06-13-01 Minutes
OPENING
YELM CITY COUNCIL MINUTES
WEDNESDAY, JUNE 13,2001,7:30 P.M.
YELM CITY HALL COUNCIL CHAMBERS
1. Mayor Rivas called the meeting to order at 7:30 p.m.
Council present: Don Miller, John Thompson, Bob Isom, Glen Cunningham
and JW Foster.
2. Agenda Approval
01-61 MOTION BY JOHN THOMPSON, SECONDED BY GLEN CUNNINGHAM
APPROVING THE AGENDA AS PRINTED. CARRIED.
3. Public Comment - None
Ron Harvey introduced himself as the new Yelm representative to the
Thurston Council on Cultural Diversity and Human Rights.
CONSENT CALENDAR
4.
5.
a.
b.
6.
01-62
Minutes: May 23,2001 Special Meeting with the Port of Olympia and
May 23, 2001 Regular City Council Minutes.
Payment of Checks 15204 - 15340, Totaling $744,638.37
Manual Checks 15204-15250, Totaling $7,677.68
Claims Checks 15251-15340, Totaling $744,638.37
Payroll: Final May 2001, Checks 4643 - 4704, Totaling $126,12195.
MOTION BY JOHN THOMPSON, SECONDED BY JW FOSTER
APPROVING CONSENT CALENDAR ITEMS. CARRIED.
NEW BUSINESS
7. Mayor Rivas introduced Carl Provine, American Legion Post 164 Commander,
and Veteran's of Foreign Wars member. Mr. Provine introduced Elizabeth
Provine, American Legion Post 164, Women's Auxiliary President; Ray
Shriver, Commander, VFW Post 5580; Don Barnard, VFW Post 5580 Public
Relations Officer and Senior Vice Commander; Bill Jenne, VFW member; and
Art Oliver, VFW Post 5580 Service Officer and American Legion member.
Speakers provided information on VFW history and projects the organization
put its efforts to such as War Risk Insurance, the GI Bill and expansion of
benefits to other conflicts, POW and MIA benefits, and the Agent Orange
connection. Nationwide the VFW Chapters raise $15 million each year to
support service programs. Visible local programs include Voice of Democracy,
an annual essay/scholarship program, a junior essay contest, bike safety
program, Drive to Survive, Hunter Safety and Home Protection.
Women's Auxiliary activities include scholarships, the Espinosa Bear program
for children, a meal delivery service serving homebound individuals, and an
activities and voucher program at American Lake Veterans Hospital. Other
projects/activities include a fundraising, menu planning, shopping and meal
Yelm City Council Minutes
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YELM CITY COUNCIL MINUTES
WEDNESDAY, JUNE 13,2001,7:30 P.M.
YELM CITY HALL COUNCIL CHAMBERS
preparation at Fisher House, a temporary living facility at Fort Lewis for the
families of Madigan Army Medical Center patients.
Invitations were extended to attend an upcoming Bratwurst Dinner and a fund
raising community fun fair at Yelm City Park. Don Barnard presented elected
officials and staff with poppies.
Mayor Rivas read and presented a City of Yelm Hire-A-Veteran Month
Proclamation, and thanked the group for the community support provided by
their organizations and for tonight's presentation to elected officials.
8. Ordinance No. 735, a $100,000 Interfund Loan from the Cumulative Reserve
Fund (104) to provide cash flow for the Longmire Community (Canal Rd.) Park
Fund (314). Agnes Bennick explained that revenue budgeted is limited to the
$234,000 Interagency Committee for Outdoor Recreation (lAC) grant. The
fund needs a loan to provide cash flow as grant funds are released only
following a city expenditure and request for reimbursement of allowable costs.
01-63 MOTION BY DON MILLER, SECONDED BY BOB ISOM ADOPTING
ORDINANCE NO. 735 AN INTERFUND LOAN TO THE LONGMIRE
COMMUNITY (CANAL RD) PARK FUND FROM THE CUMULATIVE
RESERVE FUND. CARRIED.
9. Resolution 411, Drug and Alcohol Testing Policy for Commercial Drivers
License Holders. Shelly Badger explained that currently the only individuals
covered by this policy are the drivers of the Senior Center van. The City is part
of the Association of Washington Cities testing consortium that provides
services to meet federal standards for drug/alcohol testing. The document
establishes testing policies for pre-employment, reasonable suspicion, post-
accident, random, return-to-duty, follow-up and for re-testing.
Discussion topics included testing sites, current CDL holders, concentration
levels, applicability to volunteers, possibility of expanding Employee
Assistance program to include volunteers in this position.
01-64 MOTION BY DON MILLER, SECONDED BY BOB ISOM APPROVING
RESOLUTION 411 A DRUG AND ALCOHOL TESTING POLICY FOR
COMMERCIAL DRIVERS LICENSE HOLDERS. CARRIED.
10. Reclaimed Water User Agreement (Fetterly). Shelly Badger explained that this
is the first user agreement brought before council. The agreement runs for five
years, identifies service as interruptible, and sets out permissible uses,
charges, back-flow requirements and restrictions.
Discussion topics included interruptible/uninterruptible service, need for a 30-
watt heater and billing.
01-65 MOTION BY JW FOSTER, SECONDED BY JOHN THOMPSON
APPROVING THE FETTERLY RELCAIMED WATER USER AGREEMENT.
CARRIED.
Yelm City Council Minutes
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YELM CITY COUNCIL MINUTES
WEDNESDAY, JUNE 13, 2001,7:30 P.M.
YELM CITY HALL COUNCIL CHAMBERS
OLD BUSINESS
11 . None
REPORTS
12. Library Report - A written report was provided. Kristin Blalack added that the
summer reading program was ready to kick off. John Thompson indicated that
the library process is progressing and moving towards a contract.
13 Mayor Rivas
a. Mayor Rivas read the Kay Eisenhardt Day Proclamation. Councilmember
Foster will represent the City for the presentation.
b. Activities included Junior Achievement at Southworth, the 2010 Banquet and
award, Mayors' Forum, Audit Entrance Conference, IT meeting, meeting with
the Police Chaplin, and the EDC Luncheon. A letter was sent to the south
county mayors' representative to the Thurston Co. Medic I Emergency
Medical Services Council, requesting an update for Council.
14. Councilmember Activities & Meetings Attended
Councilmember Miller attended the Muck Creek Walk an opined that the
cleaned parts look great, but the work to keep the grasses under control will
be a continuing project. He expressed concern about the restoration plan. He
also attended the Chamber Forum, where the speaker was Kim Wyman, the
Thurston Co. Auditor.
Councilmember Foster attended a Senior Center meeting and was requested
to provide a letter in support of their efforts to build a new facility. He also
expressed interest in AWC's Elected Officials Training Menu program. All
elected officials would like to receive the Land Use Decision-Making training
session. Sessions are approximately 2 1/2 hours long. Staff will check for
available dates on a council meeting night.
Councilmember Isom expressed concern about the three-month time frame
for clearing the permitting process, and asked if that was due to a staffing
shortage. Shelly Badger indicated that we do have a 120-day timeline for
projects. She also indicated that there may be a need for additional help, but
also the department reorganization, and number of new projects have a direct
impact on the amount of time it takes for staff to complete a project.
Mayor Rivas felt that it was good to question this, but that we need to
remember to check how long it takes surrounding communities to do the same
project while keeping in mind that we are the fastest growing city in the south
Puget Sound at 1460/0. We are still coming in under our maximum time, but
maybe council needs to look at different department workloads and see what
the staffing needs are. He added that Cathie Carlson, the Community
Development Director has twice cancelled vacations due to the existing
workload.
Yelm City Council Minutes
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YELM CITY COUNCIL MINUTES
WEDNESDAY. JUNE 13,2001,7:30 P.M.
YELM CITY HALL COUNCIL CHAMBERS
Councilmember Cunningham attended the Yelm Family Fun Fair.
15. Financial - The May 2001 end of month financial report was included in
packets. Councilmember Miller reported that everything was in order.
16. Park/Park Use Requests. Discussion topics included the purpose of a $25 fee
charged for use of the Yelm to Tenino Trails for organized walks. Following a
complaint about the number of special events booked at parks not allowing
enough free use time, the Park Advisory Board looked at use and didn't fee
that it was excessive. However, the Park Advisory Board's feeling is that these
are public parks and they should be used.
01-66 MOTION BY DON MILLER, SECONDED BY JW FOSTER APPROVING
TWO PARK USE REQUESTS. CARRIED.
CORRESPONDENCE
Correspondence was reviewed.
Attes:
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Agne . P. Bennick, City Clerk
Yelm City Council Minutes
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