11 25 2014 Updated Agenda Packet
AGENDA
YELM CITY COUNCIL MEETING
TUESDAY, NOVEMBER 25, 2014, 6:00 P.M.
Website Viewing: Clicking on agenda items will open associated d
reports, resolutions, ordinances, etc. Note: some agenda items m attachments.
Call to Order
1.
Roll Call
2.
Agenda Approval ACTION
3.
4. Special Presentations- none scheduled
5. Public Comment
the meeting recorder. Comment topics should not appear elsewhere on the
agenda. Time (three minutes per speaker) and the number of speak
are limited and may be adjusted to meet agenda requirements.
Consent Agenda ACTION
6.
Minutes; Regular Meeting November 12, 2014
a.
Payables Checks #63639 - #63703 Totaling $472,019.39.
b.
Public Hearing- 2015 City of Yelm Budget
7.
8. New Business
a. Ordinance No. 992 2015 City of Yelm Budget ACTION
min Presenter: Shelly Badger
Attachments: Staff Report, Ordinance No. 992
Ordinance No. 991, Amending Yelm Municipal Code (YMC), Chapter ACTION
b.
3.42.040 City Owned Utility Tax
10 min
Presenter: Teresa Mattson
Attachments: Staff Report, Ordinance No. 991
9. Old Business none scheduled
10. Council and Mayor
Councilmember Foster represents Yelm on the following committees.
Thurston County Solid Waste
Advisory Committee (SWAC)
Councilmember Baker represents Yelm on the following committees.
Intercity Transit Board Yelm Adult Community Center
Councilmember Isom represents Yelm on the following committees.
Thurston Regional Planning Yelm Economic Development
Council Committee
(TRPC)
Yelm Finance Committee
Councilmember Littlefield represents Yelm on the following committees.
Councilmember Wood represents Yelm on the following committees.
Yelm Transportation Committee
(TRPC) Transportation Policy
Board
TComm 911 Admin Board
Councilmember Garmann represents Yelm on the following committees.
Yelm Transportation Committee Thurston County Law and
Justice
Councilmember Hendrickson represents Yelm on the following
committees.
Medic One Yelm Emergency Operations
Board
Mayor Harding represents Yelm on the following committees.
Thurston County Economic Yelm Finance Committee
Development Council
Yelm Emergency Operations
Board
Yelm Transportation Committee
Yelm Economic Development
Committee
(TRPC) Transportation Policy
Board
Executive Session- none scheduled
11.
Correspondence (Correspondence is available upon request)
12.
Invitation to the Annual Human Rights Celebration, December 9, 2-
9:30 pm in Olympia
Chamber of Commerce Storefront Decorations Contest, November 25, 2:30-
5 pm
Olympia-Lacey-Tumwater Visitor & Convention Bureau, November 17, 2014
Terri Thomas-Thurston County Solid Waste, Online survey, November 18,
2014
Thurston County Solid Waste Reduction News, November 18, 2014
Thurston Regional Planning Council Pre-Agenda Friday, December 5, 2014
8:30-11:30 am
Open House to Honor Cecelia Jenkins, December 9, 2014 4-6pm at the
Prairie Hotel in Yelm
Adjourn
13.
Upcoming Meetings
Regular City Council Meeting, Tuesday, December 9, 2014, 6:00 pm, Public Safety Building
Regular City Council Meeting, Tuesday, January 13, 2015, 6:00 pm, Public Safety Building
CITY OF YELM
MEETING INFORMATION
Public comments are welcome. However, in order to proceed with sthe allowable
time per speaker is limited to 3 minutes and the number of speak
public comment portion of the meeting should not be associated w
elsewhere on the agenda and should not address topics for which public hearings have been conducted or
are anticipated.
It i
person with a disability and in need of reasonable accommodations to conduct business or participate in
government processes or activities, please contact Janine Schnep
working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer.
The Preliminary Agenda and Approved Council Minutes are availabl
www.ci.yelm.wa.us
Agenda Item 6. a. Minutes
Page 1 of 2
YELM CITY COUNCIL REGULAR MEETING
TUESDAY, NOVEMBER 12, 2014 MINUTES
1. Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call Present: Joe Baker, Bob Isom, Jennifer Littlefield, Tracey Wood and Ken
Garmann.
14-095 MOTION BY JOE BAKER TO EXCUSE COUNCILMEMBERS JW FOSTER AND
RUSS HENDRICKSON FROM THE MEETING. CARRIED.
Agenda Approval
14-096 MOTION BY TRACEY WOOD APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations none scheduled
5. Public Comment none
6. Consent Agenda
Minutes Regular Meeting October 28, 2014 & Study Session October 29, 20
Payables Checks #63533 - #63638 Totaling $1,630,192.68.
14-097 MOTION BY BOB ISOM APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing Ad Valorem Tax Rate Budget Year 2015
Mayor Harding opened the Public Hearing at 6:03.
Teresa Mattson explained the reason for setting the tax rate. Pr
have their property assessed on a periodic basis by a public tax
assessed value of the property is then used to compute an annual
levied on the owner by his or her municipality. A public hearing
discuss any increases in property tax revenues. In order to set
rates an ordinance must be passed with both the dollar and perce
and must be certified by the county by November 30. Cities with
less than 10,000 can increase their levy amount by one percent w
Normally, taxes on new construction are exempt for the lid/limit
be added to the tax levy requested. This is only if the statutor
rate times the assessed value of the city exceeds the highest la
The City has not exceeded this for several years due to the econ
The assessed valuation of the City increased approximately $36,
previous year, therefore increasing one factor in the formula fo
rate (statutory rate limit x assessed value per $1,000). The new
$1.6843100 per $1,000 of assessed valuation for a total of $1,11.
This levy rate includes a councilmanic reduction of 1% to City o
owners. Councilmember Baker appreciates the reduction in tax imp
citizens of Yelm.
Mayor Harding closed the Public Hearing at 6:08.
8. New Business
a.Ordinance No. 990, Setting Ad Valorem Property Tax for 2015
14-098 MOTION BY BOB ISOM TO APPROVE ORDINANCE NO. 990 SETTING THE
AMOUNT FIXED AS AD VALOREM FOR THE REGULAR LEVY OF PROPERTY
Page 1 of 2
Agenda Item 6. a. Minutes
Page 2 of 2
TAX NECESSARY TO RAISE REVENUES FOR ESSENTIAL EXPENDITURES
FOR THE CITY OF YELM FOR THE FISCAL YEAR 2015. CARRIED.
9. Old Business none scheduled
10. Mayor and Council Initiatives
Councilmember Baker attended the Intercity Transit Board meeting and they
discussed raising fees to keep the transit at its current level
Councilmember Isom attended the Thurston Regional Planning Council meeting
(TRPC). Yelm will be getting the assessment for the 2015 dues an
Isom stated they would go up because it is based on population.
Isom also attended the legislative subcommittee meeting for TRPC
the City of Yelm and discussed Affordable Housing, Homelessness,
Marijuana/Liquor regulation and revenue, wells, rural mobility f
conversions and standards for sewage treatment. Councilmember Is
the
the American Legion.
Councilmember Littlefield has not yet received her committee assignments but
looks forward to attending upcoming meetings.
Councilmember Wood attended the TComm 911 Admin Board meeting where
they approved their 2015 Budget and 2015 Legal Services contract
Councilmember Garmann stated he has seen traffic driving on the freshly paved
Mosman Ave. Realignment Project.
Mayor Harding attended the
Isom and Foster. First Special Forces Col. Otto Liller also attended. Col. Liller is the
Community Connector with JBLM. Mayor Harding received a complime
call from one of the local residents located along the Mosman Av
Project stating that the construction crew and city staff were v
Isom and Hendrickson along with Mayor
Harding attended the Exit Audit with the Washington State Office and
city staff. The City received one finding for lack of additional
financial reporting. Additional procedures will be put in place.
Mayor Harding had a conference call with
the Mayor of Shelton regarding forming a coalition of cities to
work on the continuingly raising costs of operating sewer system
No Study Sessions in November & December.
11. Executive Session none scheduled
12. Correspondence included
Yelm Area Chamber of Commerce, November 2014
United Way of Thurston County Enewsletter, November 4, 2014
Thurston County Coalition Against Trafficking, October 31, 2014
13. Adjourn 6:20 pm.
___________________________ Attest: _________________________
Ron Harding, Mayor Lori Mossman, Deputy City Clerk
Page 2 of 2
Adenga Item 6b.
VOUCHER APPROVAL FORM
The following is a list of checks approved for payment at November 25th council
PR Draw Direct Deposit9999999999$23,379.20
PR Draw Checks6363963642$2,691.40
Payroll Draw AP Checks/EFT9999999999$7,138.19
Vouchers6364363703$438,810.60
Utility RefundsNANA
TOTAL$472,019.39
____________________________ /_______________________________/________________________________
Mayor Councilmember Councilmember
____________________________/________________________________/________________________________
Councilmember Councilmember Councilmember
____________________________/_______________________________
Council member Councilmember
ATTEST:_____________________________
CITY CLERK:______________________________________
The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment
passed on a motion by______________________________________________at a regular council meeting held
this 25th day of November 2014
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CITY OF YELM
PUBLIC HEARING
2015BUDGET
The Yelm City Council will hold a Public Hearingto consider the2015Budget on
Tuesday, November25,2014in Council Chambers at Yelm PublicSafety
Building, 206 McKenzie Ave, 6:00 p.m.
It is the City of Yelm's policy to provide reasonable accommodations for people
with disabilities in need of accommodations to conduct business or to participate in
government processes or activities, please contact Janine Schnepf (360) 458-
8402at least 5 working days prior to the scheduled event.
Janine Schnepf, City Clerk
Published: Nisqually ValleyNews, November 14and November 21,2014
PLEASE DO NOT PUBLISH BELOW THIS LINE
Distribution:
City Council Packets:
Mayor:Ron Harding
Councilmembers:JW Foster
Joe Baker
Robert Isom
Jennifer Littlefield
Tracey Wood
Ken Garmann
Russ Hendrickson
City AdministratorShelly Badger
Newspaper of RecordNisqually Valley News
Posted Yelm City Hall
Yelm Timberland Library
Js/legalPUBLICNOTICEBUDGET15.doc
Agenda Item 8. a. Ordinance No. 992-2015 City of Yelm Budget
City of Yelm
STAFF REPORT
To:Mayor Ron Harding
Yelm City Council
From:Shelly Badger, City Administrator
th
Date:November 19,2014 (for November 25 City Council Meeting)
Subj:2015 City of Yelm Budget – Ordinance No.992
Recommendation
To open the Public Hearing on the 2015 City of Yelm Budget and after the staff report
th
and public comment, continue the Hearing to the December 9City Council Meeting.
At this meeting additional public comment will be heard and the budget will be
scheduledfor adoption.
Background
The 2015 budget forecast was presentedto the Council by Mayor Harding onOctober
29, 2014.
Current Situation
Mayor Hardingand staff present a balanced 2015 Budget for public comment. In light of
the current state and national economic forecast, the $6.625million dollar general fund
budget reflects a conservative approach to revenue projections($4.633 million), as well
as a thorough analysis of planned expenditures.
Projects and plans included in the 2015 Budget:
Community Centerconstruction;
Cullens to Solberg sidewalk project;
Comprehensive Plan update;
Continued effort to obtain funding for phase 2 of the SR 510 Yelm Loop;
SW Yelm Well 1A – construction of treatment system and reservoir; water rights
mitigation projects associated with Deschutes River Farm;
AC water line replacement projects;
Cochrane Park wetland rehabilitation and rapid infiltration basin construction;
Completion of the Sewer Capital Facilities Plan;
Stormwater Comprehensive Plan
Agenda Item 8. a. Ordinance No. 992-2015 City of Yelm Budget
CITY OF YELM
ORDINANCE NO. 992
AN ORDINANCE OF THE CITY OF YELM ADOPTING THE YELM
MUNICIPAL BUDGET AND SALARY AND BENEFIT SCHEDULE
FOR THE CALENDAR YEAR 2015.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF YELM, THURSTON
COUNTY, STATE OF WASHINGTON,AS FOLLOWS:
Section 1.The monies in the funds of the City Treasury as identified in Appendix 1 A,
Appendix II and Appendix III annexed hereto and by this reference
incorporated as though fully set forth, or so much thereof as shall be found
necessary, are hereby budgeted and appropriated for the calendar year 2015
to be used for the purposes for which said funds have been established and
maintained.
Section 2. The 2015salary and hourly salary rates for officers and employees of the City
of Yelm shall be, and the same are hereby fixed and established as set forth
in the “2015Salary Schedule”, annexed hereto as Appendix II, and by this
reference incorporated as thought fully set forth.
Sick leave, bereavement leave, vacation, holidays, medical, dental and life
insurance benefits shall in calendar year 2015be accumulated and provided
to officer and employees of the City of Yelm in the manner set forth in the
“2015Benefit Schedule”, annexed hereto as Appendix III, and by this
reference incorporated as though fully set forth.
Section 3. Copies of this Ordinance shall be sent to the State Auditor, Thurston County
Auditor, and Municipal Research Services.
Section 4Effective Date. This Ordinance shall take effect five days following publication.
Section 5Ratify and Confirmation Clause. Any action taken pursuant to this ordinance
but prior the effective date is hereby ratified and confirmed.
_____________________________
Ron Harding, Mayor
Authenticated:
______________________________
Janine Schnepf, City Clerk
PASSED AND APPROVED:
PUBLISHED: Nisqually Valley News,
Agenda Item 8. a. Ordinance No. 992-2015 City of Yelm Budget
Road Mtce.
GeneralStreetDebtSpecialUtilities
Reserves
FundFund Name/DescriptionServicesConstructionCostsProjects
& End CashOperations, Mtce.
001Current/General Fund$6,625,7724,528,661507,1901,589,921.00
101City Street Fund$518,809518,809-
102Arterial Street Fund$109,49430,00079,494.00
104Cumulative Reserve/Urban Development$427,6490398,16629,483.00
105Park Reserve$12,897012,000897.00
106Emergency/Disaster$6,5066,506-
107Tourism Promotion$180,0364,250175,786.00
109YPD School Resource Officer Program$69,26269,262-
110Library Building Fund$26,39016,00010,390.00
120Transportation Facilities Charges$290,092044,680245,412.00
197Community Development Block Grant$1,44401,444.00
200LTGO Bond Redemption Fund$536,5830535,603980.00
202Killion Rd LID #2 Repayments$1,504,2833,5001,001,912498,871.00
203Sewer Revenue Bond/Loans$266,3240266,28242.00
204Sewer Revenue Bond/Loan Reserves$419,4390419,439.00
302Municipal Building Fund$2,737,28302,737,283-
316Road/Street Construction$629,5190404,500225,019.00
400Stormwater Utility$222,0420118,7507,076.0096,216
401Municipal Water$4,913,0030950,6392,340,666.001,621,698
403Garbage/Recycling$1,8074,575(2,768.00)
404Water Capital Improvement$2,484,14201,173,6961,185,446.00125,000
405Water Revenue Debt Redemption$1,022,6990927,86194,838.00
406Water Revenue Debt Reserve$922,4700922,470.00
407(Swr) LID #1 Revenue Bond Redemption$53,14650052,646-
412Sewer/Reuse Operations/Maintenance$3,255,3800363,3821,196,041.001,695,957
413Sewer/Reuse Capital Reserve$2,665,95501,449,3001,053,986.00162,669
415SRL0300031 '94 Swr Bond Refi Pymt/Rsv$216,110097,101119,009.00
416(Swr) LID #1 Revenue Bond Reserve$5,34405,344.00
430Shortline Railroad$988988-
431Water Construction Fund$6,995,80406,950,00045,804.00
$37,120,672$5,183,051$404,500$4,747,296$12,839,195$10,245,090$3,701,540
Agenda Item 8. a. Ordinance No. 992-2015 City of Yelm Budget
FUND2015 REVENUEBEGINNINGREVENUETRANSFERTRANSFER2015
NUMBERFUND DESCRIPTIONNET CASH/INVEST.APPROPRIATIONTYPEAMOUNTTOTALS
001General Fund$1,991,867$4,633,905$6,625,772
101City Street Fund$40,952$107,6091$370,248$518,809
102Arterial Street Fund$56,488$53,006$109,494
104Cumulative Reserve/Urban Development$427,399$250$427,649
105Park Reserve$12,687$210$12,897
106Emergency/Disaster$6,501$5$6,506
107Tourism Promotion$164,936$15,100$180,036
109YPD School Resource Officer Program$2,140$30,0001$37,122$69,262
110Library Building Fund$26,385$5$26,390
120Transportation Facilities Charges$229,892$60,200$290,092
197Community Development Block Grant$1,444$-$1,444
200LTGO Bond Redemption Fund$30,500$4,5202$501,563$536,583
202Killion Rd LID #2 Repayments$490,294$1,013,989$1,504,283
203Sewer Revenue Bond/Loans$38$52$266,281$266,324
204Sewer Bond/Loan Reserves$419,439$-$419,439
302Municipal Building Fund$1,117,244$1,148,6333$471,406$2,737,283
316Road/Street Construction$315,523$313,996$629,519
400Stormwater Utility$32,017$190,025$222,042
401Municipal Water$1,966,728$2,821,2753$125,000$4,913,003
403Garbage/Recycling$(193)$2,000$1,807
404Water Capital Improvement$2,033,642$250,5003$200,000$2,484,142
405Water Revenue Debt Redemption$95,038$1002$927,561$1,022,699
406Water Revenue Debt Reserve$922,120$350$922,470
407(Swr) LID #1 Bond Redemption$53,121$25$53,146
412Sewer/Reuse Operations/Maintenance$1,322,333$1,770,3783$162,669$3,255,380
413Sewer/Reuse Capital Reserve$2,267,879$300,750$97,326$2,665,955
415SRL0300031 '94 Swr Bond Refi Pymt/Rsv$118,909$1002$97,101$216,110
416(Swr) LID #1 Revenue Bond Guaranty/Rsv$5,339$5$5,344
430Shortline Railroad$948$40$988
431Water Construction Fund$6,292,888$702,916$6,995,804
Rounding Error
2013 REVENUE APPROPRIATION20,444,49813,419,8973,256,277$37,120,672
Transfer types: 1 = Operating Transfers, 2 = Debt Service Transfers, 3 = Equity, Reserve, or Capital Transfers
Agenda Item 8. a. Ordinance No. 992-2015 City of Yelm Budget
FUND2015 REVENUEBEGINNINGREVENUETRANSFERTRANSFER2015
NUMBERFUND DESCRIPTIONNET CASH/INVEST.APPROPRIATIONTYPEAMOUNTTOTALS
Transfers are received into funds to pay for fund and/or special project operations, for debt service payments or meet a lender's reserve
requirements, or as equity transfers to open/close funds or build capital for projects/reserves.
2015 General Fund (001) Revenues% of GF Budget2015 ($)
Revenue Source
Tax Revenue 63.43%4,202,967
Carryover/Reserves 30.06%1,991,867
Licenses & Permits 2.29%152,000
Fees for Services 0.83%54,800
Fines/Court Receipts 1.43%95,000
Intergovernmental & Misc & T/I1.95%129,137
100.00%6,625,771
Agenda Item 8. a. Ordinance No. 992-2015 City of Yelm Budget
FUND2015 EXPENDITUREEXPENSETRANSFER2015
TRANSFER
CAPITAL PURPOSESENDING
NUMBERFUND DESCRIPTIONAPPROPRIATION& RESERVESCASHTYPEAMOUNTTOTAL
001Current/General Fund$4,149,996$1,589,9211,2$885,855$6,625,772
101City Street Fund$518,809$-$518,809
102Arterial Street Fund$30,000$79,494$109,494
104Cumulative Reserve/Urban Development$8,840$29,4833$389,326$427,649
105Park Reserve$-$8973$12,000$12,897
106Emergency/Disaster$6,506$-$6,506
107Tourism Promotion$4,250$175,786$180,036
108Contingency Fund$-3$-
109YPD School Resource Officer Program$69,262$-$69,262
110Library Building Fund$16,000$10,390$26,390
120Transportation Facilities Charges$-$245,4122$44,680$290,092
197Community Development Block Grant$-$1,444$1,444
200LTGO Bond Redemption Fund$535,603$980$536,583
202Killion Road LID #2 Repayments$1,005,412$498,871$1,504,283
203Sewer Revenue Bond/Loans$266,282$42$266,324
204Sewer Revenue Bond/Loan Reserves$-$365,225$54,214$419,439
302Municipal Building Fund$-$2,737,283$-$2,737,283
316Road/Street Construction$-$404,500$225,019$629,519
400Stormwater Utility$214,966$7,076$222,042
401Municipal Water Fund$1,421,698$2,340,6662,3$ 1,150,639$4,913,003
403Garbage/Recycling$4,575$(2,768)$1,807
404Water Capital Improvement$1,161,916$1,185,4463$136,780$2,484,142
405Water Revenue Debt Redemption$927,861$94,838$1,022,699
406Water Revenue Debt Reserve$-$921,410$1,060$922,470
407(Swr) LID #1 Revenue Bond Redemption$500$-2$52,646$53,146
412Sewer/Reuse Operations/Maintenance$1,695,957$1,196,0412,3$363,382$3,255,380
413Sewer/Reuse Capital Improvements$1,391,000$1,053,9863$220,969$2,665,955
415Swr Bond Refi Pymt/Rsv.$97,101$97,101$21,908$216,110
416(Swr) LID #1 Revenue Bond Guaranty/Rsv$-$-$5,344$5,344
430Shortline Railroad$988$-$988
431Water Construction Fund$-$6,950,000$45,804$6,995,804
Rounding Error$-
2013 PROJECTED EXPENDITURES$13,527,522$11,475,519$8,861,354$ 3,256,277$37,120,672
Agenda Item 8. a. Ordinance No. 992-2015 City of Yelm Budget
FUND2015 EXPENDITUREEXPENSETRANSFER2015
TRANSFER
CAPITAL PURPOSESENDING
NUMBERFUND DESCRIPTIONAPPROPRIATION& RESERVESCASHTYPEAMOUNTTOTAL
Transfer types: 1 = Operating Transfers, 2 = Debt Service Transfers, 3 = Equity, Reserve, or Capital Transfers
Fund 001, Current/General Fund - provides general government services including the following:
Administration$1,126,653
Public Safety$1,852,493
Community Development$573,035
Programs & Services$464,538
Debt Service and Reserves$1,618,626
Other$990,427
$6,625,772
Administration : Legislative, Executive, Administrative & Financial Services, Legal, Central Svcs, L&I Retro
Public Safety: Court, Police, Fire, Prisoner Support Costs:
Community Development: Building, Engineering, Planning, Code Compliance, Planning Commission:
Programs & Services: Parks, Streets, Library, Historic Preservation, Animal Control, Community Support:
Debt Service and Reserves: Cash Flow, Capital Repairs, Machinery & Equipment
Other: Pollution Control
Dedicated Funds - provide services, fund programs, fund capital expenditures and/or repay debt
Debt Service Payments and/or Reserves: General/Current Fund Supported 200, 202, 203, 204;
Utility Fund Supported 405, 406, 407; Utility Assessment Debt (LID) 415, 416
Transportation/Road/Street Maintenance and Capital Expenditure Project Funds: 101, 102, 120, 310, 316, 430
Utility/Enterprise Operating Funds: 400, 401, 412; Utility Fund Capital Improvement Reserve/Project Funds: 404, 413, 431
Special/Dedicated Projects/Reserve Funds (may include capital exp.): 104,105, 106, 107, 108, 109, 197, 302, 403, 430
Funds 119 and 402 are Trust Accounts (Money held for a period of time but not belonging to the City.)
Agenda Item 8. a. Ordinance No. 992-2015 City of Yelm Budget
2014 BUDGET TRANSFERS
RECEIVING
TRANSFER T/I
ACCT T/O
TRANSFERRING
AMOUNT RECEIVING FUND DESCRIPTIONfund
TRANSFERRING FUND DESCRIPTION NUMBERfund
TOTAL
ACCT NUMBER
$23,0772General Fund597.19.62.01LTGO Bond Redemption Fund-PWKS397.19.62.01001200$23,077
$37,1221General Fund597.21.00.00YPD School Resource Officer397.21.01.00001109$37,122
$317,1032General Fund597.21.62.01LTGO Bond Redemption Fund-PSB397.21.62.01001200$317,103
$370,2481General Fund597.44.00.00City Streets397.44.00.00001101$370,248
$138,3052General Fund597.10.62.00LTGO Library Pmt397.10.62.00001200$138,305
$-3General Fund597.76.63.01Cumulative Reserve397.76.63.01001104$-
$885,855GENERAL FUND TOTAL$885,855
$389,3263Cumulative Reserve/Econ Dev597.xx.xx.xxMunicipal Building Fund397.xx.xx.xx104302$389,326
$12,0003Park Reserve597.xx.xx.xxMunicipal Building Fund397.xx.xx.xx105302$12,000
$11,7803Water Capital Reserve597.xx.xx.xxMunicipal Building Fund397.xx.xx.xx404302$11,780
$58,3003Sewer Capital Reserve597.xx.xx.xxMunicipal Building Fund397.xx.xx.xx413302$58,300
$471,406RESERVE ACCTS471,406
$44,6802Transportation Facility Charge597.xx.xx.xxSewer/Reuse Capital Improvement381.20.00.00120413$44,680
$52,6462Swr LID1 Revenue Bond Redemp.597.35.86.02Sewer/Reuse Capital Improvement381.20.00.00407413$52,646
$97,326KILLION ROAD IMPROVEMENTS TOTAL$97,326
$200,0003Municipal Water Fund597.34.63.01Water Capital Improvement397.34.63.01401404$200,000
$174,4132Municipal Water Fund597.80.72.00Water Revenue Bond Debt Redemption397.80.72.00401405$174,413
$9,8532Municipal Water Fund597.80.72.01Water Revenue Bond Debt Redemption397.80.72.01401405$9,853
$51,8572Municipal Water Fund597.80.72.02Water Revenue Bond Debt Redemption397.80.72.02401405$51,857
$691,4382Municipal Water Fund597.80.72.05Water Revenue Bond Debt Redemption397.80.72.05401405$691,438
$23,0782Municipal Water Fund597.80.72.04LTGO Bond Redemption Fund397.19.62.04401200$23,078
$1,150,639WATER FUND TOTAL1,150,639
$125,0003Water Capital Improvement Fund597.34.63.02Water Utility397.34.63.02404401$125,000
$125,000WATER CAPITAL IMP TOTAL125,000
$97,1012Sewer Operations597.35.70.01SRL Sewer Bond Refi Payment/Reserve397.35.70.00412415$97,101
$266,2812Sewer Operations597.80.72.00Sewer Bond/Loan Payments397.00.00.00412203$266,281
$363,382SEWER FUND TOTAL363,382
$162,6693Sewer Capital Improvement Fund597.35.00.00Sewer Utility397.35.00.00413412$162,669
$162,669SEWER CAPITAL IMP TOTAL$162,669
$3,256,277
$3,256,277
TOTAL 2015 TRANSFERS
$3,256,277
$407,370 1Operating TransfersOperating Transfers are made to funds lacking sufficient funding to support activity.
$1,889,832 2Debt Service TransfersDebt Service Transfers pay bond or loan payments on existing debt.
$959,075 3 Equity/Reserve/Cap Transfer Equity/Reserve/Capital Transfers open/close funds, meet reserve requirements or accumulate capital.
$3,256,277
Agenda Item 8. a. Ordinance No. 992-2015 City of Yelm Budget
Appendix II
Salary Schedule 2015 City of Yelm
Annual Salary
ClassificationFlat RateMinimumMaximum
Accounting Clerk/Office Assist.$39,096$46,680
Assistant to City Administrator$51,816$61,872
Associate Planner $63,756$76,128
Baliff$16.69
Building Inspector$53,100$63,408
Building Official $60,660$72,420
Certified Court Interpreter$40 -$55 per session
City Administrator $131,220
$131,220
$79,992
City Clerk/HR Manager $79,992
Civil Service Secretary $18.15
$96,420
Community Development Director $96,420
Part time 1560 annual hrs
Computer Support Specialist$39,640$47,346
$7,200
Councilmembers$7,200
$61,224
Court Administrator $59,436$70,980
Court Clerk$41,772$49,908
Deputy City Clerk $47,880$57,180
Judge $31,896$31,896
Judge Pro-Tem$45 hr$0
$30,000
Mayor $30,000
Permit Coordinator / Office Assistant$40,308$48,132
$96,420
Police Chief $96,420
Police Dept. Admininstrative Asst. $45,552$54,408
Police Detective (Officers rate + 5%)$60,432$72,168
Police Officer$57,552$68,736
Police Records Clerk $41,772$49,908
Police Sergeant$77,676
Program/Project Manager
$65,388$78,072
Public Works Animal Control Officer$100 monthly
Public Works Director $95,880$95,880
PW Field Supervisor
$60,540$72,288
PW Maintenance Worker
$41,760$49,908
PW Maint. Worker/Equip Operator
$47,232$56,364
PW Maint. Worker/Mechanic
$50,832$60,708
Treasurer$55,032$65,700
Utility Clerk $45,648$54,504
Water Plant Operator
$52,656$62,880
WWTP Reuse System Manager
$64,464$76,968
WWTP Reuse System Operator
$52,656$62,880
WWTP Reuse System Operator Asst.
$43,584$52,056
Agenda Item 8. a. Ordinance No. 992-2015 City of Yelm Budget
APPENDIX III
CITY OF YELM 2015 BENEFIT SCHEDULE
All regular full-time and regular part-time employees are eligible to participate in the benefits liste
below. Regular part-time employees (min 20 hours per week) receive benefits pro-rated according to
hours worked.
PAID SICK LEAVE
Sick leave accumulates at the rate of eight (8) hours per month -time employees or one (1)
equivalent workday per month for part time employees. Upon termi
other than dismissal for misfeasance or malfeasance, each employee will be paid for twenty-five percent
(25%) of the total number of accumulated sick leave days at the
employee. However, the payment of accumulated sick leave shall nl to one
month of gross salary or equivalent wage.
PAID VACATION
Each employee covered by this agreement shall be entitled to vac
Mayor/City Administrator, new employees must satisfactorily compd to be entitled
to use accrued vacation leave.
Vacation leave accrues monthly. Each regular full-time employee is entitled to vacation leave as follows:
Year of Employment Vacation Days Earned Per Year
First and Second Year 96 hours per year
Third and Fourth Year 104 hours per year
Fifth Ninth Year 120 hours per year
Tenth Fourteenth Year 160 hours per year
Fifteenth Nineteenth Year 180 hours per year
Twenty or More Years 200 hours per year
Regular part-time employees (min 20 hours per week) receive benefits pro-rated according to hours
worked.
MEDICAL, DENTAL, VISION, EMPLOYEE ASSISTANCE AND LIFE INSURANCE
Regular full-time and regular part-time (min 20 hours per week) employees and their dependents are
eligible to participate in the Citys medical insurance program on a pro-rata basis. The current City
contribution to this benefit is 100 % for employees and 80 % foreligible family members.
Current insurance company policy requires 100% participation in
programs by all Regular full-time and/or part-time employees. This policy also permits a maximum of
25% of all Regular full-time and /or part time employees to forego participation in the
medical plan. Regular full-time employees choosing not to participate receive a monthly pay
$150.00 in lieu of medical insurance. Regular part-time employees receive one-half of the stipend
amounts. Dental and vision benefits for employees and eligible family members remain active when
choosing this option.
Agenda Item 8. a. Ordinance No. 992-2015 City of Yelm Budget
RETIREMENT
All employees participate in the Social Security program with the City paying
Police officers are eligible for participation in the LEOFF II r Other employees
participate in the state PERS I, PERS II or PERS III program. Th
program and is subject to adjustments at various times throughou
Employees may elect to participate in a state sponsored deferred compensation program. The City does
not contribute to this program.
OTHER BENEFITS
The City provides state workers compensation and unemployment iThe
program determines coverage costs.
PAID HOLIDAYS
The following paid holidays are recognized by the City. Full-time employees receive eight hours of pay
for each of the holidays: Regular part-time employees and police personnel receive a pro-rata share
based upon the usual number of hours worked per regular daily shhours for each holiday.
st
New Years Day January 1
rd
Martin Luther Kings Birthday 3 Monday in January
rd
Monday in February
Presidents Day 3
Memorial Day Last Monday in May
th
Independence Day July 4
st
Labor Day 1 Monday in September
Veterans Day November 11
th
Thanksgiving Day 4 Thursday in November
Day after Thanksgiving Friday after Thanksgiving
Christmas Day December 25
One Floating Holiday Date selected by employee
UNPAID HOLIDAYS
Employees are entitled to two unpaid holidays per calendar year for a reason of faith or consc
an organized activity conducted under the auspices of a religiou
organization.
Agenda Item 8. a. Ordinance No. 992-2015 City of Yelm Budget
CITY OF YELM
PUBLIC HEARING
2015 BUDGET
The Yelm City Council will hold a Public Hearingto consider the2015Budget on
Tuesday, November25,2014in Council Chambers at Yelm PublicSafety
Building, 206 McKenzie Ave, 6:00 p.m.
It is the City of Yelm's policy to provide reasonable accommodations for people
with disabilities in need of accommodations to conduct business or to participate in
government processes or activities, please contact Janine Schnepf (360) 458-
8402at least 5 working days prior to the scheduled event.
Janine Schnepf, City Clerk
Published: Nisqually ValleyNews, November 14and November 21,2014
PLEASE DO NOT PUBLISH BELOW THIS LINE
Distribution:
City Council Packets:
Mayor:Ron Harding
Councilmembers: JW Foster
Joe Baker
Robert Isom
Jennifer Littlefield
Tracey Wood
Ken Garmann
Russ Hendrickson
City Administrator Shelly Badger
Newspaper of RecordNisqually Valley News
Posted Yelm City Hall
Yelm Timberland Library
City of Yelm
STAFF REPORT
To:Mayor Ron Harding
Yelm City Council
From:Teresa Mattson, Treasurer
Date:November 14, 2014 for November 25, 2014meeting
Subj:Amend the YMC, Chapter 3.42.040Utility Tax
Recommendation
Adopt Ordinance No. 991amending the YMC, Chapter 3.42 Utility Tax whichincreases
the rate imposed on Water, Sewer and StormwaterUtility from 4% to 6% upon the sale,
delivery, distribution or furnishing or water, sanitary sewerage collection and disposal
services and storm drainage facilities.
Background
In 2009 by Ordinance No. 909,Council adopted an increase of 2% (up to the statutory
maximum of 6%) to the rate imposed for those persons, firms or corporations engaged
in the business activities set forth; telephone, cable television, electricity, natural gas,
manufactured gas and solid waste.The city owned water, sanitary sewer and storm
water utility tax rate remained at the 4% rate.
Current Situation
The city currently charges its own utilities a rate of 4%, but all others are charged the
statutory maximum of 6%. The city maintains the power toimpose a rate increase on
its own utilities without the restriction of a statutory maximum. The revenue from the City
owned water, sanitary sewer and stormwater utility tax increase would move a six
percent tax on gross revenues from the individual proprietary utility fundsto the General
Fund to fund essential services.
991 11/25/14Page 1of 1
City of Yelm
Ordinance No. 991
AN ORDINANCE amending the Yelm Municipal Code, Chapter 3.42, Utility Tax, Imposed
Amount, Subsection 3.42.040,by increasing the Utility Tax rate from 4% to 6% on the business
of the sale, delivery,distribution orfurnishingof(F) Water, (G) Sanitary Sewercollection,
disposal service and (H) Storm Water collection.
WHEREAS, the utility tax ratewas amended (Aug 2009) with the adoption ofOrdinance 909 for
telephone, cable, electric, solid waste, natural and manufactured gas to a rate of six percent;and,
WHEREAS, city owned utilities remained at a rate of four percent;and,
WHEREAS, the citynowwishes to exercise its power to increase city owned utilities to a rate of six
percent,
NOW THEREFORE, the City Council of the City of Yelm doesordain amendments as follows:
Section 1.F.Water. Upon the sale, delivery, distribution or furnishing of water for domestic,
business or industrial consumption, a tax equal to foursix (6%)percent of the total gross income
from such sales; provided, that there shall not be a tax levied upon installation charges for
individual consumer water service lines and meters.
G.Sanitary Sewer. Upon the furnishing of sanitary sewerage collection and disposal services for
discharge by domestic, business or industrial customers, a tax equal to four six (6%)percent of
the total gross income from such business; provided, that there shall not be any tax levied upon
installation charges for individual customer sewer laterals and connections.
H.Storm Water. Upon the furnishing of storm drainage facilities for collection of storm water
discharge by domestic, business or industrial customers, a tax equal to foursix (6%)percent of
the total gross income from such business in the city.
Section 2.Severability. If any section, subsection, paragraph, sentence, clause, or phrase of this
ordinance is declared unconstitutional or invalid for any reason, such decision shall not affect the validity
of the remaining portion of this ordinance.
Section 3.Effective Date: This ordinance shall become effective January 1, 2015.
th
ADOPTED this 25day of November, 2014.
_____________________________
Ron Harding, Mayor
Authenticated:___________________________
Janine Schnepf, City Clerk
0 ¦¤ 1 ®¥ 1
Brought to you by partnership of the City of Yelm, Christmas in the Park Committee,
Yelm Area Chamber of Commerce, and Yelm High School FFA.
Upcoming
Events
Adult Swim:
GLOW
November 21
6:30-9:30pm
Join us as we
explore and play
through luminescent,
glow-in-the-dark and
light-up art and
science activities.
Experiment with
chemiluminescence,
analyze
bioluminescence and
get your body
painted with
phosphorescence.
We'll have pizza and
glowing cocktails for
purchase, and
costumes are
encouraged.
BEARzaar
November 22
9:00am-4:00pm
You will BEARly
believe all the crafts
& antiques available
at the 14th Annual
Olympia High
School BEARzaar
this year. Hunt for
that special gift at
over 160 vendors.
The Raffle Hall has
an item donated from
each vendor, so you
can preview a
sampling of what the
vendors have to
offer. It also gives
you many chances to
win.
Admission and
parking are FREE,
although we will be
accepting canned
food donations for
the Thurston County
Food Bank.
Stay
Connected
Click Here to Read the Full Press Release
Click Here to Enter to Win a Thurston County
Funcation &
Be Entered to Win a $1,000 VISA Gift Card!
Olympia-Lacey-Tumwater Visitor & Convention Bureau | 360.704.7544 | georgesharp@visitolympia.com |
http://www.visitolympia.com
PO Box 7338
Olympia, WA 98507
CONTACT: TERRI THOMAS, EDUCATION AND OUTREACH SPECIALIST,
THURSTON COUNTY SOLID WASTE
THOMASTE@CO.THURSTON.WA.US OR 360-867-2279
Apologies for cross-posting:
COMMUNITY INPUT NEEDED ON PLASTIC BAG ORDINANCES
Online surveys for businesses and customers
Thurston County Solid Waste is seeking input on the bag ordinanc
Tumwater, Olympia and Lacey, and the unincorporated areas of Thu County.
Waste Division.
The new law prohibits most retailers from providing single-use plastic carryout bags. It also requires them
to charge a minimum of five cents for large paper bags, which the stores keep. The fee
higher cost of paper bags and acts as an incentive for customers to bring reusable bags. Cu
using EBT and other assistance programs are exempt from the char
Complying with the new ordinances required some adjustments for
Thurston County Solid Waste staff is eager to get feedback on their experiences
bans have been in place for more than four months. The informati
The two online surveysone for retailers and one for customersare available
at www.ThurstonSolidWaste.org/plastics. Retailers can also download signs from the website to post in
their stores to encourage customers to take the survey. Those signs and m
newsletters to be notified when the status report on the plastic bag ordinances is released. Just click on
the envelope icon on the right side of the web page to sign up.
For more information about the plastic bag ban ordinances or the
Terri Thomas at ThomasTe@co.thurston.wa.us or (360) 867-2279.
Waste Reduction News
RECYCLING AND WASTE PREVENTION NEWS FOR THURSTON
COUNTY
Links
COMMUNITY INPUT NEEDED ON
PLASTIC BAG ORDINANCES
Thurston Solid Waste
Online surveys for businesses and customers
homepage
Thurston County Solid Waste is seeking input on the bag
ordinances that took effect July 1 in the cities of
Tumwater, Olympia and Lacey, and the unincorporated
areas of Thurston County.
"It's been a bit over four months since the start date, and
it's important that we check in with customers and
retailers to get a good picture of how it's working so far,"
said Terri Thomas, Education and Outreach Specialist
for the county's Solid Waste Division.
The new law prohibits most retailers from providing
single-use plastic carryout bags. It also requires them to
charge a minimum of five cents for large paper bags,
which the stores keep. The fee helps offset the higher
cost of paper bags and acts as an incentive for customers
Solid Waste Hotline
to bring reusable bags. Customers using EBT and other
(360) 867-2491
assistance programs are exempt from the charge.
Thurston County
Complying with the new ordinances required some
Solid Waste
adjustments for both retailers and their customers.
Thurston County Solid Waste staff is eager to get
9605 Tilley Rd S
feedback on their experiences now that the plastic bag
Olympia, WA 98512
bans have been in place for more than four months. The
information from the surveys will be included in a status
report on the ordinances that's due in early 2015.
The two online surveys-one for retailers and one for
customers-are available
at www.ThurstonSolidWaste.org/plastics.
Retailers can also download signs from the website to
post in their stores to encourage customers to take the
survey. Those signs and more information are available
by clicking on the "Resources for retailers" link. You can
also sign up for the Solid Waste Division's newsletters to
be notified when the status report on the plastic bag
ordinances is released. Just click on the envelope icon on
the right side of the web page to sign up.
For more information about the plastic bag ban
ordinances or the customer and retailer surveys, contact
Terri Thomas at ThomasTe@co.thurston.wa.us or (360)
867-2279.
TRPC Members &
Representatives
City of Lacey
Virgil Clarkson
PRE-AGENDA
City of Olympia
Friday, December 5, 2014
Nathaniel Jones
8:30 a.m. 11:30 a.m.
City of Rainier
Dennis McVey
The pre-agenda providesmembers the opportunity to review the topics of the upcoming TRP
This information is forwarded in advance to afford your councilssion
City of Tenino
at your regular meetings. This will provide your designated representative with information that can be used
Bret Brodersen
for their participation in the TRPC meeting. For more information, visit our website at www.trpc.org.
City of Tumwater
Consent Calendar ACTION
Tom Oliva
These items were presented at the previous meeting. They are action items and will remain
City of Yelm
on consent unless pulled for further discussion.
Robert Isom
a. Approval of Minutes November 7, 2014
Confederated Tribes of the
b. Approval of Vouchers
Chehalis Reservation
Amy Loudermilk
c. Approval of 2015 Work Program
Nisqually Indian Tribe
d. Approval of Regional Coordinated Public Transit & Human Services Transportation
James Slape
Plan for the Thurston Region
Town of Bucoda
Recognition & Staff AnniversariesRECOGNITION
Alan Vanell
Thurston County
Puget Sound Regional Council Update PRESENTATION
Sandra Romero
Josh Brown, Executive Director, Puget Sound Regional Council, wi
North Thurston Public
current programs and projects.
Schools
Chuck Namit
Timberland Regional Library Update PRESENTATION
Olympia School District
Council will learn about the array of Timberland Regional Librarys resources,
Allen Miller
and services. Library Director Cheryl Heywood will highlight services and programs aimed
at business and education.
Intercity Transit
Karen Valenzuela
Executive Session ACTION
LOTT Clean Water Alliance
This item provides for the annual review and evaluation of the Executive D
Cynthia Pratt
position.
Port of Olympia
Salary Survey & Proposed Adjustments ACTION
Bill McGregor
In 2014, a pay and classification review was performed in order
PUD No. 1 of Thurston County
are competitive in the regional market. This evaluation is not a review of individual staff
Chris Stearns
members pay levels but the evaluation and placement of TRPC posielationship to
the regional market. Six positions were identified that need to be adjusted upwards o
pay scale. These recommendations will be presented to the council for appro
inclusion in the 2015 budget, which will come before the Councilin January.
Associate Members
Bridging the Gap Dedication of Pacific Avenue CrossingINFORMATION
Economic Development
Plans are underway for the third and final dedication of the Che-Western Trail
Council of Thurston County
Bridging the Gap project. Initiated in 2001 with seed money frwill
Michael Cade
th
at 11:00 am.
culminate with a grand dedication ceremony on Saturday, December
Lacey Fire District #3
This briefing will provide you with the latest event details in
Gene Dobry
2015 Legislative PrioritiesDISCUSSION
Puget Sound Regional Council
Vacant
The TRPC legislative subcommittee created a list of priority issues that will be shar
the Council
TCOMM 9-1-1
Ed Hildreth
Membership Sustainability Update UPDATE
This agenda item is to allow TRPC members an opportunity to shar
The Evergreen State College
Jeanne Rynne
actions or planning efforts underway which are incorporating or supporting the Regional
Sustainability plan visions and/or goals.
Timberland Regional Library
Cheryl Heywood
Come One, Come All!
To: A Casual OPEN HOUSE
Why: To Honor Cecelia Jenkins
When: December 9, 2014, 4:00-6:00 PM
Where: The Prairie Hotel
Congratulate and Thank Cec for her 17 years at the Yelm Chamber. Share a
story and enjoy some socializing!
Refreshments Served.
TRPC Members &
Representatives
City of Lacey
Virgil Clarkson
PRE-AGENDA
City of Olympia
Friday, December 5, 2014
Nathaniel Jones
8:30 a.m. 11:30 a.m.
City of Rainier
Dennis McVey
The pre-agenda providesmembers the opportunity to review the topics of the upcoming TRP
This information is forwarded in advance to afford your councilssion
City of Tenino
at your regular meetings. This will provide your designated representative with information that can be used
Bret Brodersen
for their participation in the TRPC meeting. For more information, visit our website at www.trpc.org.
City of Tumwater
Consent Calendar ACTION
Tom Oliva
These items were presented at the previous meeting. They are action items and will remain
City of Yelm
on consent unless pulled for further discussion.
Robert Isom
a. Approval of Minutes November 7, 2014
Confederated Tribes of the
b. Approval of Vouchers
Chehalis Reservation
Amy Loudermilk
c. Approval of 2015 Work Program
Nisqually Indian Tribe
d. Approval of Regional Coordinated Public Transit & Human Services Transportation
James Slape
Plan for the Thurston Region
Town of Bucoda
Recognition & Staff AnniversariesRECOGNITION
Alan Vanell
Thurston County
Puget Sound Regional Council Update PRESENTATION
Sandra Romero
Josh Brown, Executive Director, Puget Sound Regional Council, wi
North Thurston Public
current programs and projects.
Schools
Chuck Namit
Timberland Regional Library Update PRESENTATION
Olympia School District
Council will learn about the array of Timberland Regional Librarys resources,
Allen Miller
and services. Library Director Cheryl Heywood will highlight services and programs aimed
at business and education.
Intercity Transit
Karen Valenzuela
Executive Session ACTION
LOTT Clean Water Alliance
This item provides for the annual review and evaluation of the Executive D
Cynthia Pratt
position.
Port of Olympia
Salary Survey & Proposed Adjustments ACTION
Bill McGregor
In 2014, a pay and classification review was performed in order
PUD No. 1 of Thurston County
are competitive in the regional market. This evaluation is not a review of individual staff
Chris Stearns
members pay levels but the evaluation and placement of TRPC posielationship to
the regional market. Six positions were identified that need to be adjusted upwards o
pay scale. These recommendations will be presented to the council for appro
inclusion in the 2015 budget, which will come before the Councilin January.
Associate Members
Bridging the Gap Dedication of Pacific Avenue CrossingINFORMATION
Economic Development
Plans are underway for the third and final dedication of the Che-Western Trail
Council of Thurston County
Bridging the Gap project. Initiated in 2001 with seed money frwill
Michael Cade
th
at 11:00 am.
culminate with a grand dedication ceremony on Saturday, December
Lacey Fire District #3
This briefing will provide you with the latest event details in
Gene Dobry
2015 Legislative PrioritiesDISCUSSION
Puget Sound Regional Council
Vacant
The TRPC legislative subcommittee created a list of priority issues that will be shar
the Council
TCOMM 9-1-1
Ed Hildreth
Membership Sustainability Update UPDATE
This agenda item is to allow TRPC members an opportunity to shar
The Evergreen State College
Jeanne Rynne
actions or planning efforts underway which are incorporating or supporting the Regional
Sustainability plan visions and/or goals.
Timberland Regional Library
Cheryl Heywood
Come One, Come All!
To: A Casual OPEN HOUSE
Why: To Honor Cecelia Jenkins
When: December 9, 2014, 4:00-6:00 PM
Where: The Prairie Hotel
Congratulate and Thank Cec for her 17 years at the Yelm Chamber. Share a
story and enjoy some socializing!
Refreshments Served.