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03-10-15 MinutesYELM CITY COUNCIL REGULAR MEETING TUESDAY, MARCH 10, 2015 MINUTES Mayor Harding called the meeting to order at 6:00 p.m. 2. Roll Call Present: JW Foster, Joe Baker, Bob Isom, Jennifer Littlefield, Ken Garmann and Russ Hendrickson. 15-017 MOTION BY JOE BAKER EXCUSING TRACEY WOOD FROM THE MEETING. CARRIED. Councilmember Tracey Wood arrived at 6:27 p.m. Agenda Approval 15-018 MOTION BY JENNIFER LITTLEFIELD APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations - South Thurston Economic Development Initiative Update (STEDI) Michael Cade, Thurston County EDC Executive Director and STEDI members - Mr. Cade passed out information and thanked Council for having him. Mr. Cade stated the program is a grassroots effort of volunteers and organizations throughout the community that have banded together to create economic developments to assist with technical programs and classes with outreach and promotion elements. These programs benefit the communities and increase employment. Mr. Cade thanked Shelly Badger for the participation in the leadership group. George Sharp, Executive Director of the Visitors Bureau stated Shelly Badger is totally awesome. The group meets once a month on the third Thursday. Mr. Cade invited everyone to the Rural Pathways to Prosperity Conference on April 17, 2015 8:00 am - 2:30 pm at the City of Yelm Public Safety Building. Erik Pages from EntreWorks will discuss Entrepreneurs and how important they are to the community and how we can help them. Registration is $30, with an early bird special of $25 between March 5 and April 10. Five years ago, Mayor Harding challenged Mr. Cade to engage in programs that would bring technical assistance in a consistent manner to the community of Yelm. It was one of the genesis of the STEDI program. Mr. Cade thanked Mayor Harding for his forward thinking. Lisa Smith, Executive Director of Enterprise for Equity, helps people with limited income start businesses with micro loans up to $25,000 dollars. Enterprise for Equity works with farmers and entrepreneurs from Yelm and many other communities. Ms. Smith encouraged Council to attend the STEDI meetings. They are productive, well attended, very informative and great fun. Ms. Smith also extended an invitation to the Community Wealth Building presentation on March 17, 2015 from 7:00-9:00 pm at South Puget Sound Community College Student Union Building. It will be a discussion of new ideas for the economic vitality of our community. Six years ago, Enterprise for Equity started working with rural farmers and has created an agri-preneurship program to assist entrepreneurs acquire land and equipment and has launched an incubator farm in Rochester, Washington. A farm map shows the farms and other activities in the Thurston County areas. George Sharp, Executive Director of the Visitor and Convention Bureau thanked the Mayor and Council for their support on the Tourism Promotion Area (TPA) and the Interlocal Agreement between Yelm, Olympia, Lacey and Tumwater and Thurston County. The TPA produced 30,000 maps and distributed them in over Page 1 of 5 400 locations between Olympia and Seattle to promote the Thurston County area. Mr. Sharp stated Shelly Badger is very interactive with the TPA. STEDI will have a booth at the Home & Garden Show on April 25 & 26 at the Yelm High School promoting the many things that STEDI does for the community and the maps will be there as well. Mr. Sharp invited everyone to visit the website businesses to visit the site as well. Mayor Harding thanked the STEDI staff for coming out to th thanked them for their efforts with the STEDI program. Th( positive program and an incentive to local businesses successful. Mr. Sharp invited the Mayor and Council to have the future. and encouraged meeting tonight and program has been a in helping them be breakfast with him in Yelm Reserve Officer of the Year (2014) -Don Wilson Chief Todd Stancil stated that Don Wilson was hired as a Reserve Officer in 2005 and since then has donated more than 1500 hours of his time to the City of Yelm. He holds a level 3 classification, which is the highest classification you can have as a reserve. He can patrol solo if need be. In 2008, Reserve Officer Wilson responded to a head on collision on Yelm Avenue where he administered CPR and first aid to one of the injured motorist. He was presented a Life Saving Award for his actions. Reserve Officer Wilson is always willing to assist his fellow Officers will little to no notice and is well respected by his peers in the entire law enforcement community. Mr. Wilson has been with the Thurston County Fire District full time since 2001. He volunteered with the Fire Department from 1993 until his full time employment in 2001 and is currently the Captain of the department. During his time with the Fire department he has responded to or been involved in 20,000 911 calls. His whole life has been about service to his community. Chief Stancil presented Reserve Officer Wilson with the 2014 Reserve Officer of the Year plaque for his achievement. Yelm Police Officer of the Year (2014) -Devon Taylor Chief Todd Stancil stated this is Police Officer Devon Taylor's second time receiving this achievement. Officer Taylor started his law enforcement career in 2002 as a Reserve Officer for the City of Yelm. He received Reserve Officer of the Year in 2005. In July of 2011, he was hired on to the City of Yelm as a full time Officer. The decision to select Officer Taylor as the 2014 Officer of the Year was unanimous amongst the supervisory staff with the Yelm Police department. Officer Taylor continues to be a leader in the department in regards to accountability and professionalism. He sets a high standard for others to follow. His fashion to serve the community of Yelm is unmatched and without question. On November 30, 2014, Officer Taylor responded to an accident where he and Thurston County Deputy Campbell were credited for saving a motorist's life after her car left the roadway and landed in the Canal. Officer Taylor received a Medal of Courage and a Life Saving Award a few weeks ago from Thurston County along with Thurston County Deputy Campbell for the heroic act. The female driver was also in attendance and thanked Officer Taylor and Deputy Campbell for saving her life. Officer Taylor is also being considered for the Washington State Medal of Honor. Chief Stancil received a letter from a citizen after the story was reported. The letter thanked the Police for saving the woman's life. They also sent eight hot wheels cars for the Police to give out to the needy. Chief Stancil presented Officer Taylor with a plaque for 2014 Yelm Police Officer of the Year. Mayor Harding thanked and congratulated the Officers for all that they do and appreciates them attending the meeting. Page 2of5 South Puget Sound Habitat for Humanity Stores - Curt Andino, Executive Director; Caleb White, Manager of Retail Operations and Keith Anderson, Yelm Store Manager - Curt Andino, Executive Director for the South Puget Sound Habitat for Humanity Stores thanked Mayor Harding and Councilmember Foster for inviting them to the meeting and Councilmember Littlefield for having the gumption and the tenacity to be on the HOME Consortium committee. South Puget Sound Habitat for Humanity is a builder of affordable homes for low-income families in Thurston County. A low-income family can own their own home for about $750 a month with a zero interest loan. The home is built in cooperation with the family in need. They must put in 250 hours assisting with the construction of their home. This offers shelter to those in need, stability and equity to those in the workforce, disabled and the elderly. The money to build these houses comes from the Habitat for Humanity Stores and some government funding. The stores receive furniture and construction material donations, which are sold and in turn fund the homes. 33 Units are currently being built in Lacey and in time, Habitat for Humanity would like to build in Yelm. Mr. Andino introduced Caleb White, Manager of General Retail Operations and the Yelm Store Manager, Keith Anderson. Councilmember Hendrickson thanked Mr. Andino for the presentation and stated he recently purchased a stove at the Yelm store. Everyone at the store was very nice and professional. Councilmember Littlefield asked where most of the items in the stores come from. Mr. Andino stated they are by donation. They will even come to a location to pick up merchandise for the store. From January of this year to date, 1800 tons of material was diverted from the garbage dump to the store for resale. People that have been given community service through the judicial system come and clean the donated items for resale. Councilmember Foster thanked Mr. Andino, asked about the process to obtain a Habitat for Humanity Home, and asked why they have not built in Yelm yet. Mr. Andino stated there are about 40 applicants per home and constrained entirely by finances. The more governmental funding received, the faster houses will go up. Councilmember Isom asked what the percentage of the Habitat for Humanity home ownership retains ownership. 45 homes have been built and they have had no foreclosures. In Mr. Andino's ten years with Habitat for Humanity, only two families have been asked to move out of the homes. Mayor Harding thanked Mr. Andino for the informative presentation and invited him to future conversations on this subject. Public Comment - Clydia Cuykendall, a Thurston County resident is campaigning for Port of Olympia Commissioner candidate, Joe Downing. Ms. Cuykendall asked Yelm what it would like the Port of Olympia to do for Yelm in addition to the small cities funding program. Mayor Harding stated the City tries to emphasize to the County Commissioners that economic development responsibilities with the Port of Olympia is a countywide initiative. 6. Consent Agenda Minutes - Regular Meeting February 24, 2015 & Study Session February 25, 2015 Payables - Checks #64219 - #64324 Totaling $714,299.78 15-019 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS PRESENTED. CARRIED. Page 3of5 7. Public Hearing -none scheduled 8. New Business - a. Public Works Union Agreement 2015-2017 Shelly Badger explained that the current Agreement between the City of Yelm and Teamsters Local No. 252 governing wages, hours and working conditions for members of the Yelm Public Works Department expired December 31, 2014. A negotiating team representing the City comprised of Shelly Badger, Mayor Harding, Peter Altman from the Summit Law Group, Ryan Johnstone and Janine Schnepf, met with Rick Engelhart, Business Representative, Local No. 252, John Ivey and Tobie Stevens (Yelm Public Works representatives) in negotiating sessions in January and February. On February 24, the Yelm Public Works members ratified the attached Agreement, which was reviewed with Council during Executive Session that evening. The agreement includes: Operational changes and clarifications from the previous agreement related to work schedules, stand-by status, and compensatory time; the addition of military and unpaid religious leave per state law; a decrease in the City's percentage paid of the employee's medical premium from 100% to 95%; effective April 1, 2015 a Cost of Living Adjustment (COLA) of 2.25% and effective January 1, 2016 a COLA of 2.25% effective January 1, 2016. The parties agree to reopen negotiations in October 2016 for purposes of negotiating changes to health insurance, as well as 2017 wages. The wage increase shall be 1.25% or greater. If Council approves the Agreement, a salary amendment to the 2015 Budget will be presented at the March 24 meeting. Councilmember Isom asked about the budgetary impact the new agreement would have. Shelly Badger did not have the exact numbers yet but estimated it would be around $50,000 impact citywide. An Ordinance will be brought to Council on March 24, 2015 for the non -represented employees. This will not affect the negotiations with the Fraternal Order of Police Guild. 15-020 MOTION BY BOB ISOM AUTHORING MAYOR HARDING TO SIGN THE AGREEMENT BETWEEN THE CITY OF YELM AND GENERAL TEAMSTERS LOCAL NO. 252, JANUARY 1, 2015 -DECEMBER 31, 2017 GOVERNING WAGES, HOURS AND WORKING CONDITIONS FOR MEMBERS OF THE YELM PUBLIC WORKS DEPARTMENT. CARRIED. 9. Old Business -none scheduled 10. Mayor and Council Initiatives Councilmember Foster attended the Yelm Dollars for Scholars and it was a great community event. Councilmember Isom attended the Thurston Regional Planning Council where they unveiled their new website and it is a great website. Councilmember Isom invites everyone to go to the website and check it out. Councilmember Baker did not attend any meetings but has an appointment and must leave the meeting early (6:53) pm. Councilmember Littlefield attended the Thurston County HOME Consortium meeting and discussed the priority recommendations and the funding for affordable housing. County Commissioner Bud Blake will be on the RFP committee. Page 4of5 Councilmember Wood attended the TComm 911 Admin Board meeting where elections were held. Judy Wilson is the Chair and Lenny Greenspan of Lacey is the Vice -Chair. They also reviewed the Director's Performance Evaluation. Councilmember Wood attended a going away party for Sandra Romero and County Commission Bud Blake has joined the TComm Board committee. Councilmember Wood also attended the Yelm Dollars for Scholars Auction over the weekend. Councilmember Hendrickson attended the Yelm Dollars for Scholars event and the Yelm Emergency Operations Board meeting. At the meeting they discuss emergency meals, fuel alternatives and above ground tanks. Mayor Harding attended the Yelm Dollars for Scholars event. Mayor Harding also attended the process review committee to review internal controls and the Yelm Beautification committee. 11. Executive Session - none scheduled 12. Correspondence included - Senator Becker's Capitol Bulletin - March 1, 2015 Thurston County News Release from Mary Hall, Thurston County Auditor - Candidate Workshop April 2, 2015 5:30-7pm Tumwater Government Office Positions subject to Election in 2015 Thurston County Executive Seminar on Mount Rainier, March 16, 2015 5-8pm at Thurston County Emergency Management 13. Adjourned at 7:00 pm. Attest: AIU_Mt,�� Lori Mossman, Deputy City Clerk Page 5of5