11-04-15 Special Meeting BWSYELM CITY
SPECIAL MEETING —WORK SESSION
WEDNESDAY, NOVEMBER 4,2015,4:00 P.M.
PUBLIC SAFETY TRAINING ROOM
Mayor Harding called the meeting to order at 4:00 p.m.
Special meeting was scheduled after the Finance Committee met 10/28/15 to consider
department revenue projections and expenditures for the 2016 Budget Year and to inform
Council of the schedule and plan for bringing the Budget forward to meet the mandated
schedule for adoption.
Present: Councilmembers: JW Foster, Joe Baker, Bob Isom, Russ Hendrickson and Jennifer
Littlefield. Tracy Wood arrived after 5 pm. Staff: Noah Crocker, Grant Beck, Todd Stancil, Sonia
Ramirez.
Mayor Harding provided an update of the 2016 Budget schedule and message. Noah Crocker,
Finance Director started in September and has been working on balancing the accounting for
the period when the City was without staff in the finance position and adapting to the City's
software system. This and other factors contributed to the 2016 Budget message.
Current conservative revenue projections assume that 2015 expenditures will exceed year end
revenue projections while maintaining Council's target reserve set in 2012. Public Notice and
Public Hearings will be held prior to adoption of the Property Tax Levy and the 2016 Budget. A
2015 Budget amendment will be brought forward to Council including for the Community Center
and the Skateboard Park construction that require a transfer in from the Municipal Building
Fund. Will continue to work on potential opportunities to increase revenues. Budget message
remains from previous years. The 2016 Budget will be a Hold -the -Line budget with no additional
requests. After the first of the year and a complete financial analysis has been confirmed, the
Budget will be revisited for consideration of amendments for capital expenditures and
departmental requests.
Noah Crocker provided an update on the 2016 Budget progress including the General Fund
projected revenue and expenditure forecast for operating cash and reserve, General fund
revenue projections, Tax Revenue trend lines, General Fund major revenue sources, General
fund projected expenditures, Water and Sewer Operating Fund and a list of 2016 projects:
Skate Park, obtaining funding for SR510 Yelm Loop Phase II, SW Yelm 1A construction of
treatment system and reservoir, AC water line replacement projects, Cochrane Park wetland
rehab and infiltration basin construction, Sewer Capital Facilities Plan and completion of
Stormwater Comprehensive Plan.
Some 2016 revenue line items were listed significantly lower than 2015 actual forecast balance.
This is explained as one-time licensing or permit fee revenues in 2015 not forecast in 2016.
Adjourn: 5:35 p.m.
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Attest(.'ILv
Mayor Janine Schne, City Clerk