02-13-02 Minutes
YELM CITY COUNICL
MINUTES
REGULAR MEETING
WEDNESDAY, FEBRUARY 13, 2002
OPENING
1. Mayor Rivas called the meeting to order at 7:30 p.m.
Council present: Don Miller, John Thompson, Bob Isom, Ron Harding and
Pat Fetterly
2. Agenda Approval:
02-11 MOTION BY PAT FETTERLY, SECONDED BY RON HARDING
APPROVING THE AGENDA AS PRESENTED. CARRIED.
3. Public Comment - None
CONSENT CALENDAR
4. Minutes: January 23, 2002 regular meeting and January 24, 2002 Study
Session with Yelm Fire District.
5. Approval of Payment: Checks 16852-16998, Totaling $94,860.96
a. Claims vouchers: 16852 - 15889, Totaling $8,105.31
b. Manual checks: 16890 - 1998, Totaling $86,755.65
6. Payroll Approval: Final payroll, January 2002, Totaling $136,865.62
02-12 MOTION BY JOHN THOMPSON, SECONDED BY DON MILLER
APPROVING CONSENT CALENDAR ITEMS AS PRESENTED. CARRIED.
NEW BUSINESS
7. PUBLIC HEARING - Community Development Block Grant. Mayor Rivas
opened the public hearing at 7:33 p.m. announcing the date, time, place, and
purpose of the public hearing. No objections to participants were voiced.
Mariana Sparkman, a Spanish interpreter, was introduced and repeated the
Mayor's comments comment in Spanish. Being no response Mayor Rivas
called for the staff report.
Shelly Badger provided a history of the original public hearing conducted on
September 26, 2001 and resulting in Council authorization for the Senior
Center to submit a CDBG application for a new facility. A granting agency
threshold review found that 2002 Census data reflects that Yelm's non-
English speaking residents exceed 5%. As the City's Hispanic population is
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currently 5.40/0, the City must advertise and conduct the public hearing in an
alternate language The threshold review also uncovered invalid statistics that
had been questioned by staff resulting in Yelm's Low-Moderate Income Index
being reduced from 700,10 to 500,10.
Mayor Rivas and Ms. Sparkman called for comment. Being none, Mayor
Rivas closed the public hearing at 7:36 p.m.
8. Water Comprehensive Plan Addendum NO.1 - Mayor Rivas called for the
staff report.
Stephanie Conners referred to project related meetings including: 1) the
initial Comp Plan update agreement with Skillings Connolly, Inc in July 2000;
2) a Council work session to review major plan components on September
11, 2001; 3) an additional (budget) work session on November 6, 2002; and
4) a rate increase public hearing conducted December 12, 2001.
A draft plan, addressing short and long term goals to bring the water system
up to date and expanding the life of the system, should be available for
Council review in March.
While not part of the original Water Comp Plan project scope the proposed
project is identified but not funded in the Water Reclamation Plan. Building a
reclaimed water storage tank at the WWTP would allow supply accumulation
during low demand months that can make up for reclaimed water shortages
during peak use periods. This would assist in the City's potable water
conservation efforts.
Addendum NO.1 to the original Water Comp Plan would authorize an
additional $5,066 for Skillings Connolly to prepare an estimate for design and
construction costs. Completion of the estimate will provide information
concerning project viability, Water Comp Plan inclusion and funding options.
No rate increase is proposed.
02-13
Discussion followed concerning: size of the proposed tank, minimum 250,000
gallons; use of reclaimed water as augmentation to streams/rivers; amount of
potable water drawn to supplement reclaimed water supply shortages during
high use periods, how the supplemental water (approximately 5,000 gallons
per day) is accounted for (metered), sales price, and cost of the study.
MOTION BY BOB ISOM, SECONDED BY DON MILLER AUTHORIZING
EXPENDITURE OF AN ADDITIONAL $5,066 FOR ADDENDUM NO.1 TO
THE WATER COMPREHENSIVE PLAN. CARRIED.
9.
Ordinance No. 752 - Extending the Commencement Date of Foreclosure
Proceedings Related to Local Improvement Districts to July 1 (annually).
Mayor Rivas called for the staff report.
Shelly Badger reviewed the LID formation process which provided property
owners with an option to pre-purchase, through a property assessment,
sewer ERU's at the 1997 rate. The City formed the LI D in September of 1998
and the assessment rolls were confirmed in October of 1999. The property
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10.
02-15
owner's commitment would be paid through annual assessments over a 15
year period at 6.20,10 interest. The annual assessments would provide funds to
meet bond redemption payments on the $2 million LID Bonds.
State law (RCW 25.50.030) requires foreclosure proceedings to commence
by March 1, on any assessment that has two delinquent installments on
January 1 st of any year, or on or before such other date in such year as may
be fixed by general ordinance. As staff goes through this process the first
time, we find that it doesn't allow adequate time to complete all required
steps and provide every opportunity for property owners to avoid the
foreclosure process. There are currently six accounts ($38,000) subject to
foreclosure. Adoption of Ordinance 752 would change Yelm's foreclosure
commencement date from March 1 to July 1.
Discussion concerned bond redemption history, guarantee fund requirement
and draws against the fund to make up bond redemption shortfalls, current
balance in the guarantee fund, bond structure, benefits of allowing maximum
response time, the foreclosure process, dollar amount due of the six
foreclosure accounts, and the right of redemption period. Additional
discussion concerned the original lid process and the opportunities provided
for property owners to opt out of the LID.
MOTION BY JOHN THOMPSON, SECONDED BY BOB ISOM, ADOPTING
ORDINACE NO. 752 EXTENDING THE COMMENCEMENT DATE OF
FORECLOSURE PROCEEDINGS RELATED TO LOCAL IMPROVEMENT
DISTRICTS TO JULY 1. CARRIED.
Resolution No. 425 - Supporting a Phased Regional Justice Center Concept.
Mayor Rivas provided background on jail capacity issues leading to formation
of a Justice Project Oversight Committee (JPOC) to work with the Justice
Project Management Team (JPMT) to provide a recommended solution
based upon a work program and guiding principles provided by community
leaders.
The Report and Recommendations of the Justice Project Oversight
Committee identifies how to best meet current and future criminal justice
facility needs. Remaining work includes a draft Intergovernmental Agreement
addressing multiple issues such as ownership, services and costs.
Resolution 425 supports the concept of a phased regional justice center and
commits to participation in the preparing an Intergovernmental Agreement.
It was noted that the resolution does not obligate the City to provide funding.
Councilmembers who have not toured the jail were encouraged to do so.
Additional discussion concerned legislation discouraging privatization of jail
services in Washington, number of outstanding warrants, overcrowding, voter
(bond) funding requirement, and results in Pierce County of a similar
situation.
MOTION BY RON HARDING, SECONDED BY JOHN THOMPSON,
APPROVING RESOLUTION 425 SUPPORTING A PHASED REGIONAL
JUSTICE CENTER CONCEPT.
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OLD BUSINESS
11. Yelm Avenue E. Improvement Proiect, Phase 2 and Approval of WSDOT
Letter of Understanding LA-46047686 for Construction. Mayor Rivas called
for the staff report.
Shelly Badger reported that in 1999 Yelm was awarded a TRPC grant for
Yelm Ave. frontage improvements and center turn lane from 4th Street to Five
Corners and for and intersection realignments at Clark Road and Vancil
Road. As this area was also part of an approved WSDOT SR 507 repaving
project the City and DOT partnered and DOT became the lead on the project
allowing improvements and repaving to be bid as one project.
Phase I of the project, Clark Road intersection and Yelm Ave. north side
improvements, was removed and constructed as part of the Yelm Cinema
area development.
Since that time work has continued to obtain right-of-way along Yelm
Avenue, exchanging improvements for property. The right-of-way and design
processes are nearing completion and WSDOT will be ready to bid the
project in March.
Yelm's share of the costs is $106,854.13 and the City must commit to this
expense in a Letter of Understanding to Agreement LA-4686. Funding for the
project is a combination of grant funds, Yelm Ave. project funds,
Transportation Facilities Charge funds, and private funding.
01-16 MOTION BY PAT FETTERLY, SECONDED BY JOHN THOMPSON
AUTHORIZING MAYOR RIVAS TO SIGN THE WSDOT LETTER OF
UNDERSTANDING, AGREEMENT LA-4686 FOR THE YELM AVE. E
IMPROVEMENT PROJECT, PHASE 2 AUTHORIZING CONSTRUCTION
ADMINISTRATION RESPONSIBILITIES TO WSDOT. CARRIED.
REPORTS
12. Library Report - Kristin Blalack reviewed written report items updating the
status of tenant improvements to the 8,000 sq. ft. library space including work
on a tile surround designed by YCS students under the guidance of local
artist Barb Kates and a display of materials being used to reflect local themes
in building materials and colors.
There was some discussion concerning possible uses for the space to be
vacated when the library moves.
13. Mavor's Report: Mayor Rivas attended the Chamber of Commerce meeting
where he delivered the state of the City address. Council commended Mayor
Rivas on his presentation.
14. Councilmembers MeetinQs/Activities
a. Councilmember Miller reported that:
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CAPCOM has purchased the MCI tower.
Other: He attended the Chamber meeting.
b. Councilmember Thompson reported that:
Other: He attended an EDC meeting; Dennis Mattson congratulated the
City on the Ecology Award.
He participated in the Oral Board interviews for 17 PD candidates.
He attended the Chamber meeting.
c. Councilmember Isom reported that:
Parks Advisory Board - requested that he find out the status of Longmire
Park and express concern about the possibility of losing lAC grant
funding while waiting for the Army Corps of Engineers to perform work.
There was discussion about the existing extension and the insurance
release negotiated by the City attorney.
Thurston Regional Planning Council - Yelm Community Services received
approval for a grant to purchase two vans.
Other: He will be attending court tomorrow.
d. Councilmember Harding reported that:
Planning Commission - discussed mostly old business and a request to
reclassify Yelm Creek.
IT - expenditures approval, no major issues were discussed.
e. Councilmember Fetterly reported that:
Financial - she met with Agnes and reviewed the End of Month report and
credit card expenditures, and that a report on current city debt was
included in Council's packet. Agnes is available to answer questions.
Transportation Policy Board - held election of officers and approved
expenditures. There was some initial discussion concerning updating the
regional plan.
Other: She attended the Chamber meeting and two AWC Training Classes.
CORRESPONDENCE
Correspondence reviewed included information about the AWC Certified
Municipal Leadership Program and Municipal & Public Finance News
mention of Yelm receiving the Dept. of Ecology award.
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Attest: : L .~ /j!; ~/ I' V)./t I/;A i..L . .
Ag es P. Bennick, City Clerk
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