10-13-15 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, OCTOBER 13, 2015 MINUTES
Mayor Harding called the meeting to order at 6:00 pm.
2. Roll Call Present: Joe Baker, Tracey Wood, Ken Garmann and Russ Hendrickson.
15-084 MOTION BY JOE BAKER EXCUSING COUNCILMEMBERS JW FOSTER,
JENNIFER LITTLEFIELD AND BOB ISOM FROM THE MEETING. CARRIED.
Agenda Approval
15-085 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations -
Student of the Month - Chloe Riggins
Presentation moved to the end of the New Business items since Ms. Riggins had
not yet arrived. Representatives from the Yelm Rotary and the Yelm School
District attended for the recognition.
Mayor Harding introduced Chloe Riggins and stated she is an outstanding senior
leader at the Yelm High School. She serves her peers and school as an ASB Officer
and a leader in the school choir. This past summer Chloe spent significant time
volunteering at school and in the office helping to get ready for the opening of
school. She attended the Leadership Summit in August and has led or taken part
in numerous events designed to make students feel a part of the YHS community.
Chloe is usually the first to jump in and help and always wears a giant smile.
Mayor Harding presented Ms. Riggins with a plaque for her outstanding efforts.
Mayor Harding introduced Chad Bedlington as the new Public Works Manager. He
has been on the job since October 5.
5. Public Comment - no comment
6. Consent Agenda
Minutes - Regular Meeting September 22, 2015
Payables - Checks #65447 - #65478, Totaling $756,737.86
15-086 MOTION BY RUSS HENDRICKSON APPROVING THE CONSENT AGENDA AS
PRESENTED. COUNCILMEMBER FOSTER ABSTAINED DUE TO THE FACT HE
HAD NOT HAD THE OPPORTUNITY TO REVIEW THE VOUCHERS PRIOR TO
THE MEETING. CARRIED.
7. Public Hearing - none scheduled
8. New Business -
a. Ordinance No. 1005, Amending 2015 Salary and Benefit Appendix
Janine Schnepf, City Clerk/HR Manager explained that the 2015 Budget, including
the Salary and Benefit Schedule was adopted by City Council in December 2014,
(ORD 992). The Salary and Benefit Schedule was amended in March 2015 (ORD
997, PW CBA and ORD 998 Market Adjustment) and again June 2015, (ORD 1002,
re-establish job classification). On December 31, 2014, the Collective Bargaining
Agreement with the City of Yelm and the Police Officers Teamsters Local Union
No. 252 expired. The terms of the agreement remained in force until a new
agreement could be reached. The membership chose to disassociate from the
Teamsters and establish a membership with the Fraternal Order of Police (FOP).
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Negotiations began in March of 2015 with the FOP and concluded in September
2015. City Council approved the terms of the contract in September 2015. An
amendment ordinance is required to amend the 2015 Budget and to establish the
new rates effective October 1, 2015 for the City of Yelm Police Officers.
Councilmember Wood asked if there would be any retro pay that would need to be
calculated. Janine Schnepf stated that the new contract takes effect October 1,
2015 and the Officers would be paid November 5, 2015 the new contract amounts
so no retro pay necessary.
15-087 MOTION BY IOE BAKER TO ADOPT ORDINANCE NO. 1005 AMENDING THE
2015 BUDGET (ORD. NO. 1002, 6/15) BY ADOPTING THE SALARY AND
BENEFIT SCHEDULE: APPENDIX II, APPENDIX III AND SETTING AN
EFFECTIVE DATE OF OCTOBER 1, 2015. CARRIED.
b. Resolution No. 561, Development Review and Construction Permit Fee
Schedule
Tami Merriman, Associate Planner stated the current development fee schedule
was last updated in 1997, and the building fee schedule in 2004. The adoption of
the Unified Development Code earlier this year removed references to fee
amounts from several section of the Yelm Municipal Code, and includes adopted
building codes. The Unified Development Code clarifies and simplifies the
development review process. Currently, development review fees require a
calculation based on number of lots, units, or acres, and requires more than one
fee when multiple applications are required. The proposed fee schedule creates a
flat application fee commensurate with the level of review needed for the type of
permit, and only one fee when combined permits are required. The proposed
schedule also allows for a waiver of the appeal fee under certain circumstances.
For most development applications, the resulting fee will be approximately the
same and sometimes less than the current fees. There was one change to
Resolution No. 561 that was included in the Council packets. An updated
Resolution No. 561 adding the Hearing Request - Administrative Subdivision fee
of $1250.00 was presented to Council before the meeting started. Councilmember
Wood asked for clarification regarding the fees charged. Ms. Merriman stated
there would be one fee charged if there were multiple permits needed and it
would be at the highest rate based on the development fee schedule.
15-088 MOTION BY TRACEY WOOD ADOPTING RESOLUTION 561 UPDATING THE
DEVELOPMENT REVIEW FEES. CARRIED.
9. Old Business -none scheduled
10. Mayor and Council Initiatives
Councilmember Baker attended the Intercity Transit Board meeting where they
approved a contract with Crossroads Collision in the amount of $158,000 for their
services. The General Manager was authorized to upgrade the outdated telephone
system. Three representatives were reappointment to the Citizen Advisory
Committee. Councilmember Baker would like to recruit a student from the Yelm
High School to serve on that Committee.
Councilmember Wood attended the Joint TComm 911 Admin Board meeting
where the 2016 Preliminary Budget was adopted.
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Councilmember Hendrickson attended the Yelm Emergency Operations Board
meeting where the Alert -Sense system was discussed. That system is scheduled
to go live in November. Yelm Police Chief Todd Stancil has been attending those
meetings and will update the Council at a future Study Session on the system.
October is Weather Radio Awareness month in Washington. Councilmember
Hendrickson reported that Chief Stancil attended the well -attended Thurston
County Expo at Yelm High School. Next year it will be in Rochester, Washington.
This coming Monday Councilmember Hendrickson along with Chief Stancil, Public
Works Director Ryan Johnstone and Councilmember Garmann will attend a
Hazardous Material Transport Seminar sponsored by Thurston County Emergency
Management.
Mayor Harding attended the Thurston County Economic Development Council
meeting on the St. Martin's College Campus. It was an opportunity for the Board
to review the work being done and the direction of the Thurston Economic Council
(EDC) in the future. The EDC has new office locations at the South Puget Sound
Community College Campus on Mottman Road in Olympia/Tumwater. Mayor
Harding also attended the Chamber Forum where the Military were honored and
thanked for their service. There was discussion at the Forum regarding
implementing more programs to benefit Military personnel with transition into the
private sector.
Executive Session - none scheduled
Correspondence included -
Yelm Business Association letter dated September 14, 2015, RE: Naming of the
Yelm Community Center
Yelm Area Chamber of Commerce October Forum & Luncheon October 13, 2015
11:30 am Prairie Hotel
AWC Strong Cities Pocket Guide
AWC CityVoice October 7, 2015
Thurston Regional Planning Council News Release for October 6, 2015 -Sustainable
Thurston earns more kudos for smart' growth achievement.
Councilmember Baker commented on the letter that Ice Chips Grannie Bev Vines -
Haines submitted to the Mayor and Council and stated it was a great thing for her
to do. It clarified many of the rumors regarding the Ice Chips business and the City
of Yelm.
Adjourned at 6:33
Attest: 91�,c /*
Ron Hardi g 4ayor Lori Mossman, Deputy City Clerk
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