The URL can be used to link to this page

07 28 2015 Updated Agenda PacketAGENDA YELM CITY COUNCIL MEETING ► UI'UA I t TUESDAY, JULY 28, 2015, 6:00 P.M. Website Viewing: Clicking on agenda items will open associated documents including staff reports, resolutions, ordinances, etc. Note: some agenda items may not have attachments. Call to Order 2. Roll Call 3. Agenda Approval ACTION 4. Special Presentations- 5. Public Comment — Please complete a blue speaker's card and present it to the meeting recorder. Comment topics should not appear elsewhere on the agenda. Time (three minutes per speaker) and the number of speakers (five) are limited and may be adjusted to meet agenda requirements. 6. Consent Agenda ACTION a. lo- Minutes; Regular Meeting July 14, 2015 b. lo. Payables; Checks #65060 - #60588 Totaling $99,407.29 c. YCP, Rotary Club of Yelm- Badminton Jamboree, August 8, 2015 8am -4pm YCP, VFW Post 5580 - Wounded Warrior Car Show, September 5, 2015, 7am -4pm 7. Public Hearing- 2015 Six Year Transportation Improvement Program 8. New Business - a. Resolution No. 559 Establishing the 2015 -2021 Six Year Transportation ACTION 15 min Improvement Program Presenter: Ryan Johnstone Attachments: Staff Report, Resolution No. 559 9. Old Business — none scheduled 10. Council and Mayor Councilmember Foster represents Yelm on the following committees. • Thurston County Solid Waste • Nisqually River Council Advisory Committee (SWAC) • Yelm Finance Committee Councilmember Baker represents Yelm on the following committees. • Intercity Transit Board • Yelm Adult Community Center Councilmember Isom represents Yelm on the following committees. • Thurston Regional Planning Yelm Economic Development Council Committee (TRPC) • Yelm Finance Committee Councilmember Littlefield represents Yelm on the following committees. • Thurston County HOME Yelm Finance Committee Consortium Councilmember Wood represents Yelm on the following committees. • (TRPC) Transportation Policy • Yelm Transportation Committee Board • TComm 911 Admin Board Councilmember Garmann represents Yelm on the following committees. • Yelm Transportation Committee Thurston County Law and Justice Councilmember Hendrickson represents Yelm on the following committees. • Medic One Yelm Emergency Operations Board Mayor Harding represents Yelm on the following committees. • Thurston County Economic • Yelm Finance Committee Development Council • Yelm Emergency Operations Board • Yelm Transportation Committee • Thurston County Mayor's Forum • Yelm Economic Development • (TRPC) Transportation Policy Committee Board 11. Executive Session- none scheduled 12. Correspondence (Correspondence is available upon request) MRSC Newsletter Summer 2015 Thurston County Chamber of Commerce July /August 2015 ► Port of Olympia News Release July 23, 2015 Yelm Area Chamber of Commerce Chamber Chatter July 2015 Thurston County News Release, July 8, 2015 Olympia Lacey Tumwater Visitor Convention Bureau July 24, 2015 The Yelm Business Association letter dated July 27, 2015 Port of Olympia News Release July 27, 2015 5th Wednesday County -City Meeting July 29, 2015 6:30pm, Thurston County Fairgrounds 13. Adjourn Upcoming Meetings Council Study Session, Wednesday, July 29, 2015, 5:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, August 11, 2015, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, August 25, 2015, 6:00 pm, Public Safety Building CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information about obtaining a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable time per speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the public comment portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and should not address topics for which public hearings have been conducted or are anticipated. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Janine Schnepf, at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. The Preliminary Agenda and Approved Council Minutes are available at wv_ww_.,i.y lrr7.w .us Agenda Item 6. a. Minutes Page 1 of 3 YELM CITY COUNCIL REGULAR MEETING TUESDAY, JULY 14, 2015 MINUTES Mayor Harding called the meeting to order at 6:00 pm. 2. Roll Call Present: JW Foster, Joe Baker, Jennifer Littlefield, Tracey Wood, Ken Garmann. 15 -054 MOTION BY TRACEY WOOD EXCUSING BOB ISOM AND RUSS HENDRICKSON FROM THE MEETING. CARRIED. Agenda Approval 15 -055 MOTION BY APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations - Library Awareness Month Proclamation. Mayor read the Proclamation encouraging citizens to support the efforts of the Friends of the Library. Helen and Felix Krietel accepted on behalf of the Friends of the Library. Washington Department of Transportation, John Romero, presented preview of WSDOT's upcoming work in Yelm, from Tenino to Roy, with some gaps scheduled to be picked up in future years, dependent on funding. Pavement repair of travel lanes and some turn lanes, video detection camera installation at 5 intersections; First St, Clark, Vancil, Bald Hills and 170th (WalMart Blvd) sensing traffic, not for law enforcement, 20 curb ramps at 7 intersections and striping. Contract schedule begin July 20 to mid August. Marking will follow in early September. Map provided. Work hours for lane impacts limited to 9:00 pm to 6:00 am, Mon -Fri and 9:00 pm to 8:00 am Fri to Sat. Thanks from the Mayor for the update to pass on to citizens and for all improvements. Public Comment - call for Public Comment. Preston Collins, Yelm recommended that the construction information be posted on both the City website and reader board. 6. Consent Agenda Minutes - Regular Meeting June 23, 2015 Payables - Checks #64923 - #65046 Totaling $945,130.43 15 -056 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS PRESENTED. CARRIED. 7. Public Hearing -none scheduled 8. New Business - a. Beehive Software Subscription Purchase Ryan Johnstone provided staff report, seeking authorization for software suite module for tracking maintenance of existing infrastructure and asset management. Software will assist Public Works and Community Development departments to be proactive for the needs of the City. Will interface with existing GIS. Provide access to vast database specifically valuable in the field to access data in real time, on scene, and on a day -to -day basis. Ability to issue work orders from the software. Cost for one -year is approx $18,000 plus $5,000 one time deployment to establish connection to existing data. Funding from General, Water Capital Improvement and Sewer Reuse Reserve funds. Mayor Harding added Page 1 of 3 Agenda Item 6. a. Minutes Page 2 of 3 benefit of scheduling of maintenance well in advance. Grant Beck responded that software is highly regarded and centralizes multiple operations. 15 -057 MOTION BY JW FOSTER AUTHORIZING THE PURCHASE OF A ONE -YEAR SUBSCRIPTION TO THE WATER, WASTEWATER, STORM, STREETS AND PERMITTING/ PLANNING MODULES OF BEEHIVE INDUSTRIES SOFTWARE. CARRIED. b. Stormwater Management Plan Consultant Contract Ryan Johnstone seeking authorization to move forward with first phase of development of Stormwater Management Plan. Upon completion will know what needs to be done for the utility, similar to Water System Plan and General Sewer Plan. Taking proactive approach to move forward prior to Dept of Ecology mandate of six core DOE requirements. Will address the existing and missing pieces of current stormwater utility through this analysis. Second phase will address the capital improvements and rate analysis. Phase 1 funding provided through a successful $75,000 DOE grant and $25,000 DOE loan. City staff evaluated three consulting firms, choosing Parametrix as the preferred firm. 15 -058 MOTION BY JOE BAKER AUTHORIZING MAYOR HARDING TO SIGN A CONTRACT IWHT PARAMETRIX, INC. IN THE AMOUNT OF $99,027.56 FOR DEVELOMENT OF A STORMWATER MANAGEMENT PLAN. CARRIED. 9. Old Business —none scheduled 10. Mayor and Council Initiatives Councilmember Foster attended SWAC meeting, nothing to report. Attended today's Chamber of Commerce meeting. Councilmember Baker met with facilitator to schedule Intercity Retreat. Councilmember Littlefield attended TPRC Retreat in Councilmember Isom place to set priorities for long range planning; transportation infrastructure, water resources, economic opportunity, Sustainable Thurston action plans. Also attended HOME Consortium meeting where they concentrated on planning HOME Consortium retreat and discussed potential merge with Housing Action Team (HAC). Councilmember Wood attended TCOM Emergency 911 Board meeting discussed results from strategic positioning event. Mayor Harding reported full funding of SR 510 Loop approved through State transportation package, adding appreciation extended to the 2 lobbyist and District Representatives for their work over the years and during this legislative session. Also received addition $500,000 for Community Center. Yelm was well represented this session including the Yelm Senior Center awarded $80,000 for building repairs. Attended AWC conference, took away opportunities for future grants and networking contacts. Was recognized by AWC as advocate for cities across the state during legislative session. For the good of the order, Councilmember Foster expressed his appreciation for Public Works Director, Ryan Johnstone and Chief Stancil for their departments work during recent successful public events, including Prairie Days and STP rolling through. Page 2 of 3 Agenda Item 6. a. Minutes Page 3 of 3 11. Executive Session - Mayor Harding announced at 6:50 p.m. that Council would go into Executive Session for 45 minutes to discuss collective bargaining proposals for City of Yelm and Yelm Police (RCW 42.30.140). Shelly Badger announced after 45 minutes that Executive Session was extended for another 30 minutes. Return to regular session at 8:07 p.m. 12. Correspondence included - Thurston Regional Planning council (TRPC) Retreat Pre - Agenda, July 10, 2015 Thurston County Auditor News Release, Notice of August 4, 2015 Election, 7/01/15 Thurston County Auditor News Release, Election Information, 7/08/15 Congressman Denny Heck Newsletter date June 29, 2015 Yelm Area Chamber of Commerce, July 2015 13. Adjourned at 8:08 pm. Attest: Ron Harding, Mayor Janine Schnepf, City Clerk Page 3 of 3 01011141 :I BRIER »:Z61•/10 116111105 The following is a list of checks approved for payment at July 28th council PR Direct Deposit 99999 99999 $20,940.85 PR Checks 65060 65062 $2,181.05 Payroll AP Checks/EFT 99999 99999 $6,571.64 Vouchers 65063 65088 $ 69,713.75 TOTAL $ 99,407.29 Mayor Councilmember Councilmember Councilmember Councilmember Councilmember Council member ATTEST: C��r•��II�IN:fI Councilmember Agenda Item 6 b. The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment passed on a motion by at a regular council meeting held this 28th day of July, 2015 1 of 8 7/27/2015 3:43 PM A/P HISTORY CHECK REPORT PAGE: 1 VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 7/28/2015 THOU 7/28/2015 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 1020 WA STATE DEPT OF REVENUE I- 2015 -06 2015 -06 USE /EXCISE TAX D 7/28/2015 OOOOOC 401 534.10.53.00 UTILITY EXCISE TAX 2015 -06 USE /EXCISE T 11,259.25 412 535.10.53.00 UTILITY EXCISE TAX 2015 -06 USE /EXCISE T 3,060.02 412 535.10.53.00 UTILITY EXCISE TAX 2015 -06 USE /EXCISE T 1,343.72 400 538.31.54.00 CITY UTILITY TAX 2015 -06 USE /EXCISE T 116.14 15,779.13 1579 ARNOLD, EVELYN I- 2015 -0720 PARK DEP REFUND R 7/28/2015 065063 119 389.00.00.00 PARK DEPOSITS PARK DEP REFUND 25.00 25.00 0110 AT & T I- 287256694801X07520 CENTRAL SERVICES R 7/28/2015 065064 001 558.10.42.01 COMMUNICATIONS: PHONE CENTRAL SERVICES 88.82 88.82 1916 CANON FINANCIAL SERVICES, INC I- 15112681 PW COPIER LEASE R 7/28/2015 065065 401 534.10.42.03 COMMUNICATIONS: COPIER PW COPIER LEASE 111.34 412 535.10.42.03 COMMUNICATIONS: COPIER PW COPIER LEASE 111.34 I- 15112682 CITY HALL COPIER LEASE R 7/28/2015 065065 001 518.81.42.03 COMMUNICATION: COPIERS CITY HALL COPIER LEA 237.31 459.99 0232 CAPITOL STRATEGIES I- 2015 -05 LOBBYISTS SERVICE 2015 -05 R 7/28/2015 065066 102 543.30.41.01 LOBBYIST CONTRACT SVCS LOBBYISTS SERVICE 20 2,000.00 2,000.00 0280 COPIERS NORTHWEST I- INVI234496 COPIERS FOR JUNE 2015 R 7/28/2015 065067 001 518.81.42.03 COMMUNICATION: COPIERS COPIERS FOR JUNE 201 150.65 001 518.81.42.03 COMMUNICATION: COPIERS COPIERS FOR JUNE 201 152.27 001 518.81.42.03 COMMUNICATION: COPIERS COPIERS FOR JUNE 201 93.04 001 518.81.42.03 COMMUNICATION: COPIERS COPIERS FOR JUNE 201 5.35 001 518.81.42.03 COMMUNICATION: COPIERS COPIERS FOR JUNE 201 104.31 401 534.10.42.03 COMMUNICATIONS: COPIER COPIERS FOR JUNE 201 10.28 412 535.10.42.03 COMMUNICATIONS: COPIER COPIERS FOR JUNE 201 10.27 526.17 0318 DAY WIRELESS I- 172245 -00 EARPIECE R 7/28/2015 065068 001 521.10.49.00 FEES /DUES EARPIECE 51.20 51.2C 2044 ESRI I- 93001550 COMPUTER DESKTOP BASIC R 7/28/2015 065069 001 518.85.41.00 SOFTWARE MAINTENANCE COMPUTER DESKTOP BAS 1,232.04 1,232.04 Agenda Item 6 b. 2 of 8 7/27/2015 3:43 PM A/P HISTORY CHECK REPORT PAGE: 2 VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 7/28/2015 THOU 7/28/2015 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0365 FAIRPOINT COMMUNICATIONS 652 I -07/15 0100836792 PHONES /ETHERNET /INTERNET R 7/28/2015 06507C 001 572.10.41.00 LIBRARY SERVICES 0 &M PHONES /ETHERNET /INTE 34.82 001 518.81.42.01 COMMUNICATIONS: PHONE PHONES /ETHERNET /INTE 654.14 107 575.30.47.00 MUSEUM FAC RNT /REPAIR /OP /MNT PHONES /ETHERNET /INTE 44.75 401 534.10.42.01 COMMUNICATIONS: PHONE PHONES /ETHERNET /INTE 167.61 412 535.10.42.01 COMMUNICATIONS: PHONE PHONES /ETHERNET /INTE 154.15 I -07/15 0100837933 PHONES /ETHERNET /INTERNET R 7/28/2015 06507C 001 518.81.42.01 COMMUNICATIONS: PHONE PHONES /ETHERNET /INTE 60.66 I -07/15 0101012603 PHONES /ETHERNET /INTERNET R 7/28/2015 06507C 001 518.81.42.01 COMMUNICATIONS: PHONE PHONES /ETHERNET /INTE 360.43 I -07/15 0101012611 PHONES /ETHERNET /INTERNET R 7/28/2015 06507C 001 518.81.42.01 COMMUNICATIONS: PHONE PHONES /ETHERNET /INTE 36.58 401 534.10.42.01 COMMUNICATIONS: PHONE PHONES /ETHERNET /INTE 36.57 I -07/15 0101012638 PHONES /EHTERNET /INTENET R 7/28/2015 06507C 412 535.10.42.01 COMMUNICATIONS: PHONE PHONES /EHTERNET /INTE 38.18 I -07/15 0101012646 PHONES /ETHERNET /INTERNET R 7/28/2015 06507C 001 518.81.42.01 COMMUNICATIONS: PHONE PHONES /ETHERNET /INTE 38.18 1,626.07 0417 GJURASIC, DAVOR I -1375X LOBBYIST SERVICES MAY 2015 R 7/28/2015 065071 102 543.30.41.01 LOBBYIST CONTRACT SVCS LOBBYIST SERVICES MA 2,000.00 2,000.00 0441 HARDING, RON I- 2015 -0623 REIMBURS /AWC CONVENTION R 7/28/2015 065072 001 513.10.40.00 EXECUTIVE TRAVEL /TRAINING REIMBURS /AWC CONVENT 860.78 860.78 1660 LOWE, BOB I- 2015 -0720 PARK DEP REFUND R 7/28/2015 065073 119 389.00.00.00 PARK DEPOSITS PARK DEP REFUND 25.00 25.00 0676 NISQUALLY VALLEY NEWS I- 2015/07 CDD 2 YEAR SUBSCRIPTION R 7/28/2015 065074 001 558.10.43.00 TRAVEL /TRAINING /DUES 2 YEAR SUBSCRIPTION 50.00 50.00 0723 PCI PEST CONTROL, LLC I -15405 QRT PREVENTIVE PEST SERVICE R 7/28/2015 065075 001 518.20.48.00 BUILDING MAINT /REPAIRS QRT PREVENTIVE PEST 108.70 108.7C 0733 PITNEY BOWES I- 7078041 -JN15 METER LEASE COPIER R 7/28/2015 065076 001 518.81.42.02 COMMUNICATIONS: POSTAGE METER LEASE COPIER 154.20 154.2C Agenda Item 6 b. 3of8 7/27/2015 3:43 PM A/P HISTORY CHECK REPORT PAGE: 3 VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 7/28/2015 THOU 7/28/2015 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 0747 PROVIDENCE HEALTH & SERVICES I -14 3538 PRISONER CARE -LAB CHARGES R 7/28/2015 065077 001 523.60.51.00 CARE & CUSTODY OF PRISONERS PRISONER CARE -LAB CH 30.00 30.00 1821 PUBLIC SAFETY TESTING I- 2015 -6281 Q2- APRIL - JUNE 2015 R 7/28/2015 065078 001 521.10.40.00 CIVIL SERVICE /OTHER CHARGES Q2- APRIL - JUNE 201 200.00 200.00 0751 PUGET SOUND ENERGY I -0728 2015 ELECTRIC /FEES R 7/28/2015 065079 001 518.90.00.00 PUBLIC UTILITIES (Wtr /Swr /Pwr)ELECTRIC /FEES 3,227.56 107 575.30.47.00 MUSEUM FAC RNT /REPAIR /OP /MNT ELECTRIC /FEES 51.79 001 576.80.47.00 PUBLIC UTILITY SERVICES ELECTRIC /FEES 1,239.34 401 534.10.47.00 PUBLIC UTILITIES SERVICES ELECTRIC /FEES 3,489.15 412 535.10.47.00 PUBLIC UTILITIES SERVICES ELECTRIC /FEES 9,396.74 101 542.63.00.00 STREET LIGHTING ELECTRIC /FEES 21,474.04 38,878.62 0761 QUILL CORPORATION I- 5568700 OFFICE SUPPLIES R 7/28/2015 06508C 001 514.23.31.00 OFFICE /OPERATING SUPPLIES OFFICE SUPPLIES 227.35 001 558.10.31.00 OFFICE /OPERATING SUPPLIES OFFICE SUPPLIES 10.34 001 513.10.31.00 OFFICE /OPERATING SUPPLIES OFFICE SUPPLIES 2.95 001 576.80.31.00 OFFICE /OPERATING SUPPLIES OFFICE SUPPLIES 0.59 401 534.10.31.00 GEN SVC OFFICE /OPR SUPPLIES OFFICE SUPPLIES 2.81 412 535.10.31.00 OFFICE /OPERATING SUPPLIES OFFICE SUPPLIES 13.38 I- 5654864 ADMIN PRINTER TONER R 7/28/2015 06508C 001 514.23.31.00 OFFICE /OPERATING SUPPLIES ADMIN PRINTER TONER 399.19 I- 5781100 OFFICE SUPPLIES R 7/28/2015 06508C 001 558.10.31.00 OFFICE /OPERATING SUPPLIES OFFICE SUPPLIES 166.3C 001 513.10.31.00 OFFICE /OPERATING SUPPLIES OFFICE SUPPLIES 66.48 889.39 1898 SCJ ALLIANCE I -47298 CIVIL PLANS REVIEW R 7/28/2015 065081 001 586.02.00.00 DEVELOPER FEES REIMBURSED CIVIL PLANS REVIEW 781.00 781.00 0828 SIRCHIE FINGER PRINT LABORATOR I- 0214613 -IN GLOVES /BAGS /MECKE'S R 7/28/2015 065082 001 521.31.35.00 SMALL TOOLS /MINOR EQUIPMENT GLOVES /BAGS /MECKE'S 325.08 325.08 1933 Susan Fuhlman, Trustee, Lloyd I- 2015 -08 2015 -08 INSTALLMENT PMT R 7/28/2015 065083 104 591.76.75.00 REICHEL LOAN - PRINCIPAL 2015 -08 INSTALLMENT 671.12 104 592.76.83.00 REICHEL LOAN - INTEREST 2015 -08 INSTALLMENT 65.54 736.66 Agenda Item 6 b. 4of8 7/27/2015 3:43 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 7/28/2015 THOU 7/28/2015 PAGE: 4 ** T 0 T A L S ** NO REGULAR CHECKS: 26 HAND CHECKS: 0 DRAFTS: 1 EFT: 0 NON CHECKS: 0 VOID CHECKS: 0 VOID DEBITS VOID CREDITS TOTAL ERRORS: 0 INVOICE AMOUNT 53,934.62 0.00 15,779.13 0.00 0.00 0.00 0.00 0.00 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT 001 513.10.31.00 OFFICE /OPERATING SUPPLIES CHECK 001 CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 1655 10.00 TAYLOR, DEVON 518.20.48.00 BUILDING MAINT /REPAIRS 108.70 001 518.81.42.01 I- 2015 -0713 REIMBERSE -HEAD LIGHT R 7/28/2015 518.81.42.02 065084 154.20 001 521.10.48.00 VEHICLE REPAIRS & MTCE. REIMBERSE -HEAD LIGHT 9.75 9.7E 0955 VERIZON WIRELESS I- 9748258695 PD CELL PHONES JUNE 2015 R 7/28/2015 065085 001 521.10.42.01 COMMUNICATION: PHONES PD CELL PHONES JUNE 1,638.85 I- 9748258696 JULY 2015 CELL PHONES R 7/28/2015 065085 001 558.10.42.01 COMMUNICATIONS: PHONE JULY 2015 CELL PHONE 983.25 2,622.1C 1006 WA STATE CONSOLIDATED TECH SRV I- 2015060074 TELECOM SRVS /INTERNET R 7/28/2015 065086 001 518.81.42.04 COMMUNICATION: NETWORK TELECOM SRVS /INTERNE 10.00 10.00 1023 WA STATE PATROL I- I15009130 BACK GROUND CHECK R 7/28/2015 065087 001 514.81.49.00 BUS. LICENSE BACKGROUND CHECKSBACK GROUND CHECK 10.00 10.00 1035 WELLS FARGO I- 5002308373 COPIER CDD LEASE R 7/28/2015 065088 001 518.81.42.03 COMMUNICATION: COPIERS COPIER CDD LEASE 234.05 234.0E ** T 0 T A L S ** NO REGULAR CHECKS: 26 HAND CHECKS: 0 DRAFTS: 1 EFT: 0 NON CHECKS: 0 VOID CHECKS: 0 VOID DEBITS VOID CREDITS TOTAL ERRORS: 0 INVOICE AMOUNT 53,934.62 0.00 15,779.13 0.00 0.00 0.00 0.00 0.00 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT 001 513.10.31.00 OFFICE /OPERATING SUPPLIES 69.43 001 513.10.40.00 EXECUTIVE TRAVEL /TRAINING 860.78 001 514.23.31.00 OFFICE /OPERATING SUPPLIES 626.54 001 514.81.49.00 BUS. LICENSE BACKGROUND CHECKS 10.00 001 518.20.48.00 BUILDING MAINT /REPAIRS 108.70 001 518.81.42.01 COMMUNICATIONS: PHONE 1,149.99 001 518.81.42.02 COMMUNICATIONS: POSTAGE 154.20 DISCOUNTS 0.00 0.00 0.00 0.00 0.00 0.00 CHECK AMOUNT 53,934.62 0.00 15,779.13 0.00 0.00 Agenda Item 6 b. 5of8 7/27/2015 3:43 PM VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 7/28/2015 THOU 7/28/2015 A/P HISTORY CHECK REPORT ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT 001 518.81.42.03 COMMUNICATION: COPIERS 976.98 001 518.81.42.04 COMMUNICATION: NETWORK 10.00 001 518.85.41.00 SOFTWARE MAINTENANCE 1,232.04 001 518.90.00.00 PUBLIC UTILITIES (Wtr /Swr /Pwr) 3,227.56 001 521.10.40.00 CIVIL SERVICE /OTHER CHARGES 200.00 001 521.10.42.01 COMMUNICATION: PHONES 1,638.85 001 521.10.48.00 VEHICLE REPAIRS & MTCE. 9.75 001 521.10.49.00 FEES /DUES 51.20 001 521.31.35.00 SMALL TOOLS /MINOR EQUIPMENT 325.08 001 523.60.51.00 CARE & CUSTODY OF PRISONERS 30.00 001 558.10.31.00 OFFICE /OPERATING SUPPLIES 176.64 001 558.10.42.01 COMMUNICATIONS: PHONE 1,072.07 001 558.10.43.00 TRAVEL /TRAINING /DUES 50.00 001 572.10.41.00 LIBRARY SERVICES 0 &M 34.82 001 576.80.31.00 OFFICE /OPERATING SUPPLIES 0.59 001 576.80.47.00 PUBLIC UTILITY SERVICES 1,239.34 001 586.02.00.00 DEVELOPER FEES REIMBURSED 781.00 * ** FUND TOTAL * ** 14,035.56 101 542.63.00.00 STREET LIGHTING 21,474.04 * ** FUND TOTAL * ** 21,474.04 102 543.30.41.01 LOBBYIST CONTRACT SVCS 4,000.00 * ** FUND TOTAL * ** 4,000.00 104 591.76.75.00 REICHEL LOAN - PRINCIPAL 671.12 104 592.76.83.00 REICHEL LOAN - INTEREST 65.54 * ** FUND TOTAL * ** 736.66 107 575.30.47.00 MUSEUM FAC RNT /REPAIR /OP /MNT 96.54 * ** FUND TOTAL * ** 96.54 119 389.00.00.00 PARK DEPOSITS 50.00 * ** FUND TOTAL * ** 50.00 400 538.31.54.00 CITY UTILITY TAX 116.14 * ** FUND TOTAL * ** 116.14 401 534.10.31.00 GEN SVC OFFICE /OPR SUPPLIES 2.81 401 534.10.42.01 COMMUNICATIONS: PHONE 204.18 401 534.10.42.03 COMMUNICATIONS: COPIER 121.62 401 534.10.47.00 PUBLIC UTILITIES SERVICES 3,489.15 401 534.10.53.00 UTILITY EXCISE TAX 11,259.25 * ** FUND TOTAL * ** 15,077.01 412 535.10.31.00 OFFICE /OPERATING SUPPLIES 13.38 PAGE: 5 Agenda Item 6 b 6of8 7/27/2015 3:43 PM A/P HISTORY CHECK REPORT PAGE VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 7/28/2015 THOU 7/28/2015 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT 412 535.10.42.01 COMMUNICATIONS: PHONE 192.33 412 535.10.42.03 COMMUNICATIONS: COPIER 121.61 412 535.10.47.00 PUBLIC UTILITIES SERVICES 9,396.74 412 535.10.53.00 UTILITY EXCISE TAX 4,403.74 * ** FUND TOTAL * ** 14,127.80 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 01 BANK: AP TOTALS: 27 69,713.75 0.00 69,713.7E BANK: AP TOTALS: 27 69,713.75 0.00 69,713.7E REPORT TOTALS: 27 69,713.75 0.00 69,713.7E 6 Agenda Item 6 b. 7of8 7/27/2015 3:43 PM A/P HISTORY CHECK REPORT PAGE: 7 SELECTION CRITERIA Agenda Item 6 b. VENDOR SET: 01 -CITY OF YELM VENDOR: ALL BANK CODES: All FUNDS: All CHECK SELECTION CHECK RANGE: 000000 THOU 999999 DATE RANGE: 7/28/2015 THOU 7/28/2015 CHECK AMOUNT RANGE: 0.00 THOU 9,999,999.99 INCLUDE ALL VOIDS: YES PRINT OPTIONS SEQUENCE: CHECK NUMBER PRINT TRANSACTIONS: YES PRINT G /L: YES UNPOSTED ONLY: NO EXCLUDE UNPOSTED: NO MANUAL ONLY: NO STUB COMMENTS: NO REPORT FOOTER: NO CHECK STATUS: NO PRINT STATUS: * - All 8of8 GROUPIl IERS(W MAKINO TO BE USED FOR _n CONTACT PERSON(S),! MAILING ADDRESS WIRWITa Yelm City Park Facilities: (All available on "first come first served basis" — except * Pavilion). TIME ;�<, '. -- W. V &�l _____Y_ eet or PO 6ox city Zip GROUP SIZE (EVENING) Restrooms Ball Field Stage Booths Play- Pavilion Vtables). ground (Confer covered area with in I hereby agree on my part and for the organization I represent to abide by the City of Yelm Parks rules anal - policies (as per the Yelm Municipal Code) related to the use of park facilities which includes the following section on "applicant's responsibility," • Applicant is responsible for obtaining all necessary permits, including appropi,4�Ae health permit as, needed. • Any applicant using park grounds and facilities accepts financial responsibihly for any diarnage done to said grounds. Application for use of a park farAity will constitute acceptance by the T)pficant of the responsiWity stated above and willingness to comply with all rules and regulatii le use of park facilities as proscribed by the lily Nuncif of the City of Yelrn in the event of damajje, ajj�pflcant will accept the City Council's estimate o the arnount of same. • The applicant must exercise the utmost care in the use of Yelm's Parks and agrees to prate d indemnify and save the City of Yelm harmless from use of requested facilities, lit roupslorganizatlof snsni? `community-wide' events must provide the city with proof of self-insurance. �11 , P • Adult leaders of organizations using park facilities will remain with their groups during all activities anjewn )e responsible for the observance of all rules. • All organizations and groups will, in all cases, clean and put in order the park grounds used by them before leaving. • Consumption of any intoxicatingi liquor on park premises without first obtaining lawful authority, is considered an act constituting disorderly condkt. • Smoking tobacco )roducls by use of cigarette, cigar, pipe or any other smoking, device inside the boundwies of any park, without likst obtaining lawful authority, is unlawful. • Remaining after closing time prohil,.)Ited. Hours of park accessibility at all parks is as follows - Winter hours: 6 am to 8 pm, October i to March 31) and Summer hotrs: 6 am to 11 prni (April 'I to September 30.) • * A $25 refundable cleaning deposit is required when "reserving" the City Park Pavilion facility, and must be paid at time of request submittal, Upon inspection of the park area by city staff "after your function, the deposit you provided will be refunded during the next regular payment period. Currently there is not a fee charged for use of the Parks, but donations are gladty accepted. • The City of Yefrn is not responsUe for lost anWor stolen (terns on city park property, • Yelm C4 Park is a RA31ic park, and is available on a "first corne first served basis." Please be aware that when you, reserve the pavilion facility,, this does not restrict other activities In other areas of tile park. • Please initial that you have read and understand all oft he above rules a d policies: A 7 A j ature of person rinnking request C:\DSVMYDOCIJMENTS'kPARKS\CITYPARK\YELMCII'YPARKRE,QUESTFORM.DOC Agenda Item 6. c. Yelm City Park Requests Page 2 of 4 CERTIFICATE OF LIABILITY INSURANCE DATEIMMIDDIYYYY) 7llr2016 07/16 /2()15 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terns and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER LOCKTON COMPANIES Co NNTCter l..tcltol "ro Conipanies 500 West Monroe, Suite 3400 PHONE �76 CHICAGO IL 60661 1), � -800 .. 1172 1 -312 681 6 (312) 669 -6900 AD E: !41ta �(�lctckton com SS INSURER(S) AFFORDING COVERAGE NAIC S wSl1RERA: WectrhPCter Fire }ncllranre C:mm�anV 10030 " SIR D All Active US Rotary Clubs & Districts INSURER R! 1379367 Attn: Risk Management Department INSURERC: 1560 Sherman Ave. INSURER 0: Evanston, IL 60201 -3698 INSURER F: INSURER F: COVERAGES ROTINUI CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT 70 ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR PO IC EPF POI. CC E11 TYPE OF INSURANCE wom wvn ! POLICY NUMBER $1M} MM%OlYYYY LIMITS .LM A X I COMMERCIAL GENERAL LIABILITY PMI 623861355 007 7!112015 7/112016 FACM OCrB IRRFNCF s ? nnn nnn ) DAMAGE 70 RENTED I CLAIMS -M1AOE OCCUR PREMISES (Ea occurroncs) $ 5M.000 mm }� Liquor Liability MEO EXP (Anyone oersonl s XXXXXXX Included PERSONAL & ADV INJURY S 2,000 000 __dE JECT X POLICY �j � PER. GENERAL AGGREGATE $ 1 n nnn (1f11") LOC PRODUCTS - COMP /tlP AGG S 4,000 OOf} GEN m. AGGREGATE LIMIT APPLIES OTHER' S A AUTOMOBILE LIABILITY PMr 023861355 007 9/1/2015 7/1/2016 tT s tE'aaoc4daxH8 1 woom ANY AUTO BODILY INJURY (Par person) S XXXXXXX ALL OWNED SCHEDULED BODILY INJURY (Per accident) S XXXXXXX AUTOS AUTOS X3(3( oe ..,a „AMAGE HIRED AUTOS AUTOS $ XXXXXXX X X NON -OWNED PROPERTYD SXXXXXXX UMBRELLA LIAB OCCUR '; NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX EXCESS LAB CLAIMS -MADE AGGREGATE $ XXXXXXX DED RETENTIONS $ XXXXXXX WORKERS COMPENSATION NOT APPLICABLE PER AND EMPLOYERS' LIABILITY YIN STATUTE ER ANY PROPRIETORIPARTNERIEYECUTVE F7 E,L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N 1 A XXXXXXX (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE, S XXXXXXX Y yyes, describe under DESCRIPTION OF OPERAMONA hNnw E -L, DISEA_aF - POI ICY LIMIT 11 5 XXXXXXX DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schadule, may be aBached if more soaea Is raaulrodl The Certificate Holder is included as Additional Insured where required by written and signed contract or permit subject to the terms and conditions of the General Liability policy, but only to the extent bodily injury or property damage is caused in whole or in part by the acts or omissions of the insured. CERTIFICATE HOLDER CANCELLATION City o9` YClm SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 105 n. W Ave W lrrry�a�� THE EXANEIWTHDATE HREOF, N ONB. BE DELIVERED IN NOTICE WILL Ye]In, WA 98597 w.� ,l - I� �� POLICY PROVISIONS. r r r iiinr ��1� �h 4 b- " l r day I ! AUTHORIZED REPF +;ENT'A' 00L F lbJ �Fm l 11188 -24 ACORD CiRPf7RATAII rights reserved, ACORD 25 (2014101) i The ACORD name and I o are registered marks of ACORD Now S CITY OF YELM Yelm City Hall 105 Yelm Ave W Yelm WA 98597 360- 458 -3244 Form Lm Citv (Park (Located Date Received Fee _ To Y'PAC. City Council: First �tr6et r d i fosrr art voracao Completion of this form is required to `reserve' the Pavilion area at Yelm City Park, and /or for one of the events listed below *. As per the Yelm Municipal Code (YMC) Title 9, Chapter 9.68 — The Yelm City Park is open to the public, and for all events not requiring the approval of the City Council, is available on a "first come first served basis." The following events require City Council approval: Circus,_ carnival and traveling exhibition, any religious or political meeting, an a communit - EVENT DATE GROUP /PERSON MAKING REQUEST .l v/ 0 TO BE USED FOR W* r4 '!Oh CAA 5-Meez/ TIME %• cu 4-4 7-0 Y- 16 x./ CONTACT PERSON(S) '3--b Y U ( t` e-) -L4 Cl MAILING ADDRESS I.j 3...L7 j street or I" "U lox arty yip PHONE 36 U -7 G 51 -6 D 54-91 GROUP SIZE (DAY) (EVENING) Yelm City Park Restrooms Ball Field Stage Booths Play- Pavilion Facilities: All available ( ground (Center covered area uvltlt on "first come first served basis"- except ti tables), al * Pavilion). I hereby agree on my part and for the organization I represent to abide by the City of Yelm Parks rules and' policies (as per the Yelm Municipal Code) related to the use of park facilities which includes the following section on "applicant's responsibility.. " • Applicant is responsible for obtaining all necessary permits„ including appropriate health permit as needed.. • Any applicant using park grounds and facilities accepts financial responsibility for ally damn e done to said grounds. Application for use of a park facility will constitute acceptance by the a phr,ant of't ie responsibility stated above and wddlin ne s to comply with all rules and regulations regarding t o use of park facilities as prescribed by the Cit Kuncil of tho City of Yolna. In the event of damage, applicant will accept the City Council's estimate ofythe amount of same. • The applicant must exorcise the utmost care in the use of Yedm 's Parks and agrees to prot ct, Indeinnify as d nave the City of Yelm harmless from use of requested facilities. *Croupsforganization t nso ing l 'community -wide' events must provide the city with proof of self-insurance. , • Adult leaders of organizations using park facilities will remain with their groups during all activities and w i be responsible for the observance of all rules. • All organizations and groups will, in all cases, clean and put In order the park grounds used by them before; leav -i iciI • Consumption of any intoxicating liquor on parrs prernises without first obtaining lawfut authority, is considered an act constituting disorderly conduct. • Smoking tobacco roducts by use of cigarette„ cigar, pipe or any other smoking device inside the boundaries of any park, without Pirst obtaining lawful authority, is unlawful, • Remaining after closing time prohibited. Hours of park accessibdlit at all parses is as follows - Winter hours: b am to 8 pm, (October 'l to March 1) and Summer ho wars: 6 am to °�d pm April 1 to September 30.) • tr A 5 refundable cleaning deposit Is required when 'reserving' the City Park Pavilion facility, and must be paid at tune* of request submittal. U on inspection of the park area by city 'staff after your function, the deposit you provided will be refunded' su'ring the next regular payment period. • Currently there is not a fee charged for use of the Parks„ but donations are gladly accepted. • The City of Yelm is not responsible for lost and/or stolen items on city park property. • Yelm City (Park is a public park, and Is available on a "first come first served basis.." Please be aware that when you reserve the pavilion facility, tills does not restrict other activities In other areas of the park. A • Please initial that you have read and understand all of the above rules and policies: person making request ARKWELMMYPARKREQUESTFORM.DOC 212 345 -5000 7/16/2015 3:50:57 PM PAGE ?A6d11t93-Item 6F£'�elY§ ty%,k Requests Page 4 of 4 stil CERTIFICATE OF LIABILITY INSURANCE onsfiz0 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). Marsh USA, Inc, A1( 13015th Avenue, Suite 1900 Seattle, WA 9810t fit _ Attn: Van Vong (206) 214.3024 - - -- -- ----------- - IKSl1REIiS1 AFFORDING COVERAGE NAIC# ........ __....... .::-- - - - - -- .34035- STND -GAC -15.16 018 INSURERA: Philadelphia Indemnity Insurance Company 18058 IN.. ...... ..,- -- SI1Rm INSURER B Pacific Northwest Annual Conference The United Methodist Church INSURER C: INSURER ID: _ Attn: Mr. Brant Henshaw POBox 13650__..._.....__..... _____. ---- .- - --------------- ___. Des Moines WA 98198 INSURER E COVERAGES CERTIFICATE. NUMBER: SEA - 002994867.01 REVISION NUMBER:3 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY FEQUIREIVEAIT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CEFrnFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAI MIS. TYPE OF INSURANCE POLICY NUMBER LIB A X COMMERML GENERAL LIABILITY PHPK1273465 01101/2015 01/01/2016 EACH OCCURRENCE $ 1,000,000 CLAIMS -WDE X OCCUR POTTED LM SKXYUirkxutz $ 300.000 _.. -,. .......... ... ...... ... ....... X WA STOP GAP MED EXP (Priv me cersm) $ 5,000 $1,000,000 LIMIT — PERSONALRADVINJURY $ 1,000,000 __.._.$_ .......... ........._..........._3,000,000 111111111-11 CENLAGGREGATEURMIITAPPUESPER: CFNERALAGGREGATE X.. ❑ PELT ❑ POLICY J IDC PRODl1LTS. CCtv1P /CPAGG $ 3,000 000 m OT)-ER .... .......:.. ... ... ..................................................... ......................�_....... $ AUTOMOBILE LIABILITY $ ANYAUTO BODILY INJURY (Per persm) $ ALLOWNF� SCHEDULED BODILY (Per accident) $ AUTOS �C5 $ HAI .... AUTOS at¢ UMBRELLA LAB OCCUR EACH OOCIIRRENCE $ E(CESS LIAB CLAIMS -MADE ...DED ............... .�. . AGGREGATE $ RETENTION WORKERS COMPENSATION fiF AND EMPLOYERS' LIABILITY Y/N ... ANY PROPRIETCHIPARTTNERrEXECUTIVE OFFICERIMEMBEREXCLUDED? F—] N/A ELEACHACCIDCNT $ ... ... ° •• (Mandatory In NFI) E. L DISEASE - EA EMPLOY $ 'V I Mdescribe order rIF9f�AIPnM (�FfiP- RA -nrARR hF4nw EL DISEASE POLICY Lfv11T $ ✓� YI i DESCRIP11ON OF OPERATIONS / LOCATIONS VEHICLES (ACOFm 101, Addltionel Rerrerls Schedule, mey be attached if more space is r tfsoy, RE: Yelm Lhited Methodst Church (Dec #18) as Named Insured Car gm 9(915. City of Yelm is included as Additional Irstxed where required by written contract as respects m CERTIFICATE HOLDER CANCELLATION Qty of Y®Im SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Hall THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 105 Yelm Avenue West ACCORDANCE WITH THE POLICY PROVISIONS. Yelm, WA 98597 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Van H. Vong zin.rcvrm- > -- Q 1988.2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Agenda Item 7. Public Hearing Notice 2015 Six Year Transportation Improvement Program City of Yelm Public Works Department 901 Rhoton Road NW Yelm, WA 98597 Yelm City Council Notice of Public Hearing 2015 Six Year Transportation Improvement Program The Yelm City Council has scheduled a public hearing to receive comments on the 2015 Six Year Transportation Improvement Program and updated Transportation Facilities Charges. The hearing is scheduled for 6:00 PM on Tuesday, July 28, 2015, and will take place in the Council Chambers /Court Room at the Yelm Public Safety Building, 206 McKenzie Street SE. The Six Year Transportation Improvement Program is the capital facilities document that guides transportation funding for a six year cycle. The STIP is based on the Yelm Comprehensive Plan and Transportation Plan and is the `implementation' document for the overall plan. Projects that are not on the STIP are not eligible for State or Federal funding, or the use of local Traffic Facilities Charges (TFC's). Although it is a six year plan, it is required to be updated annually as projects are completed and new priorities arise. The Transportation Facilities Charge is a fee charged to new construction in Yelm to ensure that the impacts of new development is assessed to that development and not current residents. For additional information, please contact Ryan Johnstone, at 360- 458 -8406. Written comments will be received up to the close of the public hearing. Written comments may be submitted at the hearing, or may be mailed to Ryan Johnstone, City of Yelm, 105 Yelm Avenue West, Yelm, WA 98597. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability in need of accommodations to conduct business or to participate in government processes or activities, please contact Janine Schnepf, at 360- 458 -8402 at least five working days prior to the scheduled event. Janine Schnepf, City Clerk Published: Nisqually Valley News, July 24, 2015 PLEASE DO NOT PUBLISH BELOW THIS LINE Posted Yelm City Hall and Yelm Timberland Library To: Mayor Ron Harding Yelm City Council Agenda Item 8. a. 2015 Six Year Transportation Improvement Program Page 1 of 5 City of Yelm STAFF REPORT From: Ryan Johnstone, Public Works Director Date: July 20, 2015 (for July 28th, 2015 City Council Meeting) Subj: 2015 Six Year Transportation Improvement Program Recommendation Adopt Resolution Number 559 establishing the 2015 to 2021 Six Year Transportation Improvement Program for the City of Yelm. Background The six year transportation improvement program (STIP) is the capital facilities document that guides transportation funding for a six year cycle. The STIP is based on the Yelm Comprehensive Transportation Plan and is the `implementation' document for the overall plan. Projects that are not on the STIP are not eligible for State or Federal funding, or the use of local Traffic Facilities Charges (TFC's). Although it is a six year plan, it is required to be updated annually as projects are completed and new priorities arise. The City is required to identify a six year list of planned transportation projects by Section 35.77.010 RCW. This list does not have to be fiscally constrained (a funding source secured, obligated, or identified), but is rather a simple list of planned projects. The City's Transportation Improvement Program will contain certain projects that are fiscally constrained (a funding source identified). These projects will be included in the Regional Transportation Improvement Program maintained by our Regional Transportation Planning Organization, the Thurston Regional Planning Council. The City works with TRPC to identify those projects that are regionally significant for inclusion in the Regional TIP. Again, these projects have to be fiscally constrained (not actually funded, but a funding source identified). Certain projects from the Regional TIP become part of the Statewide Transportation Improvement Program (STIP). Those projects that are fiscally constrained and are regionally significant (which includes any State Routes) are included in the STIP and must be in order to receive State or Federal Funds. July 20, 2015 Page 1 of 2 Agenda Item 8. a. 2015 Six Year Transportation Improvement Program Page 2 of 5 The proposed project list this year was developed by a team comprised of the Public Works Director, the Community Development Director, and the City's consultant Gray and Osborne. This approach to developing a list for consideration by the City Council proved to be efficient and brought together the Departments that deal with various aspects of the transportation system. The proposed 2015 list includes: Six Year Transportation Improvement Program Project List Project Name Project Number Bald Hill Rd to SR 507 /SR 510 Loop Intersection - New Connection Y2C Killion to Coates - New Connection Y4A 103rd Ave. SE Bridge Replacement & East Approach Y4C Burnett /93rd Intersection - Realignment & Traffic Signal Y5A Longmire /SR 510 Intersection - Traffic Signal Y513 Central Business District - Cullens to 4th Y5C Mill Road SE - 107th to 104th Y613 Mill Road SE Sidewalk - 104th to Cochrane Park Y6C Mill Road SE Sidewalk - Cochrane Park to SR 507 Y6D Connect Prairie Line to Tacoma Rail Y7A Rail Trail - Power Canal to Roy Y713 Mosman Ave. - Railroad to Longmire Y8A /Y8C Mosman Ave. - 2nd to 4th Y8E Mosman Ave. - 4th to Clark Y81F Bald Hill Road - City Limits to 5 Corners Y9 Cullens Street - Yelm Ave to Van Trump Y15A Cullens Street - 94th to 450' north Y15B 100th Way - Middle Rd to Green Acres Y16 SR 507 Sidewalk - Mill to Mosman Y17A SR 507 Sidewalk - Mosman to Washington Y17B Railway Road SE Sidewalk - 1st to Middle Y18 Middle Road Sidewalk - Railway to 300' east Y19 Creek Street Sidewalk - 103rd to Algiers Y20 Current Situation The Council should consider adoption of the 2015 Six Year Transportation Improvement Program and proposed project list. July 20, 2015 Page 2 of 2 Agenda Item 8. a. 2015 Six Year Transportation Improvement Program Page 3 of 5 CITY OF YELM RESOLUTION NUMBER 559 SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM WHEREAS, Section RCW 35.77.010 RCW requires the adoption of a six year transportation improvement program; and WHEREAS, the adopted six year transportation improvement program has been updated annually by the City Council; and WHEREAS, the City Council has determined that the proposal to update and amend the adopted six year transportation improvement program is consistent with the Comprehensive Plan and Transportation Plan; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yelm that the 2015 six year transportation improvement program attached to this resolution as Exhibit A is hereby adopted and that a copy of this resolution be filed with the Director of the Washington State Department of Transportation. APPROVED this 28th day July, 2015. Ron Harding, Mayor ATTEST: Janine Schnepf, City Clerk Agenda Item 8. a. 2015 Six Year Transportation Improvement Program Page 4 of 5 Exhibit A Resolution 559 Six Year Transportation Improvement Program Project List Project Name Project Number Bald Hill Rd to SR 507 /SR 510 Loop Intersection - New Connection Y2C Killion to Coates - New Connection 103rd Ave. SE Bridge Replacement & East Approach Y4A Y4C Burnett /93rd Intersection - Realignment & Traffic Signal Y5A Longmire /SR 510 Intersection - Traffic Signal Central Business District - Cullens to 4th Y513 Y5C Mill Road SE - 107th to 104th Y613 Mill Road SE Sidewalk - 104th to Cochrane Park Mill Road SE Sidewalk - Cochrane Park to SR 507 Y6C Y6D Connect Prairie Line to Tacoma Rail Y7A Rail Trail - Power Canal to Roy Mosman Ave. - Railroad to Longmire Mosman Ave. - 2nd to 4th Y713 Y8A /Y8C Y8E Mosman Ave. - 4th to Clark Y8F Bald Hill Road - City Limits to 5 Corners Cullens Street - Yelm Ave to Van Trump Y9 Y15A Cullens Street - 94th to 450' north Y15B 100th Way - Middle Rd to Green Acres SR 507 Sidewalk - Mill to Mosman Y16 Y17A SR 507 Sidewalk - Mosman to Washington Y17B Railway Road SE Sidewalk - 1st to Middle Y18 Middle Road Sidewalk - Railway to 300' east Y19 Creek Street Sidewalk - 103rd to Algiers Y20 Agenda Item 8. a. 2015 Six Year Transportation Improvement Program Page 5 of 5 City of Yelm Public Works Department 901 Rhoton Road NW Yelm, WA 98597 Yelm City Council Notice of Public Hearing 2015 Six Year Transportation Improvement Program The Yelm City Council has scheduled a public hearing to receive comments on the 2015 Six Year Transportation Improvement Program and updated Transportation Facilities Charges. The hearing is scheduled for 6:00 PM on Tuesday, July 28, 2015, and will take place in the Council Chambers /Court Room at the Yelm Public Safety Building, 206 McKenzie Street SE. The Six Year Transportation Improvement Program is the capital facilities document that guides transportation funding for a six year cycle. The STIP is based on the Yelm Comprehensive Plan and Transportation Plan and is the `implementation' document for the overall plan. Projects that are not on the STIP are not eligible for State or Federal funding, or the use of local Traffic Facilities Charges (TFC's). Although it is a six year plan, it is required to be updated annually as projects are completed and new priorities arise. The Transportation Facilities Charge is a fee charged to new construction in Yelm to ensure that the impacts of new development is assessed to that development and not current residents. For additional information, please contact Ryan Johnstone, at 360- 458 -8406. Written comments will be received up to the close of the public hearing. Written comments may be submitted at the hearing, or may be mailed to Ryan Johnstone, City of Yelm, 105 Yelm Avenue West, Yelm, WA 98597. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability in need of accommodations to conduct business or to participate in government processes or activities, please contact Janine Schnepf, at 360- 458 -8402 at least five working days prior to the scheduled event. Janine Schnepf, City Clerk Published: Nisqually Valley News, July 24, 2015 PLEASE DO NOT PUBLISH BELOW THIS LINE Posted Yelm City Hall and Yelm Timberland Library This email was sent to y b | UL)L2i:LQ--D--QhLe-/fniaH Address |RapiUremova|witU |f�&�g�2�l_y �«**�� Yelm Area Chamber of Commerce PO Box 444 Yelm WA 98597 THURSTON COUNTY SINCE U451 News Release FOR IMMEDIATE RELEASE: Wednesday, July 8, 2015 Mary Hall AUDITOR CONTACT: Mary Hall, Auditor, TCAuditor @co.thurston.wa.us Valerie Walston, Voter Outreach Coordinator, WalstoV @co.thurston.wa.us (360) 786 -5408 TTY (360) 754 -2933 Thurston County Elections Partners with Pro Football Hall of Famer Steve Largent to Get out the Vote Largent's message appears in Primary Election Voters' Pamphlets, which have been mailed to nearly 83,000 Thurston County households today Olympia, WA — The Thurston County Elections Division has partnered with Steve Largent (Seattle Seahawk #80, Pro Football Hall of Famer and U.S. Congressman) to encourage voter participation in the 2015 elections cycle. Many of his messages can be found in the August 4, 2015 Voters' Pamphlets, which were mailed to 82,905 homes in Thurston County today. "Football isn't that different than elections," Largent tells Thurston County voters. "A coach can't make a good game plan if only a few players show up. The November 2014 election saw only a 50% turnout. Can you imagine if only 50% of a football team showed up? It's our job as registered voters to vote on Election Day so elected officials know how to make a game plan for their community." Largent wrote his messages specifically to Thurston County voters. In the Voters' Pamphlet, voters can learn about the 25 candidates who appear in the eight races in the Primary Election. Those races include: Port of Olympia Districts 1 and 3, Olympia Mayor, Olympia City Council Position No. 2, Tenino Mayor, Tenino City Council Position No. 5, Yelm City Council Position No. 6, and Centralia School District Director Position No. 2. Additionally, Maintenance and Operations Levies for Fire Protection Districts No. 5 (Black Lake) and No. 9 (McLane) are on the August ballot. The Voters' Pamphlet is available in text, audio and PDF formats on ThurstonVotes.org. -30- Mail: 2000 Lakeridge Drive SW, Olympia, Washington 98502 -6090 VOICE (360) 786 -5408 FAX (360) 786 -5223 E -mail: Web: ThurstonVotes.org Having trouble viewing this email? Click here G�� ............ y ��I A, ........... ......... 1 ...... ....... VS� 0 C 0 N V 0 N Please join us Monday, July 27th at 5:15 PM. Register now and SAVE. $10.00 now, $15.00 at the door. You won't want to miss this! Wz*TMM= Event Details Agriculture trom tarmers, eat local, organic snacks and drink delectable aronia berry cocktails (grown on site of course). Karen Nelson and Gail O'Sullivan have been developing this site for community use for almost 20 years and they are eager to share it with all of us. to learn more about The Commons at Fertile Ground. e_ iser � io I ere For more information visit our website: VisitOlympia.com/partnership-515 THE YELM BUSINESS ASSOCIATION 715 Yelm Ave E • Suite 1 - Yelm - Washington - 98597 Tel (360) 960 -8366 - Fax (360) 350 -5627 info@yelmbusine . ,rg www.yelmbusiness.org July 27, 2015 City Council The Hon. Ron Harding c/o City of Yelm 105 Yelm Ave. West Yelm, WA 98597 Re: Hotel/Motel Tax Fund Dear City Council Members and Mayor Harding: The Yelm Business Association (YBA) requests the current status of the City of Yelm's Ho- tel/Motel tax fund and Committee makeup. On January 13, 2015, the Yelm City Council approved the establishment of a Lodging Tax Advi- sory Committee, which defined the duties and functions of the committee and established an ef- fective date. From the City Staff Report: "Any county, city or town that has imposed the hotel/motel (lodging) tax and has a population of 5,000 or more is required to establish and maintain a Lodging Tax Advisory Committee per RCW 67.28.1817. The committee's membership must be a minimum of five members confirmed by the Council and made up of equal number of business members of the community that collect the tax and eligible agencies that request funding from the revenue collected from the tax, including any municipality, used directly or indirectly through convention, visitors bureau or destination marketing. One member shall be an elected official of the municipality who shall serve as chair of the committee." City Council Member Bob Isom remarked during the meeting that, "One of the requirements is a minimum of two members who are representatives of businesses required to collect the lodging tax. Now I see an issue here because we've only got one business [that collects the tax, Prairie Pagel Hotel]." Mr. Isom may not be aware that Yelm does actually have a bed & breakfast establish- ment within the city limits, Conley Suites Bed & Breakfast, which could also send a member to the Committee. City Administrator Shelly Badger said the city's attorney would be consulted for an opinion before committee members are selected. The Yelm Municipal Code Chapter 3.84 also states: "This tax may be levied only for the purpose of paying all or any part of the cost of acquisition, construction, or operating of stadium facilities, convention center facilities, performing arts center facilities and/or visual art center or museum fa- cilities or to pay for advertising, publicizing, or otherwise distributing information for the purpose of attracting visitors and encouraging tourist expansion or for oth- er approved state statute uses. (Ord. 479 § 2, 1993)." As a business organization, the YBA feels that this tax fund directly affects local businesses in that it is designed to attract consumers to Yelm. These consumers would be purchasing our businesses' goods and services, touring the area, and taking away an impression of Yelm that we would hope is favorable. On January 13, 2015, the lodging tax fund reportedly had a balance of $167,000. The YBA would like to inquire as to the current balance of the collected tax funds, their availability, the status of the committee, and whether funds are funds collected from establishments in Yelm oth- er than the Prairie Hotel. Would the City be interested in sending a representative to educate YBA members about the committee and dissemination of funds? Sincerely, Board Members Molly Carmody Cynthia Schmier Steve Klein Steve Craig Bill Hashim and Daniel W. Crowe Executive Director Page 2 fj PORITof OLYMPIA News Release July 27, 2015 Olympia Brew Fest returns to Port Plaza on Saturday, Aug. 1, for an afternoon of beer sampling, delicious food and live music on the downtown waterfront. Net proceeds benefit the non - profit Thurston County Chamber Foundation Small Business Development Program. Guests can choose among 60 different beers from 30 -plus hand - picked breweries to celebrate the community's long history of beer - making. Admission includes a commemorative mug along with six 5.5 ounce tastes. Additional taste cards may be purchased. Brew Fest runs from 1:00 p.m. to 8:30 p.m. Tickets are $25 in advance, $30 at the door and $5 for designated drivers. All guests must be 21, including designated drivers. Free parking is available in marked lots at the corner of Market Street and Marine Drive. In its fourth year, Olympia Brew Fest is already considered one of the premiere brew fest events in the northwest. Up to 3,000 guests are expected. The Port is proud to partner in Olympia Brew Fest because the net proceeds benefit a small business program that helps stimulate economic development in Thurston County. For more information and to purchase tickets: http: / /www.olybrewfest.com /6n iex.php. o " ° t A" e fa Coatact: Kathleen White, Communications & Public Affairs Manager 360. 528. 8012 Kathleen W( portolymplia.com About the Port of Olympia The southernmost deepwater port on Puget Sound, the Port of Olympia owns and operates an international shipping terminal that handles a range of breakbulk and project cargoes. The Port also owns and operates Swantown Marina & Boatworks, a 733 -slip recreational marina and boat haulout/repair facility, a regional airport and a real estate division. A community port, it generates an estimated 7,249 total direct, induced and indirect jobs as documented by Martin Associates in the 2009 data study, The Economic Impact of the Port of Olympia, January 2011, available at www.Lortolym�alia.com. dw% loft, j U: A u (directly after Opening Ceremonies) h Fairgrounds 3054 Carpenter Road SE — Lacey Please RSVP and send agenda ideas to Vickie Larkin by Monday, July 27. (360) 357 -2470 AGENDA YELM CITY COUNCIL STUDY SESSION WEDNESDAY, JULY 29, 2015 5:00 P.M. Call to Order 2. Roll Call 3. Agenda Approval 4. Presentations a. Topic: Sewer Facilities Plan Update 60 min Brian Bunker & David Kopchynski, Parametrix and Ryan Johnston, Public Works Director b Topic: Update on Development Fee Schedule 30 min Tami Merriman, Associate Planner C. Topic: Animal Control Ordinance (draft revisions) 60 min Grant Beck, Community Development Director & Ryan Johnstone, PW Director 5. Mayor's Report 6. Council Initiatives Upcoming Meetings Regular City Council Meeting, Tuesday, August 11, 2015, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, August 25, 2015, 6:00 pm, Public Safety Building Study Session Meeting, Wednesday, August 26, 2015, 5:00 pm, Public Safety Building Meeting Information It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Janine Schnepf, at 360.458.8402 at least four (4) working days prior to the scheduled event. The Preliminary Agenda and Approved Council Minutes are available at w6 .ci. elm.wa.us.