03-24-15 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, MARCH 24, 2015 MINUTES
Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call Present: Joe Baker, Bob Isom, Jennifer Littlefield, Tracey Wood, Ken
Garmann and Russ Hendrickson.
15-021 MOTION BY TRACEY WOOD EXCUSING COUNCILMEMBER JW FOSTER
FROM THE MEETING. CARRIED.
3. Agenda Approval
15-022 MOTION BY TRACEY WOOD APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations -none scheduled
5. Public Comment - no comments
6. Consent Agenda
Minutes - Regular Meeting March 10, 2015
Payables - Checks #64325 - #64391 Totaling $170,058.94.
15-023 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing -none scheduled
8. New Business -
a. Resolution No. 555 Retroactive Pay Policy
Janine Schnepf reported that historically, the City has provided consistent wage
and benefit adjustments to all employees, including represented and non -
represented when financially and operationally able. This year is unique in that
the bargaining with the Teamsters and Public Works began after the 2015 Budget
adoption. On March 10, 2015, Council ratified the 2015-2017 Collective
Bargaining Agreement with Public Works membership. Any adjustments will
require an amendment to the Salary and Benefit Schedule based on the terms of
the agreement. Resolution No. 555 would establish a policy to allow the City to
adjust the compensation of the non -represented employees.
15-024 MOTION BY BOB ISOM APPROVING RESOLUTION NO. 555 ESTABLISHING
A POLICY FOR PAYMENT OF RETROACTIVE PAY TO NON -REPRESENTED
EMPLOYEES FOR WORK PREVIOUSLY PERFORMED AND ESTABLISHING AN
EFFECTIVE DATE OF APRIL 1, 2015. CARRIED.
b. Ordinance No. 997 Salary and Benefit Amendment
Janine Schnepf stated that Ordinance No. 997 would amend the 2015 Salary and
Benefit Schedule for the wages and benefits agreed to in the 2015-2017 Public
Works Collective Bargaining Agreement for the membership and non -represented
employees and setting an effective date of January 1, 2015. Councilmember
Isom asked about why the 5% insurance premium would start on April 1, 2015
and not be retroactive like the cost of living starting January 1, 2015. Ms.
Schnepf stated that was part of the Collective Bargaining Agreement.
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15-025 MOTION BY TRACEY WOOD ADOPTING ORDINANCE NO. 997 AMENDING
THE 2015 SALARY AND BENEFIT SCHEDULE ADOPTED (ORD 992 12/14)
FOR THE WAGES AND BENEFITS AGREED TO IN THE 2015-2017 PUBLIC
WORKS COLLECTIVE BARGAINING AGREEMENT FOR THE MEMBERSHIP
AND NON -REPRESENTED EMPLOYEES AND SETTING AN EFFECTIVE DATE
OF JANUARY 1, 2015. CARRIED.
c. Ordinance No. 998 Salary Amendment Positions
Shelly Badger stated that the 2015 Budget, including the Salary and Benefit
Schedule was approved by City Council prior to the adoption of the details of the
bargaining agreement ,with the Public Works Department. During negotiations,
compensation rates and benefits were reviewed. Two City of Yelm positions were
found to be significantly below the market comparison. Ordinance No. 998 would
amend the 2015 Salary and Benefit Schedule Appendix II increasing the salary of
the two exempt positions found to be significantly below the market comparables
for Public Works Director and Police Chief.
15-026 MOTION BY JOE BAKER ADOPTING ORDINANCE NO. 998 AMENDING THE
2015 SALARY AND BENEFIT SCHEDULE, ADOPTED (ORD 997) FOR THE
SALARY FOR THE YELM PUBLIC WORKS DIRECTOR AND YELM POLICE
CHIEF AND SETTING AN EFFECTIVE DATE OF MARCH 1, 2015.
CARRIED.
d. Skate Park Design and Construction Management Contract
Ryan Johnstone stated that in 2014, the City began the design of a new
Community Center to be constructed in the City Park. The existing skate park and
police building were demolished in the summer of 2014. The new skate park is
scheduled to be relocated to the old Public Works Yard located at 203 First St. S.
Before design and construction are to begin, two underground storage tanks were
to be evaluated for leaks and removed. These tanks were removed on March 4,
2015. Preliminary indications are that the UST's did not leak and no soil
remediation is necessary. The City can now move forward with design of the skate
park with the completion of the UST removal. This scope includes design and
construction management tasks and the fee is within an acceptable percentage of
the overall project cost. Design is anticipated to take three months and
construction another four months. A Community Development Block Grant was
awarded to the City for the completion of this project in the amount of $439,208.
Councilmember Baker asked about the procedure for getting rid of the debris that
is currently in the area the new state park will be built. Mr. Johnstone stated that
the debris must be deemed as no value to the City and then arrangements could
be made for someone to pick it up or the City would dispose of the concrete
properly. Councilmember Baker stated he has had someone contact him about
purchasing the concrete planters that are among the debris. Mayor Harding
suggested that Councilmember Baker give the interested party Ryan Johnstone's
contact information to discuss the matter. Councilmember Littlefield asked the
Mayor who was on the stakeholders committee. Mayor Harding stated it consists
of skate park users and City of Yelm staff.
15-027 MOTION BY JOE BAKER AUTHORIZING MAYOR HARDING TO SIGN A
CONTRACT WITH BCRA IN THE AMOUNT OF $107,915 FOR THE DESIGN
OF THE NEW SKATE PARK TO BE LOCATED AT 203 FIRST ST. S (SR 507)
CARRIED.
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Councilmember Wood attended the Transportation Policy and discussed State
Government representation as well as Business representation recruitment and
JBLM and I-5 traffic. Councilmember Wood also attended an auction at the Eagle
view Christian School.
Councilmember Garmann attended the going away party for Kevin Ray at Public
Works and the Thurston County Executive Seminar regarding an eruption of Mount
Rainier.
Councilmember Hendrickson also attended the going away party for Kevin Ray
and the Thurston County Executive Seminar regarding Mount Rainier.
Councilmember Hendrickson attended the Medic One meeting where there was a
presentation by Cindy Hambly on CPR density.
Mayor Harding announced that the Public Works Field Supervisor Kevin Ray
moved to Montana after 17 years of employment with the City of Yelm. We are
sorry to see Kevin go and will be working on filling that position. Mayor Harding
has been busy doing Legislative work the last few weeks. Mayor Harding testified
on some marijuana legislation regarding revenue sharing with the State and
advocated on behalf of small cities. Mayor Harding has also been working with the
Association of Washington Cities who have partnered with the Association of
Washington Counties regarding City and County funding mechanisms. Thursday,
Mayor Harding will be testifying on the House Transportation Package. Right now,
the SR510 Loop project is in the Senate package fully funded but will need to go
to the House for final approval. The Lobbyists hired by the City of Yelm has been
doing a lot of the groundwork for this package.
Councilmember Baker invited audience member Thurston County Commissioner
Bud Blake to make any comments. Commissioner Blake chose not to address the
Council on any matters. Mayor Harding thanked Commissioner Blake for attending
the Council meeting.
11. Executive Session - none scheduled
12. Correspondence included -
Thurston County Chamber Foundation Invitation for A Night on the Town, Friday,
April 3, 2015 6:00 pm at the Red Lion Hotel Olympia
Senator Becker's Capitol Bulletin -March 6, 2015
Thurston Regional Planning Council Pre -Agenda, Friday, April 3, 2015 8:30am-
11am
Rural Pathways to Prosperity Conference, April 17, 2015 8am-2:30pm City of
Yelm Public Safety Building
JT Wilcox report from the Legislature March 16, 2015
Morningside Newsletter
13. Adjourned at 6:40 pm.
Attest: C& M.L�a��
Lori Mossman, Deputy City Clerk
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