11-10-15 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, NOVEMBER 10, 2015 MINUTES
Mayor Harding called the meeting to order at 6:00 pm.
2. Roll Call Present: JW Foster, Joe Baker, Jennifer Littlefield, Tracey Wood, Ken
Garmann and Russ Hendrickson.
15-092 MOTION BY JOE BAKER EXCUSING COUNCILMEMBER BOB ISOM FROM
THE MEETING. CARRIED.
Agenda Approval
15-093 MOTION BY JW FOSTER APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations -
October Student of the Month -
Emily Greninger is both an outstanding athlete and academic force. She has
maintained a 3.6 GPA while taking AP/Honors classes as well as being involved
with the sports medicine program and various other community activities. Emily
has been accepted to WSU where she hopes to receive an ROTC scholarship. She
is a talented bowler and was on the 2013 team that won the 'WIAA Academic
Championship.' Emily is much loved by the staff and students at Yelm High
School. Mayor Harding presented Ms. Greninger with a plaque and thanked her for
coming to the meeting.
5. Public Comment -
Mike Malan, property owner in the City of Yelm stated that one of his tenants had
a huge water bill due to a leak and subsequently had their water turned off
because the bill had not been paid in full without notification to the renter or the
property owner. Mr. Malan had been into City Hall and had spoken to Mayor
Harding on the phone at which time he was asked to sign a contract with the City
of Yelm ensuring the water bill would be paid over three months. Mr. Malan did
not sign a contract. Mr. Malan sited the Washington Administrative Code (WAC)
concerning turning utilities off for nonpayment and stated that the City of Yelm is
not following the state law and if his tenant gets their water turned off for not
paying the $50 shut off/reconnect fee then he has advised them to file a class
action lawsuit against the City of Yelm. Mayor Harding asked Janine Schnepf, City
Clerk to explain the steps and procedure from start to finish to help clarify the
process. Mayor Harding invited Mr. Malan to meet with him in his office to discuss
this matter further. Mr. Malan said he would do that.
Preston Collins, a City of Yelm resident gave a public service announcement that
Randy Cramer would be at the Triad Theater on Saturday, November 14 at 7pm
to discuss military operations on Mars and the US Government secrecy on this
issue.
6. Consent Agenda
Minutes - Regular Meeting October 27 & Study Session October 28, 2015 and
Special Meeting Minutes November 4, 2015
Payables - Checks #65613 - #65730 Totaling $2,321,678.00
YCP, Annual Christmas in the Park event, December 4 & 5, 2015 All Day -
Community wide event
11/10/15
15-094 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing - none scheduled
8. New Business -
a. Yelm Skatepark Award Bid for Construction Contract
Chad Bedlington, Public Works Manager stated the Skatepark Project is located at
201 1St Street NE across SR507 from the Yelm City Park and future Community
Center. The project was designed in partnership with City Staff, BCRA Consulting,
New Line Skateparks Inc. and a Citizen Advisory Committee. The majority of the
project is funded via a Federal grant through the Community Development Block
Grant (CDGB) program, facilitated through Federal Housing and Urban
Development (HUD). This project was originally bid in August of 2015, with bid
results unfortunately coming in well above the allotted budget for this project.
The project was rebid in October of 2015. The Skatepark project was advertised
for construction on October 16 & 23, 2015 and bids were opened on October 30,
2015. Six (6) bids were received. Dreamland Skateparks, LLC was selected as the
lowest responsive bidder based on the base bid amount.
Councilmember Hendrickson asked if the low bidder had been checked out
thoroughly. Chad stated he had personally called and checked with other
municipalities who had used Dreamland Skateparks for their projects.
Councilmember Garmann asked for clarification on the total not to exceed
amount. Chad stated it would be $409,300.00. This amount does not include
sales tax and excludes the Bid Alternative 3 for landscaping and planting.
Councilmember Foster asked what the plans were for landscaping. Mayor Harding
stated that Public Works would be doing some of the work at a later date or
maybe a community volunteer project in order to save money. Councilmember
Foster stated that during the design, planning and construction of the project,
that public safety and the privacy and respect of the two adjacent businesses be
taken into consideration. Councilmember Littlefield asked if the two businesses
located closest to the skate park had been contacted. Mayor Harding stated he
had been in contact with both adjacent business owners.
15-095 MOTION BY JOE BAKER AUTHORIZING MAYOR HARDING TO AWARD THE
PROJECT TO AND SIGN THE CONSTRUCTION CONTRACT WITH
DREAMLAND SKATEPARKS, LLC IN THE NOT EXCEED AMOUNT OF
$409,300.00. THIS AMOUNT IS NOT INCLUSIVE OF SALES TAX AND
EXCLUDES BID ALTERNATIVE three LISTED BELOW (PLANT PURCHASE
AND INSTALLATION). CARRIED.
9. Old Business -none scheduled
10. Mayor and Council Initiatives
Councilmember Foster reminded everyone that tomorrow is Veteran's Day and
there will be a ceremony at the Yelm Cemetery at fpm. Councilmember Foster
attended the City of Yelm Finance Committee meeting, Elected Officials Council to
the South Sound Military & Communities Partnership meeting along with Associate
Planner, Tami Merriman. There was a survey taken of local residents and
businesses on Joint Base Lewis McChord (JBLM) and the feedback was very
positive. He also attended the Special Budget Workshop on November 4.
Councilmember Foster is the Chair of the General Advisory Committee for Yelm
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Community Schools Technical and Education Program. He attended a meeting
recently and was very impressed by the students and how interested they are in
engaging with business leaders in our community. Councilmember Foster
encouraged anyone who owns a business in the community to engage with Yelm
Community Schools CTE programs to get the business owner into the classroom
or to get the kids out in the community.
Councilmember Wood attended the TComm 911 Admin Board meeting where
they discussed a Strategic Positioning Plan and passed a Resolution allowing the
Washington Military department to reimburse for the dispatcher provided to them
during the wildfires. They also passed the 2016 budget. Councilmember Wood also
attended the City of Yelm Finance Committee meeting.
Councilmember Hendrickson attended the Special Budget meeting and the
Yelm Chamber Forum luncheon.
Mayor Harding attended the Thurston County Economic Development Council
meeting, City of Yelm Finance Committee meeting, the Special Budget meeting
and the Yelm Chamber Luncheon Forum. Mayor Harding reminded everyone that
the Yelm Cemetery is honoring Veterans with a celebration at 1 pm at the Yelm
Cemetery on Wednesday, November 11, 2015.
11. Executive Session - none scheduled
12. Correspondence included -
South Sound Partners for Philanthropy, October 21, 2015 - announcing the
recipients of the 2015 Leadership in Philanthropy Awards
AWC Elected Officials Essentials Workshop, Saturday, December 5, 2015
Thurston County Chamber of Commerce, Voice Magazine Nov/Dec 2015
Morningside Newsletter November 2015 -Giving Tuesday, December 1, 2015
Strong Cities, Great State - Invitation to a reception honoring Representative J.T.
Wilcox with the AWC Transportation Champion Award, November 10, 2015 5pm-
6pm at the Yelm Public Safety Building
U.S. Army Corps of Engineers Public Notice for October 2, 2015 - Construction of
new residential overwater structures in certain inland marine waters of Washington
State
Thurston County Canvassing Board meeting, Thursday, November 12, 2015,
8:30am Tumwater
13. Adjourned at 6:35 pm.
Attest:
on Hard' g, May Lori Mossman, Deputy City Clerk
11/10/15