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01-27-15 MinutesYELM CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 27, 2015 MINUTES Mayor Harding called the meeting to order at 6:00 p.m. 2. Roll Call Present: JW Foster, Joe Baker, Bob Isom, Jennifer Littlefield, Tracey Wood, Ken Garmann and Russ Hendrickson. Agenda Approval 15-004 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations -The Great Kindness Challenge Week Proclamation Mayor Harding read the proclamation. Mayor Harding already delivered the Proclamation to the Lackamas Elementary School at their Great Kindness Challenge event. Public Comment - no comments 6. Consent Agenda Minutes - Regular Meeting January 13, 2015 Payables - Checks #63983 - #64049 Totaling $216,910.47 15-005 MOTION BY JOE BAKER APPROVING THE CONSENT AGENDA AS PRESENTED. CARRIED. 7. Public Hearing -Ordinance No. 995, Unified Development Code Mayor Harding opened the Public Hearing at 6:05 pm. Tami Merriman reported that the City of Yelm first adopted development regulations to implement the policies of the Comprehensive Plan 20 years ago. Over time, these regulations have been edited, updated and expanded. The codes are located throughout the Yelm Municipal Code (YMC), Yelm Development Guidelines and Yelm Design Guidelines. Regulations and the permitting process, all development related requirements and processes have been compiled and arranged into one document, a Unified Development Code (UDC). Staff and the Yelm Planning Commission reviewed the permit process and development standards for clarity, outdated information, and ease of use and conducted an extensive outreach and participation program in order to engage citizens, the local real estate community, developers and business groups. Staff made presentations before a number of stakeholder group and the Planning Commission held numerous meetings and hosted a public open house, totaling about 25 public meetings. Mayor Harding asked about how many members of the public attended those meetings. Ms. Merriman stated there were about a dozen that attended the Open House and the Public Hearing was about the same. The Growth Management Act requires the draft be sent to the Washington State Department of Commerce for distribution for review by state agencies for comment. No State Agency provided any input into the document. The Yelm Planning Commission held a public hearing on April 21, 2014 to receive final comments on the draft document. The Planning Commission reviewed all comments received throughout the process in detail and addressed many of the comments by amending the draft language in the UDC. The Planning Commission voted unanimously to recommend the City Page 1 of 5 Council adopt the proposed amendments. As all development related regulations are being consolidated in the UDC, update to various Titles and Chapters of the Municipal Code are required as part of the adoption of the UDC. The Chapters affected by Ordinance No. 995 include Chapter 5.52 YMC Adult Entertainment Business Licensing, Chapter 608 YMC Animal Regulations, Chapter 9.86 Adult Entertainment Business and Title 15 Franchises. A subcommittee of the City Council met with City staff to review in detail to better understand the layout and to answer questions or concerns. The draft UDC was then distributed to Council at the October 2014 Study Session for their review. Council did not have any changes to the Planning Commission's recommendation however add the following sections: Section 18.16.070 YMC Reservation of water or sewer connections and Chapter 18.68 YMC Marijuana retailers. All the comments received from the public were provided in the packets. Councilmember Baker asked if Urban Chickens were allowed inside the city. Ms. Merriman stated that Urban Chickens are considered livestock and would not be allowed inside the city limits of Yelm. This remains unchanged from the YMC, which does not allow livestock in the City of Yelm. Councilmember Isom asked about Section 18.16.070 YMC -Reservation of water or sewer connections for essential public facilities. Ms. Merriman explained that by adding that section to the code, the City Council would have the authority to reserve utility connections for essential public facilities by Resolution so if they go out for public funding they would be guaranteed utility hookups. No public comment. Mayor Harding thanked the Council and staff for listening to hours and hours of discussion on the UDC. Mayor Harding closed the Public Hearing at 6:18 pm. 8. New Business - a. Ordinance No. 995, Unified Development Code 15-006 MOTION BY BOB ISOM ADOPTING ORDINANCE NO. 995 CREATING A NEW TITLE 18 -UNIFIED DEVELOPMENT CODE, AND AMENDING TITLES 1, 2, 5, 6, AND 9 YELM MUNICIPAL CODE (YMC), AND REPEALING TITLES 14, 15, 16, AND 17 YMC, AND CREATING A NEW TITLE 15 YMC. CARRIED. Grant Beck thanked the Council, the Planning Commission and Tami Merriman for their hard work on the Unified Development Code and believes that the Unified Development Code will be a economic development tool for both developers and property owners. b. Confirmation of Planning Commission Appointments Grant Beck stated at the end of October 2014, the term of one Planning Commissioner was vacated and the end of December 2014, the terms of three Planning Commission positions expired. Mr. Beck thanked Glenn Nutter for his years of service on the Planning Commission. Pursuant to the Yelm City Council's Protocol Manual, the vacancies were advertised and announcements were sent to the incumbents who expressed an interest in the past to serve, but who were not previously selected. The Community Development Department received seven applications. Two applications were from current Planning Commission members John Thomson and Anne Wahrmund. Both current members have been valuable members of the Commission. The five additional applications were from Wayne Potter, Jerry Fugich, Charles Vela, Preston Collins and Dale Shirley. 15-007 MOTION BY JOE BAKER CONFIRMING MAYOR HARDING'S RE- APPOINTMENT OF JOHN THOMSON AND ANNE WAHRMUND AND THE Page 2 of 5 APPOINTMENT OF JERRY FUGICH TO FILL AN EXPIRED POSITION AND WAYNE POTTER TO FILL A VACATED POSITION ON THE CITY OF YELM PLANNING COMMISSION. CARRIED. c. Confirmation of Historic Preservation Commission Appointments Grant Beck stated at the end of December 2014, that the Historic Preservation Commission had two expired positions. Pursuant to the Yelm City Council's Protocol Manual, the positions were advertised and an announcement was sent to all board and commission chairpersons and all persons who have expressed an interest in the past to serve, but who were not previously selected. The members whose terms expired were invited to reapply. The Community Development Department received two applications to fill the expired positions. Councilmember Littlefield asked how many members are on the Historic Preservation Commission. Mr. Beck stated seven members currently and Gary Carlson is the staff representative. The UDC states that there could be up to eight members. The Historic Preservation is full right now but there is still a vacancy on the Parks Board. 15-008 MOTION BY TRACEY WOOD CONFIRMING MAYOR HARDING'S RE- APPOINTMENT OF EDWARD BLAKE AND CLAIRE DOYLE TO FILL TWO EXPIRED POSITIONS ON THE HISTORIC PRESERVATION COMMISSION. CARRIED. d. Updated South Sound Military & Communities Partnership (SSMCP) Memorandum of Agreement (MOA) Shelly Badger explained that in 2011, the South Sound Military & Communities Partnership was created by a Memorandum of Agreement (MOA) with the City of Lakewood serving as the convener, providing staff support to the Partnership. The partnership is comprised of Joint -Base Lewis-McChord (JBLM), Camp Murray, federal and state agencies, cities, counties, school districts and higher education institutions, associations, corporations and not for profit agencies. The Partnership provides actionable recommendations to regional leaders on initiatives, programs and topics that strengthen the role that JBLM, the National Guard, and the Reserves play in America's defense strategy and the economic health and vitality of the region and the State of Washington. On December 10, 2013, the Yelm City Council approved an MOA joining the SSMCP effective January 1, 2014 at the Steering Committee level for $6,500 per year. The MOA has been modified slightly, is recommended for approval by the Steering Committee, and requires City Council approval for the $6,500, which has been included in the 2015 Budget. Mayor Harding thanked Shelly Badger for being on the Committee and her active participation and stated that JBLM is very important to our community and other surrounding communities around the South Sound. 15-009 MOTION BY JW FOSTER APPROVING THE UPDATED MEMORANDUM OF AGREEMENT FOR THE SOUTH SOUND MILITARY & COMMUNITIES PARTNERSHIP AT THE STEERING COMMITTEE FUNDING LEVEL IN THE ANNUAL AMOUNT OF $6,500. CARRIED. 9. Old Business —none scheduled 10. Mayor and Council Initiatives Councilmember Foster attended the JBLM Listening Session with Mayor Harding and Shelly Badger regarding possible cuts the JBLM military base. Councilmember Foster also attended the Thurston County State of the Communities event with Page 3 of 5 Mayor Harding, Shelly Badger and Councilmember Isom. The Mayor's State of the Cities was well received by the attendants. The perceived image of Yelm is honorable. Councilmember Foster thanked Mayor Harding for his great representation of Yelm at the event. Councilmember Baker attended the Yelm Adult Community Center and reported there are a couple of problems with the lifts on their buses. He asked Intercity Transit Board at the regular meeting if they would be willing to help the Adult Center with the bus repairs. Councilmember Baker believes that Intercity Transit will donate the parts for the repairs. Kristy Deham was elected Treasurer at the Adult Center. There are now 207 members at the Center, which is an increase of 17 percent. The Nisqually Indian Tribe donated $1,000, which has helped greatly. Thea Stepp has volunteered in the office to take over some of the computer work. At the Intercity Transit Board meeting, Jim Merrill, Intercity Transit Director of Maintenance and Operations, discussed the Emergency Management Program for emergencies. Intercity Transit would furnish transportation buses and their facilities in cases of emergency. They are working with Thurston County Emergency Management to coordinate. Thurston Regional Planning Council (TRPC) reported at the meeting. Councilmember Isom echoed Councilmember Foster's remarks regarding the Thurston County Chamber event. Councilmember Isom is proud to be a part of the Yelm Community when you hear the positive comments that were made about the City of Yelm. Councilmember Isom attended the Urban Growth Management Subcommittee meeting where they looked at the Countywide Planning Policy document. The document will be forwarded to the County Council to hold a public hearing. Yelm City Council will be briefed on the document at the Study Session in February. Councilmember Isom received a note in his Council mailbox from Dan Cavanaugh asking if anyone would be interested in marching in the St. Patrick's Day Parade in Seattle on March 14. Mr. Cavanaugh was extremely instrumental in helping the City of Yelm partner and become Sister Cities with Ferns, Ireland. Mayor Harding asked if Councilmember Isom had any concerns regarding the Countywide Planning document. Councilmember Isom stated that the City will want to appear and testify at the Public Hearing. Councilmember Littlefield reminded everyone of the Homeless Connection event this Thurston 1-4pm at the Yelm Community Services location. The HOME Consortium will be providing services such as haircuts, adult flu shots and meals. The red bin that has been placed at City Hall for donation of warm clothing will be distributed at this event. Councilmember Littlefield will be attending the Thurston County Children and Youth Policy Team. Mayor Harding thanked Councilmember Littlefield for taking that committee from him. Councilmember Wood attended the Transportation Policy Board meeting and was updated on the Chehalis Western and Woodland Trails "Hub" Junction project. In addition, the 2015 meeting schedule was adopted. Councilmember Garmann attended the Thurston County Law and Justice Council meeting and reported approximately 45% of the Thurston County jail population has mental health issues. Mayor Harding stated this is a statewide agenda item right now. Councilmember Garmann took a tour of the Smile Mobile that comes once a year to Yelm. Page 4of5 11. 12 Mayor Harding also visited the Smile Mobile while it was in Yelm. They are a great crew that volunteers their time to take care of the dental needs of the community. Also attended the Thurston County State of the Cities Address. It is a nice meeting to attend because it is all the Cities in Thurston County and there is an audience question and answer session about how regional issues are affecting their cities and the different perspectives. At the forums, Mayor Harding reminds people the accomplishments of Yelm has been made possible because Yelm City Council, staff, Mayor and a Community that works together. Yelm's State of the City is February 10, 2015. Mayor Harding, Shelly Badger and Councilmember Foster attended and the JBLM Listening Session, which was a very positive event. Mayor Harding and Councilmember Foster spoke at the event of the important role the military stationed at JBLM, play in our community. Mayor Harding also attended the Thurston County Economic Development Council meeting where the City of Olympia did a presentation on their Community Renewal Program. Also attended the Lackamas Elementary School Day Assembly for The Great Kindness Week Challenge and presented them with a Proclamation. School Resource Officer, Don Moody also attended and was very well received by the children. Councilmember Baker might not be able to attend tomorrow's Study Session. Executive Session - none scheduled Correspondence included - South Sound Green Pages, Winter 2015 Municipal Research News, Winter 2015 Thurston Regional Planning Council Pre -Agenda Friday, February 6, 2015 8:30 am -11:15 am. 13. Adjourned at 6:45 pm. Attest: m Lori Mossman, Deputy City Clerk Page 5 of 5