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03 24 2015 Updated Agenda PacketAGENDA YELM CITY COUNCIL MEETING ho. 11PnATF THF.Rnay MARCH 9d 9n15 a•nn P M Website Viewing: Clicking on agenda items will open associated documents including staff reports, resolutions, ordinances, etc. Note: some agenda items may not have attachments. 1. Call to Order 2. Roll Call 3. Agenda Approval 4. Special Presentations- none scheduled 5. Public Comment — Please complete a blue speaker's card and present it to the meeting recorder. Comment topics should not appear elsewhere on the agenda. Time (three minutes per speaker) and the number of speakers (five) are limited and may be adjusted to meet agenda requirements. 6. Consent Agenda a. Minutes; Regular Meeting March 10, 2015 b. lo. Payables Checks #64325 - #64391 Totaling $170,058.94 7. Public Hearing- none scheduled 8. New Business a. Resolution No. 555 Retroactive Pay Policy 10 Presenter: Janine Schnepf min Attachments: Staff Report, Resolution No. 555 b. Ordinance No. 997 Salary and Benefit Amendment 10 Presenter: Janine Schnepf min Attachments: Staff Report, Ordinance No. 997 C. Ordinance No. 998 Salary Amendment Positions 10 min Presenter: Shelly Badger Attachments: Staff Report, Ordinance No. 998 d. Skate Park Design and Construction Management Contract with BCRA 15 min Presenter: Ryan Johnstone Attachments: Staff Report, Contract e. Resolution No. 556 2015 Water Conservation Program - Commercial 15 min Irrigation Presenter: Grant Beck Attachments: Staff Report, Resolution No. 556 9. Old Business — none scheduled 10. Council and Mayor Councilmember Foster represents Yelm on the following committees. • Thurston County Solid Waste • Nisqually River Council ACTION ACTION ACTION ACTION ACTION ACTION ACTION Advisory Committee (SWAC) • Yelm Finance Committee Councilmember Baker represents Yelm on the following committees. • Intercity Transit Board • Yelm Adult Community Center Councilmember Isom represents Yelm on the following committees. • Thurston Regional Planning Yelm Economic Development Council Committee (TRPC) • Yelm Finance Committee Councilmember Littlefield represents Yelm on the following committees. • Thurston County HOME Yelm Finance Committee Consortium Councilmember Wood represents Yelm on the following committees. • (TRPC) Transportation Policy • Yelm Transportation Committee Board • TComm 911 Admin Board Councilmember Garmann represents Yelm on the following committees. • Yelm Transportation Committee Thurston County Law and Justice Councilmember Hendrickson represents Yelm on the following committees. • Medic One Yelm Emergency Operations Board Mayor Harding represents Yelm on the following committees. • Thurston County Economic • Yelm Finance Committee Development Council • Yelm Emergency Operations Board • Yelm Transportation Committee • Thurston County Mayor's Forum • Yelm Economic Development • (TRPC) Transportation Policy Committee Board 11. Executive Session- none scheduled 12. Correspondence (Correspondence is available upon request) Thurston County Chamber Foundation Invitation for A Night on the Town, Friday, April 3, 2015 6:00 pm at the Red Lion Hotel Olympia Senator Becker's Capitol Bulletin -March 6, 2015 ► Thurston Regional Planning Council Pre - Agenda, Friday, April 3, 2015 8:30am -11 am Rural Pathways to Prosperity Conference, April 17, 2015 8am- 2:30pm City of Yelm Public Safety Building JT Wilcox report from the Legislature March 16, 2015 Morningside Newsletter 13. Adjourn Upcoming Meetings Regular City Council Meeting, Tuesday, March 25, 2015 6:00 pm, Public Safety Building Council Study Session, Wednesday, April 14, 2015, 5:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, April 28, 2015, 6:00 pm, Public Safety Building CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information about obtaining a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable time per speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the public comment portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and should not address topics for which public hearings have been conducted or are anticipated. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Janine Schnepf, at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. The Preliminary Agenda and Approved Council Minutes are available at www.ci.velrn.wa.us Agenda Item 6. a. Minutes Page 1 of 5 YELM CITY COUNCIL REGULAR MEETING TUESDAY, MARCH 10, 2015 MINUTES 1. Mayor Harding called the meeting to order at 6:00 p.m. 2. Roll Call Present: JW Foster, Joe Baker, Bob Isom, Jennifer Littlefield, Ken Garmann and Russ Hendrickson. 15 -017 MOTION BY JOE BAKER EXCUSING TRACEY WOOD FROM THE MEETING. CARRIED. Councilmember Tracey Wood arrived at 6:27 p.m. Agenda Approval 15 -018 MOTION BY JENNIFER LITTLEFIELD APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations - South Thurston Economic Development Initiative Update ( STEDI) Michael Cade, Thurston County EDC Executive Director and STEDI members - Mr. Cade passed out information and thanked Council for having him. Mr. Cade stated the program is a grassroots effort of volunteers and organizations throughout the community that have banded together to create economic developments to assist with technical programs and classes with outreach and promotion elements. These programs benefit the communities and increase employment. Mr. Cade thanked Shelly Badger for the participation in the leadership group. George Sharp, Executive Director of the Visitors Bureau stated Shelly Badger is totally awesome. The group meets once a month on the third Thursday. Mr. Cade invited everyone to the Rural Pathways to Prosperity Conference on April 17, 2015 8:00 am - 2:30 pm at the City of Yelm Public Safety Building. Erik Pages from EntreWorks will discuss Entrepreneurs and how important they are to the community and how we can help them. Registration is $30, with an early bird special of $25 between March 5 and April 10. Five years ago, Mayor Harding challenged Mr. Cade to engage in programs that would bring technical assistance in a consistent manner to the community of Yelm. It was one of the genesis of the STEDI program. Mr. Cade thanked Mayor Harding for his forward thinking. Lisa Smith, Executive Director of Enterprise for Equity, helps people with limited income start businesses with micro loans up to $25,000 dollars. Enterprise for Equity works with farmers and entrepreneurs from Yelm and many other communities. Ms. Smith encouraged Council to attend the STEDI meetings. They are productive, well attended, very informative and great fun. Ms. Smith also extended an invitation to the Community Wealth Building presentation on March 17, 2015 from 7:00 -9:00 pm at South Puget Sound Community College Student Union Building. It will be a discussion of new ideas for the economic vitality of our community. Six years ago, Enterprise for Equity started working with rural farmers and has created an agri- preneurship program to assist entrepreneurs acquire land and equipment and has launched an incubator farm in Rochester, Washington. A farm map shows the farms and other activities in the Thurston County areas. George Sharp, Executive Director of the Visitor and Convention Bureau thanked the Mayor and Council for their support on the Tourism Promotion Area (TPA) and the Interlocal Agreement between Yelm, Olympia, Lacey and Tumwater and Thurston County. The TPA produced 30,000 maps and distributed them in over Page 1 of 5 Agenda Item 6. a. Minutes Page 2 of 5 400 locations between Olympia and Seattle to promote the Thurston County area. Mr. Sharp stated Shelly Badger is very interactive with the TPA. STEDI will have a booth at the Home & Garden Show on April 25 & 26 at the Yelm High School promoting the many things that STEDI does for the community and the maps will be there as well. Mr. Sharp invited everyone to visit the website and encouraged businesses to visit the site as well. Mayor Harding thanked the STEDI staff for coming out to the meeting tonight and thanked them for their efforts with the STEDI program. The program has been a positive program and an incentive to local businesses in helping them be successful. Mr. Sharp invited the Mayor and Council to have breakfast with him in the future. Yelm Reserve Officer of the Year (2014) -Don Wilson Chief Todd Stancil stated that Don Wilson was hired as a Reserve Officer in 2005 and since then has donated more than 1500 hours of his time to the City of Yelm. He holds a level 3 classification, which is the highest classification you can have as a reserve. He can patrol solo if need be. In 2008, Reserve Officer Wilson responded to a head on collision on Yelm Avenue where he administered CPR and first aid to one of the injured motorist. He was presented a Life Saving Award for his actions. Reserve Officer Wilson is always willing to assist his fellow Officers will little to no notice and is well respected by his peers in the entire law enforcement community. Mr. Wilson has been with the Thurston County Fire District full time since 2001. He volunteered with the Fire Department from 1993 until his full time employment in 2001 and is currently the Captain of the department. During his time with the Fire department he has responded to or been involved in 20,000 911 calls. His whole life has been about service to his community. Chief Stancil presented Reserve Officer Wilson with the 2014 Reserve Officer of the Year plaque for his achievement. Yelm Police Officer of the Year (2014) -Devon Taylor Chief Todd Stancil stated this is Police Officer Devon Taylor's second time receiving this achievement. Officer Taylor started his law enforcement career in 2002 as a Reserve Officer for the City of Yelm. He received Reserve Officer of the Year in 2005. In July of 2011, he was hired on to the City of Yelm as a full time Officer. The decision to select Officer Taylor as the 2014 Officer of the Year was unanimous amongst the supervisory staff with the Yelm Police department. Officer Taylor continues to be a leader in the department in regards to accountability and professionalism. He sets a high standard for others to follow. His fashion to serve the community of Yelm is unmatched and without question. On November 30, 2014, Officer Taylor responded to an accident where he and Thurston County Deputy Campbell were credited for saving a motorist's life after her car left the roadway and landed in the Canal. Officer Taylor received a Medal of Courage and a Life Saving Award a few weeks ago from Thurston County along with Thurston County Deputy Campbell for the heroic act. The female driver was also in attendance and thanked Officer Taylor and Deputy Campbell for saving her life. Officer Taylor is also being considered for the Washington State Medal of Honor. Chief Stancil received a letter from a citizen after the story was reported. The letter thanked the Police for saving the woman's life. They also sent eight hot wheels cars for the Police to give out to the needy. Chief Stancil presented Officer Taylor with a plaque for 2014 Yelm Police Officer of the Year. Mayor Harding thanked and congratulated the Officers for all that they do and appreciates them attending the meeting. Page 2 of 5 Agenda Item 6. a. Minutes Page 3 of 5 South Puget Sound Habitat for Humanity Stores - Curt Andino, Executive Director; Caleb White, Manager of Retail Operations and Keith Anderson, Yelm Store Manager - Curt Andino, Executive Director for the South Puget Sound Habitat for Humanity Stores thanked Mayor Harding and Councilmember Foster for inviting them to the meeting and Councilmember Littlefield for having the gumption and the tenacity to be on the HOME Consortium committee. South Puget Sound Habitat for Humanity is a builder of affordable homes for low- income families in Thurston County. A low- income family can own their own home for about $750 a month with a zero interest loan. The home is built in cooperation with the family in need. They must put in 250 hours assisting with the construction of their home. This offers shelter to those in need, stability and equity to those in the workforce, disabled and the elderly. The money to build these houses comes from the Habitat for Humanity Stores and some government funding. The stores receive furniture and construction material donations, which are sold and in turn fund the homes. 33 Units are currently being built in Lacey and in time, Habitat for Humanity would like to build in Yelm. Mr. Andino introduced Caleb White, Manager of General Retail Operations and the Yelm Store Manager, Keith Anderson. Councilmember Hendrickson thanked Mr. Andino for the presentation and stated he recently purchased a stove at the Yelm store. Everyone at the store was very nice and professional. Councilmember Littlefield asked where most of the items in the stores come from. Mr. Andino stated they are by donation. They will even come to a location to pick up merchandise for the store. From January of this year to date, 1800 tons of material was diverted from the garbage dump to the store for resale. People that have been given community service through the judicial system come and clean the donated items for resale. Councilmember Foster thanked Mr. Andino, asked about the process to obtain a Habitat for Humanity Home, and asked why they have not built in Yelm yet. Mr. Andino stated there are about 40 applicants per home and constrained entirely by finances. The more governmental funding received, the faster houses will go up. Councilmember Isom asked what the percentage of the Habitat for Humanity home ownership retains ownership. 45 homes have been built and they have had no foreclosures. In Mr. Andino's ten years with Habitat for Humanity, only two families have been asked to move out of the homes. Mayor Harding thanked Mr. Andino for the informative presentation and invited him to future conversations on this subject. 5. Public Comment - Clydia Cuykendall, a Thurston County resident is campaigning for Port of Olympia Commissioner candidate, Joe Downing. Ms. Cuykendall asked Yelm what it would like the Port of Olympia to do for Yelm in addition to the small cities funding program. Mayor Harding stated the City tries to emphasize to the County Commissioners that economic development responsibilities with the Port of Olympia is a countywide initiative. 6. Consent Agenda Minutes - Regular Meeting February 24, 2015 & Study Session February 25, 2015 Payables - Checks #64219 - #64324 Totaling $714,299.78 15 -019 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS PRESENTED. CARRIED. Page 3 of 5 Agenda Item 6. a. Minutes Page 4 of 5 7. Public Hearing —none scheduled 8. New Business — a. Public Works Union Agreement 2015 -2017 Shelly Badger explained that the current Agreement between the City of Yelm and Teamsters Local No. 252 governing wages, hours and working conditions for members of the Yelm Public Works Department expired December 31, 2014. A negotiating team representing the City comprised of Shelly Badger, Mayor Harding, Peter Altman from the Summit Law Group, Ryan Johnstone and Janine Schnepf, met with Rick Engelhart, Business Representative, Local No. 252, John Ivey and Tobie Stevens (Yelm Public Works representatives) in negotiating sessions in January and February. On February 24, the Yelm Public Works members ratified the attached Agreement, which was reviewed with Council during Executive Session that evening. The agreement includes: Operational changes and clarifications from the previous agreement related to work schedules, stand -by status, and compensatory time; the addition of military and unpaid religious leave per state law; a decrease in the City's percentage paid of the employee's medical premium from 100% to 95 %; effective April 1, 2015 a Cost of Living Adjustment (COLA) of 2.25% and effective January 1, 2016 a COLA of 2.25% effective January 1, 2016. The parties agree to reopen negotiations in October 2016 for purposes of negotiating changes to health insurance, as well as 2017 wages. The wage increase shall be 1.25% or greater. If Council approves the Agreement, a salary amendment to the 2015 Budget will be presented at the March 24 meeting. Councilmember Isom asked about the budgetary impact the new agreement would have. Shelly Badger did not have the exact numbers yet but estimated it would be around $50,000 impact citywide. An Ordinance will be brought to Council on March 24, 2015 for the non - represented employees. This will not affect the negotiations with the Fraternal Order of Police Guild. 15 -020 MOTION BY BOB ISOM AUTHORING MAYOR HARDING TO SIGN THE AGREEMENT BETWEEN THE CITY OF YELM AND GENERAL TEAMSTERS LOCAL NO. 252, JANUARY 1, 2015 - DECEMBER 31, 2017 GOVERNING WAGES, HOURS AND WORKING CONDITIONS FOR MEMBERS OF THE YELM PUBLIC WORKS DEPARTMENT. CARRIED. 9. Old Business —none scheduled 10. Mayor and Council Initiatives Councilmember Foster attended the Yelm Dollars for Scholars and it was a great community event. Councilmember Isom attended the Thurston Regional Planning Council where they unveiled their new website and it is a great website. Councilmember Isom invites everyone to go to the website and check it out. Councilmember Baker did not attend any meetings but has an appointment and must leave the meeting early (6:53) pm. Councilmember Littlefield attended the Thurston County HOME Consortium meeting and discussed the priority recommendations and the funding for affordable housing. County Commissioner Bud Blake will be on the RFP committee. Page 4of5 Agenda Item 6. a. Minutes Page 5 of 5 Councilmember Wood attended the TComm 911 Admin Board meeting where elections were held. Judy Wilson is the Chair and Lenny Greenspan of Lacey is the Vice - Chair. They also reviewed the Director's Performance Evaluation. Councilmember Wood attended a going away party for Sandra Romero and County Commission Bud Blake has joined the TComm Board committee. Councilmember Wood also attended the Yelm Dollars for Scholars Auction over the weekend. Councilmember Hendrickson attended the Yelm Dollars for Scholars event and the Yelm Emergency Operations Board meeting. At the meeting they discuss emergency meals, fuel alternatives and above ground tanks. Mayor Harding attended the Yelm Dollars for Scholars event. Mayor Harding also attended the process review committee to review internal controls and the Yelm Beautification committee. 11. Executive Session - none scheduled 12. Correspondence included - Senator Becker's Capitol Bulletin - March 1, 2015 Thurston County News Release from Mary Hall, Thurston Candidate Workshop April 2, 2015 5:30 -7pm Tumwater Government Office Positions subject to Election in 2015 Thurston County Executive Seminar on Mount Rainier, March Thurston County Emergency Management 13. Adjourned at 7:00 pm. Attest: Ron Harding, Mayor County Auditor - 16, 2015 5 -8pm at Lori Mossman, Deputy City Clerk Page 5 of 5 To: Mayor Ron Harding Yelm City Council From: Janine Schnepf, City Clerk Agenda Item 8. a. Resolution No. 555 Retroactive Pay Policy Page 1 of 2 City of Yelm Date: March 17, 2015 for March 24, 2015 STAFF REPORT Subj: Resolution No. 555 Establishing a Policy for Payment of Retroactive Pay Recommendation Approve Resolution No. 555 establishing a policy for payment of retroactive pay to non - represented employees for work previously performed and establishing an effective date of April 1, 2015. Background Historically, the City has provided consistent wage and benefit adjustments to all employees, including both represented and non - represented when financially and operationally able. The wages and benefits determined in the Salary and Benefit Schedule are adopted as part of the annual budget with consideration of the Collective Bargaining Agreements of the two represented groups in place. The 2012 -2014 CBA agreement with Public Works and the Yelm Police expired 12/31/14, prior to the start of bargaining for new agreements. The terms of the previous agreements remain until a new agreement is in place. Current Situation This year is unique in that the bargaining with the Teamsters and Public Works began after the 2015 Budget adoption. Council ratified the 2015 -2017 Collective Bargaining Agreement with Public Works membership on March 10, 2015. The terms of the agreement include a retroactive payment of wages effective January 1, 2015 to the membership. Any adjustments will require an amendment to the Salary and Benefit Schedule based on the terms of the agreement. For non - represented employees, Resolution No. 555 would establish a policy to allow the City to make adjustments to the compensation of the non - represented employees. Agenda Item 8. a. Resolution No. 555 Retroactive Pay Policy Page 2 of 2 CITY OF YELM RESOLUTION NO. 555 A RESOLUTION OF THE CITY OF YELM ESTABLISHING A POLICY FOR PAYMENT OF RETROACTIVE PAY FOR NON - REPRESENTED EMPLOYEES AND SETTING AN EFFECTIVE DATE OF APRIL 1, 2015. WHEREAS, when financially and operationally able, the City attempts to provide consistent wage and benefit adjustments to all employees, including both represented and non - represented; and WHEREAS, adjustments to the compensation of non - represented employees generally occurs following conclusion of negotiations with represented employees; and WHEREAS, the City recognizes that adjustments to compensation currently provided to non - represented employees may not be the exclusive compensation for work performed; and WHEREAS, although the City does not promise any employee the right to retroactive compensation; and WHEREAS, the City of Yelm believes in fair compensation for all its employees and when it is in the best interest of financial resources and fairness consideration to its employees, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YELM, WASHINGTON, DOES RESOLVE TO: Retain the exclusive right to award retroactive compensation for work already performed. PASSED and approved by the City Council, and signed this 24th day of March 2015. Ron Harding, Mayor Attest: Janine Schnepf, City Clerk Approved: March 24, 2015 Published: Nisqually Valley News, April 3, 2015 To: Mayor Ron Harding Yelm City Council From: Janine Schnepf, City Clerk Agenda Item 8. b. Ordinance No. 997 Salary and Benefit Amendment Page 1 of 5 City of Yelm Date: March 17, 2015 for March 24, 2015 STAFF REPORT Subj: Ordinance 997 Amending 2015 Salary and Benefit Schedule Appendix II and Appendix III for Rate Adjustments and Benefits related to the 2015 -2017 Public Works Collective Bargaining Agreement and non - represented employees. Recommendation Adopt Ordinance No. 997 amending the 2015 Salary and Benefit Schedule adopted (Ord 992 12/14) for the wages and benefits agreed to in the 2015 -2017 Public Works Collective Bargaining Agreement for the membership and non - represented employees and setting an effective date of January 1, 2015. Background Historically, the City has provided consistent wage and benefit adjustments to all employees, including both represented and non - represented when financially and operationally able. The wages and benefits determined in the Salary and Benefit Schedule is adopted as part of the annual budget with consideration of the Collective Bargaining Agreements of the two represented groups in place. The 2012 -2014 CBA agreement with Public Works and the Yelm Police expired 12/31/14, prior to the start of bargaining for a 2015 agreement. The terms of the previous agreements remain until a new agreement is in place. Current Situation This year is unique in that the bargaining with the Teamsters and Public Works began after the 2015 Budget adoption. Council ratified the 2015 -2017 Collective Bargaining Agreement with Public Works membership on March 10, 2015. The terms of the agreement include a retroactive payment of wages effective January 1, 2015 to the membership. Any adjustments will require an amendment to the Salary and Benefit Schedule based on the terms of this agreement. Ordinance No. 997 would amend the Appendix II for wages and Appendix III for benefits to include the terms ratified in the agreement for the membership and for the non - represented employees. Agenda Item 8. b. Ordinance No. 997 Salary and Benefit Amendment Page 2 of 5 CITY OF YELM ORDINANCE NO. 997 AN ORDINANCE OF THE CITY OF YELM AMENDING THE YELM MUNICIPAL SALARY AND BENEFIT SCHEDULE FOR THE CALENDAR YEAR 2015 AND SETTING AN EFFECTIVE DATE OF JANUARY 1, 2015. WHEREAS, the 2015 Budget was approved by City Council (Ord 992, 12/9/14), prior to the adoption of details of the bargaining agreement with the Public Works Department; and WHEREAS, adjustments to the compensation of employees generally occurs following conclusion of negotiation with represented employees; and WHEREAS, the 2015 -2017 Collective Bargaining Agreement with the Yelm Public Works was ratified by Council on March 10, 2015; and WHEREAS, the terms of the agreement, set the wages and salary benefits retroactively to January 1, 2015, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF YELM, THURSTON COUNTY, STATE OF WASHINGTON, AS FOLLOWS: Section 1. The 2015 salary and hourly salary rates for employees of the City of Yelm shall be amended, and the same are hereby fixed and established as set forth in the "2015 Salary Schedule ", annexed hereto as Appendix II, and by this reference incorporated as thought fully set forth. Section 2. Sick leave, bereavement leave, vacation, holidays, medical, dental and life insurance benefits shall in calendar year 2015 be accumulated and provided to and employees of the City of Yelm in the manner set forth in the "2015 Benefit Schedule ", annexed hereto as Appendix III, and by this reference incorporated as though fully set forth. Section 3. Copies of this Ordinance shall be sent to the State Auditor, Thurston County Auditor, and Municipal Research Services. Section 4. Effective Date. This Ordinance shall take effect retroactive to January 1, 2015. Section 5. Ratify and Confirmation Clause. Any action taken pursuant to this ordinance but prior the effective date is hereby ratified and confirmed. Ron Harding, Mayor Authenticated: Janine Schnepf, City Clerk PASSED AND APPROVED; March 24, 2015 PUBLISHED: Nisqually Valley News, April 3, 2015 Agenda Item 8. b. Ordinance No. 997 Salary and Benefit Amendment Page 3 of 5 Appendix II Amended (Ord 997)Salary Schedule 2015 City of Yelm Annual Salary Classification Flat Rate Minimum Maximum Accounting Clerk /Office Assist. $39,976 $47,730 Assistant to City Administrator $52,982 $63,264 Associate Planner $65,191 $77,841 Baliff $17.11 Building Inspector $54,295 $64,835 Building Official $62,025 $74,049 Certified Court Interpreter $40 -$55 per session City Administrator $131,220 $131,220 City Clerk /HR Manager $81,792 $81,792 Civil Service Secretary $18.56 Community Development Director $98,589 $98,589 Computer Support Specialist Part time 1560 annual hrs $40,531 $48,411 Councilmembers $7,200 $7,200 Court Administrator $63,060 $60,773 $72,577 Court Clerk $42,712 $51,031 Deputy City Clerk $48,957 $58,467 Judge $32,614 $32,614 Judge Pro -Tem $45 hr $0 Mayor $30,000 $30,000 Permit Coordinator / Office Assistant $41,215 $49,215 Police Chief $98,589 $106,320 Police Dept. Admininstrative Asst. $46,577 $55,632 Police Detective (Officers rate + 5 %) $60,432 $72,168 Police Officer $57,552 $68,736 Police Records Clerk $42,712 $51,031 Police Sergeant $77,676 Program /Project Manager $66,859 $79,829 Provisional Police Officer $0 $0 Public Works Administrative Asst. $46,577 $55,632 Public Works Animal Control Officer $0.00 Public Works Director $98,037 $100,491 PW Field Supervisor $61,902 $73,914 PW Maintenance Worker $42,700 $51,031 PW Maint. Worker /Equip Operator $48,295 $57,632 PW Maint. Worker /Mechanic $51,976 $62,074 Treasurer $56,270 $67,178 Utility Clerk $46,675 $55,730 Water Plant Operator $531841 $64,295 WWTP Reuse System Manager $65,914 $78,700 WWTP Reuse System Operator $53,841 $64,295 WWTP Reuse System Operator Asst. $44,565 $53,227 Agenda Item 8. b. Ordinance No. 997 Salary and Benefit Amendment Page 4 of 5 APPENDIX III CITY OF YELM 2015 BENEFIT SCHEDULE All regular full -time and regular part -time employees are eligible to participate in the benefits listed below. Regular part -time employees (min 20 hours per week) receive benefits pro -rated according to hours worked. PAID SICK LEAVE Sick leave accumulates at the rate of eight (8) hours per month for full -time employees or one (1) equivalent workday per month for part time employees. Upon termination of employment for reasons other than dismissal for misfeasance or malfeasance, each employee will be paid for twenty -five percent (25 %) of the total number of accumulated sick leave days at the rate of pay applicable for such employee. However, the payment of accumulated sick leave shall not exceed an amount equal to one month of gross salary or equivalent wage. PAID VACATION Each employee covered by this agreement shall be entitled to vacation with pay. Unless approved by the Mayor /City Administrator, new employees must satisfactorily complete their trial period to be entitled to use accrued vacation leave. Vacation leave accrues monthly. Each regular full -time employee is entitled to vacation leave as follows: Year of Employment First and Second Year Third and Fourth Year Fifth — Ninth Year Tenth — Fourteenth Year Fifteenth — Nineteenth Year Twenty or More Years Vacation Days Earned Per Year 96 hours per year 104 hours per year 120 hours per year 160 hours per year 180 hours per year 200 hours per year Regular part -time employees (min 20 hours per week) receive benefits pro -rated according to hours worked. MEDICAL, DENTAL, VISION, EMPLOYEE ASSISTANCE AND LIFE INSURANCE BENEFITS Regular full -time and regular part -time (min 20 hours per week) employees and their dependents are eligible to participate in the City's medical insurance program on a pro -rata basis. As of April 1, 2015, the contribution to this benefit is 95% employer contribution, 5% employee contribution for employee medical and 80 % employer contribution, 20% employee contribution for eligible family members. Current insurance company policy requires 100% participation in dental, vision and life insurance programs by all "Regular" full -time and /or part -time employees. This policy also permits a maximum of 25% of all "Regular" full -time and /or part time employees to forego participation in the City sponsored medical plan. "Regular" full -time employees choosing not to participate receive a monthly payment of $150.00 in lieu of medical insurance. "Regular" part -time employees receive one -half of the stipend amounts. Dental and vision benefits for employees and eligible family members remain active when choosing this option. Agenda Item 8. b. Ordinance No. 997 Salary and Benefit Amendment Page 5 of 5 RETIREMENT All employees participate in the Social Security program with the City paying a matching contribution. Police officers are eligible for participation in the LEOFF II retirement program. Other employees participate in the state PERS I, PERS II or PERS III program. The City's contribution is determined by the program and is subject to adjustments at various times throughout the year. Employees may elect to participate in a state sponsored deferred compensation program. The City does not contribute to this program. OTHER BENEFITS The City provides state worker's compensation and unemployment insurance for employees. The program determines coverage costs. PAID HOLIDAYS The following paid holidays are recognized by the City. Full -time employees receive eight hours of pay for each of the holidays: Regular part -time employees and police personnel receive a pro -rata share based upon the usual number of hours worked per regular daily shift hours for each holiday. New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day One "Floating" Holiday January 1St 3rd Monday in January 3rd Monday in February Last Monday in May July 4th 1St Monday in September November 11 4th Thursday in November Friday after Thanksgiving December 25 Date selected by employee UNPAID HOLIDAYS Employees are entitled to two unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization. To: Mayor Ron Harding Yelm City Council Agenda Item 8. c. Ordinance No. 998 Salary Amendment Positions Page 1 of 3 City of Yelm STAFF REPORT From: Janine Schnepf, City Clerk for Shelly Badger, City Administrator Date: March 17, 2015 for March 24, 2015 Subj: Ordinance 998 Amending 2015 Salary and Benefit Schedule Appendix II for Market Rate Adjustments for Public Works Director and Police Chief. Recommendation Adopt Ordinance No. 998 amending the 2015 Salary and Benefit Schedule, adopted (Ord 997) for the salary for the Yelm Public Works Director and Yelm Police Chief and setting an effective date of March 1, 2015. Background The 2015 Budget, including the Salary and Benefit Schedule was approved by City Council prior to the adoption of details of the bargaining agreement with the Public Works Department. During negotiations, compensation rates and benefits were reviewed. Two City of Yelm positions were found to be significantly below the market comparison. Current Situation Recommend to amend the 2015 Salary and Benefit Schedule Appendix II increasing the salary of the two exempt positions found to be significantly below the market comparables for Public Works Director and Police Chief. Agenda Item 8. c. Ordinance No. 998 Salary Amendment Positions Page 2 of 3 CITY OF YELM ORDINANCE NO. 998 AN ORDINANCE OF THE CITY OF YELM AMENDING THE YELM MUNICIPAL SALARY AND BENEFIT SCHEDULE (ORD 997, 03/24/15) FOR THE CALENDAR YEAR 2015 AND SETTING AN EFFECTIVE DATE OF MARCH 1, 2015. WHEREAS, the 2015 Budget was approved by City Council (Ord 992, 12/09/14), prior to the adoption of details of the bargaining agreement with the Public Works Department; and WHEREAS, adjustments to the compensation of employees generally occurs following conclusion of negotiation with represented employees; and WHEREAS, the 2015 -2017 Collective Bargaining Agreement with the Yelm Public Works was ratified by Council on March 10, 2015; and WHEREAS, a review of compensation rates was completed and two positions were found to be significantly below the market comparison, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF YELM, THURSTON COUNTY, STATE OF WASHINGTON, AS FOLLOWS: Section 1. The 2015 salary and hourly salary rates for two position of the City of Yelm shall be amended, and the same are hereby fixed and established as set forth in the "2015 Salary Schedule ", annexed hereto as Appendix II, and by this reference incorporated as thought fully set forth. Section 2. Job Class /Title Exempt Police Chief $106,320 Public Works Director $100,491 Section 3. Copies of this Ordinance shall be sent to the State Auditor, Thurston County Auditor, and Municipal Research Services. Section 4. Effective Date. This Ordinance shall take effect retroactive to March 1, 2015. Section 5. Ratify and Confirmation Clause. Any action taken pursuant to this ordinance but prior the effective date is hereby ratified and confirmed. Ron Harding, Mayor Authenticated: Janine Schnepf, City Clerk PASSED AND APPROVED; March 24, 2015 PUBLISHED: Nisqually Valley News, April 3, 2015 Agenda Item 8. c. Ordinance No. 998 Salary Amendment Positions Page 3 of 3 Appendix II Amended (Ord 998)Salary Schedule 2015 City of Yelm Annual Salary Classification Flat Rate Minimum Maximum Accounting Clerk /Office Assist. $39,976 $47,730 Assistant to City Administrator $52,982 $63,264 Associate Planner $65,191 $77,841 Baliff $17.11 Building Inspector $54,295 $64,835 Building Official $62,025 $74,049 Certified Court Interpreter $40 -$55 per session City Administrator $131,220 $131,220 City Clerk /HR Manager $81,792 $81,792 Civil Service Secretary $18.56 Community Development Director $98,589 $98,589 Computer Support Specialist Part time 1560 annual hrs $40,531 $48,411 Councilmembers $7,200 $7,200 Court Administrator $63,060 $60,773 $72,577 Court Clerk $42,712 $51,031 Deputy City Clerk $48,957 $58,467 Judge $32,614 $32,614 Judge Pro -Tem $45 hr $0 Mayor $30,000 $30,000 Permit Coordinator / Office Assistant $41,215 $49,215 Police Chief $106,320 $106,320 Police Dept. Admininstrative Asst. $46,577 $55,632 Police Detective (Officers rate + 5 %) $60,432 $72,168 Police Officer $57,552 $68,736 Police Records Clerk $42,712 $51,031 Police Sergeant $77,676 Program /Project Manager $66,859 $79,829 Provisional Police Officer $0 $0 Public Works Administrative Asst. $46,577 $55,632 Public Works Animal Control Officer $0.00 Public Works Director $100,491 $100,491 PW Field Supervisor $61,902 $73,914 PW Maintenance Worker $42,700 $51,031 PW Maint. Worker /Equip Operator $48,295 $57,632 PW Maint. Worker /Mechanic $51,976 $62,074 Treasurer $56,270 $67,178 Utility Clerk $46,675 $55,730 Water Plant Operator $531841 $64,295 WWTP Reuse System Manager $65,914 $78,700 WWTP Reuse System Operator $53,841 $64,295 WWTP Reuse System Operator Asst. $44,565 $53,227 To: Mayor Ron Harding Yelm City Council Agenda Item 8. d. Skate Park Design and Construction Management Contract Page 1 of 16 City of Yelm STAFF REPORT From: Shelly Badger, City Administrator Date: March 6, 2015 (for March 24, 2015 City Council Meeting) Subj: City of Yelm Skate Park Design and Construction Management Contract Approval Attach: BCRA Scope and Fee Recommendation Authorize Mayor Harding to sign a contract with BCRA in the amount of $107,915 for the design of the new skate park to be located at 203 First St. S (SR 507). Background In 2014, the City began the design of a new Community Center to be constructed in City Park. The existing skate park and police building were demolished in the summer of 2014. The new skate park is scheduled to be relocated to the old Public Works Yard located at 203 First St. S. Before design and construction are to begin, two underground storage tanks were to be evaluated for leaks and removed. These tanks were removed on March 4, 2015. Preliminary indications are that the UST's did not leak and no soil remediation is necessary. Current Situation With the completion of the UST removal, the City can now move forward with design of the skate park. City staff have engaged with BCRA to refine the scope and fee. This scope does include design and construction management tasks and the fee is within an acceptable percentage of the overall project cost. Design is anticipated to take three months and construction another four months. A Community Development Block Grant was awarded to the City for the completion of this project in the amount of $439,208. " II r' � LETTER OF AGREEMENT 2.26.2015 Ryan Johnstone Public Works Director City of Yelm 105 Yelm Avenue West Yelm, WA 98597 RE: Yelm Skate Park Project #: 14142 Ryan: Agenda Item 8. d. Skate Park Design and Construction Management Contract Page 2 of 16 BCRA is pleased to present the following Scope of Services to provide professional design services to City of Yelm for the Yelm Skate Park at 203 1St Street NE, Yelm WA. Project Description BCRA understands this project to be a community skate park of 3,000 -5,000 SF, planting and pedestrian improvements within the site boundaries. The anticipated duration of design is approximately 12 weeks including the public process with construction expected to take approximately 15 -weeks once notice to proceed has been given. SUMMARY BASIC SCOPE OF SERVICES General BCRA will provide the following services for this project: 1. Coordinate work of other disciplines specifically identified 2. Manage services of sub - consultants and plan meetings 3. Coordinate with Owner's consultants and BCRA's consultants 4. Submit updated schedule / milestone dates 5. Design to comply with codes and regulations specific to building type 6. Design to meet requirement of functional program BCRADP IIGN.COMI A� ,,,i Phase 1 - Pre- Design 1.1 Review zoning and codes to associate with the project. 1.2 Develop Programming. Phase 2 — Schematic Design 2.1 Evaluate Owner's Program, Schedule and Budget. 2.2 Develop preliminary design, scale and relationship of project components. 2.3 Consider alternative approaches to design, construction, materials, systems and equipment 2.4 Coordinate cost estimating. 2.5 Submit Schematic Design deliverables to Owner for review and approval. 2.6 Make minor refinements to the Schematic Design as requested by the Client. 2.7 Submit the Schematic Design for approval. Phase 3 - Construction Documents 3.1 Prepare Construction Documents — illustrate and describe project for purposes of construction, using drawings and specifications. 3.2 Assist Owner in development of documents to procure bids. 3.3 Submit Construction Document deliverables to Owner for review and approval. 3.4 Make minor refinements to the Construction Documents as requested by the Client. 3.5 Submit the Construction Documents for approval. Phase 4 - Construction Administration 4.1 Provide administration of General Conditions of the Contract on behalf of, or as modified by the Owner. Phase 5 — Project Management 5.1 Project Schedule 5.2 Meeting notes and project updates. 5.3 Schedule. Phase 6 - Contingent Additional Services N /A. Phase 7 - Additional Services As may be required. Page 2 of 3 �n II Agenda Item 8. d. Skate Park Design and Construction Management Contract Page 4 of 16 414 Fade w°aot ° trw rt, Suile w 0? O seattl[e' WA 981,03, T (206) 62'5..3;300 Summary Basic Scope Assumptions & Exclusions Overall Project Assumptions 1. Additional items not identified in the Basic Scope of Services herein, including but not limited to additional submittals, deliverables or meetings will be billed as time and material or can be renegotiated. Written notice will be provided for items that are out of scope. 2. At the end of each project phase the client is to provide approval prior to BCRA beginning the next phase. 3. Submittals will comprise of the following: 50% Construction Documents: Two (2) half -size plan sets and Two (2) sets of Specifications 100% Construction Documents: Two (2) full -size plan sets; Two (2) half -size plan; Two (2) sets of Specifications; CD with plans and specifications. All other submittals will be electronic PDF copy. Additional hardcopy sets will be charged time and material. 4. Client will provide accurate survey, by licensed surveying professional, and coordination files in AutoCAD format (.dwg). 5. Client initiated change orders or significant additions after Permit Documents will be considered Additional Services. 6. The project will be completed in one construction phase with one set of bidding and review documents. 7. Coordination with the County regarding work in the County right -of -way for the Yelm - Tenino trail will be completed by the City of Yelm. 8. Underground Storage Tanks and related permitting will be addressed by others prior to construction. 9. Owner will determine specific site requirements after Schematic Design Set. 10. Owner will provide review comments of 50% Construction Design Set. 11. City of Yelm to review and approve with signature Divisions 0 and 1 of specifications prior to issuing documents for bid. Overall Project Exclusions 1. Preparation of any state or federal permitting services beyond those described herein. 2. New restroom building and associated utilities. 3. Site lighting design, calculations or wiring diagrams beyond what is identified as safety lighting. 4. New or additional parking. 5. Right -of -Way or frontage improvements. 6. LEED or Sustainable Sites Initiative documentation. 7. Modifications, beyond minor adjustments, to drawings that have been previously approved or are substantially finished. This includes, but is not limited to changes to the plans, elevations, sections or details, as well as the selection of new color and materials or substitution for any material previously approved. 8. Preparation of any documents and presentations to any governmental agency including but not limited to; landmarks commissions, zoning boards, boards of standards and appeals, local planning boards not outlined above. 9. As -built documents representing all revisions and field conditions, unless otherwise noted. 10. Value engineering after Construction Documents Submitted for permit review. 11. Development of a Pricing Set(s) and facilitation of a Pricing Exercise(s). Page 3 of 3 1.1 Project start up 1.1.1 Kickoff meeting to review budget and goals prior to commencing any design work. 1.1.2 Prepare base files for project use and distribution to design team. 1.1.3 Identify and verify existing site conditions and features such as topography, drainage patterns, water elements, structures, views and known off -site considerations relevant to the Project Program. 1.1.4 Review applicable governmental requirements, including zoning, ordinances and permit requirements, known special restrictions and zoning conditions and develop a strategy to meet the requirements. 1.2 Meetings: 1.2.1 Attend one (1) client kick off meeting. 1.2.2 Attend two (2) internal team meetings. Submittals: Memorandum 2.0 Schematic Design Phase: 2.1 Coordinate, attend, and document stakeholder meetings. 2.2 Based on stakeholder meetings prepare schematic design sketches for park options. 2.3 Submit the plan, details, and other deliverables in support of Final Schematic Design submittal to the Client for review and approval. 2.4 Meetings —Schematic Design Phase: 2.4.1 Attend one (1) client review meeting. 2.4.2 Attend two (2) internal team meetings. 2.4.3 Attend two (2) stakeholder meetings. 2.5 Deliverables: 2.5.1 Update 11x17 Sketches for concepts with reference images 2.5.2 Working Drawings: 2.5.2.1 Site layout and callout plan 2.5.2.2 Grading and drainage plan (conceptual only to assist in civil coordination) 2.5.2.3 Planting plan Submittals: Design Review Booklet Schematic Design Drawings BCRAD SIIGMl.COMI r 1�� i�, ! %��n ��i,,,i iii �n II Agenda Item 8. d. Skate Park Design and Construction Management Contract Page 6 of 16 414 Fade w°aot ° trw ru', Suile w 0? O seattl[e' WA 981,03, T (206) 625 3300 3.0 Construction Documents: Based on the Client approved Schematic Design Drawings, the Landscape Architect shall prepare Construction Documents suitable for bidding or contract negotiations and for construction of the Project. The Landscape Architect shall: 3.1 Prepare construction drawings as required to illustrate the design intent. 3.2 Prepare construction details to describe the materials, spatial relationships, connections and finishes suitable for constructing the proposed improvements. 3.3 Specifications (CSI format). 3.4 Prepare documents suitable for review for compliance with applicable governmental agencies. 3.5 Meetings 3.5.1 Attend one (1) client review meeting. 3.5.2 Attend one (1) internal team meetings. 3.6 Deliverables: 3.6.1 Callout plan - Materials, finishes callout and site furnishings 3.6.2 Layout Plan - Horizontal control of pedestrian hardscape surfaces and proposed site amenities. 3.6.3 Irrigation Plan (owner to provide irrigation connection, g.p.m. and p.s.i.). Does NOT include backflow preventer, deduct meter, or new point of connection if required. 3.6.3.1 Pipe layout and sizing 3.6.3.2 Valve layout and sizing 3.6.3.3 Head to head layout 3.6.3.4 Irrigation details 3.6.3.5 Irrigation notes 3.6.3.6 Irrigation zones 3.6.3.7 Critical analysis 3.6.3.8 Watering schedule 3.6.4 Planting plan - Planting plan identifying species and quantities. 3.6.5 Construction Details Submittals: 50% Construction Documents 100% Construction Documents 4.0 Construction Contract Administration The Landscape Architect shall provide the following administration services associated with the construction of the Project: 4.1 Conduct pre- construction conference. 4.2 Periodic observation of the work in progress for general conformance with Construction Documents and specifications. Maximum of five (5) site visits. Approximately every three weeks of an expected 15 -week construction period. Page 2 of 3 N II r' � Agenda Item 8. d. Skate Park Design and Construction Management Contract Page 7 of 16 4.2.1 Site visit to review grading. 4.2.2 Site visit to review flatwork. 4.2.3 Site visit to review irrigation layout. 4.2.4 Site visit to review planting layout. 4.2.5 Site visit to prepare punch list. 4.3 Review and take appropriate action on shop drawings submitted for approval, as required. 4.4 Landscape Architect to review and take appropriate action on up to four (4) requests for information (RFI's). 4.5 Review and take appropriate action on up to four (4) materials and equipment submitted by the Contractor for approval (Submittals). 4.6 Evaluate the completed work to determine acceptance or non - acceptance based on conformity with the design intent expressed in the Construction Documents. 4.7 Conduct observations to determine final completion and acceptance of the work. 4.8 Meetings —Construction Contract Administration: 4.8.1 Additional meetings and public presentations not listed above will be billed as time and material. Submittals: Site observation reports; one (1) per visit Reviewed shop drawings with comments as required RFI responses (4) Punch list 5.0 Project Management: 5.1 Contract Management 5.1.1 Monitor project scope, budget, and schedule. 5.1.2 Prepare monthly invoices and progress reports. 5.1.3 Manage sub - consultants. Submittals: Progress reports Meeting notes Monthly invoices Page 3 of 3 EXHIBIT "B" CIVIL ENGINEERING SCOPE OF 1.0 Pre - Design: 1.1 Review survey information by others and prepare drawings files. 2.0 Schematic Design: 2.1 Coordinate and provide storm design input for schematic design. Meetings: Attend One (1) internal team meeting 3.0 Construction Documents: 3.1 Prepare Construction Documents. 3.1.1 Temporary Erosion and Sediment Control (TESC) 3.1.2 Grading and Storm Drainage 3.1.3 Construction Details 3.2 Prepare specifications applicable to civil engineering: 3.2.1 Site Clearing 3.2.2 Earthwork 3.2.3 Utility Trenching and Backfill 3.2.4 Erosion and Sediment Control 3.2.5 Storm Drainage System 3.3 Prepare Reports applicable to civil engineering: 3.3.1 Storm Drainage Report 3.3.2 Stormwater Pollution Prevention Plan (SWPPP) 3.3.3 Assist with SEPA Checklist Meetings: Attend One (1) internal team meeting Submittals: 50% Construction Documents 100% Construction Documents 4.0 Construction Administration BCRAD SIIGMl.COMI r 1�� ,�7 ,�;l 4.1 Review and take appropriate action on requests for information (RFI's up to a maximum of 4). 4.2 Review and take appropriate action on complete materials submitted by the Contractor (Submittals up to a maximum of 2). 4.3 Prepare as -built drawings based on a survey provided by the Contractor if required. Submittals: Submittal Responses (2) RFI responses (4) Civil Engineering Assumptions 1. The storm system will utilize 100% infiltration. 2. No offsite utility extensions or connections will be required. 3. Gas, phone, cable, will not be required for the project. Civil Engineering Exclusions Construction observation site visits and reports. Page 2 of 2 Agenda Item 8. d. Skate Park Design and Construction Management Contract Page 10 of 16 EXHIBIT "C' SKATEPARK DESIGN SCOPE OF SERVICES 1.0 Pre - Design: 1.1 Prepare drawings files. 2.0 Schematic Design 2.1 Community Outreach Meetings 2.1.1 Stakeholder Meeting #1: The first stakeholder meetings is largely about introducing the project to the community, and brainstorming design ideas. We do not approach the first meeting with any pre- conceived ideas for the design direction. Rather, we utilize our 'Skateparks 101' visual presentation, 'Feedback Forms' and an interactive 'Terrain Prioritization' exercise to gather empirical data, and help achieve a group consensus regarding priorities for terrain feature elements, and overall style of park (i.e. street /plaza vs. bowl /transition). 2.1.2 Stakeholder Meeting #2: During the second stakeholder meeting we gain critical feedback from the user group on the first draft concept design(s) which we then take into account in finalizing a Final Concept Design. 2.3 Complete schematic design drawings for skatepark (2D renders, final 3D renders). New Line to collaborate on extended site design with BCRA. Meetings: Attend Two (2) stakeholder meetings Attend One (1) internal team meeting Submittals: Schematic Design Drawings Preliminary Construction Cost Estimate 3.0 Construction Documents 2.1 Production of skatepark technical drawings and specifications. 2.2 Final Construction Cost Estimate Meetings: Attend One (1) internal team meeting Submittals: 50% Construction Documents 100% Construction Documents 6.0 Construction Administration 3.1 One (1) Construction observation site visits. Submittals: Observation Reports (1) " II r' � 1.0 Pre - Design: Agenda Item 8. d. Skate Park Design and Construction Management Contract Page 11 of 16 EXHIBIT E GEOTECHNICAL SCOPE OF SERVICES 1.1 Geotechnical Engineering Study 1.1.1 Subsurface exploration for the project would be conducted using a rubber -tired backhoe to excavate a series of exploration pits across the parcel. Subsurface conditions encountered in the explorations would be observed and logged by an engineering geologist or geotechnical engineer from our firm. 1.2 Infiltration Rate Assessment 1.2.1 Where soils are known to exhibit high infiltration rates similar to the site's recessional outwash soils, it is possible to correlate infiltration rates from grain size (sieve) data using the Massman equation per the 2012 Washington State Department of Ecology (Ecology) Stormwater Management Manual for Western Washington. Therefore, we propose to develop preliminary infiltration design rates based on grain size distribution data from 6 soil samples. To estimate depth to seasonal high ground water, we will utilize local Ecology water well logs. We have also included in our scope of work organic content and cation exchange capacity testing, and to assist the project civil engineer evaluation of the water quality treatment characteristics of the soil in the proposed infiltration area. Submittals: Our findings and recommendations would be presented in o written geologic hazards and geotechnicol engineering report to include the following minimum information: o. A description of surface and subsurface conditions on the site; b. Site preparation recommendations; c. Recommendations for structurolfill placement; d. Geologic hazards (including landslide hazards) and recommended mitigation; e. Erosion hazards and mitigation; f. Type(s) of suitable foundotion(s); g. Depth to foundation bearing sediments; h. Allowable foundation soil bearing pressures; i. Temporary cut slope recommendations; j. Drainage and erosion considerations; k. Seismic considerations; I. Preliminary design infiltration rote recommendations; m. Recommendations for further studies, if warranted. 2.0 Schematic Design: N/A 3.0 Design Development: N/A BCRADPSIIGMl.COMI 11111 1 r 1�� IT` " II r' � 4.0 Construction Documents: N/A 5.0 Permit: N/A 6.0 Construction Administration N/A Geotechnical Assumptions Agenda Item 8. d. Skate Park Design and Construction Management Contract Page 12 of 16 1.1 If unusual or unanticipated conditions are encountered that would involve additional costs, we would immediately notify you to discuss modification of the study. Additional authorized services would be provided as outlined on the Schedule of Charges. 1.2 We have not included pavement design in our scope of work, but could add this service at the request of the Client. The pavement design would be based on traffic count data provided by others. 1.3 Prior to our exploration, AESI will notify the one -call utility locating service to locate buried public underground utilities at the site. Locates conducted through the one -call locate service typically do not cover water or sewer pipes on private property, or other privately owned utilities. For this reason, we have included a private utility locate in our cost estimate below. Buried utilities locatable through a private locate are typically limited to those constructed of a conductible metal or buried with a conductible tracer wire. Non - conductible utilities, such as those constructed of plastic or concrete, or those containing non - continuous conductible segments, are typically not locatable. The only way to locate non - conductive privately owned utilities is by the use of accurate and complete as -built drawings. Depending upon depth and location, not all metallic utilities may be locatable. If available, we request that we be provided with as -built plans of known existing utilities prior to commencement of our exploration work. AESI will not be responsible for damage to buried utilities that are not marked on the ground prior to our work, or shown on as -built plans that are provided to us. 1.4 The exploration pits will be backfilled using the same material originally excavated from each pit. The pit backfill will be loosely tamped into place by the backhoe, but some settlement of the backfill and disturbance to the site should be expected. Page 2 of 2 Agenda Item 8. d. Skate Park Design and Construction Management Contract Page 13 of 16 EXHIBIT "E" ELECTRICAL DESIGN SCOPE OF SERVICES 1.0 Pre - Design: 1.1 Prepare drawings files. 2.0 Schematic Design 2.1 Schematic electrical design 2.1.1 One (1) site visit to review existing Meetings: Attend One (1) internal team meeting Submittals: Schematic Design Drawings 3.0 Construction Documents 2.1 Electrical design documents 2.2 CSI Specifications Meetings: Attend One (1) internal team meeting Submittals: 100% Construction Documents 6.0 Construction Administration 3.1 One (1) Construction observation site visits. 3.2 Review and take appropriate action on up to two (2) requests for information (RFI's). 3.3 Review and take appropriate action on up to two (2) materials and equipment submitted by the Contractor for approval (Submittals). Submittals: Observation Reports (1) RFI responses (2) Submittal Responses (2) Electrical Engineering Exclusions 1. Power and systems design. llo' 14 �n II Agenda Item 8. d. Skate Park Design and Construction Management Contract Page 14 of 16 414 Fade wa t ° trw rt, Suile w 0? O seattl[e, WA 981,03, T (206) 62'5..3;300 EXHIBIT "F" PROFESSIONAL SERVICES Owners Responsibilities 1. Provide complete and accurate information in a timely manner in accordance with the approved project schedule, including a program, setting forth its design objectives, constraints and criteria, dimensioned drawings describing all existing improvements, and hazardous materials surveyors, as may be required. The services, information, surveys and required reports shall be furnished at the Owner's expense, and the Designer shall be entitled to rely upon the accuracy and completeness thereof. 2. Provide a project budget, cost estimates and periodic updates to ensure the project is within the Owner's Financial Pro - forma. 3. Render decisions promptly to avoid unreasonable delay in the progress of the services or project schedule. 4. Owner shall require all consultants retained directly by the Owner or by Owner's agent to coordinate their services, documents, and scheduling with BCRA and BCRA's Consultants. Compensation 1. Additional Services will be billed to the Owner separately, either in a lump sum, or on an hourly basis, in accordance with the applicable hourly rate schedule, whichever form of fee is defined in the contract change amendment. 2. Fees for the services of BCRA's Consultants shall be marked -up by ten percent (10 %) for the administrative cost of carrying and processing said Consultants. 3. Reimbursable expenses are expenditures for the Project made by BCRA, its employees and consultants in the interest of the Project plus an administrative fee of 10 %. 4. BCRA's current hourly rate schedule is as follows: Hourly Rates: Staff 14 $250 Staff 7 $130 Staff 13 $220 Staff 6 $120 Staff 12 $200 Staff 5 $110 Staff 11 $180 Staff 4 $100 Staff 10 $160 Staff 3 $90 Staff 9 $150 Staff 2 $80 Staff 8 $140 Staff 1 $70 Method of Payment: Invoices will be submitted monthly, in accordance with the work completed. The Owner may not deduct or withhold from amounts invoiced by BCRA, to offset sums requested by or paid to contractors for the cost of changes in the Work, or for damages due to errors or omissions of any consultant contracted by, or at the request of, the Owner. Terms of Agreement The enclosed Terms of Agreement for Design Services is, by reference, included as part of this Agreement and further details the responsibilities of BCRA and Owner related to the project. Compensation Compensation for Basic Services identified in Scope of Basic Services and Exhibits A -D shall be a LUMP SUM of $106,615.00 (One Hundred Six Thousand, Six Hundred Fifteen US Dollars and Zero Cents) plus reimbursable expenses and will be billed monthly as services are completed. Scope of Services BCRA LA BCRA Civil New Line Skate Parks AESI BCE Phase Totals 1. Pre - Design $3,700 $600 - $7,715 $12,015 2. Schematic Design $9,700 $1,200 $12,000 NIC $800 $23,700 3. Construction Documents $12,700 $11,000 $15,800 NIC $2,200 $41,700 4. Construction Administration $6,000 $2,400 $2,000 NIC $800 $11,200 5. Project Management $9,500 - - NIC $9,500 SUB -TOTAL $41,600 $15,200 $29,800 $7,715 $3,800 $98,115 Basic Scope of Services Sub -Total $98,115 City of Yelm Management Reserve (10 %) $9,800 TOTAL $107,915 Page 2 of 3 �n 11 Agenda Item 8. d. Skate Park Design and Construction Management Contract Page 16 of 16 414 Fad ^rrw°aot ° trw rt, Suile w 0? O seattl[e, WA 981,03, T (206) 625 3300 Summary We are excited to be working with you on this project. Please sign both copies where indicated below and return one copy for our files. If you have any questions please do not hesitate to call. Services will not commence until receipt of the retainer and the signed LOA. Owner: City of Yelm By: Ron Harding Name /Title: City of Yelm - Mayor Date: Landscape BCRA Architect By: Alan lan McWain Director of Landscape Architecture Date: 3.11.15 Page 3 of 3 To From Date Mayor Ron Harding Yelm City Council Agenda Item 8. e. Resolution No. 556 -2015 Water Conservation Program Page 1 of 9 City of Yelm STAFF REPORT Grant Beck, Director of Community Development March 13, 2015 (for March 24th City Council Meeting) Subj: 2015 Water Conservation Program — Commercial Irrigation Recommendation Adopt Resolution Number 556 restricting the use of water for irrigation pursuant to Section 13.04.097 Yelm Municipal Code and establishing policies and procedures for the implementation of water conservation measures in 2015. Background The City Council adopted a water conservation program in 2010 that established a water budget for each water customer with an irrigation meter. The budget was based on the amount of water according to the Washington Irrigation Guide needed to maintain healthy and productive landscaping, or the customers use in 2009, whichever was less. This program was anticipated to reduce irrigation usage in half. The program was highly successful and water customers saved over 65 million gallons (200 acre feet) of water since 2010. These water savings, along with residential water conservation, helped to realize the City's conservation goals and extend the life of existing water system infrastructure. The Council has continued the program each year since 2010. The proposed 2015 water conservation program is identical to the 2014 program with water budgets established by the Community Development Director based on the criteria originally adopted by Council in 2009. This year, those users whose water Budget (cf) Actual Usage (cf) 2009 N/A 2,992,847 2010 966,394 909,027 2011 1,026,235 753,981 2012 1,132,895 791,635 2013 1,213,034 805,036 2014 1,466,496 1,091817 The proposed 2015 water conservation program is identical to the 2014 program with water budgets established by the Community Development Director based on the criteria originally adopted by Council in 2009. This year, those users whose water Agenda Item 8. e. Resolution No. 556 -2015 Water Conservation Program Page 2 of 9 budgets were based on 2009 actual usage were updated to be based on the Washington Irrigation Guide. The total amount of water allocated for irrigation in 2015 includes approximately a 2.5% unallocated reserve for the purpose of adding new customers. The requested 2015 irrigation budget is 1,500,000 cubic feet (34.44 AF). Current Situation Weekly notices of water usage will be sent to the irrigation customers with usage that is abnormally high, but not to all irrigation customers. Personal contact with those customers using water at a rate that will result in over budget usage will be made weekly. Personal contact will also be made as customers near their 2015 total budgeted amount. It is recommended that Council adopt Resolution 556, establishing a water conservation program for 2015. Agenda Item 8. e. Resolution No. 556 -2015 Water Conservation Program Page 3 of 9 CITY OF YELM RESOLUTION NUMBER 556 RESTRICTING THE USE OF WATER FOR IRRIGATION PURSUANT TO SECTION 13.04.097 YELM MUNICIPAL CODE AND ESTABLISHING POLICIES AND PROCEDURES FOR THE IMPLEMENTATION OF WATER CONSERVATION MEASURES IN 2015 WHEREAS, Section 13.04.097 YMC states that the City reserves the right for any cause to make any order regulating forbidding or restricting the use of water for irrigation or sprinkling or any other non - essential outside usage; and WHEREAS, irrigation water through irrigation meters within the City of Yelm used 68.7 acre feet of water in 2009, enough water to provide potable water for 285 homes; and WHEREAS, irrigation water through irrigation meters accounted for 8.5% of all water used in Yelm in 2009; and WHEREAS, irrigation water usage significantly adds to the peak demand needs of the City of Yelm water system, requiring costly infrastructure improvements including source capacity, storage, and distribution lines; and WHEREAS, the City conducted a water audit that shows almost twice as much water is used to irrigate commercial landscaping and recreational open space as is required to keep these areas healthy and productive; and WHEREAS, the City utilized the Washington Irrigation Guide, published by the National Resource Conservation Service (NRCS) and data from the Environmental Protection Agency to determine that typical landscaping plants comprised of trees and shrubs require 11.53 inches of irrigation water per season in the Yelm area to remain healthy and productive; and WHEREAS, the City desires to promote water conservation by watering street trees (trees in the public right of way) only as needed during the irrigation season with reclaimed water and allowing grass in planter strips within the public right of way to go dormant; and WHEREAS, many private storm ponds within residential and commercial developments have irrigation systems that were installed to establish storm pond plantings but are not required for long term maintenance of the ponds; and WHEREAS, residential irrigation is not metered separately through irrigation meters but is a significant portion of total water usage in Yelm; and Agenda Item 8. e. Resolution No. 556 -2015 Water Conservation Program Page 4 of 9 WHEREAS, residential homeowners associations often have covenants and restrictions that require lots to be maintained in a manner which requires significant irrigation of lawns; and WHEREAS, these covenants are not required by any City development regulation and conflict with water conservation policies; and WHEREAS, the City Council adopted Resolution 510 which established a water conservation program based on these tenets in 2010 which resulted in a significant reduction in irrigation water usage; and Whereas, the City Council adopted Resolutions 522, 5317 539, and 550 which continued the water conservation program from 2011 through 2014; and WHEREAS, the City Council desires to promote water conservation in order to use its water supply in the most efficient manner possible, limiting discretionary use; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yelm that the following water conservation measures be undertaken immediately. 1. The Community Development Director shall establish a water budget for every irrigation meter customer that limits the annual amount of irrigation water allowed for each irrigation meter. The water budget shall be based on: • The area of landscaping on the site, excluding storm ponds and planter strips within the public street right of way. • An annual irrigation rate of 11.53 inches of water. 2. The total amount of water allocated for irrigation meter customers shall be no greater than 1,500,000 cubic feet (34.44 AF). 3. Written notice of the annual water budget shall be provided to each irrigation meter customer. 4. Irrigation meters will be read weekly during the irrigation season and notice of weekly usage above that predicted by the Washington Irrigation Guide will be provided to irrigation utility customers. 5. When the water budget for the year has been used, the irrigation meter will be locked. 6. The City will irrigate with reclaimed water all planter strips in the public right of way, as needed. 7. Residential water conservation is encouraged by the City of Yelm and private covenants requiring residential irrigation of property are suspended. Agenda Item 8. e. Resolution No. 556 -2015 Water Conservation Program Page 5 of 9 APPROVED this 24nd day of March, 2015. Ron Harding, Mayor ATTEST: Janine Schnepf, City Clerk Agenda Item 8. e. Resolution No. 556 -2015 Water Conservation Program Page 6 of 9 20:1.5 Account Customer Name Service Address Water Budget (cf) 20- 0167 -00 503 FIRST STREET LLC 503 FIRST ST S 8,647 20- 0174 -00 AM PM 16507 YELM AVE E 5,477 20- 0086 -04 AMERICA'S CREDIT UNION 415 YELM AVE E 16,915 20- 0059 -00 AUTO ZONE 1210 YELM AVE E 6,590 20- 0121 -01 AUTUMN HILL HOA 1625 PALOUSE AVE SE 12,531 20- 0066 -00 BROWNS CAR CARE 16510 106TH AVE SE 1,441 20- 0065 -00 BROWNS CAR CARE 16510 106TH AVE SE 9,032 20- 0052 -01 BURGER KING 902 YELM AVE E 7,686 20- 0122 -00 BURNETT CENTER STORAGE 9138 BURNETT RD SE 26,134 20- 0023 -01 CHERRY MEADOWS HOA 57/58 TRACT H NET TO 0 20- 0022 -02 CHERRY MEADOWS HOA STROM TRACK J 0 20- 0019 -01 CHERRY MEADOWS HOA BY KILLION RD NW 74 0 20- 0018 -02 CHERRY MEADOWS HOA BY TRACT E 33/34 0 20- 0026 -02 CHERRY MEADOWS HOA ENTRY ISLAND AT KILLION 0 20- 0015 -01 CHERRY MEADOWS HOA CULLENS RD 0 20- 0024 -01 CHERRY MEADOWS HOA ACCROSS TRACT G 122 0 20- 0014 -01 CHERRY MEADOWS HOA IVIED PARK TRACT A CHERRY 48,177 20- 0027 -01 COUNTRY VISTA HOA 14928 MTN VIEW CT SE 6,278 20- 0035 -00 CRYSTAL CREEK HOA IRRIGATI 91ST WAY SE 0 20- 0002 -00 D & W DEVELOPMENT 607 VAN TRUMP ST NW 0 20- 0119 -00 DELLS FARM STORE 10616 BALD HILLS RD SE 8,647 20- 0158 -00 EAST HAVEN VILLA 311 CULLENS RD NW 34,397 20- 0166 -00 EMANUEL LUTHERAN CHURCH 206 THIRD ST SE 17,294 20- 0083 -00 FAIRPOINT 203 MCKENZIE AVE SE 6,437 20- 0085 -01 FAIRPOINT 206 WASHINGTON AVE SE 8,467 20- 0155 -00 FAIRWAY MOTORS 1500 YELM AVE W 11,049 20- 0138 -00 FAIRWAY OAKS LLC 10175 TERRA VALLEY ST SE 9,127 20- 0094 -01 FIRST CITIZENS BANK 608 YELM AVE E 19,889 20- 0159 -01 FIRST PLACE PROPERTIES LLC 903 CRYSTAL SPR RD NW 8,790 Page 1 of 4 Agenda Item 8. e. Resolution No. 556 -2015 Water Conservation Program Page 7 of 9 Account Customer Name Service Address Water Budget (cf) 20- 0161 -00 FORBEST PARTNER LLC 1202 YELM AVE E 8,551 20- 0007 -00 GOLDEN DRAGON III IRRIGATI YELM AVE W 11,337 20- 0143 -00 GOLF COURSE VIEW HOA 15203 100TH AVE SE 0 20- 0045 -05 GRAND STAR INC 706 YELM AVE E 17,967 20- 0132 -01 HAWKS LANDING HOA 10510 CARTER ST SE 26,785 20- 0072 -00 HAWTHORN PRAIRIE HOA 16315 GREENBRIER ST SE 0 20- 0001 -02 HBO ENTERPRISES INC 505 YELM AVE W 13,932 20- 0032 -00 HUNTINGTON GREEN HOA 92ND WAY SE 0 20- 0033 -00 HUNTINGTON GREEN HOA 15631 92ND WAY SE 0 20- 0116 -01 J & I POWER EQUIPMENT 10615 BALD HILLS RD SE 5,569 20- 0162 -00 JACK IN THE BOX 1001 YELM AVE E 11,914 20- 0154 -00 LES SCHWAB TIRE CENTER 811 YELM AVE E (1) 29,611 20- 0088 -00 LMR 509 YELM AVE E 10,995 20- 0099 -00 MILL PARK HOA 10440 MILL RD SE 0 20- 0103 -00 MILL PLACE HOA 104TH WAY SE 6/7 0 20- 0160 -00 MOUNTAIN SUNRISE HOA BY IRRIGATION 38 0 20- 0038 -00 MOUNTAIN SUNRISE HOA BY IRRIGATION 1 0 20- 0039 -00 MOUNTAIN SUNRISE HOA BY IRRIGATION 35 0 20- 0134 -00 MOUNTIAN SUNRISE HOA BY IRRIGATION 89 0 20- 0124 -02 MT RAINIER PROPERTIES 9144 BURNETT RD SE 0 20- 0036 -00 MT SHADOW HOA 16464 CANAL CT SE 26,906 20- 0037 -00 MT SHADOW INVESTMENTS CANAL RD SE 0 20- 0128 -00 NISQUALLY ESTATES HOA IRRIGATI TRACK D 0 20- 0130 -01 NISQUALLY ESTATES HOA REDFERN CT SE 0 20- 0127 -00 NISQUALLY ESTATES HOA IRRIGATI 105TH AVE SE 0 20- 0175 -00 NISQUALLY ESTATES HOA BRIGHTON ST SE 6,278 20- 0145 -02 NO CURRENT OWNER 14956 101ST WAY SE 0 20- 0041 -01 NO CURRENT OWNER 15608 VIEW DR SE 0 20- 0123 -01 NO CURRENT OWNER EST IRRIGATION BURNETT 10,044 20- 0029 -02 NORTHWEST FAMILY HOMES 9301 CULLENS RD SE 14,251 20- 0126 -02 NORTHWEST FAMILY HOMES 14850 91ST AVE SE 22,736 20- 0071 -00 OAKRIDGE HOA 9000 CASCADIAN AVE SE 0 Page 2 of 4 Agenda Item 8. e. Resolution No. 556 -2015 Water Conservation Program Page 8 of 9 Account Customer Name Service Address Water Budget (cf) 20- 0091 -00 OUR REDEEMER LUTHERAN CHURCH 805 YELM AVE E 4,450 20- 0069 -01 PACIFIC SLOPE MANAGEMENT 16337 CASCADIAN AVE SE 0 20- 0104 -00 PENNINGTON HOA BRIDGE /1 IRR BARRY 0 20- 0111 -00 PRAIRIE CREEK HOA SE PRAIRIE CREEK LP SE 12,490 20- 0047 -00 PRAIRIE MOTEL 700 PRAIRIE PARK LN NE 10,337 20- 0049 -00 PRAIRIE PARK CINEMAS 201 PRAIRIE PARK ST NE 33,436 20- 0048 -00 PRAIRIE PARK HOLDINGS IRR PRAIRIE PARK ST NE 4,804 20- 0050 -00 PRAIRIE PARK HOLDINGS 701 PRAIRIE PARK LN NE 16,041 20- 0055 -01 PRAIRIE PLAZA CONDO 10501 CREEK ST SE 5,284 20- 0163 -00 PRAIRIE PLAZA PARTNERSHIP 106 PLAZA DR NE 8,537 20- 0156 -00 PRAIRIE RUN ASSOCIATES 205 MTN VIEW RD NW I 31,706 20- 0012 -00 PRAIRIE WIND HOA 15427 94TH AVE SE 29,297 20- 0064 -03 RAINIER CHEVERON 16518 HWY 507 SE 5,669 20- 0090 -00 RANDY PAIGEN 715 YELM AVE E 10,088 20- 0061 -01 RANTS GROUP 16516 CREEK LN SE 57,658 20- 0011 -00 REMAX 210 YELM AVE W 5,965 20- 0067 -00 RICK CHRISTENSEN 10602 106TH AVE SE 0 20- 0092 -00 RITE AID 909 YELM AVE E 12,586 20- 0004 -01 RONDAS COFFEE HOUSE 702 YELM AVE W 5,765 20- 0006 -00 ROSEMONT RETIREMENT 215 KILLION RD NW 33,340 20- 0118 -00 S & S JOINT VENTURES 1405 YELM AVE E 11,797 20- 0058 -00 SAFEWAY 1109 YELM AVE E 72,290 20- 0114 -00 SALMON RUN ASSOCIATES 10720 VANCIL RD SE 21,604 20- 0173 -01 SAPPHIRE PROPERTIES LLC L24 FORESTER NIGHTS BY 0 20- 0142 -00 SCA GROUP 14845 LONGMIRE ST SE 0 20- 0146 -00 SCOTT RITTER 201 TAHOMA BLVD SW 20,411 20- 0165 -00 SE THURSTON FIRE AUTHORITY 709 MILL RD SE 0 20- 0153 -01 SEA MAR COMMUNITY HEALTH 202 CULLENS RD NW 42,275 20- 0157 -00 SUE GORE BERRY VALLEY DR SE 23,438 20- 0140 -00 TAHOMA TERRA HOA 14854 99TH AVE SE 1,410 20- 0176 -00 TAHOMA TERRA HOA TAHOMA BVD /TERRA VIE 0 20- 0152 -01 TAHOMA TERRA HOA TRACT M 98TH & DOTSO 960 Page 3 of 4 Account Customer (Name 20- 0139 -00 TAHOMA TERRA HOA 20- 0151 -00 TAHOMA TERRA HOA 20- 0177 -00 TAHOMA TERRA HOA 20- 0113 -00 TIMBER ESTATES HOA 20- 0178 -01 TUSTIN APARTMENT HOMES 20- 0057 -01 U S POST OFFICE 20- 0112 -01 VALEETA CISNEROS 20- 0008 -00 VET BIZ 20- 0148 -01 VISTA GREEN HOA 20- 0073 -00 WAL -MART STORES INC 20- 0106 -00 WASH TRUST BANK 20- 0105 -00 WASH TRUST BANK 20- 0108 -00 YELM COMMUNITY SCHOOLS 20- 0107 -00 YELM COMMUNITY SCHOOLS 20- 0060 -00 YELM COMMUNITY SCHOOLS 20- 0031 -00 YELM COMMUNITY SERVICES 20- 0089 -00 YELM LDS CHURCH 20- 0077 -00 YELM PRAIRIE DENTAL 20- 0076 -00 YELM PROPERTY DEVELOPMENT 20- 0075 -00 YELM PROPERTY DEVELOPMENT 20- 0074 -00 YELM PROPERTY DEVELOPMENT 20- 0101 -01 YELM TERRA HOA 20- 0102 -01 YELM TERRA HOA Agenda Item 8. e. Resolution No. 556 -2015 Water Conservation Program Page 9 of 9 9934 TERRA GLENN ST SE OPEN SPAC JENSEN TRACT C JENSEN DR SE 16332 VANCIL CT SE 10520 CREEK ST SE 10503 CREEK ST SE BIRKLAND ST SE 1120 YELM AVE W 15196 DURANT DR SE 17100 HWY 507 SE 9923 COCHRANE AVE SE 16417 GREENBRIAR ST SE 203 FIRST ST N LOT UPPER PARKING 16525 100TH WAY SE 624 CRYSTAL SPR RD NW 10423 CLARK RD SE 202 FIRST ST S IRRIGAT GREENLEAF /GROVE BOURBON ST SE IRRIGATI GREENLEAF CT SE 15749 104TH AVE SE YELM TERRA WAY SE Page 4 of 4 Water Budget (cf) 6,500 17,174 20,089 6,278 48,040 36,318 12,790 9,992 0 60,268 0 0 0 12,068 46,407 38,816 26,220 17,487 0 0 0 5,861 120,100 Total Budget (Cf) 1,455,927 Total Budget (AF) 33.42 Agenda Item 12. Correspondence Page 1 of 13 Subject: Sen. Becker's Capitol Bulletin - March 6, 2015 Edition CAdAIL 1 11 W E t1S:t; "t°E i11043R P HY March 6, 2015 I &r wid N& hII Irs On Thursday we reached the halfway point of the regular legislative session. From early morning until late each night, every day this week was devoted to debating and voting on bills that will now be considered by the House of Representatives. Each chamber has until next Wednesday to send any legislation over to the opposite chamber — the exception being for bills that will be in the budget package. This is the next of the deadlines intended to help finish our job in Olympia within the 105 days allowed by our state's constitution. Earlier this week I was thrilled to lead the Senate in honoring the Bethel School District superintendent, Tom Seigel (see photo). Even if you live in a different school district, you are likely aware of Tom and that he is the driving force behind the Pierce County Skills Center. What began as a vocational - technical high school for Bethel only in 2006 grew into a facility that is serving students from many Pierce County school districts today. The schools in Bethel have seen big improvements under Tom's leadership and his commitment to the community at large is truly inspirational. Agenda Item 12. Correspondence Page 2 of 13 II s u is froiiiiin iiii,iny coiiiiiniiiiinwflIy swrvey The response to my survey was overwhelming! I received a broad range of ideas for improving state government as well as suggestions for how I can serve you better. I thank the folks who took the time to provide this valuable feedback. Here's a snapshot from my big picture question: [°how I ")ve rnrrier" d o ,rig 9 Iv a Agenda Item 12. Correspondence Page 3 of 13 I' q�. i Look for a new survey in a future Capitol Bulletin! h °° °1111 us of IIII" III iiii s tst liii s c nsl4&rs tiiii s iri s IIII tst liii iiii a paclkage On Monday, after days of debate, the Senate passed two more bills as part of the transportation- revenue package. A total of 10 bills related to this package are now being considered by the House of Representatives. Voting in favor of the first eight bills was easy. I think we can all agree that holding the state's transportation department more accountable is a good thing. The bill that listed the more than 75 transportation projects that will be tackled around the state was also an easy vote. As rural residents we know finishing State Route 167 to the Port of Tacoma and making improvements to Interstate 5 through the Joint Base Lewis - McChord corridor will get us home to our families sooner and entice businesses to locate in our area. Saying yes to the revenue bill, however, was the single hardest vote I have ever taken. Agenda Item 12. Correspondence Page 4 of 13 I'm not in favor of more taxes, but the rubber has literally hit the road with our state's infrastructure; our highways are crumbling, bridges are degrading and unfinished projects and gridlock are hampering economic development. It's no different than what homeowners face: when my aging furnace breaks down and can't be repaired any longer, I must -- as much as I don't like it -- spend the money to replace it. I'm pleased the Senate package fully funds each of the projects on the list, so they will be 100 percent completed. It also contains some very effective consumer protections — including one that will keep fuel - related revenue from being diverted for other uses, instead being put toward roads and bridges. I understand that no one — including me — wants to pay higher prices at the pump, but folks have told me they would be willing to invest more in the infrastructure if there were meaningful reforms that would protect their investment and stretch their dollars. I can tell you it's those reforms and the strength of the projects that make this package so much better than previous proposals, as well as what the Legislature adopted in 2003 and 2005. This package is not a done deal. Passing it out of the Senate was the first of many steps. I'm certain the House Transportation Committee will make changes and the package may end up on the Governor's desk or it may not. I'll keep you posted as the bills progress. III caIIII boys IIII ead S& ate pIIIedge III On Monday, 8 -year old Joseph and 9 -year old Samuel, who attend Ptarmigan Elementary School in Orting, led the members of the Senate in a recitation of the Pledge of Allegiance as part of our opening ceremonies. Agenda Item 12. Correspondence Page 5 of 13 As the one who brought this new custom to the Senate chamber it was gratifying to see my friends from home participate. I feel strongly that our children should be learning and reciting the pledge at school and adults are no different. It is a privilege to live in America and we should all be reminded of the freedoms we enjoy. is iiii t ucIIII I'm expecting to spend more long hours on the floor of the Senate chamber early next week. Between votes, I find time to read every email and message my office receives. So I hope you'll keep in touch either through enialill or by calling my legislative assistant, Tiffani, at (360) 786 -7602. Agenda Item 12. Correspondence Page 6 of 13 Thank you for the continued honor of allowing me to serve you in the state Senate. All the best, Randi Becker Washington State Senator, 2nd Legislative District Olympia office: (360) 786-7602 Email: RandiBecke e wa, o/ Website: www.SenateRepubllicans.wa.gov/Becker Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your SUbscriber-Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact .SUbscriberhelp, �ovcjzlivery-corn- This service is provided by.Sen. Randi Becker. I is ci'nall was scn1 �o :s using Gov[Dolivory, on Dchalf of� Son ::Zandl 1:3ockor 2404 Chandlor Court SVV, W Olyi,njpla, VVA 98502 6052 1 360 786 7000 fjaV�f VERY Anenda Item 17 Cnrresnnndence ui 1 11111 ! �m e r e e e e e PRE - AGENDA Friday, April 3, 2015 8:30 a.m. — 11:00 a.m. The TRPC pre- agenda provides our members the opportunity to review the topics of the upcoming TRPC meeting. This information is forwarded in advance to afford your councils and boards the opportunity for discussion at your regular meetings. This will provide your designated representative with information that can be used for their participation in the Regional Council meeting. For more information, please visit our website at a� ww.tr2c.orq. Consent Calendar ACTION These items were presented at the previous meeting. They are action items and will remain on consent unless pulled for further discussion. a. Approval of Minutes — March 6, 2015 b. Approval of Vouchers Ruckelshaus Center — Functional Collaboration PRESENTATION / DISCUSSION The mission of the William D. Ruckelshaus Center is to act as a neutral resource for collaborative problem solving in the State of Washington and Pacific Northwest. The Center under took this research study for the Tri- Cities Governance Study Task Force. This agenda item addresses the Council's continuing interest in "Functional Collaboration" within our region. The Ruckelshaus study focused on communities pursuing collaborative approaches to enhanced regional governance. Chehalis Western & Woodland Trails "Hub Junction" Project DISCUSSION Last spring, TRPC awarded the City of Olympia a Transportation Alternatives Program grant to commemorate the completion of the Chehalis Western Trail Bridging the Gap project. Over the past six months, Olympia has led a multi - jurisdictional team from Lacey, Olympia, Tumwater, and Thurston County to design a space surrounding the roundabout at the junction of the Chehalis Western and Woodland Trails. Council members will receive a briefing on the design features and identify next steps toward the construction phase. TRPC Website PRESENTATION At the March TRPC meeting staff demonstrated various web mapping capabilities and the online version of The Profile. At April's meeting staff will highlight various other features of the new site including how to sign up for notifications, where to find agendas and minutes, and mobile friendly features. RTIP Amendment 15 -05 1ST REVIEW WSDOT proposes amending a new project into the RTIP and STIP for repairing guardrail on WSDOT facilities throughout the region. Amending a new project require TRPC action, planned for May. [Note: This 15 -05 project for repairing guardrail should not be confused with the recently approved 15 -03 amendment that included a project for installing new guardrail.] TRPC action expected in May. 2015 Legislative Session UPDATE / DISCUSSION The 105 -day legislative session is scheduled to adjourn on April 26. Staff will provide an overview of legislation of regional interest. Agenda Item 12. Correspondence R. II '11-os,P ri ailuloAS le :ty Join us for a day of inspiration, learnin and regional networking. i • Engage with a national expert... without leaving your community • Add value to your existing rural businesses Erik Pages • Encourage new entrepreneurs from EntreWorks, will • Create jobs and improve the economy discuss these topics: Who are the rural entrepreneurs? This interactive forum will improve your local economy, help you learn new skills and increase the capacity to support businesses. Why ore they important? and Aprall 17., 2015 How can you help them succeed? Twenty sites across rural Washington will 8-000 — 2.30 pm watch Erik online with the opportunity to ask questions and then at each local site, par- City of Yelm Public Safety Building ticipants will immediately put his ideas into action through organized activities. 206 McKenzie Ave. SE, Yelm, WA Contact: Christina Sanders, WSU DGSS gill "Erik Pat I'm absolutely afan! (360) 480-5978 1 cmIsanders wsu.e u He is the best speakerltizinkerldiscusser Locally sponsored by: of entrepreneurial development I have heard!" STED! Michael Cade Executive Director, Thurston EDC III, South, Thurston Economic De-bp—int Initiative I I Additional Planning Team and Financial Supporters Registration fee is $30 ... with a USDA $25 early bird special between March 5 and April 10. CM ES Includes a light breakfast and lunch. De p a irtmeo it o f C oniii Q For more information and to register, visit: 11 "k 6 .waruralmweri msu.edu NSLJ Extenslon programs and employment are available to all WIVIOUt discrimination. Anenda Item 17 Cnrresnnndence ui 1 11111 ! �m e r e e e e e PRE - AGENDA Friday, April 3, 2015 8:30 a.m. — 11:00 a.m. The TRPC pre- agenda provides our members the opportunity to review the topics of the upcoming TRPC meeting. This information is forwarded in advance to afford your councils and boards the opportunity for discussion at your regular meetings. This will provide your designated representative with information that can be used for their participation in the Regional Council meeting. For more information, please visit our website at a� ww.tr2c.orq. Consent Calendar ACTION These items were presented at the previous meeting. They are action items and will remain on consent unless pulled for further discussion. a. Approval of Minutes — March 6, 2015 b. Approval of Vouchers Ruckelshaus Center — Functional Collaboration PRESENTATION / DISCUSSION The mission of the William D. Ruckelshaus Center is to act as a neutral resource for collaborative problem solving in the State of Washington and Pacific Northwest. The Center under took this research study for the Tri- Cities Governance Study Task Force. This agenda item addresses the Council's continuing interest in "Functional Collaboration" within our region. The Ruckelshaus study focused on communities pursuing collaborative approaches to enhanced regional governance. Chehalis Western & Woodland Trails "Hub Junction" Project DISCUSSION Last spring, TRPC awarded the City of Olympia a Transportation Alternatives Program grant to commemorate the completion of the Chehalis Western Trail Bridging the Gap project. Over the past six months, Olympia has led a multi - jurisdictional team from Lacey, Olympia, Tumwater, and Thurston County to design a space surrounding the roundabout at the junction of the Chehalis Western and Woodland Trails. Council members will receive a briefing on the design features and identify next steps toward the construction phase. TRPC Website PRESENTATION At the March TRPC meeting staff demonstrated various web mapping capabilities and the online version of The Profile. At April's meeting staff will highlight various other features of the new site including how to sign up for notifications, where to find agendas and minutes, and mobile friendly features. RTIP Amendment 15 -05 1ST REVIEW WSDOT proposes amending a new project into the RTIP and STIP for repairing guardrail on WSDOT facilities throughout the region. Amending a new project require TRPC action, planned for May. [Note: This 15 -05 project for repairing guardrail should not be confused with the recently approved 15 -03 amendment that included a project for installing new guardrail.] TRPC action expected in May. 2015 Legislative Session UPDATE / DISCUSSION The 105 -day legislative session is scheduled to adjourn on April 26. Staff will provide an overview of legislation of regional interest. T Wilcox R or -om the Legislature: -ch. 16 201 03116 01 5 0i:58 'M I'D I' Agenda Item 12. Correspondence Page 10 of 13 Dear Friends and Neighbors, We're starting the tenth week of the legislative session, having passed a Wednesday deadline for House - introduced bills to be voted out of the House. There were some late nights last week and the week before. Now we're back to our committees, holding hearings on Senate bills. Please take a short survey on the minimum wage The week before last, the House narrowly passed a bill to raise the state minimum wage to $12 per hour by 2019 (and raise it every year after that according to the rate of inflation). I and many of my colleagues voted against it because we believe it will hurt rural and lower- income areas more, and negatively impact our youth unemployment rate which is already far higher than the national average. In fact, we tried to amend the bill to allow a lower training wage for younger workers, but we were unsuccessful. The minimum wage bill now goes to the state Senate for consideration. Additionally, a wealthy Democratic Party donor says he plans to put a $16- per -hour statewide minimum wage on the ballot in 2016, so this issue will be ongoing. I would like to know your opinion on minimum wage. Please take a short, three - question survey -- you can click here. or on the button to the right. I appreciate your input. House floor action The House last week wrapped up eight days of voting on the House floor. Although things generally went well and most of the bills passed with bipartisan support, I was Agenda Item 12. Correspondence Page 11 of 13 disappointed by the way the debate was conducted by the majority party. In several cases, the Democratic leadership cut off debate on issues important to our state. For example, a bill of mine that finally passed on Tuesday would create a task force to study the merits of letting school districts build new schools outside of their urban growth boundaries. My original bill, which I sponsored at the request of the Bethel School District, would have allowed such building to go ahead immediately but in order to get Democratic support we had to compromise with a study. Our debate on the House floor was interrupted by the majority party when the discussion touched on the many problems the Growth Management Act (GMA) has caused. We were told there would be no vote on my bill if we kept talking about the GMA. The bill was eventually approved, but it seemed wrong that we weren't allowed to have an open discussion merely because the majority party felt uncomfortable with the topic. You can watch the floor debate on the bill .here.. Are we under - taxed? This session, a recurring theme from the governor and some of the members across the aisle is that state government isn't collecting enough tax revenues. They argue that, as a share of personal income, state and local tax collection in Washington has gone from 11th highest in the nation in the mid -1990s to 35th today. They say there isn't enough money to pay for all the services Washingtonians expect. Now, you won't get any argument from me about the need for reforming our state's tax structure. It is true that Washington has many more wealthy residents than it did 20 years ago; much of that wealth is concentrated in the greater Seattle area. The tax burden should be spread fairly across all citizens, and not borne disproportionately by the middle class or lower- income people. But I don't believe the goal should be to increase people's taxes. It should be to make our tax system fairer. With the exception of the gas tax which the governor is proposing to replace with a carbon tax, all the new taxes and tax hikes would be added on top of the already existing taxes. I believe strongly that it is my job to work hard to do the most with existing revenues and be as efficient as we possibly can with those dollars. If we ever ask for more it should only be as a last resort and to pay for solid assets for the people of Washington. Tell me what you think. Do you think the state of Washington doesn't collect enough taxes, or do you think the government should be more careful about how it spends tax dollars? Send me an email at 't.wilcox (He ).wa. . That's all for this week. Thank you for your time, and it is an honor to serve you in the state House of Representatives. UUUU� # IMUIVILILKb Data to `help you Understand th st � .e budget l billion Shull 411 f ur MR Sp*ndi s; �,r w�ioAw wa � o the qoocrinw's i�;kr�rfm��u� ti% biMio t r t4' ease kkI tlf, � lI IPxiriiro (wgu, In IV he W, It NUM'd'(;w8k.r:. thearov pr,-, � bif, t1 wwt lion billion flnrw'"re'rcb,,kd W�y ,,kw,B Wee" l billion Shull 411 f ur MR Sp*ndi s; �,r w�ioAw wa � o the qoocrinw's i�;kr�rfm��u� Sincerely, LAJ J.T. Wilcox Agenda Item 12. Correspondence Page 12 of 13 State Representative J.T. Wilcox 2nd Legislative District Email: `t.wilcox cr)le )� wa. yov Web site: www. e� � ilati 't'LLOx.Co 426A Legislative Building - P.O. Box 40600 1 Olympia, WA 98504 -0600 (360) 786 -7912 or Toll -free: (800) 562 -6000 I his ci'nall was aoinf �o using Gov[Dolivory, Oil vc°alf of 'icc J I V\Mcox :" I1ox oaooIyi,njpla, Af"9850'.0600 1.800 `C:VW coon � MD LIVERY ", "Y , "A' Agenda Item 12. Correspondence R. II '11-os,P ri ailuloAS le :ty Join us for a day of inspiration, learnin and regional networking. i • Engage with a national expert... without leaving your community • Add value to your existing rural businesses Erik Pages • Encourage new entrepreneurs from EntreWorks, will • Create jobs and improve the economy discuss these topics: Who are the rural entrepreneurs? This interactive forum will improve your local economy, help you learn new skills and increase the capacity to support businesses. Why ore they important? and Aprall 17., 2015 How can you help them succeed? Twenty sites across rural Washington will 8-000 — 2.30 pm watch Erik online with the opportunity to ask questions and then at each local site, par- City of Yelm Public Safety Building ticipants will immediately put his ideas into action through organized activities. 206 McKenzie Ave. SE, Yelm, WA Contact: Christina Sanders, WSU DGSS gill "Erik Pat I'm absolutely afan! (360) 480-5978 1 cmIsanders wsu.e u He is the best speakerltizinkerldiscusser Locally sponsored by: of entrepreneurial development I have heard!" STED! Michael Cade Executive Director, Thurston EDC III, South, Thurston Economic De-bp—int Initiative I I Additional Planning Team and Financial Supporters Registration fee is $30 ... with a USDA $25 early bird special between March 5 and April 10. CM ES Includes a light breakfast and lunch. De p a irtmeo it o f C oniii Q For more information and to register, visit: 11 "k 6 .waruralmweri msu.edu NSLJ Extenslon programs and employment are available to all WIVIOUt discrimination.