01-09-02 Minutes
YELM CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, JANUARY 9,2002
OPENING
1. Mayor Rivas called the meeting to order at 7:30 p.m., and administered the
oath of office to Bob Isom, Ron Harding and Pat Fetterly.
Council present: Don Miller, John Thompson, Bob Isom, Ron Harding and Pat
Fetterly.
2. Agenda Approval.
02-01 MOTION BY JOHN THOMPSON, SECONDED BY DON MILLER
APPROVING THE AGENDA AS PRESENTED. CARRIED.
3. Public Comment - None
CONSENT CALENDAR
4.
5.
a.
b.
6.
02-02
Minutes: December 12, 2001
Approval of Payments: Checks 16591 - 16771, Totaling $186,351.28
Manual Checks: 16591-16656, Totaling $18,606.97
(Includes #16606 in the amount of $849.75 (Phone Consensus 12/18/01))
Claims Checks: 16657 - 16771, Totaling $186,351.28
Payroll: Final: December 2001, checks 5294-5388, Totaling $152,751.77
MOTION BY JOHN THOMPSON SECONDED BY BOB ISOM APPROVING
CONSENT CALENDAR ITEMS AS PRESENTED. CARRIED.
NEW BUSINESS
7. Longmire Meadows (SUB-01-8296-YL) Final Plat approval. Staff report: Tami
Merriman referenced City Council's prior approval of the preliminary plat, with
conditions, at the February 28, 2001 Council meeting. The applicant has
complied with preliminary plat conditions and final plat approval was
recommended.
02-03 MOTION BY JOHN THOMPSON, SECONDED BY BOB ISOM APPROVING
THE LONGMIRE MEADOWS (SUB-01-8296-YL) FINAL PLAT AS
FORWARDED BY THE PLANNING COMMISSION. CARRIED.
8. Ordway Drive (Thurston County) Proposed Rezone. Cathie Carlson provided
an overview of the staff report explaining that City support has been requested
to approve a rezone and add three additional water connections to property
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located outside the City on Ordway Drive. The applicant has proposed (to
Thurston Co) that a 2.2 acre parcel in an area currently zoned 1 unit per 2
acres, be rezoned to allow two units per acre.
Staff reviewed the request and recommends that it be denied as it is not
consistent with the Water Comprehensive Plan. Additionally' the property is
located outside the City's Urban Growth Area (UGA) in an area intended to
remain rural making the request inconsistent with the state Growth
Management Act. Other considerations include water supply issues and the
City's responsibility to provide additional water service units within the City
limits and Urban Growth Boundary.
Discussion followed concerning: the applicant's inability to add a well to the
site, service area boundaries, impacts of creating a precedent, that area's
dependency upon City water service, practice of lower density zoning in
areas identified as rural, developer's understanding that rural property may
never be allowed to be developed beyond county standards, higher density
development in some neighboring developments.
02-04
It was noted that the Water Comprehensive Plan is being revised based upon
current zoning standards and that water ERU availability expected to last for
10 years if 200.10 conservation is attained, or for 4 years with 100/0 or lower
conservation.
MOTION BY BOB ISOM, SECONDED BY DON MILLER TO DENY A
REQUEST TO EXTEND ADDITIONAL WATER SERVICES TO THIS
REZONE. CARRIED. Opposed: Ron Harding.
9.
Hearings Examiner Land Use Approval System - Ordinance - Draft 1. Cathie
Carlson explained that the state requires that when a city's population reaches
2,500, some responsibilities in land use review and approval must be
delegated to a professional independent body. At a minimum
conditional/special uses, variances and appeals must be heard before either a
board of adjustment or a hearings examiner.
The Yelm Planning Commission (YPC) held two work sessions on the subject
and wanted Council to have an opportunity to review and comment prior to
conducting a public hearing on the matter. During the work sessions hearings
examiner and board of adjustment pros and cons were considered and the
YPC reviewed the Draft Ordinance. The YPC's determination was that the
hearings examiner option provided the best opportunities to achieve impartial
land use decisions based upon sound legal facts and finding. The YPC also
provided direction to staff on what applications the Examiner would have final
decision authority.
Discussion concerned: applications to be determined by the hearings
examiner, applications that would be reviewed with a recommendation made
to the city council for final decisions, the appeals process, reasons for
nonspecific qualifications identified in the ordinance, inclusion of day care
approval, council involvement in approving a contract for services, and YPC
focus change to policy development.
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Additional discussion concerned: annual report requirement, the estimated
number of public hearings per year (12-15), establishing regularly scheduled
meeting times with cancellation if a meeting isn't needed, aggrieved person,
an unidentified YMC reference in 2.26.150, time of day for scheduling
hearings and public convenience, reason for omitting fee amounts in the
ordinance, appeals fees and the need for such fees, specific types of appeals
that would go to Superior Court, staff analysis for interpretations for
deferrals/wavers of improvements, and possible ways to fill board of
adjustment positions.
Cathie Carlson requested council direction either supporting the development
of the ordinance focused on a hearings examiner, or if council prefers, a
different direction. There was additional discussion supporting the hearings
examiner situation.
10.
Ordinance No. 750 Amending the 2002 Budget. Agnes Bennick explained that
this ordinance addresses a benefits oversight in the budget for one employee
and the need to change the title of one police department position.
MOTION BY DON MILLER, SECONDED BY BOB ISOM ADOPTING
ORDINANCE NO. 750 AMENDING THE 2002 BUDGET. CARRIED.
02-05
OLD BUSINESS - None
REPORTS
11. Library Report - Kristin Blalack reported on progress in preparing for the move
and on the availability and display of book styled tiles. A written report was
submitted. Councilmember Miller requested that she extend thanks to Mr.
Bragg for his efforts on Yelm's behalf.
12. Mayor Rivas
a. 2002 Liaison and Meeting Assignments. Mayor Rivas stressed the importance
of keeping Council in touch and interacting with various City departments. It
was also noted that interaction with county committees helps ensure strong
relationships and benefits Yelm. The agenda is being revised to include a
reporting place for each of the assignments.
Copies of the 2002 assignments were provided. Mayor Rivas reviewed
assignments and reporting dates. Councilmember Thompson was appointed
as liaison to the Yelm Fire Department. Attendance is expected at only one of
the two monthly meetings.
Councilmember Harding attended his first Intercity Transit meeting with Mayor
Rivas. Councilmember Harding will be the liaison to IT and Mayor Rivas will
remain on the PTIC.
b. Yelm Fire District Letter Re Proposed Meeting Dates. Mayor Rivas distributed
a Special Meeting Notice for the initial contract negotiation meeting to be held
at the Fire Department on Thursday, January 24, at 7:00 p.m. Copies of the
12/20/01 letter suggesting that day were provided.
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c. Other: Mayors' Forum - No meetings/reports at this time.
Jail Project Oversight Committee (POC) meetings. Shelly Badger added that a
video will be available for new councilmembers viewing. A resolution of
support is planned for the first meeting in February.
13. Councilmember Meetings/Activities Reports
a. Council member Miller
CAPCOM - No meetings/reports at this time.
Other: Councilmember Miller attended the Chamber of Commerce meeting
and reported that Chief Stancil's presentation reflected well on the department
and the city.
b. Councilmember Thompson
Councilmember Thompson indicated that he had no assignments to report at
the first meeting of the month.
Other: Councilmember Thompson also attended the Chamber meeting and
commended Chief Stancil on his presentation.
c. Councilmember Isom
Thurston Regional Planning Council - No meeting/report at this time.
Parks Advisory Board - No meeting/report at this time.
Other: Councilmember Isom reported that at the Transportation Planning
Committee Yelm Community Services received unanimous support for their
request for $116,000 to purchase two new vans to provide outreach to the
elderly and handicapped. He expects support to continue as the application
moves forward to other committees.
d. Councilmember Harding
Planning Commission - No meetings/reports at this time.
Intercity Transit - Council member Harding attended a new member's
orientation.
Other: No meetings/reports at this time.
e. Councilmember Fetterly
Financial - Councilmember Fetterly met with the treasurer to review the end of
month and quarter financial statements and found everything to be in order.
Senior Center - No meeting/report at this time.
Transportation Policy Board - No meeting/report at this time.
Other: No meetings/reports at this time.
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CORRESPONDENCE
Correspondence reviewed included a letter from the Pacific Peaks Girl Scout requesting
approval for the annual cookie sale. Consensus approval was provided and staff was
requested to follow up with a letter.
A listing of American Legion activities that Councilmembers were invited to attend was
included in pa kets.
'------~
Attest:
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s P. Bennick, City Clerk
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