
Shelly Badger reminded Council to return completed AWe annual conference
registration forms to Dana Spivey. Dana will be able to assist with other reservations.
13. Adjourn: 8:30 p.m.
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Attest:
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AgnesiJiennick, City Clerk
Minutes: Janine Schnepf, Deputy City Clerk
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