04-10-02 Minutes
OPENING
YELM CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, APRIL 10, 2002
1. Mayor Pro Tem Thompson called the meeting to order at 7:30 p.m.
Council present: Don Miller, Bob Isom, and Ron Harding. Pat Fetterly arrived at
8:25 p.m.
Excused: Mayor Rivas
2. Agenda Approval:
02-35 MOTION BY DON MILLER, SECONDED BY RON HARDING APPROVING
THE AGENDA AS PRESENTED. CARRIED.
3. Mayor Pro-Tem Thomson called for public comment. No response.
CONSENT CALENDAR
4.
5.
a.
b.
6.
7.
a.
b.
c.
d.
e.
f.
02-36
Minutes: March 27, 2002
Approval of Payments: Checks 17266 - 17364, totaling $133,769.85.
Manual Checks: 17266-17287, Totaling $9,020.48
Claims Checks: 17288-17364, Totaling $124,749.37
Approval of Payroll: Final, March 2002, Checks 4454-4512, Totaling
$138,265.68
Park Use Requests
5/14-9/14/02, Various Dates and Events Schedule Attached, Briggs Community
Branch YMCA! Community Activities
6/14/02, Prairie Kindergarten Picnic, 10-2:30, 150 attending
6/16/02, Habitat for Humanity Car Show, 7-4, 300 attending
6/21/02, Bolte Wedding, All day, 125 attending
8/18/02, Lawton Family Picnic, 11-6, 100 attending
Various, Nisqually Basin Little League Games/Practice (as available), 5:30-8
p.m., attendance varies
MOTION BY BOB ISOM, SECONDED BY RON HARDING APPROVING THE
CONSENT CALENDAR ITEMS AS PRESENTED. CARRIED.
NEW BUSINESS
8. Arbor Month Proclamation. Mayor Pro Tem Thompson read the Proclamation
recognizing the aesthetic and tangible contributions trees provide to our
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community and identifying April 2002 as Arbor Month. Tami Merriman provided
program details for the Arbor Day Celebration at the Public Works Facility on
April 26.
9. Community Development Director Salary Range. Mayor Pro Tem Thompson
called for a staff report. Shelly Badger explained that current Community
Development Department Director, Cathie Carlson, resigned her position with
the city and that the City has advertised for applicants to fill the position. The
advertisement states that the salary is under review. As Yelm's current salary
range of $3,623-$3,985 was found to be low for this position when compared to
similar size cities, a new range formulated on the average low and high for
those ten cities was presented for Council's consideration. Staff requested
Council action directing staff to prepare a budget amendment ordinance for the
next meeting.
Discussion concerned: The need to reexamine salary ranges for all positions,
the union agreement timing, budget review process, the possibility of filling the
position from existing staff, and the difficulty/effects of adjusting salaries for one
or two positions outside of the usual process.
02-37 MOTION BY BOB ISOM, SECONDED BY DON MILLER DIRECTING STAFF
TO PREPARE A BUDGET AMENDMENT ORDINANCE FOR THE
COMMUNITY DEVELOPMENT DIRECTOR'S POSITION WITH A $4,200 -
$5,016 SALARY STEP RANGE. CARRIED.
OLD BUSINESS
10. Bid Award - Well #2 Pump Upgrade. Mayor Pro Tem Thompson called for a
staff report. Stephanie Connors indicated that the bid opening had taken place
at Yelm City Hall on Friday, April 5, 2002. The project includes the base bid for
the purchase and installation of a replacement pump and pump house, and an
alternate bid for the purchase and installation of a new generator to operate
Wells 1 and 2 in event of a power failure.
Seven bids ranging from $179,700 up to $222,480 were received. The lowest
responsive bid was submitted by Hisey Construction at $179,700 for the base
bid and alternate work. Staff recommended the contract be awarded to Hisey
Construction.
03-38 MOTION BY DON MILLER, SECONDED BY RON HARDING AWARDING THE
BASE AND ALTERNATE BID AND CONTRACT FOR WELL #2 UPGRADES IN
THE AMOUNT OF $179,700 TO HISEY CONSTRUCTION. CARRIED.
11. Water Comprehensive Plan Review Work Session - Tom Skillings, Skillings
Connolly, Inc. presented an update of the Comprehensive Water Plan. The
plan, a state Department of Health requirement, must be updated every six
years. The plan provides an overview, inventory and evaluation of the current
water system and its operation, and then identifies capital improvements
needed to maintain a safe and reliable system. Water needs are projected
based upon current use and City zoning, and operating programs are
recommended to meet the projected needs. The plan also provides a cost
estimate, improvement sequencing projection and funding options for
improvements and/or programs.
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The price tag for recommended improvements is $3 million dollars and includes
a new 500,000 gallon potable water storage tank on Rhoton Road ($1.3 million
in '04) that will allow the Baker Road tank to be pulled off line temporarily for
repairs ($160,000 in '04); a pumping capacity increase for Well #1 ($135,000 in
'05); a meter reading system that will reduce personnel costs for that function,
($245,000 in '04); reclaimed water lines to City Park and Yelm High School,
($310,000 '03); and a reclaimed water tank at the WWTP, to provide storage
and reduce the amount of potable water needed to serve customers,
($500,000). Other elements of the plan include a conservation program to
reduce consumption city-wide, and a number of programs focusing on leak
detection, meter replacement, hydrant security and waterline replacement.
The plan is based on certain policies that are linked to the City's Land Use
Comprehensive Plan and the growth and zoning established in that document.
Under the recommended policies water service is limited to existing city limits
customers and to undeveloped City limits customers at the density provided by
zoning. Additional provisions allow service to existing LID properties at 1 ERU
per tax parcel, or for parcels that provide adequate exchange water rights to the
City. Service will continue to be provided to customers outside the City at the
originally approved density. Provisions also address and limit developments
under the Master Plan designation and for emergency situations.
The City will apply for low interest loans and/or grants whenever possible.
However, in order to proceed with the plan and accomplish the plans goals, it
will be necessary to issue Revenue Bonds to finance the improvements. The
estimated annual debt payment for $2.5 million in bonds is $200,000, which
would be paid for by user fees as established in the most recent water
ordinance revision.
REPORTS
12. Library Report - None
13. Councilmembers Meetings/Activities
a. Councilmember Miller
CAPCOM: Nothing to report
Other He attended the Chamber meeting.
b. Councilmember Thompson: Nothing to report
c. Councilmember 150m:
Park Advisory Board: He attended the meeting on Monday
Thurston Regional Planning Council: Discussion concerned plans to project
effects of pass/not pass votes on a transportation bill and rail funding
d. Councilmember Harding:
Planning: The Planning Commission meeting was cancelled. He is
participating in the Hearings Examiner application review process.
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Other IT Boundary Proposals - the board majority felt that supporting the
Authorities Proposal would be the best option
e. Councilmember Fetterly:
Financial: She met with the treasurer to review material. Month/quarter close
outs and will be provided at the next meeting.
Senior Center The Senior Summit meeting will be held in May.
Transportation Policy Board - The 350/0 commute trip reduction by 2005 was
discussed.
14. Mayor Pro Tem Report: None
15. A TT Broadband and Comcast Merger. Staff provided handouts concerning the
upcoming merger which falls outside of City control under current contract
terms.
CORRESPONDENCE
Correspondence was provided for Council review.
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Attest:)
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s P. Bennick, City Clerk
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