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06 23 2015 Updated Agenda PacketAGENDA YELM CITY COUNCIL MEETING 10-UPDATE TUESDAY, JUNE 23, 2015, 6:00 P.M. Website Viewing: Clicking on agenda items will open associated documents including staff reports, resolutions, ordinances, etc. Note: some agenda items may not have attachments. 1. Call to Order 2. Roll Call 3. Agenda Approval ACTION 4. Special Presentations- none scheduled 5. Public Comment — Please complete a blue speaker's card and present it to the meeting recorder. Comment topics should not appear elsewhere on the agenda. Time (three minutes per speaker) and the number of speakers (five) are limited and may be adjusted to meet agenda requirements. 6. Consent Agenda ACTION a. Minutes; Regular Meeting June 9, 2015 b. lo. Payables Checks #64858 - #64922 Totaling $192,884.69 c. 110. Longmire Park Request, Yelm Lions Foundation, 7/11, 7/25, 8/8, 8/22 & 9/5/15 - 6:00pm- 11:30pm 7. Public Hearing- none scheduled 8. New Business - a. Resolution No. 558, City of Yelm's continued participation with ACTION 10 min Thurston County in the Federal Community Development Block Grant Entitlement Program for 2016 -2018 Presenter: Shelly Badger Attachments: Staff Report, Resolution No. 558 b. 2014 AC Water Main Replacement Construction and Construction ACTION 10 min Management Contracts Presenter: Ryan Johnstone Attachments: Staff Report, Contracts c. Resolution No. 557 Authorizing the City of Yelm to receive a State ACTION 10 min Revolving Fund (SRF) for the purpose of preparing Phase I of a Stormwater Management Plan Presenter: Ryan Johnstone Attachments: Staff Report, Resolution No. 557 d. Ordinance No. 1002 Amending the 2015 Salary Schedule Appendix II ACTION 5 min Presenter: Janine Schnepf Attachments: Staff Report, Ordinance No. 1002 9. Old Business — none scheduled 10. Council and Mayor Councilmember Foster represents Yelm on the following committees. • Thurston County Solid Waste • Nisqually River Council Advisory Committee (SWAC) • Yelm Finance Committee Councilmember Baker represents Yelm on the following committees. • Intercity Transit Board • Yelm Adult Community Center Councilmember Isom represents Yelm on the following committees. • Thurston Regional Planning Yelm Economic Development Council Committee (TRPC) • Yelm Finance Committee Councilmember Littlefield represents Yelm on the following committees. • Thurston County HOME Yelm Finance Committee Consortium Councilmember Wood represents Yelm on the following committees. • (TRPC) Transportation Policy • Yelm Transportation Committee Board • TComm 911 Admin Board Councilmember Garmann represents Yelm on the following committees. • Yelm Transportation Committee Thurston County Law and Justice Councilmember Hendrickson represents Yelm on the following committees. • Medic One Yelm Emergency Operations Board Mayor Harding represents Yelm on the following committees. • Thurston County Economic • Yelm Finance Committee Development Council • Yelm Emergency Operations Board • Yelm Transportation Committee • Thurston County Mayor's Forum Yelm Economic Development • (TRPC) Transportation Policy Committee Board 11. Executive Session- none scheduled 12. Correspondence (Correspondence is available upon request) AWC City Voice Newsletter June 17, 2015 Comcast changes letter dated June 9, 2015 ► AWC Cityvision Magazine May /June 2015 The Salute to the Union Ceremony invitation for the 2015 4th of July Fireworks at JBLM 13. Adjourn Upcoming Meetings Geunnil Study Session, \Ari --e ednvsdo�iy- -junee 24 201E 5:00 nm PUblin Safety Building C�r; "Itl;, ii:,"llltlii:id Regular City Council Meeting, Tuesday, July 14, 2015 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, July 28, 2015, 6:00 pm, Public Safety Building CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information about obtaining a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable time per speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the public comment portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and should not address topics for which public hearings have been conducted or are anticipated. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Janine Schnepf, at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. The Preliminary Agenda and Approved Council Minutes are available at www.ci.yelm.wa.us C..A , 'E ... AGENDA YELM CITY COUNCIL STUDY SESSION WEDNESDAY, JUNE 24, 2015 5:00 P.M. Call to Order 2. Roll Call 3. Agenda Approval 4. Presentations 5. Mayor's Report 6. Council Initiatives Upcoming Meetings Regular City Council Meeting, Tuesday, July 14, 2015, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, July 28, 2015, 6:00 pm, Public Safety Building Study Session Meeting, Wednesday, July 29, 2015, 5:00 pm, Public Safety Building Meeting Information It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Janine Schnepf, at 360.458.8402 at least four (4) working days prior to the scheduled event. The Preliminary Agenda and Approved Council Minutes are available at .ML� llm.wa.us. Agenda Item 6. a. Minutes Page 1 of 2 YELM CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 9, 2015 MINUTES 1. Mayor Harding called the meeting to order at 6:00 pm. 2. Roll Call Present: JW Foster, Joe Baker, Jennifer Littlefield, Tracey Wood, Ken Garmann and Russ Hendrickson. 15 -044 MOTION BY TRACEY WOOD EXCUSING COUNCILMEMBER BOB ISOM. Agenda Approval 15 -045 MOTION BY TRACEY WOOD APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations - none scheduled 5. Public Comment - Steve Klein, Thurston County resident deferred his three minute allotted time to Daniel Crowe. Daniel Crowe, Yelm City resident read a letter prepared by The Yelm Business Association recommending the Yelm Community Center is named the Kathy Wolf Memorial Community Center for her many contributions of time and energy to the City of Yelm and the citizens of Yelm. Susan Freitag, Thurston County resident again spoke regarding a program that would recognize Yelm's youth with signs throughout the City. Signage would be recognizing the youth for outstanding achievements. Mayor Harding thanked Ms. Freitag for coming before Council again and stated they are looking into the program. 6. Consent Agenda Minutes - Regular Meeting May 26, 2015 & Study Session May 27, 2015 Payables - Checks #64742 - #64845 Totaling $494,091.37 YCP, Yelm Lions Club- Prairie Days, June 21 -30 (Event June 25 -27), Community - wide event Longmire Park, American Cancer Society Relay for Life "Screen on the Green ", July 18, 2015 YCP, Linked (First Baptist Church), Family Fun Day, July 18, 2015 8am -6pm 15 -046 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS PRESENTED. CARRIED. 7. Public Hearing -none scheduled 8. New Business - none scheduled 9. Old Business -none scheduled 10. Mayor and Council Initiatives Councilmember Foster attended the South Sound Military Partnership meeting at Joint Base Lewis- McChord and was updated on the possible draw down for our area. The decision should come by the end of June. Page 1 of 2 Agenda Item 6. a. Minutes Page 2 of 2 Councilmember Baker attended the Intercity Transit Board meeting and authorized the General Manager to enter into a contract for the construction of 27 more bus stop pads, including two in Yelm. There are 207 active vanpool groups and 171 new vanpool riders. Two grants were funded which would maintain the current route from Olympia to DuPont and Tumwater to Lakewood. Councilmember Littlefield attended the Thurston HOME Consortium meeting where they discussed putting out a RFP for the Housing and Homeless Coordinator and the location of the upcoming retreat. Don Soloma, Thurston County Health Department Director talked about changes that may be coming in the Homeless Sector and the HOME Consortium organization. Councilmember Wood attended the TComm 911 Admin Board meeting. They are working on text to 911 and possible revenue sources. The Director of CapCom and TComm will be retiring after 27 years of service. Councilmember Hendrickson attended the Yelm Emergency Operations Board meeting. Mayor Harding also attended the Yelm Emergency Operations Board meeting and reported that there is an effort to coordinator Yelm's Emergency Management Plan with Thurston County's Emergency Management Plan. There is still discussion on locating a fuel resource in the City to provide fuel to city vehicles during emergencies. Mayor Harding attended the Chamber Forum where non - profit organizations discussed the work they are doing and Grant Beck gave a presentation on the Comp Plan. Mayor Harding attended the AWC Strong Cities Committee, which was newly formed and consists of 20 Mayors from around the State of Washington and discuss their priorities and challenges. 11. Executive Session - none scheduled 12. Correspondence included - Comcast service changes, May 26, 2015 State Representative IT Wilcox Special Session Update, June 5, 2015 13. Adjourned at 6:25 pm. Attest: Ron Harding, Mayor Lori Mossman, Deputy City Clerk Page 2 of 2 01011141 :I BI:IEN»:Z61 M.110 116111105 I The following is a list of checks approved for payment at Ju June 23rd Council meeting PR Direct Deposit 99999 99999 $ PR Checks 64858 64860 $ Payroll AP Checks/EFT 99999 99999 $ Utility Refunds Vouchers 64861 64922 $ Y 11611 x111 Mayor Councilmember Councilmember Councilmember Council member Councilmember ATTEST: C��r•��II�IN:fI 20,940.85 2,181.05 6,571.64 163,191.15 $ 192,884.69 Councilmember Councilmember Agenda Item 6. b. Checks Page 1 of 15 The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment passed on a motion by at a regular council meeting held this 23rd day of June, 2015 6/22/2015 2:54 PM A/P HISTORY CHECK REPORT PAGE: 1 VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE Agenda Item 6. b. Checks DATE RANGE: 6/23/2015 THOU 6/23/2015 Page 2 0f15 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 1020 WA STATE DEPT OF REVENUE I- 2015 -05 Excise Tax 2015 -05 Use & Excise Tax D 6/23/2015 00000C 401 534.10.53.00 UTILITY EXCISE TAX 2015 -05 Use & Excise 10,965.7C 412 535.10.53.00 UTILITY EXCISE TAX 2015 -05 Use & Excise 2,940.1C 412 535.10.53.00 UTILITY EXCISE TAX 2015 -05 Use & Excise 1,291.06 400 538.31.54.00 CITY UTILITY TAX 2015 -05 Use & Excise 110.25 15,307.11 0127 ABC FORMS I -19347 INFRACTION /PAYMENT AGRE FORM R 6/23/2015 064861 001 512.50.31.00 OFFICE /OPERATING SUPPLIES INFRACTION /PAYMENT A 220.20 220.2C 0155 ARAMARK UNIFORM SERVICES I- 1987974601 UNIFORMS 4/17/15 R 6/23/2015 064862 412 535.10.25.00 UNIFORMS UNIFORMS 4/17/15 126.18 I- 1987985905 UNIFORMS 4/24/15 R 6/23/2015 064862 412 535.10.25.00 UNIFORMS UNIFORMS 4/24/15 126.18 I- 1987997377 UNIFORMS 5/1/15 R 6/23/2015 064862 412 535.10.25.00 UNIFORMS UNIFORMS 5/1/15 126.18 I- 1988008842 UNIFORMS 5/8/15 R 6/23/2015 064862 412 535.10.25.00 UNIFORMS UNIFORMS 5/8/15 109.16 I- 1988020219 UNIFORMS 5/15/15 R 6/23/2015 064862 412 535.10.25.00 UNIFORMS UNIFORMS 5/15/15 109.16 I- 1988031479 UNIFORMS 5/22/15 R 6/23/2015 064862 412 535.10.25.00 UNIFORMS UNIFORMS 5/22/15 109.16 I- 1988042860 UNIFORMS 5/29/15 R 6/23/2015 064862 412 535.10.25.00 UNIFORMS UNIFORMS 5/29/15 86.5C I- 1988054418 UNIFORMS 6/5/15 R 6/23/2015 064862 412 535.10.25.00 UNIFORMS UNIFORMS 6/5/15 109.16 I- 1988065726 UNIFORMS 6/12/15 R 6/23/2015 064862 412 535.10.25.00 UNIFORMS UNIFORMS 6/12/15 151.09 1,052.77 0110 AT & T I- 287256694801X06052 CDD CELL PHONES R 6/23/2015 064863 001 558.10.42.01 COMMUNICATIONS: PHONE CDD CELL PHONES 88.82 88.82 0164 AUTOFORMATION I -3813K WINDOW & REG ENVELOPES R 6/23/2015 064864 001 514.23.31.00 OFFICE /OPERATING SUPPLIES WINDOW & REG ENVELOP 169.89 001 558.10.31.00 OFFICE /OPERATING SUPPLIES WINDOW & REG ENVELOP 169.89 001 513.10.31.00 OFFICE /OPERATING SUPPLIES WINDOW & REG ENVELOP 48.54 001 576.80.31.00 OFFICE /OPERATING SUPPLIES WINDOW & REG ENVELOP 9.7C 401 534.10.31.00 GEN SVC OFFICE /OPR SUPPLIES WINDOW & REG ENVELOP 48.54 412 535.10.31.00 OFFICE /OPERATING SUPPLIES WINDOW & REG ENVELOP 38.84 485.4C 6/22/2015 2:54 PM A/P HISTORY CHECK REPORT PAGE: 2 VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE Agenda Item 6. b. Checks DATE RANGE: 6/23/2015 THOU 6/23/2015 Page 3 0f15 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 1631 AV CAPTURE ALL INC. I -918 LEGISLATIVE /JUDICIAL 7/2015 R 6/23/2015 064865 001 518.85.41.00 SOFTWARE MAINTENANCE LEGISLATIVE /JUDICIA 107.61 107.61 0183 BAYDO CHEVROLET I- 117724 2010 DODGE CHARGER R 6/23/2015 064866 001 521.10.48.00 VEHICLE REPAIRS & MTCE. 2010 DODGE CHARGER 1,014.15 I- 117824 09 FORD CRWN VICTORIA R 6/23/2015 064866 001 521.10.48.00 VEHICLE REPAIRS & MTCE. 09 FORD CRWN VICTORI 858.99 1,873.14 0168 BCRA ARCHITECTS I -18947 COMMUNITY CENTER R 6/23/2015 064867 302 594.73.62.02 COMMUNITY CENTER - CONST.MNGMTCOMMUNITY CENTER 9,389.75 9,389.7E 1903 BEAN GENTRY WHEELER & PETERNEL I -51903 GENERAL RETAINER R 6/23/2015 064868 001 515.30.41.01 LEGAL SERVICES /CIVIL GENERAL RETAINER 3,075.00 I -51907 PROSECUTORIAL SERVICE R 6/23/2015 064868 001 515.30.41.00 LEGAL SERVICES /CRIMINAL PROSECUTORIAL SERVIC 2,833.33 5,908.33 0217 BUILDERS EXCHANGE OF WASH INC I- 1046618 AC WATER MAIN PROD ON BXWA R 6/23/2015 064869 404 594.34.63.10 AC WTRMAIN REPLACE- ENGINEERINGAC WATER MAIN PROD 0 54.10 54.1C 1916 CANON FINANCIAL SERVICES, INC I- 15017088 PW COPIER LEASE R 6/23/2015 06487C 401 534.10.42.03 COMMUNICATIONS: COPIER PW COPIER LEASE 111.34 412 535.10.42.03 COMMUNICATIONS: COPIER PW COPIER LEASE 111.34 I- 15017089 ADMIN COPIER LEASE R 6/23/2015 06487C 001 518.81.42.03 COMMUNICATION: COPIERS ADMIN COPIER LEASE 237.31 459.99 0240 CASCADE COMPUTER FAINT. I- 9190436 SERVICE CONTRACT R 6/23/2015 064871 001 512.50.48.00 CONTRACTED REPAIRS / MAINT SERVICE CONTRACT 39.65 39.6E 0280 COPIERS NORTHWEST I- INVI220528 Copier Usage /Leases R 6/23/2015 064872 001 518.81.42.03 COMMUNICATION: COPIERS Court Copier Usage 168.01 001 518.81.42.03 COMMUNICATION: COPIERS CDD Copier Usage 132.67 001 518.81.42.03 COMMUNICATION: COPIERS PD Copier Usage 102.09 001 518.81.42.03 COMMUNICATION: COPIERS FIN Copier Usage 154.95 401 534.10.42.03 COMMUNICATIONS: COPIER PW Copier Usage 13.06 412 535.10.42.03 COMMUNICATIONS: COPIER PW Copier Usage 13.05 583.83 6/22/2015 2:54 PM A/P HISTORY CHECK REPORT PAGE: VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 6/23/2015 THOU 6/23/2015 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0301 DAILY JOURNAL OF COMMERCE I- 3301612 SW WELL PROD AD R 6/23/2015 064873 431 594.34.63.03 SW YELM WELL IA PRELIM ENG SW WELL PROD AD 456.30 456.3C 0310 DATABAR I- 215662 2015 -06 Billing R 6/23/2015 064874 400 538.30.49.01 PRINTING 2015 -06 Billing 128.57 400 538.30.42.00 COMMUNICATIONS /PHONE /POSTAGE 2015 -06 Billing 117.81 401 534.10.44.00 PRINTING /ADVERTISING 2015 -06 Billing 578.56 401 534.10.42.02 COMMUNICATIONS: POSTAGE 2015 -06 Billing 530.16 412 535.10.44.00 PRINTING /ADVERTISING 2015 -06 Billing 578.56 412 535.10.42.02 COMMUNICATIONS: POSTAGE 2015 -06 Billing 530.16 2,463.82 2034 DUELL, HEATHER I- 2015 -06 PARK DEPOSIT REFUND R 6/23/2015 064875 119 389.00.00.00 PARK DEPOSITS PARK DEPOSIT REFUND 25.00 25.00 0365 FAIRPOINT COMMUNICATIONS 652 I -6/15 100836792 PHONES /ETHERNET /INTERNET R 6/23/2015 064876 001 572.10.41.00 LIBRARY SERVICES 0 &M PHONES /ETHERNET /INTE 34.87 001 518.81.42.01 COMMUNICATIONS: PHONE PHONES /ETHERNET /INTE 654.42 107 575.30.47.00 MUSEUM FAC RNT /REPAIR /OP /MNT PHONES /ETHERNET /INTE 44.78 401 534.10.42.01 COMMUNICATIONS: PHONE PHONES /ETHERNET /INTE 167.69 412 535.10.42.01 COMMUNICATIONS: PHONE PHONES /ETHERNET /INTE 154.24 I -6/15 100837933 PHONES /ETHERNET /INTERNET R 6/23/2015 064876 001 518.81.42.01 COMMUNICATIONS: PHONE PHONES /ETHERNET /INTE 60.69 I -6/15 101012603 FAIRPOINT COMMUNICATIONS 652 R 6/23/2015 064876 001 518.81.42.01 COMMUNICATIONS: PHONE FAIRPOINT COMMUNICAT 360.69 I -6/15 101012611 FAIRPOINT COMMUNICATIONS 652 R 6/23/2015 064876 001 518.81.42.01 COMMUNICATIONS: PHONE FAIRPOINT COMMUNICAT 36.63 401 534.10.42.01 COMMUNICATIONS: PHONE FAIRPOINT COMMUNICAT 36.62 I -6/15 101012638 FAIRPOINT COMMUNICATIONS 652 R 6/23/2015 064876 412 535.10.42.01 COMMUNICATIONS: PHONE FAIRPOINT COMMUNICAT 38.23 I -6/15 101012646 FAIRPOINT COMMUNICATIONS 652 R 6/23/2015 064876 001 518.81.42.01 COMMUNICATIONS: PHONE FAIRPOINT COMMUNICAT 38.23 1,627.09 2033 FORRESTER, PATTY I- 2015 -06 PARK DEPOSIT REFUND R 6/23/2015 064877 119 389.00.00.00 PARK DEPOSITS PARK DEPOSIT REFUND 25.00 25.00 0432 GRAY & OSBORNE, INC I- 13579.00 - 0000012 MOSMAN PH 2 R 6/23/2015 064878 316 595.10.61.00 Mosman Phase 2 Engineering MOSMAN PH 2 754.09 I- 14422.00 - 0000014 CULLENS SOLBER SIDEWALK R 6/23/2015 064878 316 595.30.63.06 CULLENS /SOLBERG ENGINEERING CULLENS SOLBER SIDEW 1,989.27 I- 15456.000000002 LOAD RATING R 6/23/2015 064878 101 542.90.48.00 STREET REPAIRS /MAINTENANCE LOAD RATING 215.42 2,958.78 3 Agenda Item 6. b. Checks Page 4 of 15 6/22/2015 2:54 PM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 6/23/2015 THOU 6/23/2015 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 1708 GSI WATER SOLUTIONS, INC I- 0435.001 -8 WR APPEAL R 6/23/2015 064879 401 534.20.41.00 ENGINEERING PLANS & SERVICES WR APPEAL 593.00 593.00 0395 HD FOWLER COMPANY I- 13942004 IRRIGATION REPAIR R 6/23/2015 06488C 001 576.80.48.05 BLDG /GROUNDS /MICE- CITY PK IRRIGATION REPAIR 86.60 86.6C 1850 INLAND ENVIRONMENTAL RESOURCES I- 2015 -1566 MAGNESIUM HYDROXIDE R 6/23/2015 064881 412 535.50.48.00 FRED. PLANT MICE MAGNESIUM HYDROXIDE 4,280.06 I- 2015 -1589 MAGNESIUM HYDROXIDE R 6/23/2015 064881 412 535.50.48.00 FRED. PLANT MICE MAGNESIUM HYDROXIDE 4,280.06 I- 2015 -1617 MAGNESIUM HYDROXIDE R 6/23/2015 064881 412 535.50.48.00 FRED. PLANT MICE MAGNESIUM HYDROXIDE 3,362.91 11,923.03 0480 INTOLIGHT I- 2015 -0623 COMM CTR STREET LIGHTS R 6/23/2015 064882 302 594.73.62.03 COMMUNITY CENTER - CONSTRUCT. COMM CTR STREET LIGH 5,954.35 5,954.3E 0486 J & I POWER EQUIPMENT, INC. I- 263693 STREETS EQUIP REPAIR R 6/23/2015 064883 101 542.30.48.00 VEHICLE REPAIR /MAINTENANCE STREETS EQUIP REPAIR 113.54 113.54 1528 JCI JONES CHEMICALS, INC C- 656944 RETURN 6/8/15 R 6/23/2015 064884 401 534.50.48.00 SYSTEM GEN REPAIRS /MICE RETURN 6/8/15 300.00CR C- 656945 RETURN 6/8/15 R 6/23/2015 064884 412 535.50.48.00 FRED. PLANT MICE RETURN 6/8/15 699.97CR C- 657831 RETURN 6/16/15 R 6/23/2015 064884 412 535.50.48.00 FRED. PLANT MICE RETURN 6/16/15 99.00CR I- 656866 CHLORINE R 6/23/2015 064884 412 535.50.48.00 FRED. PLANT MICE CHLORINE 1,401.75 I- 656867 CHLORINE R 6/23/2015 064884 401 534.50.48.00 SYSTEM GEN REPAIRS /MICE CHLORINE 650.00 I- 657660 SULFUR DIOXIDE R 6/23/2015 064884 412 535.50.48.00 FRED. PLANT MICE SULFUR DIOXIDE 1,392.41 2,345.19 1995 KENYON DISEND I- 183001 LEGAL ASSIT, ASTOMCH FRANCHISE R 6/23/2015 064885 001 515.30.41.01 LEGAL SERVICES /CIVIL LEGAL ASSIT, ASTOMCH 3,150.39 3,150.39 0544 KRAZAN & ASSOCIATES I- F600870 -13618 YELM COMM CENTER R 6/23/2015 064886 302 594.73.62.03 COMMUNITY CENTER - CONSTRUCT. YELM COMM CENTER 966.50 966.5C Agenda Item 6. b. Checks Page 5 of 15 6/22/2015 2:54 PM A/P HISTORY CHECK REPORT PAGE: 5 VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE Agenda Item 6. b. Checks DATE RANGE: 6/23/2015 THOU 6/23/2015 Page 6 0f15 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0550 LAFROMBOISE COMMUNICATIONS, IN I- I1010855 MITIGATED DETERM R 6/23/2015 064887 001 558.10.44.00 PRINTING & ADVERTISING MITIGATED DETERM 158.00 I- I1010856 ORDINANCE SUMMARY 999 -1 R 6/23/2015 064887 001 511.30.44.00 OFFICIAL PUBLICATIONS SERVIC ORDINANCE SUMMARY 99 62.8C I- I1012869 BIDS NOITCE WELL IA R 6/23/2015 064887 431 594.34.63.03 SW YELM WELL IA PRELIM ENG BIDS NOITCE WELL IA 470.00 690.8C 1896 LANDAU ASSOCIATES I- 0035199 SKATE PARK ABATEMENT R 6/23/2015 064888 302 594.76.61.00 SKATE PARK DEMO /ABATEMENT SKATE PARK ABATEMENT 4,784.46 4,784.46 1840 MESSER, CAROL I- 2015 -06 PARK DEPOSIT REFUN R 6/23/2015 064889 119 389.00.00.00 PARK DEPOSITS PARK DEPOSIT REFUN 25.00 25.00 0638 MOUNTAIN LUMBER & HARDWARE I -1504- 005268 BULVS -CITY PARK R 6/23/2015 06489C 001 576.80.48.05 BLDG /GROUNDS /MICE- CITY PK BULVS -CITY PARK 49.06 I- 1505 - 009851 CITY PARK R 6/23/2015 06489C 001 576.80.48.05 BLDG /GROUNDS /MICE- CITY PK CITY PARK 35.86 I- 1505 - 010916 SEWER REPAIR R 6/23/2015 06489C 412 535.80.48.00 COLLECTION REPAIRS /MAINT /SPT SEWER REPAIR 15.7C I- 1505 - 012572 FUEL R 6/23/2015 06489C 412 535.80.32.00 FUEL CONSUMED FUEL 12.38 I- 1505 - 014579 IRRIGATION R 6/23/2015 06489C 001 576.80.48.03 BLDG /GROUNDS /MICE- LONGMIRE IRRIGATION 10.65 I- 1505 - 014988 IRRIGATION R 6/23/2015 06489C 001 576.80.48.05 BLDG /GROUNDS /MICE- CITY PK IRRIGATION 6.61 I- 1505 - 015524 COCHRANE R 6/23/2015 06489C 001 576.80.48.04 BLDG /GROUNDS /MICE- COCHRANE COCHRANE 54.34 I- 1506 - 021851 STREET SIGN R 6/23/2015 06489C 101 542.90.48.00 STREET REPAIRS /MAINTENANCE STREET SIGN 66.84 I- 1506 - 021992 STREETSIGN R 6/23/2015 06489C 101 542.90.48.00 STREET REPAIRS /MAINTENANCE STREETSIGN 18.47 I- 1506 - 022432 WATER PARTS R 6/23/2015 06489C 401 534.50.48.00 SYSTEM GEN REPAIRS /MICE WATER PARTS 5.38 I -1506- 022922 SIGNS COCHRANE R 6/23/2015 06489C 001 576.80.48.04 BLDG /GROUNDS /MICE- COCHRANE SIGNS COCHRANE 11.71 I- 1506 - 023223 WRF SIGN INSTALL R 6/23/2015 06489C 412 535.50.48.00 FRED. PLANT MICE WRF SIGN INSTALL 10.24 I -1506- 024596 RESERVOIR CLEANING PARTS R 6/23/2015 06489C 401 534.50.48.00 SYSTEM GEN REPAIRS /MICE RESERVOIR CLEANING P 14.11 I- 1506 - 025685 IRRIGATION PARTS R 6/23/2015 06489C 001 576.80.48.05 BLDG /GROUNDS /MICE- CITY PK IRRIGATION PARTS 20.64 331.99 6/22/2015 2:54 PM A/P HISTORY CHECK REPORT PAGE: 6 VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 6/23/2015 THOU 6/23/2015 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0639 MOUNTAIN MIST I- 006201179 DIST WATER FOR LAB R 6/23/2015 064891 412 535.80.31.00 OPERATING SUPPLIES /LAB ETC. DIST WATER FOR LAB 84.80 84.8C 2032 MY PRINTING SERVICES I -64369 OFFICER NOTEBOOKS R 6/23/2015 064892 001 521.10.49.00 FEES /DUES OFFICER NOTEBOOKS 174.40 174.4C 1555 O'REILLY AUTO PARTS I- 3742- 410017 93 GMC STREETS R 6/23/2015 064893 101 542.30.48.00 VEHICLE REPAIR /MAINTENANCE 93 GMC STREETS 75.77 I- 3742- 410202 93 GMC STREETS R 6/23/2015 064893 101 542.30.48.00 VEHICLE REPAIR /MAINTENANCE 93 GMC STREETS 5.83 81.6C 1559 PIERSON, SCOTT I- 2015 -06 PARK DEPOSIT REFUND R 6/23/2015 064894 119 389.00.00.00 PARK DEPOSITS PARK DEPOSIT REFUND 25.00 25.00 0733 PITNEY BOWES I- 2562504 -JN15 LEASE ACCT 2562504 R 6/23/2015 064895 001 518.81.42.02 COMMUNICATIONS: POSTAGE LEASE ACCT 2562504 388.08 001 576.80.42.02 COMMUNICATIONS: POSTAGE LEASE ACCT 2562504 9.7C 401 534.10.42.02 COMMUNICATIONS: POSTAGE LEASE ACCT 2562504 46.08 412 535.10.42.02 COMMUNICATIONS: POSTAGE LEASE ACCT 2562504 41.24 485.1C 0751 PUGET SOUND ENERGY I -6/08 200003489065 PWER BILL R 6/23/2015 064896 412 535.10.47.00 PUBLIC UTILITIES SERVICES PWER BILL 4,483.77 I -6/08 200011589278 PWER BILL R 6/23/2015 064896 401 534.10.47.00 PUBLIC UTILITIES SERVICES PWER BILL 2,011.38 I -6/08 200018922415 PWER BILL R 6/23/2015 064896 001 518.90.00.00 PUBLIC UTILITIES (Wtr /Swr /Pwr)PWER BILL 1,233.97 I -6/08 200018922597 PWER BILL R 6/23/2015 064896 107 575.30.47.00 MUSEUM FAC RNT /REPAIR /OP /MNT PWER BILL 65.62 I -6/08 200018922787 PWER BILL R 6/23/2015 064896 001 576.80.47.00 PUBLIC UTILITY SERVICES PWER BILL 208.71 8,003.4E 0754 PURCHASE POWER I- 2015 -0526 POSTAGE PURCHASED 5/26/15 R 6/23/2015 064897 001 518.81.42.02 COMMUNICATIONS: POSTAGE POSTAGE PURCHASED 5/ 1,400.00 401 534.10.42.02 COMMUNICATIONS: POSTAGE POSTAGE PURCHASED 5/ 300.00 412 535.10.42.02 COMMUNICATIONS: POSTAGE POSTAGE PURCHASED 5/ 300.00 2,000.00 Agenda Item 6. b. Checks Page 7 of 15 6/22/2015 2:54 PM A/P HISTORY CHECK REPORT PAGE: VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 6/23/2015 THOU 6/23/2015 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0761 QUILL CORPORATION I- 4607738 DUEL PRINT CARTRIDGE R 6/23/2015 064898 001 514.23.31.00 OFFICE /OPERATING SUPPLIES KNIFE /BLADE 121.3C I- 4653772 KNIFE /BLADE R 6/23/2015 064898 001 514.23.31.00 OFFICE /OPERATING SUPPLIES KNIFE /BLADE 18.94 I- 4720804 OFFICE SUPPLIES R 6/23/2015 064898 001 514.23.31.00 OFFICE /OPERATING SUPPLIES OFFICE SUPPLIES 16.77 001 558.10.31.00 OFFICE /OPERATING SUPPLIES OFFICE SUPPLIES 16.77 001 513.10.31.00 OFFICE /OPERATING SUPPLIES OFFICE SUPPLIES 4.79 001 576.80.31.00 OFFICE /OPERATING SUPPLIES OFFICE SUPPLIES 0.95 401 534.10.31.00 GEN SVC OFFICE /OPR SUPPLIES OFFICE SUPPLIES 4.55 412 535.10.31.00 OFFICE /OPERATING SUPPLIES OFFICE SUPPLIES 4.07 I- 4736871 ENVELOPES R 6/23/2015 064898 001 514.23.31.00 OFFICE /OPERATING SUPPLIES ENVELOPES 21.22 001 558.10.31.00 OFFICE /OPERATING SUPPLIES ENVELOPES 21.22 001 513.10.31.00 OFFICE /OPERATING SUPPLIES ENVELOPES 6.06 001 576.80.31.00 OFFICE /OPERATING SUPPLIES ENVELOPES 1.21 401 534.10.31.00 GEN SVC OFFICE /OPR SUPPLIES ENVELOPES 5.76 412 535.10.31.00 OFFICE /OPERATING SUPPLIES ENVELOPES 5.17 I- 4776923 ADAPTER R 6/23/2015 064898 001 518.81.42.04 COMMUNICATION: NETWORK ADAPTER 13.02 261.8C 0768 REACHONE INTERNET I- 783675 6/11/15- 9/11 -15 DOMAIN DNS POI R 6/23/2015 064899 001 518.85.41.00 SOFTWARE MAINTENANCE 6/11/15 - 9/11 -15 DOMA 15.00 15.00 0771 RECALL SDS I- 8507017681 DOCUMENT DESTRUCTION R 6/23/2015 06490C 001 521.10.31.00 OFFICE /OPERATING SUPPLIES RECALL SDS 129.25 129.2E 1805 RH2 ENGINEERING I -62802 SW WELL 1 A R 6/23/2015 064901 431 594.34.63.03 SW YELM WELL IA PRELIM ENG SW WELL 1 A 12,284.64 12,284.64 1975 SUMMIT LAW GROUP PLLC I -73797 LABOR RELATIONS LEGAL PD R 6/23/2015 064902 001 515.20.41.00 LABOR RELATIONS CONSULTANT LABOR RELATIONS LEGA 2,459.00 2,459.00 0864 SUNSET AIR I- 272868 2ND QRT WWTP MAINTENANCE R 6/23/2015 064903 412 535.50.35.00 BLDG MAINT /SUPPLIES 2ND QRT WWTP MAINTEN 542.41 I- 273456 REPAIR /MAINTENANCE WWTP R 6/23/2015 064903 412 535.50.35.00 BLDG MAINT /SUPPLIES REPAIR /MAINTENANCE W 157.98 700.39 7 Agenda Item 6. b. Checks Page 8 of 15 6/22/2015 2:54 PM A/P HISTORY CHECK REPORT PAGE: 8 VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 6/23/2015 THOU 6/23/2015 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 1933 Susan Fuhlman, Trustee, Lloyd I- 2015 -07 2015 -07 INSTALLMENT PMT R 6/23/2015 064904 104 591.76.75.00 REICHEL LOAN - PRINCIPAL 2015 -07 INSTALLMENT 668.89 104 592.76.83.00 REICHEL LOAN - INTEREST 2015 -07 INSTALLMENT 67.77 736.66 1280 TACOMA CITY TREASURER I- 90629252 2015 -05 SLUDGE DISCHARGE R 6/23/2015 064905 412 535.80.48.02 WASTE ACTIVATED SLUDGE DISPO 2015 -05 SLUDGE DISCH 1,868.77 1,868.77 1750 THE OLYMPIAN I- 258694 FINANCE DIRCT AD R 6/23/2015 064906 001 514.23.44.00 PRINTING /ADVERTISING FINANCE DIRCT AD 475.94 475.94 0895 THURSTON CO AUDITOR I- 601731 NOTICE TO TITLE 5/15/15 R 6/23/2015 064907 001 558.10.49.00 MISC /RECORD ORDINANCES NOTICE TO TITLE 5/15 72.00 72.00 1932 THURSTON CO PROSECUTOR'S OFFIC I -YPD PROSC /LAW ENFORC TRAINING R 6/23/2015 064908 001 521.10.43.00 TRAVEL /TRAINING FEES PROSC /LAW ENFORC IRA 20.00 20.00 1557 THURSTON CO RESOURCE STEWARDSH I- 179503 AC WATER MAIN REPL R 6/23/2015 064909 404 594.34.63.10 AC WTRMAIN REPLACE- ENGINEERINGAC WATER MAIN REPL 1,432.00 1,432.00 0908 THURSTON CO SHERIFF'S OFFICE I -9081 POLYGRAPH SERVICE R 6/23/2015 06491C 001 521.10.41.00 PROFESSIONAL SERVICES POLYGRAPH SERVICE 466.06 466.06 1934 THURSTON CO SOLID WASTE I- HHW2557 HAS MAT DISPOS R 6/23/2015 064911 412 535.80.48.01 REUSE FACILITIES MICE. HAS MAT DISPOS 65.79 65.79 0910 THURSTON CO TREASURER I- 2015 -05 2015 -05 CRIME VICTIMS REM R 6/23/2015 064912 001 586.00.00.00 CRIME VICTIMS COMPENSATION 2015 -05 CRIME VICTIM 64.12 64.12 0937 USA BLUEBOOK I- 660186 SAFTEY EQUIP SEWER R 6/23/2015 064913 412 535.80.35.00 SMALL TOOLS /MINOR EQUIPMENT SAFTEY EQUIP SEWER 579.82 579.82 0955 VERIZON WIRELESS I- 9746005992 PW PHONES R 6/23/2015 064914 412 535.10.42.01 COMMUNICATIONS: PHONE PW PHONES 143.43 401 534.10.42.01 COMMUNICATIONS: PHONE PW PHONES 71.72 400 538.30.42.00 COMMUNICATIONS /PHONE /POSTAGE PW PHONES 71.71 I- 9746595406 PD CELL PHONES R 6/23/2015 064914 001 521.10.42.01 COMMUNICATION: PHONES PD CELL PHONES 1,540.34 1,827.2C Agenda Item 6. b. Checks Page 9 of 15 6/22/2015 2:54 PM A/P HISTORY CHECK REPORT PAGE: 9 VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE Agenda Item 6. b. Checks DATE RANGE: 6/23/2015 THOU 6/23/2015 Page 10 of 15 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 2022 VIVID GRAPHIX & SIGNS I -I1017 2008 FORD EXPEDITION R 6/23/2015 064915 001 521.10.48.00 VEHICLE REPAIRS & MTCE. 2008 FORD EXPEDITION 538.07 538.07 0993 WA STATE DEPT OF HEALTH I- SW1329 DOH SANITARY SURVEY R 6/23/2015 064916 401 534.80.49.00 ANNUAL /WAIVER FEES DOH SANITARY SURVEY 1,224.00 1,224.00 1028 WA STATE TREASURER I- 2015 -05 CourtRemit 2015 -05 Court Remittance R 6/23/2015 064917 001 586.85.01.00 HIGHWAY SAFETY ACCOUNT 2015 -05 Court Remitt 47.15 001 589.00.00.00 PUBLIC SAFETY & EDUCATION 2015 -05 Court Remitt 1,663.91 001 589.01.00.00 PUBLIC SAFETY & EDUC. 86 ASS 2015 -05 Court Remitt 777.17 001 589.07.00.00 PUBLIC SAFETY & EDUCATION 3 2015 -05 Court Remitt 140.46 001 589.03.00.00 JIS FUNDS TO STATE 2015 -05 Court Remitt 365.48 001 589.04.00.00 SCHOOL ZONE SAFETY 2015 -05 Court Remitt 001 589.06.00.00 TRAUMA CARE 2015 -05 Court Remitt 105.61 001 589.12.52.00 BREATH TEST /LAB /CRIME INVEST 2015 -05 Court Remitt 207.47 001 589.83.31.00 AUTO THEFT PREVENTION 2015 -05 Court Remitt 197.28 001 589.83.32.00 TRAUMATIC BRAIN INJURY 2015 -05 Court Remitt 19.18 001 589.02.00.00 BUILDING CODE FEE 2015 -05 Court Remitt 190.50 3,714.21 0976 WALT'S TIRE FACTORY I -59340 FLAT TIRE- SLOPE MOWER R 6/23/2015 064918 101 542.30.48.00 VEHICLE REPAIR /MAINTENANCE FLAT TIRE- SLOPE MOW 84.03 84.03 0981 WASHINGTON MEDIA SERVICES I- 064792 WEBSITE HOST 2015 R 6/23/2015 064919 001 513.10.44.01 PUBLIC RELATIONS WEBSITE HOST 2015 200.00 200.00 1600 WASHINGTON TRACTOR C- 755589 RETURN BRACKET R 6/23/2015 06492C 001 576.80.48.00 REPAIRS /MTCE VEHICLES & EQUI RETURN BRACKET 16.03CR I- 754421 PARTS- PARK DEPT R 6/23/2015 06492C 001 576.80.48.00 REPAIRS /MTCE VEHICLES & EQUI PARTS- PARK DEPT 512.45 I- 760121 PARTS -ARM R 6/23/2015 06492C 001 576.80.48.00 REPAIRS /MTCE VEHICLES & EQUI PARTS -ARM 178.48 674.9C 1035 WELLS FARGO I- 5002229524 CDD COPIER LEASE R 6/23/2015 064921 001 518.81.42.03 COMMUNICATION: COPIERS CDD COPIER LEASE 234.05 234.0E 1068 YELM COMMUNITY SCHOOLS I- 1400001532 FUEL MAY 2015 R 6/23/2015 064922 001 558.10.32.00 FUEL FUEL MAY 2015 42.92 001 576.80.32.00 FUEL CONSUMED FUEL MAY 2015 190.3C 412 535.80.32.00 FUEL CONSUMED FUEL MAY 2015 234.45 101 542.30.32.00 FUEL CONSUMED FUEL MAY 2015 137.64 6/22/2015 2:54 PM A/P HISTORY CHECK REPORT PAGE: 10 VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE Agenda Item 6. b. Checks DATE RANGE: 6/23/2015 THOU 6/23/2015 Page 11 0f15 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 1068 YELM COMMUNITY SCHOOLSCONT I- 1400001532 FUEL MAY 2015 R 6/23/2015 064922 401 534.80.32.00 FUEL /OIL CONSUMED FUEL MAY 2015 304.39 001 521.10.32.00 FUEL CONSUMED /OIL FUEL MAY 2015 2,075.09 2,984.79 * * T 0 T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 62 102,751.27 0.00 102,751.27 HAND CHECKS: 0 0.00 0.00 0.0c DRAFTS: 1 15,307.11 0.00 15,307.11 EFT: 0 0.00 0.00 0.0c NON CHECKS: 0 0.00 0.00 0.0c VOID CHECKS: 0 VOID DEBITS 0.0c VOID CREDITS 0.00 0.00 0.0c TOTAL ERRORS: 0 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT 001 511.30.44.00 OFFICIAL PUBLICATIONS SERVIC 62.80 001 512.50.31.00 OFFICE /OPERATING SUPPLIES 220.20 001 512.50.48.00 CONTRACTED REPAIRS /MAINT 39.65 001 513.10.31.00 OFFICE /OPERATING SUPPLIES 59.39 001 513.10.44.01 PUBLIC RELATIONS 200.00 001 514.23.31.00 OFFICE /OPERATING SUPPLIES 348.12 001 514.23.44.00 PRINTING /ADVERTISING 475.94 001 515.20.41.00 LABOR RELATIONS CONSULTANT 2,459.00 001 515.30.41.00 LEGAL SERVICES /CRIMINAL 2,833.33 001 515.30.41.01 LEGAL SERVICES /CIVIL 6,225.39 001 518.81.42.01 COMMUNICATIONS: PHONE 1,150.66 001 518.81.42.02 COMMUNICATIONS: POSTAGE 1,788.08 001 518.81.42.03 COMMUNICATION: COPIERS 1,029.08 001 518.81.42.04 COMMUNICATION: NETWORK 13.02 001 518.85.41.00 SOFTWARE MAINTENANCE 122.61 001 518.90.00.00 PUBLIC UTILITIES (Wtr /Swr /Pwr) 1,233.97 001 521.10.31.00 OFFICE /OPERATING SUPPLIES 129.25 001 521.10.32.00 FUEL CONSUMED /OIL 2,075.09 001 521.10.41.00 PROFESSIONAL SERVICES 466.06 001 521.10.42.01 COMMUNICATION: PHONES 1,540.34 001 521.10.43.00 TRAVEL /TRAINING FEES 20.00 001 521.10.48.00 VEHICLE REPAIRS & MTCE. 2,411.21 001 521.10.49.00 FEES /DUES 174.40 001 558.10.31.00 OFFICE /OPERATING SUPPLIES 207.88 6/22/2015 2:54 PM VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 6/23/2015 THOU 6/23/2015 A/P HISTORY CHECK REPORT ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT 001 558.10.32.00 FUEL 42.92 001 558.10.42.01 COMMUNICATIONS: PHONE 88.82 001 558.10.44.00 PRINTING & ADVERTISING 158.00 001 558.10.49.00 MISC /RECORD ORDINANCES 72.00 001 572.10.41.00 LIBRARY SERVICES 0 &M 34.87 001 576.80.31.00 OFFICE /OPERATING SUPPLIES 11.86 001 576.80.32.00 FUEL CONSUMED 190.30 001 576.80.42.02 COMMUNICATIONS: POSTAGE 9.70 001 576.80.47.00 PUBLIC UTILITY SERVICES 208.71 001 576.80.48.00 REPAIRS /MICE VEHICLES & EQUI 674.90 001 576.80.48.03 BLDG /GROUNDS /MICE- LONGMIRE 10.65 001 576.80.48.04 BLDG /GROUNDS /MICE- COCHRANE 66.05 001 576.80.48.05 BLDG /GROUNDS /MICE- CITY PK 198.77 001 586.00.00.00 CRIME VICTIMS COMPENSATION 64.12 001 586.85.01.00 HIGHWAY SAFETY ACCOUNT 47.15 001 589.00.00.00 PUBLIC SAFETY & EDUCATION 1,663.91 001 589.01.00.00 PUBLIC SAFETY & EDUC. 86 ASS 777.17 001 589.02.00.00 BUILDING CODE FEE 190.50 001 589.03.00.00 JIS FUNDS TO STATE 365.48 001 589.06.00.00 TRAUMA CARE 105.61 001 589.07.00.00 PUBLIC SAFETY & EDUCATION 3 140.46 001 589.12.52.00 BREATH TEST /LAB /CRIME INVEST 207.47 001 589.83.31.00 AUTO THEFT PREVENTION 197.28 001 589.83.32.00 TRAUMATIC BRAIN INJURY 19.18 * ** FUND TOTAL * ** 30,831.35 101 542.30.32.00 FUEL CONSUMED 137.64 101 542.30.48.00 VEHICLE REPAIR /MAINTENANCE 279.17 101 542.90.48.00 STREET REPAIRS /MAINTENANCE 300.73 * ** FUND TOTAL * ** 717.54 104 591.76.75.00 REICHEL LOAN - PRINCIPAL 668.89 104 592.76.83.00 REICHEL LOAN - INTEREST 67.77 * ** FUND TOTAL * ** 736.66 107 575.30.47.00 MUSEUM FAC RNT /REPAIR /OP /MNT 110.40 * ** FUND TOTAL * ** 110.40 119 389.00.00.00 PARK DEPOSITS 100.00 * ** FUND TOTAL * ** 100.00 302 594.73.62.02 COMMUNITY CENTER - CONST.MNGMT 9,389.75 302 594.73.62.03 COMMUNITY CENTER - CONSTRUCT. 6,920.85 302 594.76.61.00 SKATE PARK DEMO /ABATEMENT 4,784.46 * ** FUND TOTAL * ** 21,095.06 PAGE: 11 Agenda Item 6. b. Checks Page 12 of 15 6/22/2015 2:54 PM VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 6/23/2015 THOU 6/23/2015 A/P HISTORY CHECK REPORT ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT 316 595.10.61.00 Mosman Phase 2 Engineering 754.09 316 595.30.63.06 CULLENS /SOLBERG ENGINEERING 1,989.27 * ** FUND TOTAL * ** 2,743.36 400 538.30.42.00 COMMUNICATIONS /PHONE /POSTAGE 189.52 400 538.30.49.01 PRINTING 128.57 400 538.31.54.00 CITY UTILITY TAX 110.25 * ** FUND TOTAL * ** 428.34 401 534.10.31.00 GEN SVC OFFICE /OPR SUPPLIES 58.85 401 534.10.42.01 COMMUNICATIONS: PHONE 276.03 401 534.10.42.02 COMMUNICATIONS: POSTAGE 876.24 401 534.10.42.03 COMMUNICATIONS: COPIER 124.40 401 534.10.44.00 PRINTING /ADVERTISING 578.56 401 534.10.47.00 PUBLIC UTILITIES SERVICES 2,011.38 401 534.10.53.00 UTILITY EXCISE TAX 10,965.70 401 534.20.41.00 ENGINEERING PLANS & SERVICES 593.00 401 534.50.48.00 SYSTEM GEN REPAIRS /MICE 369.49 401 534.80.32.00 FUEL /OIL CONSUMED 304.39 401 534.80.49.00 ANNUAL /WAIVER FEES 1,224.00 * ** FUND TOTAL * ** 17,382.04 404 594.34.63.10 AC WTRMAIN REPLACE - ENGINEERING 1,486.10 * ** FUND TOTAL * ** 1,486.10 412 535.10.25.00 UNIFORMS 1,052.77 412 535.10.31.00 OFFICE /OPERATING SUPPLIES 48.08 412 535.10.42.01 COMMUNICATIONS: PHONE 335.90 412 535.10.42.02 COMMUNICATIONS: POSTAGE 871.40 412 535.10.42.03 COMMUNICATIONS: COPIER 124.39 412 535.10.44.00 PRINTING /ADVERTISING 578.56 412 535.10.47.00 PUBLIC UTILITIES SERVICES 4,483.77 412 535.10.53.00 UTILITY EXCISE TAX 4,231.16 412 535.50.35.00 BLDG MAINT /SUPPLIES 700.39 412 535.50.48.00 TRMT. PLANT MICE 13,928.46 412 535.80.31.00 OPERATING SUPPLIES /LAB ETC. 84.80 412 535.80.32.00 FUEL CONSUMED 246.83 412 535.80.35.00 SMALL TOOLS /MINOR EQUIPMENT 579.82 412 535.80.48.00 COLLECTION REPAIRS /MAINT /SPT 15.70 412 535.80.48.01 REUSE FACILITIES MICE. 65.79 412 535.80.48.02 WASTE ACTIVATED SLUDGE DISPO 1,868.77 * ** FUND TOTAL * ** 29,216.59 431 594.34.63.03 SW YELM WELL IA PRELIM ENG 13,210.94 * ** FUND TOTAL * ** 13,210.94 PAGE: 12 Agenda Item 6. b. Checks Page 13 of 15 6/22/2015 2:54 PM A/P HISTORY CHECK REPORT PAGE: 13 VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 6/23/2015 THOU 6/23/2015 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 01 BANK: AP TOTALS: 63 118,058.38 0.00 118,058.38 BANK: AP TOTALS: 63 118,058.38 0.00 118,058.38 REPORT TOTALS: 63 118,058.38 0.00 118,058.38 Agenda Item 6. b. Checks Page 14 of 15 6/22/2015 2:54 PM A/P HISTORY CHECK REPORT PAGE: 14 SELECTION CRITERIA Agenda Item 6. b. Checks Pagel 5 of 15 VENDOR SET: 01 -CITY OF YELM VENDOR: ALL BANK CODES: All FUNDS: All CHECK SELECTION CHECK RANGE: 000000 THOU 999999 DATE RANGE: 6/23/2015 THOU 6/23/2015 CHECK AMOUNT RANGE: 0.00 THOU 9,999,999.99 INCLUDE ALL VOIDS: YES PRINT OPTIONS SEQUENCE: CHECK NUMBER PRINT TRANSACTIONS: YES PRINT G /L: YES UNPOSTED ONLY: NO EXCLUDE UNPOSTED: NO MANUAL ONLY: NO STUB COMMENTS: NO REPORT FOOTER: NO CHECK STATUS: NO PRINT STATUS: * - All P.O. Box 1199 Yelm, Washington 98597 1 r. Ir iV y 2 2 2015 a , Byn...... � . a... �.. http: //YelmLionsFoundation.org 360 -480 -9128 360- 480 -9128 Pedro Garcia Cell: 350 -480 -9128 Work: 360- 725 -1415 pinecone-48@hotmail.com The Yelm Lions Foundation is a Subsidiary of the Yelm Lions Club. RegUested dates: 7/1112015, 7/25/2015, 8/8/2015, 8/22/2015, and 9/5/2015. Requested times: 6:00 tms - 11:30 OM, Please attach a list of Board Members. 1. Pedro Garcia President 2. Dale Shirley Secretary 3. Christy Garcia Treasurer 4. Jamie Yoder Director 5. Pam Kraai Director Page 6 of 9 2015 Field Recluest Packet FIELD USE CONTRACT I have applied for field use as a legal representative of Yelm Lions Foundation a community services organization. I hereby certify, on behalf of my organization, that we understand and agree: o To accept the terms and conditions outlined in the 2015 Field Request Packet. o To abide and enforce all guidelines and regulations listed in the 2015 Field Request Packet and inform our members of the guidelines & regulations. The User shall procure and maintain for the duration of the agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the use of the premises. The User shall provide a certificate of insurance to the City evidencing eneral Iiability_ insurance covering premises, products - completed operations and contractual liability. The City of Yelm shall be named as insured on the Users General Liability insurance policy. The General Liability insurance shall be written with limits no Iess than $1,000,000 each occurrence. The insurance policy shall contain, or be endorsed to contain that the User's insurance coverage shall be primary insurance as respect the City. Any insurance, self - insurance, or insurance pool coverage maintained by the City shall be excess of the User's insurance and shall not contribute with it. Insurance is to be placed with insurers with a current A.M. Best rating of not Iess than A:VII. This certificate evidencing required insurance shall be provided before using City of Yelm facilities. o To defend, indemnify and hold harmless the City of Yelm, their officers, officials, employees and volunteers from and against any and all claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to property, which arises out of the use of premises or from any activity, work or thing done, permitted, or suffered by User in or about the premises, except only such injury or damage as shall have been occasioned by the sale negligence of the City. o That permission to use the facilities granted may be revoked or canceled at any time by the City of Yelm and our association or league will have no claim or right to damages or reimbursement for any Ioss, damage, or expense resulting from revocation or cancellation. o All parties acknowledge and agree that the City of Yelm reserves the right to revoke this Longmire Park Field Use Contract from a group /organization at any time. Page 7 of $ 2015 Field Request Packet FIELD USE CONTRACT continued... i have read and understand all conditions, rules, and regulations specified in the 2015 Field Allocation Packet and in this Agreement Contract. i am authorized to sign on behalf of group listed above. Name (Please print) Pedro Garcia Address P.O. Box 1199 ,1 Page 8 of 9 CERTIFICATE OF DATE IMMIDDIYYYY) LIABILITY Willis of Illinois, Inc.I��i 1...�.. . ......... _�........��.���da..__— �....x:I 425 N. Martingale Road, Suite 1100 Iaaln American Insurance C Rncs> NAIC 0 Schaumburg, IL 60173 ACE Asl�rxs�(s7 aPPO>;plp><c c°vr; I INSURFRn ompany 22887 INSURED Yelm Lions ClublYelm Lions Foundation /District 19C Yelm Washington INSURER E: OVERAGES CERTIFICATE NUMISM REVISION h9UMBER':. THIS IS TO CERTIFY THAT THE POLICIES OF $ NSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS iL�TZL,�ZTL I "'a1i Y €Ff llarltl TLx+ LTR TYPE OF INSURAid CE POLICY NURiEiER V�HhMfIy�F1'N FYI �gRnNarlitdYYYW LiMlTS A GENERAL LIABILITY EACH OCCURRENCE S 1,OOb,OQD X COMMERCIAL GENERAL LwBILITV HBOG27338385 ..09101!2014 09101/2015 PR�Ai1S�$[E? �cc�rreaac�� s 1 '000,0 00 CLAMS -MADE ❑9i OCCUR MEa F� r?�y �eperson� g C A Per Nam d Insured _ ...----- PERSONAL $ ADV INJURY S 1,. _ Is $2.000,000 GENERAL AGGREGATE $ 1i3,QI7f7,OQD ........e�,e ..�...,. .. ,.,�,�...,...,� .._.........�,_..... ... ,.....m„,.. RE ._ .. �..., ....._....�,..._...,.,... GEML AGGREGATE LIMIT` APPLIES PF - -�. PROOUCTS • COMPIOP AGG s 2,000.000 pixicy AUTOMOBILELIABILITY 4":6%IllNEDS04 LELAIRI �+ ANY AUTO ISAH08827552 09/0112014 09/0112015 8C0l}.Y IN.ILIRY (Per pejwn) s { ALL OWNED S p E LA Lk) 800tLY INJURY (Pef accident) S AUTOS AVi.u1°061 r, r ,4:p R;p i =a I RlarnAr I S HIRED AUTOS d'aUR)S T S LIAR O GUR EAGH OCCURRE=NCE $ GIAI I .hiAUE AGGREGATE S ..,�.. EXCESS LEA.... m .. m,A.�. _...... „...�w..... .,,. ... .w. w.w ._ ....-.e.�, 17E0 FtET!L ON 5 S WORKERS COMPENSATION YYG SLA'iU- C)TI -i• AND EMPLOYERS* LIABILITY YIN YLf� OFFICEPJMEMBE R E X CLUD E 0 EACiiACC[DENT S ;iW4andaeary Iri NH) ❑ H f A E L......_�.......�_...._. �....... ....W � ...�.,..m ... ..... .. AN R1 O k R1Fxe UTI')_ E L. yyeess DISEASE • EA EMPLOYE S IlESG`R PTtOi! OF pPFRATIONSI>e[o: E. ._ _. . O .L. DISEASE -POLICY LIMIT S DESCRIPTION 0 OPERATIONS I LOCATIUI4S f VEIIICLC (A"ch ACORO 101, Addllloi:e4 Rena ;ks ScIke4ale, if 11Sore space Is rwiiilred) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above: Movies in the Park 7111115, 7125115, 818115, 8122115, 915115 City of Yelm is included as an Additional Insured(s), but only with respect to General Liability arising out of the use of premises by the Insured shown above and not out of the safe negligence of said additional insured. PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES CERTIFICATE HOLDER — CANCELLATION City of Yelm 185 YOM Avenue West Yelm Washington 98597 l SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THORiZED REPRESENTATIVE rop, law Y% ey li, 8re,,..,,. %P 1'9Lt8- �w�?'.0 IU AE:C. KLS 1„ �i.sht'FURAIIUN> Ali rfgni a 'reSe ACORD 25 (2010105) �' TI1e ACORD r1. T tn�arfd'.,.1 g o � registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THORiZED REPRESENTATIVE rop, law Y% ey li, 8re,,..,,. %P 1'9Lt8- �w�?'.0 IU AE:C. KLS 1„ �i.sht'FURAIIUN> Ali rfgni a 'reSe ACORD 25 (2010105) �' TI1e ACORD r1. T tn�arfd'.,.1 g o � registered marks of ACORD Agenda Item 8. a. Resolution No. 558 Page 1 of 10 City of Yelm STAFF REPORT To: Mayor Ron Harding Yelm City Council From: Shelly Badger, City Administrator Date: dune 15, 2015 (for June 23rd City Council Meeting) Subj: Resolution No. 558 — Continued participation in the Thurston County Federal Community Development Block Grant Entitlement Program for years 2096 -- 2018 (includes lnterlocaI Cooperation Agreement and Memorandum of Understanding). Recommendation To approve Resolution No. 558 stating the City's continued participation with Thurston County in the Federal Community Development Block Grant Entitlement Program for years 2016 -2018. Background In 2012 Thurston County was designated a Community Development BIock Grant (CDBG) Urban County by the US Department of Housing and Urban Development (HUD) which entitled the County and its participating cities to annual allocations of CDBG funds from HUD for the 2013 — 2015 period. In August 2012, the City of YeIm, along with Rainier, Tenino and Bucoda signed an ICA and MOU with Thurston County for the years 2013 — 2015, whereby the City agreed to become a party to the federal entitlement program and Thurston County agreed to commit and pledge CDBG funds one of the three years for eligible projects in south Thurston County communities (approximately $1,000,000). The remaining two years' funds were utilized by Lacey and Tumwater. Under this program, the City was the recipient of $439,208 for the Yelm Skatepark project, which will begin construction later this summer. Current Situation The original ICA automatically renews to consecutive three (3) year terms, however, Thurston County has requested a Resolution no later than duly 10th, stating the City's continued participation. Resolution No. 558 adopts by reference the ICA and MOU, which include all the original terms and conditions from the prior period, accept for the addition of item #15 in the ICA. By renewing the ICA and MOU, the City will once again be able to apply for funding once over the 3 -year period for CDBG eligible projects or programs. Agenda Item 8. a. Resolution No. 558 Page 2 of 10 CITY OF YELM RESOLUTION NO. 558 A RESOLUTION OF THE CITY OF YELM STATING CONTINUED PARTICIPATION WITH THURSTON COUNTY IN THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM FOR THE YEARS 2016 — 2018. WHEREAS, in 2012 Thurston County was approved by the U.S. Department of Housing and Urban Development (HUD) as a Community Development Block Grant (CDBG) Entitlement grantee; and WHEREAS, the City of Yelm entered into a Interlocal Cooperation Agreement (ICA) and Memorandum of Understanding (MOU) with Thurston County for 2013 — 2015 whereby during this period the County agreed to commit one of the three years of CDBG funds for eligible projects within south Thurston County communities; and WHEREAS, the City applied for these funds and was successful in receiving $439,248 for the Yelm Skatepark project; and WHEREAS, the ICA and MOU automatically renew to consecutive three (3) year terms, unless the County or City provides written notice that it elects not to participate; and WHEREAS, Thurston County has requested a Resolution stating the City's intent to continue participation in the program for the years 2018 — 2018; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YELM, WASHINGTON, DOES RESOLVE TO: Continue its participation with Thurston County to receive funds under the Federal Community Development Block Grant Entitlement Program for the years 2016 — 2018. This Resolution authorizes Mayor Harding to sign the attached Interlocal Cooperation Agreement and Memorandum of Understanding. PASSED and approved by the City Council, and signed this 23`' day of June 2015. Ron Harding, Mayor Attest: Janine Schnepf, City Clerk Approved: June 23, 2015 Published: Nisqually Valley News, July 3, 2015 Res 558 6/23/15 Agenda Item 8. a. Resolution No. 558 Page 3 of 10 INTERLOCAL COOPERATION AGREEMENT BETWEEN THURSTON COUNTY AND CITY OF YELM TO PARTICIPATE IN AND RECEIVE FUNDS UNDER THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM PROGRAM YEARS 2016 — 2018 This Interlocal Cooperation Agreement (hereinafter the "Agreement") for Community Development Block Grant Funds (hereinafter "CDBG ") is made and entered into by and between Thurston County (hereinafter the "County"), a political subdivision of the State of Washington, and the City of Yelm, (hereinafter the "'City"), a municipal cooperation within Thurston County for the purpose of receiving and administering federal funds under the CDBG Entitlement Program. This agreement will become effective upon adoption by the parties and approval by the U.S. Department of Housing and Urban Development (HUD), and will continue until terminated as provided herein. WHEREAS, a pursuant to Section 104 (b) Title l of the Housing and Community Development Act of 1974, as amended, provides CDBG funds may be used for the support of the activities that provide decent housing and suitable living environments and expanded economic opportunities principally for persons of low and- moderate - income; and WHEREAS, Thurston County notified HUD of its intent to participate as an Urban County under the CDBG program as the federal fiscal year 2013; and WHEREAS, HUD has previously determined that Thurston County qualifies as an Urban County and is eligible to become a CDBG Entitlement grantee; and WHEREAS, the amount of CDBG funds to which the County may be entitled is in part dependent upon the population of other CDBG eligible applicant cities and towns which by this Agreement elect to participate in the CDBG Entitlement Program with the County; and WHEREAS, the purpose of this Agreement, which is entered into pursuant to, and in accordance with the State Inter -local Cooperation Act, RCW 39.34 is to plan for, and administer the CDBG Program. Interlocal Cooperation Agreement — CDBG Entitlement - Thurston County & City 51412015 Page J Agenda Item 8. a. Resolution No. 558 Page 4 of 10 NOW, THEREFORE, in consideration of the mutual promises made herein and the mutual benefits received hereunder, the parties agree as follows: SECTION I: DEFINITIONS- 1. "Party" means a unit of local government that is a signatory to this agreement. 2. "Qualified Urban County" is a county that is eligible to be a CDBG Entitlement grantee. The qualified urban county in this agreement is Thurston County. As a qualified urban county, Thurston County shall assume overall responsibility for ensuring that the funds it receives from the CDBG Entitlement Program are managed in compliance with all applicable HUD requirements. SECTION II: GENERAL PROVISIONS 1. This agreement covers the County and the City's participation in the federal CDBG Program. The County has the necessary authority to accept CDBG finding as an Urban County to undertake essential and eligible community development and lower income housing assistance activities for the next three (3) Federal Fiscal Years (2016 -2018) funded from the CDBG program and from any program income generated from the expenditure of such funds. The County and City agree to cooperate to undertake, or assist in undertaking, community renewal and lower income housing assistance activities. 2. By executing this agreement, each party understands that it: a. May not apply for grants from appropriations under the State CDBG Program for fiscal years during the period in which it participates in the urban county's CDBG program; and b. May receive a formula allocation under the Emergency Solutions Grant (hereinafter "ESG ") Program only through the urban county. Provided, however, that this does not preclude the urban county or a unit of government participating with the urban county from applying to the State for ESG funds, if the state allows; and c. May receive a formula allocation under the HOME Program and through the urban county. 3. The term of this Agreement shall be the County CDBG Urban County qualification period of the federal years 2016 -2018, commencing on September 1, 2015, and ending on August 21, 2018, unless an earlier date of termination is fixed by HUD, pursuant to the ACT. This Agreement remains in effect until the CDBG, HOME, and ESG funds and program income received with the respect to activities carried out for Program fiscal years 2015, 2017, and 2018 and any successive qualification periods are expanded and the funded activities are completed. The County and the City cannot terminate or withdraw from this Agreement while the Agreement remains in effect. interlocal Cooperation Agreement — CDBG Entitlement — Thurston County & City 51412015 - Page 2 Agenda Item 8. a. Resolution No. 558 Page 5 of 10 4. This Agreement automatically renews to consecutive three (3) year terms, unless the County or the City provide written notice at least sixty (60) days prior to the end of the term that it elects not to participate in a new qualification period. A copy of that notice must be sent to the HUD Field Office. Before the end of each three (3) year term, the County will notify the City in writing by the date specified in HUD's Urban County qualification notice for the next qualification period of its right not to participate in the urban county for a successive three (3) year term with a copy of the notification sent to the HUD Field Office. 5. The Parties to this Agreement agree to adopt any amendments to this Agreement incorporating any changes necessary to meet the requirement for Cooperation Agreements set forth in the Urban County Qualification Notice by HUD applicable for a subsequent three (3) year urban county qualification period. Any amendment to this Agreement shall be submitted to HUD as provided in the urban county qualification notice as required and that such failure to comply will void the automatic renewal for such qualification period. G. The County and the City agree to cooperate to undertake, or assist in undertaking community renewal and lower- income housing assistance activities. 7. The County and the City will take all actions necessary to assure compliance with Thurston County's certification required by Section 104 (b) of the Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1954, the Fair Housing Act, Section 109 of Title I of the Housing and Community Development Act of 1974, and other applicable laws. 8. The County will not use CDBG funding for activities in, or in support of a City that does not affirmatively further fair housing within the City's jurisdiction or that impedes the County's action to comply with the County's fair housing certification. 9. The County and the City have each adopted and are enforcing: a. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non- violent civil rights demonstration; and, b. A policy of enforcing applicable State and local laws against physically barring entrance to, or exit from a facility or location which is the subject of such non - violent civil rights demonstration within jurisdictions. 10. The County and the City will not obstruct the implementation of the approved Consolidated Plan, the Community Development Plan and subsequent Annual Action Plan(s) during the period covered by this Agreement. Interloca! Cooperation Agreement - CDBG Entitlement Thurston County & City 51412013 — Page 3 Agenda Item 8. a. Resolution No. 558 Page 6 of 10 11. The County has final responsibility for conducting CDBG activities and annual fling of non- housing Community Development Plan and Action Plan and required certifications with HUD. The Thurston County HOME Consortium will submit the Consolidated Plan. 12. The County, as recipient pursuant to 24CFR 570.501 (b), is responsible for ensuring that all funds are used in accordance with all program requirements. The use of designated public agencies, sub - recipients, or contractors does not relieve the recipient of this responsibility. The County is also responsible for determining the adequacy of performance under sub - recipient agreements and procurement contracts, and for taking appropriate action when performance problem arise, such as the actions described in 24CFR 574.910. 13. Where the City is participating with, or as part of an urban county, the County is responsible for applying to the City the same requirement of a written agreement as described in 24 CFR 570.503, except that the five -year period identified under 24CFR 570.503 shall begin with the date that a participating City is no longer considered by HUD to be a part of the urban county, instead of the date that the sub - recipient agreement expires. 14. The County and the City may not apply for grants under the Small Cities or State CDBG Programs from appropriations for fiscal years 2015, 2017, and 2018, the years during which the City is participating in the Thurston County CDBG Program. 15. Pursuant to the Consolidated and Further Continuing Appropriations Act, 2015, Pub L. 113 -235, a unit of general local government may not sell, trade, or otherwise transfer all or any portion of such funds to a metropolitan city, urban county, unit of general local government, or Indian Tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other hinds, credits or non - Federal considerations, but must use such funds for activities eligible under Title 1 of the Housing and Community Development Act of 1974, as amended. 16. The County and the City agree to execute a Memorandum of Understanding (MOU) determining the governance structure, including decision and administrative processes to carry out the terms of this Agreement. 17. This Agreement creates no separate legal entity. 18. Prior to its entry into force, this Agreement shall be filed with the Thurston County Auditor's Office or posted upon the websites of the County and the City as provided by RCW 39.34.040. Interlocal Cooperation Agreement — CDBG Entitlement — Thurston County & City 51412015 — Page 4 Agenda Item 8. a. Resolution No. 558 Page 7 of 10 19. This Agreement shall be governed by the laws of the State of Washington as to interpretation and performance. The parties agree that venue for enforcement of any provisions shall be the Superior Court of Thurston County. 20. This Agreement shall be effective upon the signature by the last of the parties hereto. Thurston County Cathy Wolfe, Chair of Board Date: Approved as to form: County Prosecuting Attorney: IM Deputy City of Yelm Ran Harding, Mayor Date: Approved as to form; Interlocal Cooperation Agreement — CDBG Entitlement - Thurston County & City 51412015 — Page 5 City Attorney Agenda Item 8. a. Resolution No. 558 Page 8 of 10 MEMORANDUM OF UNDERSTANDING for Governance, Decision Making and Administration of the Community Development BIock Grant Program This memorandum of understanding (MOU) is entered into five originals between Thurston County (hereinafter the "County "), a political subdivision of the State of Washington, and the cities of Yelm, Rainier, Tenino and Bucoda (hereinafter the Cities "), municipal corporations within Thurston County, for purposes of defining a governance, decision making and administrative structure to manage the Community Development Block Grant (hereinafter the "CDBG ") entitlement funding. These CDBG funds are referenced in the InterlocaI Cooperation Agreement (Agreement) between the County and the Cities to participate and receive funds under the federal CDBG entitlement program. WHEREAS, the County and the Cities have agreed to pursue funding from the Department of Housing and Urban Development (HUD) for CDBG; WHEREAS, the County and the Cities recognizes the need to create a governance /administrative structure to manage CDBG funding in a fair and equitable way with particular attention paid to meeting both urban and rural needs; NOW THEREFORE, in consideration of the mutual promises made herein and the mutual benefits received hereunder, the parties agree as follows: I. The County shall be the administrator of the CDBG Entitlement Program in accordance with the provisions of the Agreement referenced above. II. The County agrees that every three years it will commit and pledge CDBG funds for eligible projects within south Thurston County communities, including the Cities that are party to this agreement. Decisions shall be made by committee consisting of an equal number of representatives from each of the 5 parties. If no such projects are proposed or approved, the County may elect to fund eligible projects elsewhere in Thurston County. If no projects are proposed for either of the other two years, the parties to this agreement may apply for use of those CDBG funds for eligible projects in their respective jurisdictions. III. This MOU is intended to serve as an interim agreement until and unless the parties negotiate a new agreement to replace it. The parties agree to engage in good faith negotiations with the other parties to the CDBG entitlement to develop a replacement agreement. It is the intent of the parties to establish a future governance framework that provides for an equal partnership for all parties to the CDBG entitlement. IV. This MOU creates no separate legal entity. V. Prior to its entry into force, this Memorandum of Understanding shall be filed with the Thurston County Auditor's Office or posted upon the websites of the County and Cities as provided. by RCW 39.34.040. VI. This Memorandum of Understanding shall be governed by the laws of the State of Washington as to interpretation and performance. The parties agree that venue for enforcement of any provisions shall be the Superior Court of Thurston County. VII. This Agreement shall be effective upon the signature by the last of the parties hereto. Memorandum of Understanding wwh City of'<N,4ME> Thurston County & City 51412015 Page I Agenda Item 8. a. Resolution No. 558 Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of Understanding to be executed by the dates and signature herein under affixed. The persons signing this MOU on behalf of the parties represent that each has authority to execute this MDU on behalf of the party entering into this MUU, Thurston County Town of Bucoda Cathy Wolfe, Chair of the Board Date: Approved as to form: Deputy Prosecuting Attorney City of Rainier Randy Schleis, Mayor Date: Approved as to form: Deputy Prosecuting Attorney City of Tenino Bret Brodersen, Mayor Date: Approved as to form: Deputy Prosecuting Attorney Alan Carr, Mayor Date: Approved as to form: Deputy Prosecuting Attorney City of YeIm Ron Harding, Mayor Date: Approved as to form: 1���ts ° : Attort�cy Memorandum of Understanding w1h City of <NAME> Thurston County & City 51412015 - Page 2 Agenda Item 8. a. Resolution No. 558 Page 10 of 10 CITY OF YELM RESOLUTION NO. 558 A RESOLUTION OF THE CITY OF YELM STATING CONTINUED PARTICIPATION WITH THURSTON COUNTY IN THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM FOR THE YEARS 2016 — 2018. WHEREAS, in 2012 Thurston County was approved by the U.S. Department of Housing and Urban Development (HUD) as a Community Development Block Grant (CDBG) Entitlement grantee; and WHEREAS, the City of Yelm entered into a Interlocal Cooperation Agreement (ICA) and Memorandum of Understanding (MOU) with Thurston County for 2013 — 2015 whereby during this period the County agreed to commit one of the three years of CDBG funds for eligible projects within south Thurston County communities; and WHEREAS, the City applied for these funds and was successful in receiving $439,208 for the Yelm Skatepark project; and WHEREAS, the ICA and MOU automatically renew to consecutive three (3) year terms, unless the County or City provides written notice that it elects not to participate; and WHEREAS, Thurston County has requested a Resolution stating the City's intent to continue participation in the program for the years 2016 — 2018; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YELM, WASHINGTON, DOES RESOLVE TO: Continue its participation with Thurston County to receive funds under the Federal Community Development Block Grant Entitlement Program for the years 2016 — 2018. This Resolution authorizes Mayor Harding to sign the attached Interlocal Cooperation Agreement and Memorandum of Understanding. PASSED and approved by the City Council, and signed this 23 d day of June 2015. Ron Harding, Mayor Attest: Janine Schnepf, City Clerk Approved: June 23, 2015 Published: Nisqually Valley News, July 3, 2015 To: Mayor Ron Harding Yelm City Council Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 1 of 37 City of Yelm STAFF REPORT From: Ryan Johnstone, Public Works Director Date: June 15, 2015 (for June 23, 2015 City Council Meeting) Subj: 2014 AC water main replacement construction and construction management contracts Attach: Construction contract with WHH Nisqually Federal Services Construction management contract with BHC Consultants (contracts to be included in updated packet prior to June 23rd Council meeting) Recommendation Authorize Mayor Harding to award the project to and sign the construction contract with WHH Nisqually Federal Services (WHH) in the amount of $368,308.21 and sign the construction management contract with BHC Consultants in the amount of $35,720.00. Background The 2014 AC Water Main Replacement project is part of a yearly program replacing aging asbestos cement water main within the City of Yelm water distribution system. Design of three segments of AC water main was completed in April 2015 on time and within the approved project budget of $132,870.00. Based on the engineer's cost estimate, it was determined to bid the two sections of AC water main that were identified as high priority projects in the Water System Plan. These sections are: • Bid Schedule B: Algiers Rd SE including Yelm View Ct SE; and, • Bid Schedule C: Tranquility Lane SE Bid Schedule A, which includes Yelm Ave E, 3rd St SE and the alley located between 2nd St SE and 3rd St SE will not be constructed this year but will be bid in 2016 from the completed design. Current Situation Bid Schedules B and C were advertised for construction on May 6, 2015 and bids were opened on May 27, 2015. Bids received were: June 23, 2015 Page 1 of 2 Pacific Civil and Infrastructure Rainier General Development Nova Contracting: WHH Nisqually Fed. Services Black Hill Excavating: South Bay Excavating: Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 2 of 37 $409,457.68 $376,880.29 $432,843.40 $368,308.21 $390,752.59 $395,733.22 WHH Nisqually Federal Services was selected as the lowest responsive bid. The construction management scope assembled by BHC is comprehensive and the cost is appropriate and within industry expectations for a project this size. Funds for the project reside in Fund 404, Water Capital Improvement. The current allocated budget is $350,000 for construction and construction management. The total cost as bid for construction and construction management is $404,028.21. To take advantage of the favorable bidding climate that exists now for projects of this type and paying for only one mobilization, it is recommended that Council approve the construction and construction management contracts. Reserve funding within the Capital Improvement Fund (approximately $1.1 M) would be utilized to make up the difference of $54,028.21 and accounted for in the next budget amendment. The project duration is expected to be approximately 75 days. June 23, 2015 Page 2 of 2 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 3 of 37 AGREEMENT AND CONTRACT CITY OF YELM, WASHINGTON 2014 AC Water Main Replacement THIS AGREEMENT AND CONTRACT, made this 'f15 day of �ii.�> 20 I S— , by and etwe n th ITY OF YELM, WASHINGTON, herein called the Owner, and r7wl-104 r9 r hereinafter called the Contractor, ARTICLE I. SCOPE OF WORK. The Contractor shall perform, within the time stipulated, the Contract as herein defined, of which this agreement is a component part, and everything required to be performed, and shall provide and furnish any and all utility and transportation services necessary to perform the contract and complete in a workmanlike manner furnishing materials and installing improvements entitled "2014 AC Water Main Replacement Project ", in strict conformity with the plans and Contract Documents, including any and all Addenda issued by the Owner, with the other contract documents hereinafter enumerated. It is agreed that said labor, materials, tools, equipment, and services shall be furnished and the contract performed and completed subject to the approval of the Owner or its authorized representative. ARTICLE 11. CONTRACT AMOUNTIPAYMENT. In consideration of the performance of the work as set forth in these Contract Documents, the Owner agrees to pay to the Contractor the amount bid in the Proposal as adjusted in accordance with the Contract Documents, or as otherwise herein provided, and to make such payments in the manner and at the times provided in the Contract Documents. The total arrjaun for this Contract including sales fax is 1 Ltir� Fl �crl 15jX - ,J 4k id lG a j 4 w � � �� ° DolIarS and�u�Cs+ ra Cents {words} 3� . (figures) The Contractor agrees to accept as full payment hereunder the amounts computed as determined by the Contract Documents and based on said Proposal. Payment will be made as stated in the Specifications as amended by the Special Provisions of this Contract Document, and the following. A. Lump Sum Prices. The Owner shalt pay to the Contractor as full consideration for the performance of the contract, an amount equal to the lump sum prices as set forth in the bid. B. Unit Prices. The Owner shall pay to the Contractor as full consideration for the performance of the contract, an amount computed upon the basis of the quantify of work actually performed at the unit prices set forth in the bid, and, should the quantities be increased or decreased, payment shall: be made on actual quantities at the unit prices set forth in the bid and the Contractor shall make no claim for Agreement and Contract -1 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 4 of 37 AGREEMENT AND CONTRACT (Continued) anticipated profits for any increase or decrease in the quantities. Actual quantities shall be determined upon completion of the work and as described in the bid specifications. ARTICLE 111. CONTRACT TIMEIGUARANTEE. The Contractor agrees to complete the work within the terms specified herein. It is agreed that the Contract, based upon the Proposal, shall be fully complete within the number of working days indicated herein for each Bid Schedule: Bid Schedule A. NOT INCLUDED IN THIS CONTRACT. Bid Schedule B: within 45 working nays of Notice to Proceed. Bid Schedule C. within 30 working days of Notice to Proceed. In the event that more than one Bid Schedule is awarded, the Contract Time shall be represented by the cumulative total working days of each Bid Schedule listed above. In the event that the Contractor shall fail to complete the work within the time Iimit or the extended time limit agreed upon, as more particularly set forth in the Contract Documents, liquidated damages shall be paid at the rate as defined in the Contract Documents. The Contractor agrees to remedy at its costs all defects appearing in the work or developing in the materials furnished and the workmanship performed under this Contract during the guarantee period after the date of final acceptance of the work by the Owner, and further agrees to indemnify and save the Owner harmless from any costs encountered in remedying such defects. ARTICLE 1V. COMPONENT PARTS OF THIS CONTRACT. The Contract entered into by the acceptance of the Contractor's bid and the signing of this agreement consists of the following documents all which are component parts of said Contract and as fully a part thereof as if herein set out in full, and if not attached, as if hereto attached. 1. Addenda to this Agreement and Contract 2. Change Orders 3. This Agreement and Contract and the Indemnification Addendum 4. Proposal Form 5. Special Provisions, including Local Agency or APWA General Special Provisions 6. Contract Drawings 7. Amendments to the Standard Specifications 8. WSDOT Standard Specifications for Road, Bridge and Municipal Construction 9. Contracting Agency's Standard Plans 10. WSDOT Standard Plans for Road, Bridge and Municipal Construction 11. Appendices 12. Instructions to Bidders 13. Advertisement for Bids 14. Bid Form 15. Performance and Payment Bond 18. Notice of Award 17. Notice to Proceed Agreement and Contract - 2 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 5 of 37 AGREEMENT AND CONTRACT (Continued) In the event of any conflict or inconsistency between any of the foregoing documents, the conflict or inconsistency shall be resolved upon the basis of the numerical order. The document or documents assigned the small number or numbers being controlling over any document having a larger number in the numerical order set forth above. Provided, however, although the supplemental conditions incorporates standard specifications by reference, in case of conflict or inconsistency, these standard specifications have a numerical order as shown above. ARTICLE V. SALES TAXES. All applicable taxes associated with this contract shall be submitted under location code(s) appropriate for the City of Yelm, WA. ARTICLE VL LIQUIDATED DAMAGES. The Owner and Contractor recognize that time is of the essence on this Project and that Owner will suffer financial loss if the work is not substantially complete within the time specified in the Contract Documents. The parties also recognize the delays, expense and difficulties involved in proving in a Iegal or arbitration proceeding the actual loss suffered by the Owner if the work is not substantially complete on time. Accordingly, instead of requiring any such proof, the Owner and Contractor agree that as liquidated damages for delay (but not as a penalty) shall be paid to the Owner at the daily rate indicated in accordance with Section 1 -08.9 of the 2014 WSDOT Standard Specifications, as may be amended by the Special Provisions, until the work shall have been satisfactorily completed as provided by the Contract Documents. Such amount shaII be a reimbursement to the Owner for damages which the Owner will have sustained by reason of such delayed completion. Damages so liquidated are understood to include fees issued by the outside agencies for non - compliance and the additional cost to the Owner for interference with adjacent projects, development completion, engineering supervision, observation of construction, interest charges and overhead. Article VII. CONTRACTOR'S REPRESENTATIONS. In order to induce Owner to enter into this Agreement, Contractor makes the following representations: 1. Contractor has familiarized itself with the nature and extent of the Contract Documents, work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance, or furnishing of the work. 2. Contractor has studied carefully all reports of explorations and tests of subsurface conditions and drawings of physical conditions which are identified in the Contract Documents, and accepts the determination set forth in the Contract Documents of the extent of the technical data contained in such reports and drawings upon which Contractor is entitled to reply. 3. Contractor has obtained and carefully (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests, reports and studies (in addition to or to supplement those referred to in paragraph 2 above) which pertain to the subsurface or physical conditions at or contiguous to the site or otherwise may affect the cost, progress, performance or Agreement and Contract - 3 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 6 of 37 AGREEMENT AND CONTRACT (Continued) furnishing of the work as Contractor considers necessary for the performance or furnishing of the work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, and no additional examinations, investigations, explorations, tests, reports, studies or similar information or data are or wiII be required by Contractor for such purposes. 4.,. Contractor has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing underground facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said underground facilities are or will be required by Contractor in order to perform and furnish the work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents. Contractor has correlated the results of all such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Contract Documents. 6. Contractor has given Engineer written notice of all conflicts, errors, or discrepancies that the Contractor has discovered in the Contract Documents and the written resolution thereof by Engineer is acceptable to Contractor. 7. Contractor has a current certificate of registration as a contractor in compliance with chapter 98.27 RCW, which must have been in effect at the time of hid submittal. & Contractor has a current Washington Unified Business Identifier (UBI) number, 9 If applicable: 9.1 Contractor has Industrial Insurance (workers' compensation) coverage for the Contractor's employees working in Washington, as required in Title 51 RCW; 9.2 Contractor has a Washington Employment Security Department number, as required in Title 50 RCW; and 9.3 Contractor has a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW; 10. Contractor is not disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3). Agreement and Contract - 4 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 7 of 37 AGREEMENT AND CONTRACT (Continued) 11. The Contractor has not had any public works contract terminated for cause by a government agency during the five (5) year period immediately preceding the bid submittal deadline for this Project. 12, The Contractor has not been assessed liquidated damages related to the performance of a public works contract by a government agency during the five (5) year period immediately preceding the bid submittal deadline for this Project. 13, The Contractor has not been a plaintiff or defendant in the Puget Sound region (defined as King, Kitsap, Pierce, Snohomish and Thurston Counties) or federal district court for Western Washington in the last five (5) years involving performance or payment issues relating to a public works contract which were resolved adversely to the Contractor through judgment or settlement. 14 The Contractor is and will not be listed on the Washington State Department of Revenue's "Delinquent Taxpayer List" website: http: fldor. wa. gov{ contentlfil eandpaytaxesilatefiling /dtlwest .aspx. Article VII. SUBCONTRACTOR RESPONSIBILITY The Contractor shall include the language of this section in each of its first tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. Upon request of the Owner, the Contractor shall promptly provide documentation to the Owner demonstrating that the subcontractor meets the subcontractor responsibility criteria below. The requirements of this section apply to all subcontractors regardless of tier. 2 At the time of subcontract execution, the Contractor shall verify that each of its first tier subcontractors meets the following bidder responsibility criteria: 2.1 Have a current certificate of registration in compliance with chapter 18.27 RCW, which must have been in effect at the time of subcontract bid submittal; 2.2 Have a current Washington Unified Business Identifier (UBI) number; 2.3 If applicable, have; a. Industrial Insurance (workers' compensation) coverage for the subcontractor's employees working in Washington, as required in Title 51 RCW; Agreement and Contract - 5 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 8 of 37 AGREEMENT AND CONTRACT (Continued) b. A Washington Employment Security Department number, as required in Title 50 RCW; c. A Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW; d. An electrical contractor license, if required by Chapter 19.28 RCW; e. An elevator contractor license, if required by Chapter 70.$7 RCW. f. Not be disqualified from bidding on any public works contract under RCW 39.08.010 or 39.12.065 (3). IN WITNESS WHEREOF, three (3) identical counterparts of this Agreement, each of which shall for all purposes be deemed an original thereof, have been duly executed by the parties hereinabove named, on this day and year first above written. City of Yelm. Washinaton Corporate Seal OWNER By: Title: By: . Title: By: By; By: Title: Agreement and Contract - 6 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 9 of 37 PERFORMANCE BOND Bond No. 106299425 CITY OF YELM, WASHINGTON 2014 AC Water Main Replacement Travelers Casualty and We WHH Nisqually Federal 5crvices, LLCas Principal, and Surety Company of America as Surety, jointly and severally bind ourselves, our heirs, successors and assigns as set forth: herein to City of Yelm (hereinafter called the Owner) for payment of the penal sum of Three flundred Sixty-Eight Thousand* Dollars ($ 368,308.21 ), lawful money of the United States in connection with the Owner's award to the Contractor of a contract for construction ( "Contract ") of the following project: 2014 AC Water Main Replacement Project * Thrce Hundred Fight and 211100ths THE CONDITION OF THIS OBLIGATION I5 SUCH that if the Contractor shall in all respects faithfully perform all obligations and provisions in the said Contract, this obligation shall became null and void; otherwise, it shall remain in full force and effect, and Surety shall defend and indemnify Owner against any loss or damage due to the failure of the Principal to strictly perform all obligations of the Contract. This bond shall remain in force for a period of at least one (1) year after Substantial Completion, with respect to defective workmanship and materials, and shall otherwise secure all other obligations of the Contractor throughout any other periods of limitation. This bond is provided pursuant to and in compliance with R.C.W- Chapter 39.9$, the terms and requirements of which statute are incorporated herein as though fully set forth herein. Surety agrees that no change, extension of time, modification, or addition to the terms of the Contract, or the ►,writ to be performed there under, or to the specifications shall in any way affect its obligation on this bond, and it hereby waives notice thereof. The Contractor and Surety agree that if the Owner is required to engage the services of an attorney in connection with the enforcement of this bond, each shall pay the Owner reasonable attorney's fees incurred, with or without suit, in addition to the penal sum. Surety certifies that it is an authorized surety bond issuer, properly authorized to transact surety business in Washington. Surety agrees to be bound by the lanes of the State of Washington. Executed in four original counterparts on I-, —,20- CON PcT R BY ......... ........ (Title) (Attach acknowledgment of authorized representative of Contractor). Performance Bond - 7 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 10 of 37 PERFORMANCE BOND (Continued) Claims made under this bond shall be addressed to: TraVelers_„QajuaIt_y and Surely Company of America (tame and address of Surety) 2233.1.12thu Avenue ,N E,._ ._ ._._. Bellevue WA 99004 ......... .. ......... ............................... (Name and address of Surety's agent for service of process in Washington if different from above) X25 709-3600 _ _. __. - - -_ (Telephone No. of Surety's Washington agent) (Attach acknowledgment ) r��lr.t Surety ��� � y a By ..., Its Attorney -ire -Fact Imn Bell�� APPROVED ..UwrierAttorney ................_.............................. ......................._.�.�._. _ Notice: Sureties mast be authorized to conduct surety business in Washington and have an agent for service of process in Washington. Certified copy of Power of Attorney must be attached. Performance Bond - 8 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 11 of 37 LABOR AND MATERIAL PAYMENT BOND Bond No. 106299426 CITY OF YELM, WASHINGTON 2014 AC Water Main Replacement Travelers Casualty and WeWHH NisguaIly Federal Solutions, LL(ais Principal, and Surety Company of America as Surety, jointly and severally bind ourselves, our heirs, successors and assigns as set forth herein to of YCIm hereinafter called the Owner) for payment of the penal sum of Three Hundred Sixty -Eight Thousand* Dollars ($ 358,308.21 ), lawful money of the United States in connection with the Owner's award to the Contractor of a contract for construction )'Contract') of the following project- 2€.. 14 AC Water Main Replac. e_ m„men.__t ..P.. roi.e_ ct . ..... . *' r ro c .. .. Hundred Eight and 2I /100ths THE CONDITION OF THIS OBLIGATION IS SUCH that if the Contractor shall in all respects faithfully perform all obligations and provisions in the said Contract, and pay all laborers, mechanics, and subcontractors and material men, taxing authorizes and all persons who supply such person or persons or subcontractors with material, equipment and supplies for the carrying on of such work, this obligation shall become null and void; otherwise, it shall remain in full force and effect, and Surety shall defend and indemnify Owner against any loss or damage due to the failure of the Principal to strictly perform ail obligations of the Contract. This bond shall remain in force untif completion of the Project and acceptance by the Owner, and also for such period thereafter during which the law allows claims to be filed and sued upon. This bond is provided pursuant to and in compliance with R,C.W. Chapter 39.08, the terms and requirements of which statute are incorporated herein as though fully set forth herein. Surety agrees that no change, extension of time, modification, or addition to the terms of the Contract, or the wars to be performed there under, or to the specifications shall in any way affect its obligation on this bond, and it hereby waives notice thereof. The Contractor and Surety agree that if the Owner is required to engage the services of an attorney in connection with the enforcement of this bond, each shall pay the Owner reasonable attorney's fees incurred, with or without suit, in addition to the penal sure. Surety certifies that it is an authorized surety bond issuer, properly authorized to transact surety business in Washington. Surety agrees to be bound by the laws of the State of Washington and subject itself to the jurisdiction of the courts of the State of Washington. Executed in four original counterparts on , 20 1 f . Wl ll ° °1 suuaIl Federal, . COt R IC � ..� BY " �,� (Title) Labor and Material Payment Bond - 9 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 12 of 37 LABOR AND MATERIAL PAYMENT BOND (Continued) (Attach acknowledgment of authorized representative of Contractor). Any claims under this bond shall be made in accordance Wth R.C.W. 39.08 and may be addressed to'. Travelers f 2-1ais1. and S Company of America 2233 112!h Avenue N F 1. R£II evi ie, WA 48004 (Name and address of Surety) (Name and address of Surety's agent for service of process in Washington if different from above) ra?S 704 3600 (Telephone No. of Surety's Washington agent) (Attach acknowledgment) 171ravt lers Casual S' re Co Surety B o Its Attar ►Iey-in- aCt EIlen Bell APPROVED Owner Attomey Notice. Sureties must be authorized to conduct surety business in Washington and have an agent for service of process in Washington. Certdied copy of Power of Attorney must be attached. Labor and Material Payment Bond - 10 WARNINGl TFIIS POVn�R&A-1gWftJ tby & Const. Management T POWER OF ATTORNEY Page 13 of 37 • RAVELER J Farmington Casualty Company St. Paul Mercury Insurance Company Fidelity and Guaranty Insurance Company 'travelers Casualty and Surety Company Fidelity and Guaranty Insurance Underwriters, Inc. Travelers Casualty and Surety Company of America SL. Pau] Fire and Marine Insurance Company United States Fidelity and Guaranty Company St. Paul Guardian Insurance Company Attorney -In Fact No. 228923 Certificate No. 006219539 KNOW ALL MEN BY THESE PRESENTS: That Farmington Casualty Company, St. Paul [lire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company are corporations duly organized under the laws of the State of Connecticut, that Fidelity and Guaranty Insurance Company is a corporation duly organized under the laws of the State of Iowa, and that Fidelity and Guaranty Insurance Underwriters, tae., is a corporation duly organized under the laws of the State of Wisconsin (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint Deanna M. Reich. JiII A. Boyle, Susan B. Larson. Scutt Fisher, Elizabeth R, Hahn, Jana M. Roy. Scow McGilvray, Mindee I.. Rankin. Ellen BOL Jim Hamlin. I tonaId J. Lange. John C laaeys. €roger KaItenbach. nand Gt.iy 1'. ArrrrileId of the City of BeIlevuc ........ ........ ...................................... ..„ State of ................................... - -_ Washin-gton ...... their trite and lawful Attorney (s) -in -Fact, each in their separate ca a pa pacify if mare titan ❑nc is named above, to sign, execute, seal and acknowledge any and all bonds, iecogniraitces, conditional utrdestakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fiidcliIy of persons, guaranteeing the performance of con[ ;acts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. IN WITNESS WHEREOF, the Companies have caused this instrument to be signed and their corporate seals to be hereto affixed, this , I6th day of January 2M5 5 Farmington Casualty Company Fidelity and Guaranty Insurance Company Fidelity and Guaranty Insurance Underwriters, Inc St. Paul Fire and Marine Insurance Company St. Paul Guardian Insurance Company State of Connecticut City of Hartford ss. St. Paul Mercury Insurance Company Travelers Casualty and Surety Company Travelers Casualty and Surety Company of America United States Fidelity and Guaranty Company 0 0 g H can' �n iu& d41As 13y. _ Robcrt L Ran Vice ey. ct�u as ... Prem srdent...... On this the _ -- -15th day of _ January 201-5 before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St, Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St, Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casuatty and Surety Company of [America, and United States Fidelity and Guaranty Company, and that he, as such, being authorizcd so to do, executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. In Witness Whereof, l hereunto setand and official seal. �'� �+ • t M Commissiun expires the 30th day of June, 2016. +�! �� � Mane C. Teiicaul .Notary Public Page 14 of 37 This P(7wcT of Attorney is granted under and by the authority of the following resolutions adopted by the Hoards of Directors of Fartriington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Pau] Fire and Marinc Insurance Company, St. Pau] Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surely Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company, which resolutions are now in full force and effect, reading as follows: RF.SOL VED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, (lie Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Atlorneys -in -Fact and Agents to act for and on behalf of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Corn pany's Seat bonds, rccog n 1zances, contracts of inde mill ly, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or ber; and it is FURTHER RESOLVED, that the Chairman, the Ivesident, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thcruof is filed in the office of the Secretary; and it is FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary; or (b) duly executed (under seal, if required) by one of more Attorneys -in -Fact and Agents pursuant to the power prescribed in his o1' her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is FURTHER RESOLVED, that the signature of each of the following officers: President, any lixccutive Vice President, any Serlioi Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may he affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys -in -Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and arty such Power of Attorney or ccrti Vic ate bearing such facsimile signature or facsimile sea] shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seat shall be valid and binding on (lie Company in the future with respect to any bond or understanding to which it is attached, 1, Kevin F.. Hughes, the undersigned,Assistant Secretary, of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., SI. Paul Flirt and Marline Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surcty Company of America, and United States Fidelity and Guaranty Company do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies, which is in full force and effect and has not been revoked. IN TESTIMONY WHEREOF, I have hereunto set soy hand and affixed the scats of said Companies this ,.w,_ day of 20 al'�� Kevin E. Hughes, Assistant Sect ,nary w w PoGZ, E, _'N �r 1'.w .. r.� y,,�u� rn� a."' r, , r, � � • ip'� . k , " g �' To verify the authenticity of this Power of Attorney, call 1 -800- 421 -3880 or contact us at www,traveleisbaiid.corn. Please refer to the Attorney -In -Fact number, the above -named individuals and the details of (lie bond to which the power is attached. WARNING: THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management CERTIFICATE OF LIABILITY INSURANCE Pa A (mla ©IYYY" ?.S CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THUS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy=ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement (s). PRODUCER {AI'.' ».,t, — .. Brown & Brown of Washington, Inc. PHONE 1501 4th Avenue, Suite 2400 o- IIM Q. ,95. 1 ^�j ............. Carq 1, _....... E-MAIL Seattle WA. 98101 . P.P0b a9[i1.jbef q. 1t ......... -.... _. INSURED NiSQB -1 Nisqually Board of Economic Development, LLC WHH Nisqually Federal Services, LLC 12820 Yelm Highwya SE Olympia WA 98513 COVERAGES CERTIFICATE NUMBER:97AAnia")r1 INSURER B :. INSURER C INSURER D INSURER E. AFFORDING COVERAGE REVI1AIr1M N11MFiFR- tt THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .......... INSR '... LTR ._�......_._..........._�. ..� ADCWL TYPE OF INSURANCE HcR _ �. ..._.... ....._..,66666 SB1'aR. WVD POLICY NUMS7R POLICY EFF knnnrnrwwn .m_ _....� - _...._ POLICY ZXP (MMfDD1YYYYI . _... _W. LIMITS A GENERAL LIABILITY Y NACL00767 -03 17!2015 511712016 EACH OCCURRENCE 56,000.000 A 1 CGd�h1ERCIAL GEI<BfaFCAL LPABILBTY $100.000 CLAIMS MADE OCCUR N' EJCP dAFa nv one person] SExcluded ._. -,., .... ..� ............................ PERSONAL & AD INJURY Slncluded �....� ..__... ...._ w. GEkJERAL AOCREC„ PTE 5 t0 o0fl 000 . GEN'LAtar'riE, GATE LIMIT APPLIES PER I'RODUCTS - C.OBr�I >7CBP AUU $7,0000 a POLICY LOC _...._.,•..... .....,., "I .....--- -..—_r ..... g A AUTOMOBILE LIABILITY Y A... NACL007S7 -03 117/2015 11712016,; ' -� F a.W�RP� x AFlY AUTO BODILY INJURY [Per pm n) ALL Owk4ED SCHEDULED AUTOS AUTOS BODILY INJURY (Per ccldm 1 $ 1ON•UM1NED � X , HIRED AUTOS ALI OS DAMAGE .Per d+G�:"lrS 88bY `� UMBRELLA LIAR OCCUR EACH i]CCURREIvCE 5... � EXCESS LIAR GLAIMu MAOF AGGREGATE.._W..........__w..�,......... .� ....._ S DED RETENTION$ $ A. WORKERSCOMPEHSATION OSHP181S134334 10I7l2f1T4 30/1/2015 V4'L SI "ATU- IX OTH AND EMPLOYERS' LIABILITY YIN K RV I I�.rslrc FR ANY p ROPRIETORIPARTNEWEX ECU TIVE E EACH ACCIDENT $5.000.000 OFFICERIMEMBER EXCLUDED? ❑ k I A --••— (Myaendatory In NH) E.L. DISEASE - E ' A EMPLOYE $5.000.000 un mmm .. , DESCRIPT ION lOw GPERA71pN5 6e E.. L.. DISEASE FiiLIGY LIhAl T $5.©00.000 DESCRIPTION OF OPERATIONS ! LOCATIONS 1 VESICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) "WC Coverage 3,A-Part One statutory benefits subject to a maximum limit of 10,000,000 per employee, per accident. EE; 2014 AC Water Main Replacement Project City of YeIrn, the Contracting Agency and its officers, elected officials, employees, agents, volunteers and BHC Consultants, LLC. are additional insureds. Primary and Non- Contributory and Cross Liability applies as required by written contract and/or agreement with the named' in ured. tir G r%W Nr 11%,M N G r1V R..lr,BG, F% i.ii M1.. G LLH I IV IN City of Yelm Public Works Department 145 Yelm Ave West Yelm WA 98597 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988 -2010 ACORD CORPORATION. A[[ rlahts reserved_ ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 16 of 37 HUDSON i INSURANCE HUDSON INSURANCE COMPANY SOVEREIGN NATION COMMERCIAL INSURANCE POLICY THIS ENDORSEMENT CHANCES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NON- CONTRIBUTORY This endorsement modifies insurance provided under the following: INSURING AGREEMENT — A - General Liability SCHEDULE Name of Person(s) or Organixation(s): City of Yelm Public Works Department, the Contracting Agency and its officers, elected officials, employees, agents, volunteers and BHC Consultants, LLC. 105 Yelm Ave West Yelm, WA 98597 RE: 2014 AC Water Main Replacement Project It is understood and agreed that this insurance is Primary and any other insurance maintained by City of YeIm Public Works Department shall be excess only and not contributing with this insurance. 100" Authorized Representative All other Terms and Conditions remain the same.. (Ed. 7/12) 6/10/2015 , '117 X i i Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 17 of 37 Endorsement No.:1 This Endorsement attaches to and forms part of Policy No.: NACL00767 -03 In the name of: Nisqualiy Beard of Economic Development, LLC (See Schedule of Named Assureds) Policy effective date: May 17, 2015 ADDITIONAL ASSURED — OWNERS, LESSEES OR CONTRACTORS COMPLETED OPERATIONS This Endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART I SCHEDULE Name of Additional Assured Person(s) or Locat on(s) of Covered Operations Oruanizatlon(s): City of Yelm, the Contracting Agency and its officers, RE: 2014 AC Water Main Replacement Project elected officials, employees, agents, volunteers and BHC Consultants, LLC. 105 Yelm Ave West Yelm, VITA 98597 Section A, Who Is An Assured is amended to include as an additional assured the person {s} or organization(s) shown in the Schedule, but only with respect to liability far "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designed and described in the schedule of this endorsement performed for that additional insured and included in the "products- completed operations hazard." Additional Assured - Owners, Lessees or Contractors - Completed Ops Page 1 of 1 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 18 of 37 Endorsement No.: 1 This Endorsement attaches to and forms part of Policy No.: NACL00767 -03 In the name of: Nisqualiy Board of Economic Development, LLC (See Schedule of Named Assureds) Policy effective date: May 17, 2015 ADDITIONAL ASSURED — OWNERS, LESSEES OR CONTRACTORS SCHEDULED PERSON OR ORGANIZATION This Endorsement attaches to and forms part of Policy No.: NACL00767 -03. In the Name of: Ni§gugHy Board of Economic Development, LLC See Scheduieof Narned Assureds Effective date of this Endorsement is 12:01 a.m.: June 5, 2015, This Endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART I SCHEDULE Name of Additional Assured Person(s) or Location(s) of Covered Operations Orclanizafion[s1: City of Yelm, the Contracting Agency and its officers, RE: 2014 AC Water Main Replacement Project elected officials, employees, agents, volunteers and BHC Consultants, LLC. 105 Yelm Ave Test Yelm, WA 98597 A. General Provisions; A. Assured is amended to include as an Additional Assured the person(s) or organizations) shown in the Schedule, but only with respect to Iiability for "bodily injury ", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the Additional Assured (s) at the location(s) designated above. B. With respect to the insurance afforded to these Additional Assured, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, Maintenance or repairs) to be performed by or on behalf of the Additional Assured(s) at the Iocation of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. Additional Assured Endorsement — Owners, Lessees or Contractors Page 1 of 1 F H -%St-%N This Endorsement attaches to and forms part of Policy No.: NACL007 67 -03 In the name of: Nisqually Board of Economic Development, LLC (See Schedule of Named Assuredsj INSURANCE GROUP7 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 19 of 37 Effective date of Poiicy:May'17, 2015 SEVERABILITY OF INTEREST CLAUSE The inclusion of more than one corporation, or entity, as an Assured under this Policy shall not in any way affect the rights of any such corporation or entity, either as respects any claim, demand or suit or judgment made or brought by or in favor of any other Assured, or by or in favor of any employee of such Assured. The policy shall protect each corporation, or entity, in the same manner as though a separate policy has been issued. Nothing contained herein shall operate to increase the Company's Limit of Liability as set forth in this Policy. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED Endt • Severability of Interest clause (7.11) Page 1 of 1 I 1 A Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 20 of 37 NOTE: TKIS QUESTIONNAIRE MUST BE COMPLETED AND ATTACHED TO CERTIFICATE OF INSURANCE. INSURANCE COVERAGE QUES71ONNAIRE CITY OF YELM, WASHINGTON 2014 AC Water Main Replacement For .: I;" ° w�� L(C k) 4R N i6u-d1.vicrS1 LCD (Nam of Insured) Project Title: 201:4 AC Water Main Replacement Project Project Owner: CITY OF YELM, WASHINGTON Are the following coverages and/or conditions In effect? The Policy form is ISO Commercial Genera[ Liability form CG -00 001 or CG 00 02 (circle ONE). if no, attach a copy of the policy with required coverages c[eariv identified. The Owner, its Engineer, offlclals, officers, employees and volunteers are additional Insureds as Respects (a) activities performed for the Owner by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises, awned, [eased, or used by the Named Insured. Products Completed operation coverage. Crass Uabil tv clause for eaulvalent wordinol. Blanket C R Deductibles Or SIRS Insurer's Best Rating Liability coverage applying to this contract or GL .140Q � AL ILOC90 Excess GL `q AL Excess as M Insurance Coverage Questionnaire -11 Page 63 Insurance Coverage Questionnaire Provided to Builders Exchange of WA, Inc, For usage Conditions Agreement see www bxwa.com - Always Verb+ Scale Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 21 of 37 THIS PAGE INTENTIALLY LEFT BLANK Insurance Coverage Questionnaire - 12 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 22 of 37 MINIMUM WAGE AFFIDAVIT CITY OF YELM, WASHINGTON 2094 AC Water Main Replacement STATE OF WASHINGTON j ) ss COUNTY OF THURSTON 3 1, the undersigned, having been duly sworn, depose, say and certify that in connection with the performance of the work outlined in this principal contract, shall pay the prevailing: Tate of wage for each classification of laborers, workmen, or mechanics as specified within these contract documents to all such employed in the performance of this contract; that I have read the above and foregoing statement and certificate, know the contents thereof and the substance as set forth therein is true to my knowledge and belief. TMACTOR Subscribed and sworn to before me this day of , 20—� Notary Public in and for the State of Washington, residing in Minimum Wage Affidavit - 13 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 23 of 37 THIS PAGE INTENTIALLY LEFT BLANK Minimum Wage Affidavit - 14 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 24 of 37 LETTER OF EMPLOYMENT OF SUBCONTRACTOR CITY OF YELM, WASHINGTON 2014 AC Water Main Replacement .fume 11 , 20 157 TO: City of Yelm 105 Yelm Avenue West Yelm, WA 98597 Re. 2014 AC Water Main Replacement Project City of Yelm, Washington Dear Sir: We, the undersigned, request permission of the City of Yelm, Washington to employ a subcontractor in order to fully perform the work covered by the terms of that written contract made and executed by and between the City of Yelm, Washington and ourselves, on the day of , 20= We intend to employ the firm of: A. S A E V- C& -f" A' t•�t4c 4F—E CDL'P C. rM -rla 1- COAC6- ✓ For the purpose of performing the following described work, Su r.2—UAF!'-tJ t-\ and represent and warrant that the work shall be performed by said subcontractors, in a good and workmanlike manner and under our direct supervision. We further represent and warrant that the work to be performed by them constitutes approximately ercent of the total dollar value of said contract. Very truly yours, Signature of Surety Letter of Employment of Subcontractor - 15 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 25 of 37 THIS PAGE 1NTENTIALLY LEFT BLANK Leiter of Employment of Subcontractor - 16 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 26 of 37 INDEMNIFICATION ADDENDUM CITY OF YELM, WASHINGTON 2014 AC Water Main Replacement wtw44U FRX�zm, Sai1LGV'�>(hereinafter called Contractor) agrees to defend, indemnify and hold harmless the City of Yelm, Washington (hereinafter caIIed Owner), its Engineer and their agents, employees, board members and sub - consultants (with Owner hereinafter collectively called the Indemnified Parties) from any and all claims, demands, Ioses and liabilities to or by third parties, including personnel- related costs, settlement costs, reasonable attorney's fees, court costs and all other claim - related expenses, arising from, resulting from or connected with services performed or to be performed under the 2014 AC Water Main Replacement Project Agreement (hereinafter called the Agreement) by Contractor, its subcontractors or their agents or employees, or anyone for whose acts they may be liable, to the fullest extent permitted by law and subject to the limitations provided below. Contractor's duty to indemnify the Indemnified Parties shall not apply to liability for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of Owner or Owner's agents or employees. Contractor's duty to indemnify the Indemnified Parties for damages arising out of bodily injury to persons or damage to property caused by or resulting from the concurrent negligence of Owner's agents or employees, shall apply only to the extent of negligence of Contractor, its subcontractors, or their agents or employees, or anyone for whose acts they may be liable. Contractor specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. Further, the indemnification obligation under this subcontract shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable to or for any third party under workers compensation acts, disability benefits acts, or other employee benefits acts; rop vided Contractors waiver of immunity by the provisions of this paragraph extends only to claims against Contractor by Owner and does not include, or extend to, any claims by Contractor's employees directly against Contractor. Contractor's obligations under this Addendum shall survive expiration or termination of the Agreement. In the event of litigation between the parties to enforce the rights under this Addendum, reasonable attorney fees and costs shall be awarded to the prevailing party. Indemnification Addendum --17 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 27 of 37 INDEMNIFICATION ADDENDUM (Continued) THE UNDERSIGNED HEREBY CERTIFY THAT THIS ADDENDUM WAS MUTUALLY NEGOTIATED. Dated: Dated: .... .... ..... ........�w - WVVVVV. v_ .......... Owner: CITY OF YELM, WASHINGTON Contractor: ,a lee Title: Title Indemnification Addendum -18 Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management PROFESSIONAL SERVICES AGREEMENT Page 28 of 37 THIS PROFESSIONAL SERVICES AGREEMENT, which is referred to hereinafter as "this Agreement ", is made and entered by and between BHC Consultants, LLC ("BHC") and the City of Yelm, Washington ("CLIENT ") and is effective as of the Iast date written below. Scope of Services The scope of services to be performed, and the schedule and compensation for performing those services, shall be as described on Exhibits "A" and "B" attached, and hereby incorporated into this Agreement. In witness whereof, the parties have made and executed this Agreement. BHC Consultants, LLC By: Ronald A. Dorn Title: Vice President Signature; Date: City of Yelm, Washington (CIient) By: Title: Signature :. Date: GENERAL CONDITIONS Independent Contractor: BHC is an independent contractor and is not an agent or employee of CLIENT. Assignment: Neither party may assign this Agreement or any rights or responsibilities under it, whether during performance or after performance, without first obtaining the other party's written consent. Compliance with Laws. Permits and Licenses: BHC shall comply with responsible interpretations of appiicable Iaws, regulations, ordinances and permits that are in effect at the time of performance, Taxes: BHC shall comply with federal, state, and local tax laws, Social Security Acts, Unemployment Compensation and Workers' Compensation Acts in so far as applicable to the performance of this Agreement. Provision of Documents: CLIENT shall provide 13110 with pertinent information concerning the Client's requirements for the Project. This includes providing drawings, specifications, scheduies and other information prepared by or available to CLIENT pertinent to the services. Authorization: BHC shall begin performance upon receipt of a copy of this Agreement bearing the CLIENT's signature unless stated otherwise in writing.. Chant=es_ and Additional Services: CLIENT and BHC may agree to modify the scope of services and may agree to the BIIC Consultants, LLC and City of Sumner, Washington loft perfe, manee of additional services for additional compensation. Ail changes shall be in writing and shall take effect only when signed by both parties. InvoieinL. BHC shall submit monthly progress billings to CLIENT. If services are performed on a lump sum fee basis, progress billings shall be on a percent-complete basis. If services are performed on a time- and - materials basis, progress billings shall iteinize actual hours worked, equipment, outside services and a brief description of the services provided; hourly rates shall be in accordance with the current BIiC Rate Schedule. Payment: Payment to BHC for services performed and reimbursable costs incurred shall be made within 30 days of receipt of invoice. All payments shall be delivered to: BHC Consultants, LLC, I601 Fifth Avenue Suite 500, Seattle WA 98101. Termination for Convenience: CLIENT, for its convenicnce, may terminate the services of BHC in whole or in part at any time by written notice, which shall state the extent and effective date of such termination. CLIENT shall reimburse BHC for reasonable costs necessarily incurred by BHC following receipt of the notice of termination. Termination for Default: Either party may terminate this Agreement if the other party substantially fails to meet its obligations under this Agreement. Said termination will bccome effective upon 'five (5) business days' written notice unless the S:1Projcc[sWeIm'2014 Water Main Replacemen6constmetion Suppoort ScrviceslScopc And Pec1B][C�131IC- Client AgreetneiH YeIin .Docx Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management PROFESSIONAL SERVICES AGREEMENT Page 29 of 37 defaulting party cures the default or provides satisfactory evidence to the non - defaulting party that such default will be cured within a satisfactory time. Records: BHC shall maintain all records (fiscal and other) pertaining to the Project for a period of not less than two years.. These shall be available to CLIENT for its review upon reasonable notice. Confidentiality: BHC will not disclose any documents, reports, disclosures, plans or other information that CLIENT identifies as proprietary or confidential to any third party except as necessary to perform services pursuant to this Agreement or except as required by Iaw. Ownership of Documents: All documents prepared by BHC pursuant to this Agreement are instruments of service intended for use solely with respect to this Project. These instruments of service shall become the property of CLIENT upon CLIENT's performance of its payment obligations under this Agreement. Any reuse or modification of such instruments of service by CLIENT or others without BFIC's written consent shall be without liability on the part of BHC or its employees or subconsultants. Insurance: BIIC shall maintain continuously during the life of this Agreement the foIlowing minimum insurance requirements: A. Worker's Compensation Insurance with statutory limits B. Comprehensive Gencral Liability with limits of not Iess than $1,000,000 applicable to bodily injury, sickness, or death in any one occurrence or in the aggregate and not less than $1,000,000 for loss of, or damage to, property in any one occurrence or in the aggregate. This coverage shall include the following: (1) Comprehensive form; (2) Premises operations; (3) Contractual liability; (4) Broad form property damage; (5) Personal injury. C. Automobile Liability covering all owned, non- owned, or hired vehicles used by BHC with limits of not less than $1,000,000 applicable to bodily injury, sickness, or death of any one person per occurrence and $ I0,000 for loss of or damage to property in any one occurrence. D. Professional Liability Insurance in the amount of $2,000,000 per claim and annual aggregate covering BI IC's negligent acts, errors, or omissions. BHC will provide CLIENT with evidence of the above- stated coverages upon written request received. Except to the extent that it impairs coverage, each party waives all claims for recovery of costs, Iosses and damages from the other to the extent covered by insurance carried by or for the benefit of the party incurring the costs, losses or damages. Construction: Only CLIENT has the right to reject or stop work of its contractors or agents. 1311C will notify CLIENT of non - conforming work performed by the CLIENT,, contractor(s) BHC Consultants, LLC and City of 5urnner, Washington 2of2 coming to the attention of BHC, but BIiC is not responsible for inspecting the construction work or for performing exhaustive observations of the construction work. Bl IC is not responsible for, and does not have control or charge of, the specific means, methods, techniques, sequences or procedures employed by the CLIENT's contractor(g) or for jobsite safety or jobsitc safety programs. BHC is not responsible for any failure on the part of the contractor(s) to perform work in accordance with the plans and specifications. Laws: This Agreement shall be governed by and interpreted in accordance with the internal laws of the State of Washington. Force Maieure: BHC shall not be liable for failure to perform when its performance is hindered or prevented by an occurrence beyond the reasonable control of BHC. No Third Party Rights: All duties and responsibilities undertaken pursuant to this Agreement are for the sole and exclusive benefit of the parties hereto. There shalt be no third party beneficiaries of this Agreement. Dispute Resolution: Client and 1311C agree that all disputes between there arising out of or related to this Agreement, or the breach or alleged breach of this Agreement, that cannot be resolved by direct discussions shall he submitted to and considered in nonbinding mediation before either party may commence litigation. Unless the parties subsequently agree otherwise, the mediation shall be administered by the American Arbitration Association in Seattle acting under its Construction Industry Mediation Rules. Entire Agreement: This Agreement, including attachments incorporated herein by reference, states all of the terms of the agreement between the parties and supersedes all prior and contemporaneous written and unwritten negotiations, proposals, representations, commitments and agreements. This Agreement may be modified only by way of an instrument signed by authorized representatives of both parties. SVrojecislYciin%l014 Water M a i R Repl ace menOConstruction Suppoort Servicu\Scope And Fee1BHORI[C- Client Agreement Yct in- Doex Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 30 of 37 EXHIBIT A Scope of Services CITY OF YELM 2014 Water Main Replacement Project Construction Support Services June 10, 2015 Project Background and Understanding The proposed scope of engineering services presented below details a work program to provide continuing engineering support to the City of Yelm (City) for the construction phase of the 2014 AC Water Main Replacement Project designed by BHC Consultants, LLC BHC). Three separate construction schedules were designed for the project; only Schedules B and C have been awarded for construction by the City. Their work scope will serve as the basis for the levels of effort included herein. Cumulatively, the work includes the construction of approximately 1,950 lineal feet (LF) of 8 -inch diameter ductile iron or, alternatively, C900 PVC water main in two separate areas identified under the City's Capital Improvement Program as Projects D -5 and D-6. The work will also include connections to existing system piping, abandonment or removal /disposal of decommissioned AC waterlines, installing fire hydrant assemblies, replacing service connections and installing new meter boxes and appurtenances, bedding of pipe, backfiII of trench, surface restoration, pressure testing, disinfection and commissioning of new facilities. The Contract Time for general construction of the work to be completed is 75 working days. Based on this, BHC will estimate levels of effort associated with project managementicontract administration, construction site visits and progress meetings on a 4 calendar month duration. Office support provided by the design team members during this period will include the review of Requests for Information (RFIs), submittals /shop drawings, and preparation of Requests for Quotation, Clarifications, and Change Orders. These efforts will be estimated based on projected quantities for each farm of construction correspondence, as assessed by the number of plan sheets and technical specifications relevant to each. Consequently, the labor efforts and budget included with this Scope of Services are mutuaIIy recognized as being estimates. Review and administration of construction correspondence exceeding the stated quantity assumptions would require a contract amendment and budget augmentation. Daily onsite construction observation by an Owner's representative, including photographic documentation and field reports summarizing construction activity, will be provided by the City. No special inspections or operation and maintenance (O &M) manuals are anticipated for the facilities being constructed. Project Approach and Scope BHC proposes the following task elements within this Scope of Services: TASK 1— OFFICE ENGINEERING SUPPORT DURING CONSTRUCTION The following subtasks are estimated office -based activities that will be conducted from project initiation through completion of construction, commissioning of facilities, and acceptance of the work by the City. City of Yelm 1 2014 AC Water Main Replacement Project Scope of Services — Construction Support Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 31 of 37 1.1 Project Management/Contract Administration - BHC will assist the City to administer the construction contract by providing technical support to the City's decisions and other requested administrative, technical, and information needs over the estimated 4 month duration. • Written and verbal communications with the City's Public Works Director and project field representative to support progress and execution of the wort by the contractor. • Coordination of office design team and subconsuitant to support progress and execution of the work by the contractor. • QA/QC of construction documentation, including Project Manager review of responses to RFIs, submittals, interpretations, Requests for Quotation (RFQs), and other construction documentation. The Principal -In- Charge will provide review of aII Change Orders drafted by the Project Manager. • Assisting the City with review of contractor pay requests. • Project status reports and invoicing. 1.2 RF[s, Shop Drawings and Submittals - BHC will respond to Contractor's RES and will review and return shop drawings and submittals to the Contractor. BHC will generate and maintain Iogs of RFIs and shop drawings /submittals using appropriate numbering systems, such as the Contractor's submittal number and the specification section. The Fogs will track the number of days taken to review or respond to each shop drawing /submittal and RFI and the action that was taken. Estimated effort to respond to RFIs is based on an assumption of 2 per civil discipline plan sheet and 1 hour to respond to each. Estimated effort to review and return shop drawings /submittals is based on an assumption of 4 general requirement (Division 1) submittals or resubmittals, 10 technical (Divisions 2 through 9) submittals or resubmittals, and 2 hours to respond to each. The estimated IeveI of effort for this subtask is summarized in the table below. Discipline No. of RFIs No. of Shop Total Level of Drawings/ Effort Submittals (hours) Genera[ - 4 8 Civil 24 1 D 44 1.3 RFQs, Interpretations and Minor Changes, and Change Orders - BHC will prepare RFQs in accordance with the construction contract documents when changes to the work are being considered. BHC will issue interpretations and minor changes for items having no impact on the contract price; the contract time; the means, method, techniques, or sequence of work; or safety with respect to the contractor's operations. When changes in the price or time for the work are agreed upon between the Contractor and City, BHC will prepare change orders. Logs of RFQs, interpretations, and change orders wiil be generated and maintained by BHC, including the number of days since action has been taken. Effort to issue individual RFQs, interpretations and minor changes, and change orders is estimated at 2, 1, and 6 hours, respectively. The estimated IeveI of effort for this subtask, including assumed quantities for each form of construction communication, is summarized in the table below. No. of No. of Interpretations / No. of Change Total Level of RFQs Minor Changes Orders Effort (hours) 5 5 2 27 1.4 Progress Meetings (Remote Attendance) — Contract provisions call for weekly progress meetings to occur during the 75 working day (15 week) duration stated by the contract time. 10 total progress meetings are assumed; City of Yelm 2 2014 AC Water Main Replacement Project Scope of services — Construction Support Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 32 of 37 with the BHC design engineer attending 7 of the meetings remotely through teleconferencing or videoconferencing. An estimated 3 hours for each remotely attended meeting, which includes release of agenda and minutes in addition to meeting participation, is assumed. Agenda items will include those outlined in Section 1 -08.3 of the Special Provisions. TASK 2 — FIELD ENGINEERING SUPPORT DURING CONSTRUCTION The following subtasks are estimated onsite field activities that will be conducted from project initiation through substantial completion of construction. 2.1 Pre - Construction Conference - BHC will conduct a pre- construction conference at the City Public Works Building prior to contractor mobilization to review project scope, schedule, communication protocols and Owner expectations during construction. Contractor representatives in attendance wiII be encouraged to provide feedback on each, as well as discuss specific topics such as mobilization, staging and storage areas, provision of temporary utilities, and onsite safety and erosion /sedimentation control protocols. Attendees are anticipated to include City Public Works Director and field representative, BHC Project Manager and Design Engineer, contractor's project manager and superintendent, major subcontractors, major suppliers, and other parties, as appropriate. BHC will prepare an agenda and meeting minutes, and will produce and distribute hardcopy plans and contract provisions to the contractor, as obligated under Section 1 -02.2 of the Special Provisions. A 2 -hour meeting is assumed, with 2 persons from BHC attending. 2.2 Progress Meetings and Site Visits — As stated in Subtask 1.4, 10 weekly progress meetings are assumed from the contract time. BHC will attend 3 of the progress meetings onsite and combine the meetings with a field walkthrough of the construction sites. The BHC Project Manager will attend 1 meeting /site visit, the Design Engineer will attend aII 3. A 6-hour duration, including preparation of meeting agenda and minutes, is assumed per BHC attendee at each of these events. A provision for attendance and/or a site visit by the geotechnical subconsultant at one of these meetings is also made. TASK 3 — PROJECT CLOSEOUT The following subtasks are estimated engineering support services that will be performed from the time that the contractor issues a notice of substantial completion to the closeout of the contract. 3.1 Substantial and Physical Completion — Following the contractor's issuing notice of substantial completion, BHC will perform the following series of activities: • Schedule and participate in a field walkthrough with the contractor to review project completion status and identify any remaining items that are felt to be necessary for the declaration of substantial completion. • Provide written notice to the City of project completion status. • DeveIop and distribute an initial project punch list to the contractor. • When notified by the contractor, perform a field walkthrough and final inspection to confirm punch list items have been satisfactorily completed, proper pressure and disinfection testing performed, service connections made, and that the facilities constructed are satisfactory for their intended use. • Provide written notice to the City of the physical completion date. 3.2 Record Drawings — Once received from the contractor, BHC will use the official plan set redlines maintained by the contractor through physical completion to prepare final project record drawings. It is assumed that 2 hours of CAD /engineering time wiil be required for each of the civil discipline sheets. BHC will then produce and deliver one reproducible full size set, 3 half -size sets, and electronic files to the City. 3.3 Final Acceptance — Following physical completion and assistance to the City in executing final payment to the contractor, the BHC Project Manager will provide a written recommendation of acceptance of the project work as complete. BHC will organize and provide the City with final electronic files of all construction correspondence. city of Yelm 3 2014 AC Water Main Replacement Project Scope of Services — Construction Support Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 33 of 37 3.4 DOH Construction Completion Report — Following final completion and City acceptance of the project, the BHC Project Manager will complete a DOH Construction Completion Report using the DOH form template. The report will be submitted to the City for record keeping, should it be requested in the future by DOH representatives. Assumptions and Exclusions The proposed scope of engineering services is subject to the following general assumptions: • City personnel will be available for onsite meetings. • The City will be responsible for coordination with the Contractor and the utilities for utility disconnects and connections, and is responsible for payment of all connection fees. • LeveIs of effort are based on assumed estimates detailed within the Scope of Services. Because this project is budgeted on a time and materials basis, it is possible that the level of effort expended could be less than or greater than budgeted. This is particularly true if the contractor does not complete construction on time. It is understood that augmentation or modification of the scope, budget, and schedule for any of the work proposed in this contract will require notification, discussion, and approval by both parties. • The contractor will provide field survey services for construction staking and locations of structures. The proposed scope of engineering services is subject to the following exclusions: • Meetings and site visits beyond the budgeted amount. • Review and processing of submittals, RFIs, change orders, RFQs, and clarifications beyond the budgeted amount. • LocatinglpothoIinglmapping existing utilities. • Submittal of permit applications, including fees. • Environmental mitigation monitoring. • Construction scheduling. • Field verification of constructed conditions for preparation of the Record Drawings. • Field and Iaboratory testing services such as testing of soil compaction, concrete slump, concrete compressive strength, concrete air entrainment, etc. • Processing and review of claims beyond the total effort budgeted for Subtask 1.3. • Expert witness and depositions. • Processing of prevailing wage certificates. Deliverables • Monthly project status reports and invoicing. • RFI responses, shop drawings and submittal review comments, RFQs, interpretations and minor changes, change orders, construction communications logs, and other project records. • Meeting agenda and minutes. • Punch list. • Written correspondence to the City pertaining to project completion status. • Record drawings. • DOH Construction Completion Report. • Final project retards. Estimated Schedule BHC's services described in this scope of work will occur over the following estimated schedule for the project. • Authorization to Proceed July 2015 • Anticipated Completion of Construction October 2015 City of Yeim 4 2014 AC Water Main Replacement Project Scope of Services — Construction Support Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 34 of 37 Fee Estimate The budget for this Scope of Services is attached as Exhibit B and stated to be $35,720. The budget is based on BHC's 2015 Schedule of Charges, also included with Exhibit B. City of Yelm 5 2014 AC Water Main Replacement Project Scope of Services -- Construction Support Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Management Page 35 of 37 EXHIBIT B BUDGET SPREADSHEET City of Ye[m 2014 Water Main Replacement Project - Construction Support Services QAIQC PM Project Eng. Staff Eng. CAD Drafter Proj Adrnin CIericaI[WP Subconsultant Task No. Task Description Dorn Kelsey Whitehouse Love Caldwell Pierson 5ifferman BHC Total Labor Casts Expanses TOTAL COST Geotech Hourly Billing Rate: $225 $185 $130 '$96-' $99 $101 $76 Hours Cash PanGEO 1 OFFICE ENGINEERING SUPPORT DURING CONSTRUCTION 1.1 Project Management /Contract Administration 4 40 4 48 $8,704 $11 $8,715 1.2 RFIs, Shop drawings and Submittals 4 32 16 52 $6,436 $474 $157 $7,067 1.3 RFQs, Interpretations and Minor Changes, Change Orders 6 16 5 27 $3,670 $22 $3,692 1.4 Progress Meetings (Remote Attendance) 21 21 $2,730 $11 $2,741 TASK SUBTOTAL, HOURS 4 50 69 21 0 4 0 148 TASK SUBTOTAL, LABOR COST $900 $9,250 $8,970 $2,016 $0 $404 $0 $21,540 $474 $201 $22,215 2 FIELD ENGINEERING SUPPORT DURING CONSTRUCTION 2.1 Pre- Construction Conference 4 8 3 15 $2,008 $165 $2,173 2.2 Progress Meetings and Site Visits 6 18 24 $3,45011 $1,339 $260 1 $5,049 TASK SUBTOTAL, HOURS 0 10 26 0 0 0 3 39 TASK SUBTOTAL, LABOR COST $0 $1,850 $3,380 $0 $0 $0 $228 $5,458 $1,339 $425 $7,222 3 PROJECT CLOSEOUT 3.1 Substantial and Physical Completion 2 12 1 15 $2,006 $88 $2,094 3.2 Record Drawings 4 20 24 $2,500 $110 $2,610 3.3 Final Acceptance 4 1 5 $816 $11 $827 3.4 1DOH Construction Completion Report 4 4 1 $740 $11 $751 TASK SUBTOTAL, HOURS 0 10 16 0 20 0 2 48 TASK SUBTOTAL, LABOR COST $0 $1,850 $2,080 $0 $1,980 $0 $152 $6,062 $0 $220 $6,282 TOTAL DIRECT LABOR AND OVERALL COST 4 70 111 21 20 4 5 235 ti 3,OB0 $ [,813 $847 $35,720 Agenda Item 8. b. 2014 AC Water Main Replacement Const. Wn M ge en Pa a 36 f o 2015 Schedule of Charges Ll CAI Billing Title Principal Engineer -- -- Principal Structural Engineer Sr. Structural Engineer Senior Engineer Hourly Billing Rates $190-$235 $190-$215 $175-$190 u ............ ..........................$1m45 -$190 Project Engineer - $114-$145 StaffEngineer . . _ ................................. _ ------- . ._ ...... _ .......................... ... .............................__ $85-$100 Engineering Technician* $50-$85 PIanning Manager ........ .................. $110-$150 Senior Planner $90-$110 Planner $75-$90 GIS Specialist* $95-$100 Sr. Field Inspector* .......... $100-$140 - Field Inspector & Building Inspectors* ........... _ . _ . _ . _ . _ . _ . _.. .................................................................................................. $80-$100 ............................... CAD Manager* _._ ....... $125-$150 Draftsperson* $90_$110 Project Administrator* $85-$130 Project AssistantfWord Processor* $60 - $85 BuiIding Code Compliance Review $g0- $21 0 Professional Reimbursement:. The hourly billing rates include the cost of salaries of the BHC employees, plus paid sick and safe leave, vacation, holiday, other fringe benefits, indirect overhead and fee. All employees classified as "non- exempt" (biIIing category denoted with *) by the U.S. Department of Labor will be compensated at 1 -112 times salary, as per State and Federal wage and hour Iaws. Billing rates will be calculated accordingly for these overtime hours. Communication Fee. Project Labor times 3.0% which includes telecommunications, faxes, standard U.S. Mail, mobile phones, and internet access. Direct Expenses: Reimbursement for direct expenses incurred in connection with the work, will be at cost plus ten percent. See Schedule of Non -Labor Charges for detail. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2015 through December 31, 2015, and wiII be adjusted thereafter. Agenda Item 8. b. 2014 AC Water Main Replacement Const. & Const. Mana ement g of 37 S Td II Schedule of Non -Labor Charges January 1, 2475 Non -Labor Charges Description Fee Reproduction In -House Reproduction B &W Print 8.5" x 11" $0.15/Copy B &W Print 11" x 17" $0.30/Copy B &W Plot (Line Drawings) up to 6 sq. ft. $2.00/Copy B & W Plot (Line Drawings) Large Format Plot (> 6 sq. ft.) $0.331Sq. Ft. B &W Mylar up to 6 sq. ft. $14-DO /Copy Color Plot (Color Graphics) up to 6 sq. ft. $12.00/Copy Color Plot (Color Graphics) Large Format Plot (> 6 sq. ft) $2.00ISq. Ft. Color Print 8.5" x 11" $1.00/Copy Color Print 11" x 17" $2.00/Copy External Reproductions Cost + 10% Subconsultants & Contractors Cost + 10% Transportation & TraveI ..w Airfare Cost + 10% Lodging Cost + 10% Meads Cost + 10% Vehicle Rental & Gas Cost + 10% Public Transportation & Taxis Cost + 10% Parking Cost + 10% Mileage IRS Rate Telecommunication, Faxes, Standard U.S. No Charge if 3% Comm. Chg. Mail, Mobile Phones, Internet Access and Included a Cost + 1010 Hardware Express Mail & Courier Cost + 10% Special Fees, Insurance, Permits, and a Cost 1010 Licenses Software & Equipment Cost + 10% To: Mayor Ron Harding Yelm City Council Agenda Item 8. c. Resolution No. 557 Page 1 of 5 City of Yelm STAFF REPORT From: Ryan Johnstone, Public Works Director Date: June 17, 2015 (for June 23 d City Council meeting) Subj: Resolution No. 557 authorizing City of Yelm to receive a State Revolving Fund (SRF) for the purpose of preparing Phase 1 of a Stormwater Management Plan. Recommendation Approve Resolution No. 557 accepting a State Revolving Fund Loan (SRL) for the purpose of preparing Phase 1 of a Stormwater Management Plan. Background The Department of Ecology, a Washington State Agency, has established a State Revolving Fund (SRF) for providing financial assistance for the construction of water pollution control facilities and the preparation of required utility planning documents. The City applied for a grant/loan in 2014 and was successful in receiving a $75,000 grant and $25,000 loan over a 20- year term at 2.7 %. Current Situation With the grant and loan proceeds, along with funds from the stormwater utility, the City of Yelm will develop a stormwater management plan to serve as the planning document for the stormwater utility and lay the groundwork for future improvements to the City stormwater collection, treatment and disposal system. This plan is an important tool that the City can use for day -to -day operations and as a public reference document. In addition to addressing regulatory issues, the plan will address protection of property from flooding and erosion, identify health and safety issues related to water resources, and present recommendations for the preservation of environmental and aesthetic benefits to the community. Discussions of system mapping and inventory needs and an analysis of drainage and water quality issues will also be included. This is the first phase of a two -phase project. The second phase will include a rate analysis for the storm water utility and a 6 -year capital improvement program. This resolution from the City of Yelm Council fulfills the requirement, authorizing the acceptance of the State Revolving Loan. Agenda Item 8. c. Resolution No. 557 Page 2 of 5 City of Yelm Resolution No. 557 A RESOLUTION AUTHORIZING THE CITY OF YELM TO RECEIVE A STATE REVOLVING FUND (SRF) LOAN FOR THE PURPOSE OF COMPLETING A STORMWATER MANAGEMENT PLAN. WHEREAS, the Department of Ecology, a Washington State Agency, has established a State Revolving Fund (SRF) for providing financial assistance for the construction of water pollution control facilities and the preparation of required utility planning documents; and WHEREAS, the City of Yelm desires to participate in a loan from SRF; for the purpose of completing a Stormwater Management Plan, laying the groundwork for future improvements to the City stormwater collection, treatment and disposal system; and WHEREAS, a requirement to participate requires a resolution of the governing body, authorizing the City of Yelm to receive a SRF loan in the amount of $ $25,000 at an interest rate of 2.7% for a 20 -year term. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF YELM AS FOLLOWS: Section 1. The City of Yelm desires to participate in the SRF Loan Program. Section 2. The City Council of the City of Yelm does hereby authorize the City of Yelm to receive a SRF Loan and to take such other actions as are necessary and relevant to the SRF Loan Program. ADOPTED by the City Council of the City of Yelm, Washington, at its regular meeting on June 23, 2015. Ron Harding, Mayor ATTEST: Janine Schnepf City Clerk Agenda Item 8. c. Resolution No. 557 Page 3 of 5 A'TTACHMENT 1: OPINION ON RE, CIP1ENT's LEGAL COUNSEL I ain an attorney at law admitted to ,practice in the state of Washington and the duly appointed attorney of the City of Yelm, and I have examined any and all documents and records pertinent to the LOAN agreement. Based on the foregoing, it is my opinion that: A. The RECIPIENT is a duly organized and legally existing municipal corporation or political subdivision under the laws of the state of Washington or a federally recognized Indian tribe; B. The RECIPIENT has the power and authority to execute and deliver and to perform its obligations under the LOAN agreement; C. The LOAN agreement has been duly authorized and executed by RECIPIENT's authorized representatives and., to my best knowledge and after reasonable investigation, all other necessary actions have been taken to make the LOAN agreement valid, binding, and enforceable against the RECIPIENT in accordance with its terms, except as such enforcement is affected by bankruptcy, insolvency, moratorium, or other laws affecting creditors' rights and principles of equity if equitable remedies are sought; D. To my best knowledge and after reasonable investigation, the LOAN agreement does not violate any other agreement, statute, court order, or law to which the RECIPIENT is a party or by which it or its properties are hound; E. There is currently no litigation seeking to enjoin the commencement or completion of the PROJECT or to enjoin the RECIPIENT from entering into the LOAN agreement or from accepting or repaying the LOAN. The RECIPIENT is not a party to litigation which will materially affect its ability to repay such LOAN on the terms contained in the LOAN agreement; and F. The LOAN agreement constitutes a valid obligation of the RECIPIENT payable from the Net Revenues of the Utility. Capitalized terms used herein will have the �neanin s ascribed thereto in the LOAN agreement between the RECIPIENT and the DEPART T. J Brent F. Dille, City Attorney Agenda Item 8. c. Resolution No. 557 Federal Funding Accountability and Transparency Act (FFATA) Page 4 of 5 Data Collection Form Federal funds that require compliance with the Federal Funding Accountability and Transparency Act DEPARTMENT OF support this agreement between The Department of Ecology (ECY) and your organization. The purpose ECOLOGY of the Transparency Act is to make information available online so the public can see how recipients State of Washington spend federal funds. Your organization must have a Data Universal Numbering System (DUNS ®) number to comply with the act and be eligible to enter into this agreement. If you do not already have one, you may get a DUNS number free of charge by contacting Dun and Bradstreet at www.dnb.com. ECY also encourages registration with the Central Contractor Registration (CCR) to reduce data entry by both ECY and your organization. You may register with CC free of charge at www.ccr.gov, ECY will report information about your organization and this agreement to the federal government as required by Title 2 CFR, Part 25. The public can view this information on the federal government website www.USASpending_,gov. ECOLOGY AGREEMENT # Keclolent Inlrormation — ror KeCIallent use unl 1. Legal Name 2. DUNS Number CITY OF YELM 039518790 3. Principle Place of Performance 105 Yelm Ave West 3a. City 3b. State Yelm WA 3c. Zip +4 3d. Country 98597 U.S.A. 4. Are you registered in OCR? ®YES. Skip to signature block. Sign, date and return. ❑NO. Continue with 5. 5. In the preceding fiscal year did your organization: a. Receive 80% or more of annual gross revenue from federal contracts, subcontracts, grants, loans, subgrants, and/or cooperative agreements; and b. $25,000,000 or more in annual gross revenues from federal contracts, subcontracts, grants, loans, subgrants, and/or cooperative agreements; and c. The public does not have access to information about the compensation of the executives through periodic reports filed with the IRS or the Security and Exchange Commission per 2 C F R Part 170.330. ❑ NO. Skip to signature block. Sign, date and return. ❑ YES. You must report the following information for the five (5) most highly compensated executives in your organization. Sign, date and return. Name Of Official Position Title Total Compensabon Amount" 1. 2. 3. 4. 5. 'Note: "Total compensation" means the cash and noncash dollar value earned by the executive during the subrecipient's past fiscal year. (For more information, see 17 CFR 229.402 (C)(2)). By signing this document, the Authorized Representative attests to the information above. Signature of Authorized Representative Print Name Date PIease sign and return this document with the signed agreement. The Department of Ecafogy will not pay any invoices until': it receives this completed and signed form. If you need this document in a format for the visually impaired, call Leann Ryser at (360) 407 -7054. Persons with hearing loss can call 711 for Washington Relay Service. Persons with a speech disability can call 877 - 833$341. ECY 070 -395 (3/11) Page 1 of 2 Agenda Item 8. c. Resolution No. 557 Federal Funding Accountability and Transparency Act (FFATA) Page 5 of 5 Data Collection Form For Department of Ecology Use Only ECY Agreement Number Subaward Project Description (see instructions and example below) Instructions for 5ubaward Project Description: In the first line of the description, provide a title for the subaward that captures the main purpose of the subrecipient's work. Then, indicate the name of the subrecipient and provide a brief description that captures the overall purpose of the subaward, how the funds will be used, and what will be accomplished. Example of a 5ubaward Project Description: Increase Healthy Behaviors: Educational Services District XYZ will provide training and technical assistance to chemical dependency centers to assist the centers to integrate tobacco use into their existing addiction treatment programs. Funds will also be used to assist centers in creating tobacco -free treatment environments. ECY 070 -395 (3111) Page 2 of 2 To: Mayor Ron Harding Yelm City Council Agenda Item 8. d. Ordinance No. 1002 Page 1 of 3 City of Yelm STAFF REPORT From: Janine Schnepf, City Clerk Date: June 12, 2015 (for June 23rd City Council meeting) Subj: Ordinance 1002 amending the 2015 Salary and Benefit Schedule Appendix II (Ord 998) by adding an exempt Public Works Manager position and re- establishing two vacant positions with accompanying step salary ranges. Recommendation Adopt Ordinance No. 1002 amending the 2015 Salary and Benefit Schedule by adding an exempt Public Works Manager position, re- establishing the Finance Director and Senior Accounting Clerk positions, and setting an effective date. Background The 2015 Budget, including the Salary and Benefit Schedule was adopted by City Council in December 2014, (Ord 992) and the Salary Schedule, Appendix II amended in March 2015, (Ord 997 and 998). Since that time, the departure of some personnel afforded the opportunity to evaluate the organization of those departments. In so doing, it was determined that two of the now vacant positions could be combined into one, thereby creating a new position of Public Works Manager and filling the needs of the current city operations. The Finance Director and Senior Accounting Clerk positions, established and filled in prior years but currently vacant, are being re- established for use as the needs of the city grow. Current Situation At this time, the City plans to fill the Public Works Manager and Finance Director positions. Funding for these positions is included in the 2015 budget due to the resignation of the PW Field Supervisor and Treasurer (both budgeted for a full year) and savings from the time lag in creating and filling the new positions. Recommend to amend the 2015 Salary and Benefit Schedule Appendix II establishing a new exempt Public Works Manager position and re- establishing the Finance Director and Senior Accounting Clerk positions. The City of Yelm Salary Schedule is attached with the proposed step scale. Agenda Item 8. d. Ordinance No. 1002 Page 2 of 3 CITY OF YELM ORDINANCE NO. 1002 AN ORDINANCE OF THE CITY OF YELM amending the Yelm Municipal Salary Schedule (Ord 998, 3/24/15) by adding an exempt Public Works Manager position and re- establishing the non - exempt Senior Accounting Clerk position and exempt Finance Director position with accompanying Step Salary ranges for the calendar year 2015 and setting an effective date. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YELM DOES ORDAIN AS FOLLOWS: Section 1. The Appendix 11 2015 Salary Schedule is amended by the addition of a Public Works Manager (exempt) position with the accompanying salary range. Salary step amounts are monthly for full -time positions. Salary Step Range 1 2 3 4 5 6 7 Public Work Manager 6,142 6,326 6,516 6,711 6,912 7,120 7,334 Section 2. The Appendix 11 2015 Salary Step Schedule is amended by re- establishing the positions of Finance Director (exempt) and Senior Accounting Clerk (non- exempt) with the accompanying salary range. Salary step amounts are monthly for full -time positions. Salary Step Range 1 2 3 4 5 6 7 Senior Accounting Clerk 4,301 4,430 4,563 4,700 4,841 4,986 5,136 Finance Director 6,660 6,798 7,002 7,212 7,428 7,651 7,880 Section 4. Effective Date. This Ordinance shall be in full force five days after the date of publication according to state law. ADOPTED this 23 d day of June, 2015 Ron Harding, Mayor Authenticated: Janine Schnepf, City Clerk PUBLISHED: Nisqually Valley News, July 3, 2015 EFFECTIVE: July 8, 2015 Agenda Item 8. d. Ordinance No. 1002 Page 3 of 3 Appendix II Amended (Ord 1002)Salary Schedule 2015 City of Yelm Annual Salary Classification Flat Rate Minimum Maximum Accounting Clerk /Office Assist. $39,976 $47,730 Assistant to City Administrator $52,982 $63,264 Associate Planner $65,191 $77,841 Baliff $17.11 Building Inspector $54,295 $64,835 Building Official $62,025 $74,049 Certified Court Interpreter $40 -$55 per session City Administrator $131,220 $131,220 City Clerk /HR Manager $81,792 $81,792 Civil Service Secretary $18.56 Community Development Director $98,589 $98,589 Computer Support Specialist Part time 1560 annual hrs $40,531 $48,411 Councilmembers $7,200 $7,200 Court Administrator $60,773 $72,577 Court Clerk $42,712 $51,031 Deputy City Clerk $48,957 $58,467 Finance Director $79,920 $94,560 Judge $32,614 $32,614 Judge Pro -Tem $45 hr $0 Mayor $30,000 $30,000 Permit Coordinator / Office Assistant $41,215 $49,215 Police Chief $106,320 $106,320 Police Dept. Admininstrative Asst. $46,577 $55,632 Police Detective (Officers rate + 5 %) $60,432 $72,168 Police Officer $57,552 $68,736 Police Records Clerk $42,712 $51,031 Police Sergeant $77,676 Program /Project Manager $66,859 $79,829 Provisional Police Officer $0 $0 Public Works Administrative Asst. $46,577 $55,632 Public Works Animal Control Officer $0.00 Public Works Director $100,491 $100,491 PW Field Supervisor $61,902 $73,914 PW Manager $73,704 $88,008 PW Maintenance Worker $42,700 $51,031 PW Maint. Worker /Equip Operator $48,295 $57,632 PW Maint. Worker /Mechanic $51,976 $62,074 Senior Accounting Clerk $51,612 $61,632 Treasurer $56,270 $67,178 Utility Clerk $46,675 $55,730 Water Plant Operator $53,841 $64,295 WWTP Reuse System Manager $65,914 $78,700 WWTP Reuse System Operator $53,841 $64,295 WWTP Reuse System Operator Asst. $44,565 $53,227 410, ALA June 9, 2015 Jmulle Seli'llept, Ot I y0erk-HR Manager City of'Yehn 105 N`elm Ave )N" Yelm, WA 98597 Dcar Ms. Sclmepf. Agenda Item 12. Correspondence Pagel of Startitig July 20, 201 5, Comcaunt will be ni,,iking the 1,"ollowing changes in )(out- community. ESPN will discontinue distribution of their two college PP' V packages, GarnePlan (college fbotball) and Full Court (college basketball). Customers will be notified by bill nicssagc. Lfyou have any questions regarding this, intbrination, please cornact rne at (2530 864-4245, Sincer6y, 1-lans f lechl mall Director, Goverramem MNrs .1miet L, Turpen, Cotneast Shefty Badger, C.ily o,f'Yelm Agenda Item 12. Correspondence Page 2 of 3 P j, R r+ News Release June 11, 2015 Michelle Morris Port Commissioner District 3 Commission Appoints Michelle o Seat Port Commissioners George Barner and Bill McGregor appointed Michelle Morris to the vacant District 3 Commission seat at their June 10th meeting. Of the eight applicants for the appointment, the Commission first narrowed the field to the four who are not running in the election to fill Sue Gunn's unexpired term. They agreed that the voters should make the choice in that election, and that their appointment of a candidate could give that person an unfair "leg up" as an incumbent. Morris is a principal in Sound Resource Management Group, Inc., Olympia. Previously she served as executive director of Sustainable South Sound, founder /director of Thurston County Critical Areas Ordinance Coalition, founder /director of Concerned Citizens of Thurston County and information analyst/global code of conduct for Levi Strauss & Co., San Francisco. She has a Bachelor of Arts in Finance and a Masters in Environmental Studies from The Evergreen State College. The four applicants who sought only the temporary appointment are Fred Finn, Michelle Morris, Dick Pust and George Sharp. The four running in the election to fill the unexpired term are Jerry Farmer, Larry Goodman, Bob Jones and E. J. Zita. All eight applications are available at..Ihtt3:://www. 3oiqW innIDiia. coirnrn /39 /Coirnrnirnrniissiion under Commissioner District 3 Vacancy. Agenda Item 12. Correspondence Page 3 of 3 Sue Gunn resigned April 1, 2015, due to personal health matters. By law, the Port Commission has 90 days to appoint a qualified person to fill the vacancy. If the Commission failed to make a timely appointment, the responsibility for appointment would go to the Thurston County Commission. ed"ia C frofacf: Kathleen White, Communications & Public Affairs Manager 360.528.8012 KaflhleeinWlftoiloll linninii a.com About the Port of Olympia The southernmost deepwater port on Puget Sound, the Port of Olympia owns and operates an international shipping terminal that handles a range of breakbulk and project cargoes. The Port also owns and operates Swantown Marina & Boatworks, a 733 -slip recreational marina and boat haulout/repair facility, a regional airport and a real estate division. A community port, it generates an estimated 7,249 total direct, induced and indirect jobs as documented by Martin Associates in the 2009 data study, The Economic Impact of the Port of Olympia, January 2011, available at v8 .portolympia.com.