12 08 2015 Updated Agenda PacketAGENDA
YELM CITY COUNCIL MEETING
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Website Viewing: Clicking on agenda items will open associated documents including staff reports,
resolutions, ordinances, etc. Note: some agenda items may not have attachments.
Call to Order
2. Roll Call
3. Agenda Approval ACTION
4. Special Presentations-
10. Student of the Month — Sarah McAuley
5. Public Comment — Please complete a blue speaker's card and present it to
the meeting recorder. Comment topics should not appear elsewhere on the
agenda. Time (three minutes per speaker) and the number of speakers (five)
are limited and may be adjusted to meet agenda requirements.
6. Consent Agenda ACTION
a. Minutes; Regular Meeting November 24, 2015
b. lo. Payables; Checks #65823 - #65936 Totaling $689,669.33
7. Public Hearing -
Continued Public Hearing from November 24, 2015
Ordinance No. 1008 — 2016 City of Yelm Budget
8. New Business -
a. Ordinance No. 1008, 2016 City of Yelm Budget ACTION
10 min Presenter: Noah Crocker, Finance Director
Attachments: Staff Report, Ordinance No. 1008
b. Nisqually River Foundation — Intergovernmental Services Contract for ACTION
10 min Year 2016
Presenter: Noah Crocker, Finance Director
Attachments: Staff Report, Contract
C. Yelm Multipurpose Senior Center Contract
10 min Presenter: Noah Crocker, Finance Director
Attachments: Staff Report, Contract
ACTION
d. Engineering and Construction Management Services, BHC — 2016 AC ACTION
10 min Water Line Replacement
Presenter: Ryan Johnstone, Public Works Director
Attachments: Staff Report
e. No- 2015/2016 Legislative Services Contract ACTION
10 min Presenter: Noah Crocker, Finance Director
Attachments: Staff Report, Contract
f. ► Ordinance No. 1009, 2015 Year End Budget Amendment ACTION
10 min Presenter: Noah Crocker, Finance Director
Attachments: Staff Report, Ordinance No. 1009
9. Old Business — none scheduled
10. Council and Mayor
Councilmember Foster represents Yelm on the following committees.
• Thurston County Solid Waste • Nisqually River Council
Advisory Committee (SWAC) • Yelm Finance Committee
Councilmember Baker represents Yelm on the following committees.
• Intercity Transit Board • Yelm Adult Community Center
Councilmember Isom represents Yelm on the following committees.
Thurston Regional Planning
Council
(TRPC)
Yelm Finance Committee
Yelm Economic Development
Committee
Councilmember Stillwell represents Yelm on the following committees.
• Thurston County HOME Yelm Finance Committee
Consortium
Councilmember Wood represents Yelm on the following committees.
• (TRPC) Transportation Policy • Yelm Transportation Committee
Board
• TComm 911 Admin Board
Councilmember Garmann represents Yelm on the following committees.
• Yelm Transportation Committee Thurston County Law and
Justice
Councilmember Hendrickson represents Yelm on the following
committees.
• Medic One Yelm Emergency Operations
Board
Mayor Harding represents Yelm on the following committees.
• Thurston County Economic • Yelm Finance Committee
Development Council • Yelm Emergency Operations
Board
• Yelm Transportation Committee
• Thurston County Mayor's Forum Yelm Economic Development
• (TRPC) Transportation Policy Committee
Board
11. Executive Session- none scheduled
12. Correspondence (Correspondence is available upon request)
Yelm Area Chamber of Commerce December Forum & Luncheon, Tuesday,
December 8, 11:30 -1 pm, Prairie Park Hotel
13. Adjourn
Upcoming Meetings
Regular City Council Meeting, Tuesday, January 12, 2016, 6:00 pm, Public Safety Building
Regular City Council Meeting, Tuesday, January 26, 2016, 6:00 pm, Public Safety Building
Council Study Session, Wednesday, January 27, 2016, 5:00 pm, Public Safety Building
CITY OF YELM
MEETING INFORMATION
All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information
about obtaining a copy of the proceedings, please call 360.458.8402.
Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable time per
speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the public comment
portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and
should not address topics for which public hearings have been conducted or are anticipated.
It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person
with a disability and in need of reasonable accommodations to conduct business or participate in government
processes or activities, please contact Janine Schnepf, at 360.458.8402 at least four (4) working days prior to the
scheduled event. The City of Yelm is an equal opportunity provider and employer.
The Preliminary Agenda and Approved Council Minutes are available at
www.ci.yelrr7.wa.t.es
Agenda Item 6. a. Minutes
Page 1 of 6
YELM CITY COUNCIL REGULAR MEETING
TUESDAY, NOVEMBER 24, 2015 MINUTES
Mayor Harding administered the Oath of Office to Tad Stillwell for Yelm City Council Position
4 replacing Jennifer Littlefield.
1. Mayor Harding called the meeting to order at 6:00 pm.
2. Roll Call Present: JW Foster, Joe Baker, Tad Stillwell, Tracey Wood, Ken Garmann
and Russ Hendrickson.
15 -096 MOTION BY TRACEY WOOD EXCUSING COUNCILMEMBER BOB ISOM FROM
THE MEETING. CARRIED.
Agenda Approval
15 -097 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS
PRESENTED. CARRIED.
4. Special Presentations - none scheduled
5. Public Comment -
Steve Klein, Thurston County resident thanked all outgoing and current
Councilmembers for their public service and welcomed new Councilmembers to be
sworn in at the first meeting January.
6. Consent Agenda
Minutes - Regular Meeting November 10, 2015
Payables - Checks #65731 - #65822 Totaling $671,797.01.
15 -098 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearings -
a. Ad Valorem Tax Rate Budget Year 2016
Mayor Harding opened the Public Hearing at 6:08 pm. City of Yelm Finance
Director Noah Crocker presented the staff report. Mayor Harding closed the Public
Hearing at 6:11 pm.
b. 2016 Preliminary Budget
Mayor Harding opened the Public Hearing at 6:12 pm. Noah Crocker gave a power
point presentation of each fund. Public Hearing continued to the December 8,
2015 meeting.
8. New Business -
a. Ordinance No. 1006, Setting Ad Valorem Tax for 2016 (7.a.)
Noah Crocker, Finance Director explained the phrase ad valorem is Latin for
"according to value ". In the case of municipal property taxes, property owners
have their property assessed on a periodic basis by a public tax assessor. The
assessed value of the property is then used to compute an annual tax, which is
levied on the owner by his or her municipality. The legislative body holds a public
hearing and discusses any increases in property tax revenues that are being
considered. An Ordinance is adopted by both the dollar and percentage increase
amounts and certified with the county by a November 30 deadline. Cities with a
population off less than 10,000 can increase their levy amount by one percent
11/24/15
Agenda Item 6. a. Minutes
Page 2 of 6
without a vote (highest lawful levy calculation). Normally, taxes on new
construction are exempt from the lid /limit factor and may be added to the tax
levy that is being requested only if the statutory maximum levy rate times the
assessed value of the city exceeds the highest lawful maximum. The assessed
valuation of the City increased approximately $2,968,302 over the previous year,
therefore increasing the factor in the formula. The new levy rate will be
$21.70911 per $1,000 of assessed valuation. This levy rate includes a
councilmanic reduction of 1% to City of Yelm property owners. Mayor Harding
added that this is the fifth year that the Council has chosen to reduce the levy
rate by 1 %. If Ordinance No. 1006 passes tonight, Noah will file with Thurston
County in the morning before the November 30, 2015 deadline.
15 -099 MOTION BY 7W FOSTER ADOPTING ORDINANCE NO. 1006, SETTING THE
AMOUNT FIXED AS AD VALOREM FOR THE REGULAR LEVY OF PROPERTY
TAX NECESSARY TO RAISE REVENUES FOR ESSENTIAL EXPENDITURES
FOR THE CITY OF YELM FOR THE FISCAL YEAR 2016. CARRIED.
b. Ordinance No. 1008, 2016 Preliminary Budget (7.b.)
Noah Crocker, Finance Director gave an overview of the preliminary budget. The
6.633 million dollar general budget reflects a conservative approach to revenue
projections (5.076 million), as well as a thorough analysis of planned
expenditures. It maintains current programs, contracts and levels of service
provided to the community. Some of the highlights of the 2016 Budget include:
SW Yelm Well 1A- construction of water treatment system, booster station, well
house, and reservoir; water rights mitigation projects associated with Deschutes
River Farm; AC water line replacement projects; Cochrane Park wetland
rehabilitation; Sewer Capital Facilities Plan, and the Water Comprehensive Plan
Update. There was no public comment.
15 -100 MOTION BY TRACEY WOOD TO CONTINUE THE PUBLIC HEARING TO THE
DECEMBER 8, 2015 CITY COUNCIL MEETING. AT THIS MEETING,
ADDITIONAL PUBLIC COMMENT WILL BE HEARD AND THE BUDGET WILL
BE SCHEDULED FOR ADOPTION. CARRIED.
c. Resolution No. 562, Interfund Loan 001 to 316 Roads /Streets
Noah Crocker, Finance Director explained the following grant revenues were
budgeted during the 2015 year- Mosman Avenue Improvements project
($184,000), Cullens /Solberg Sidewalk Project (163,000) for a total grant funding
of $347,000. Transportation Improvement Board (TIB) grant proceeds were
awarded to fund the design and construction of the Mosman Avenue
Improvements Project and the Cullens /Solberg Sidewalk project with the
construction portion of each project occurring in 2015. $97,418 in grant revenues
are anticipated to be received for the Mosman Avenue Improvement Project and
$174,000 for the Cullens /Solberg Sidewalk Project for a total of $271,418. Due to
the nature of reimbursement grants, the City of Yelm has not yet received the full
reimbursement from TIB. Year to date a total of $26,417 has been received from
the Mosman Avenue Improvement TIB grant and nothing for the Cullens /Solberg
Sidewalk TIB grant. Additional interim funding is needed to cover costs
associated with the Mosman Avenue Improvements and Cullens /Solberg Sidewalk
projects paid for out of Fund 316. This funding is needed only until the grant
monies are received. An Interfund Loan in the amount of $245,000 is necessary
to provide cash to Fund 316 to close out the projects and end the 2015 calendar
year in a positive cash position. We anticipate receiving the grant funding in early
2016. We expect to receive $71,000 in remaining grant proceeds for the Mosman
Avenue Improvements Project and $174,000 for the Cullens /Solberg Sidewalk
11/24/15
Agenda Item 6. a. Minutes
Page 3 of 6
Project. Once the grants are received, Fund 316 will repay the Interfund loan to
the General Fund 001 as defined by Resolution No. 562.
15 -101 MOTION BY TRACEY WOOD APPROVING RESOLUTION NO. 562
ESTABLISHING AN INTERFUND LOAN BETWEEN THE GENERAL FUNDS 001
TO THE ROADS /STREET CONSTRUCTION FUND 316. CARRIED.
d. Resolution No. 563, Interfund Loan 401 to 400 Stormwater Utility
Noah Crocker, Finance Director stated the following Department of Ecology (DOE)
funds were budgeted in 2015 — DOE Grant ($75,000) and DOE Loan ($25,000)
for a total of $100,000. The DOE grant proceeds were awarded to fund the
Stormwater Comprehensive plan during 2015. During 2015, The Stormwater
Comprehensive Plan was budgeted at a cost of $118,750. By the end of 2015,
$50,000 is projected to have been spent. There is a timing issue for the
reimbursement based grants so additional interim funding is needed to cover
costs associated with the Stormwater Comprehensive Plan for Fund 400 until the
grant and loan monies are received. It has been determined that $25,000 is
necessary to provide cash to Fund 400 to end the 2015 calendar year in a
positive cash position. We anticipate receiving the grant reimbursement and loan
proceeds in early 2016. Once the monies are received, Fund 400 will repay the
Interfund loan to the Water Utility Fund 401 plus interest as defined in Resolution
No. 563. Councilmember Wood asked if we were charging, ourselves interest on
the money. Noah stated that interest must be paid on the transfer according to
state law but it would not amount to much since the money will be borrowed for
short term.
15 -102 MOTION BY TRACEY WOOD APPROVING RESOLUTION NO. 563,
ESTABLISHING AN INTERFUND LOAN BETWEEN THE WATER UTILITY
FUND 401 AND THE STORMWATER UTILITY FUND 400. CARRIED.
e. Ordinance No. 1007, 2015 Year -End Budget Amendment
Noah Crocker, Finance Director stated that variations in both revenue and
expenditure appropriations occurs throughout the budget year, creating the need
for amendments. The City of Yelm adopts the annual budget by department level
for the Current /General Fund and by fund level for all other funds. It is important
to note that many revenues line items (and ending cash) are anticipated to end
the year well above the original budgeted amounts, this amendment addresses
expenditures only except where there are transfers or Interfund loans in to
balance the fund. Expense appropriations are amended to the extent needed to
'rebalance' the department /fund. This 2015 Amendment in total is
$2,362,726.36. Appropriation changes include adjustments to balance the
departments /funds. The Amendment total would not have been so large if an
Amendment had been done mid -year as it had been done in the past. There has
been a change in staff and so it was not done this year. Noah Crocker went over
some of the funds that had the largest changes from one year to the next. The
net effect to ending cash was 691,058.36 but the majority of this total was due
to Interfund transfers, which will be paid back in 2016.
15 -103 MOTION BY TRACEY WOOD ADOPTING ORDINANCE NO. 1007, AMENDING
THE 2015 BUDGET BY APPROPRIATING FUNDS FOR 2015 CONTRACT
OBLIGIATIONS, TRANSFERS, AND OTHER EXPENDITURE RELATED
BUDGET ADJUSTMENTS. CARRIED.
11/24/15
Agenda Item 6. a. Minutes
Page 4 of 6
f. Release of Retainage to Nova Construction, Mosman Improvement
Project
Ryan Johnstone, Public Works Director stated that on November 18, 2011, the
City of Yelm was notified from the Transportation Improvement Board (TIB) of its
successful application for grant funds in the amount of $990,501. This was to
complete the realignment of the intersection of Mosman Avenue with SR507 and
roadway improvements between 2nd St. SE and SW Railroad St. Design of the
project was awarded to Gray and Osborne for a total cost of $231,572 and was
completed in March 2014. The project construction was awarded to Nova
Contracting, Inc. on May 13, 2014 City Council meeting. The contract award was
in the amount of $1,492,125.13. Final construction cost was $1,477,515.12. Staff
recommends acceptance of the project and release of the project Retainage bond
to Nova Contracting, Inc. once all proper documentation has been received from
the Department of Revenue, Labor and Industries, and Employment Services and
there are no liens against the project. Councilmember Wood stated it was
unfortunate that the project took so long but it is beautiful. Mayor Harding stated
it was a lengthy project because it is a State Highway and the City went back and
forth with the State on different aspects of the project. Ryan Johnstone stated
the amount had been reduced by about $34,500 in negotiations with Nova
Contracting, Inc. due to the project being completed late.
15 -104 MOTION BY TRACEY WOOD TO ACCEPT AND AUTHORIZE THE RELEASE OF
THE RETAINAGE BOND IN THE AMOUNT OF $74,014.70 TO NOVA
CONTRACTING, INC. FOR CONSTRUCTION ACTIVITIES RELATED TO THE
CITY'S MOSMAN AVE IMPROVEMENTS PROJECT. CARRIED.
g. TIB Supplement with Gray & Osborne, Additional Construction
Management Services, Mosman Improvement Project
Ryan Johnstone, Public Works Director reported that the Mosman Avenue
Improvements Project was advertised and awarded to Nova Contracting, Inc. at
the May 13, 2014 City Council meeting. Additionally, Gray & Osborne was
awarded a contract for construction management services for the project in the
amount of $191,123. Supplement #5 is for additional services performed by Gray
and Osborne due to the project exceeding the contract time. During this time
additional coordination with the various project stakeholders, plan review, and
general project management tasks were required. The extra time and effort
incurred by Gray & Osborne is reflected in the attached supplement in the
amount of $13,292 and would be paid out of fund 316.
15 -105 MOTION BY TRACEY WOOD AUTHORIZING MAYOR HARDING TO SIGN TIB
SUPPLEMENT #5 WITH GRAY & OSBORNE, INC. IN THE AMOUNT OF
$13,292 FOR ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES
RELATED TO THE MOSMAN AVENUE IMPROVEMENTS PROJECT. CARRIED.
h. Release of Retainage to Iversen & Sons, Yelm Avenue Sidewalk Project
Ryan Johnstone, Public Works Director reported that on November 25, 2013, City
staff received notification from the Transportation Improvement Board (TIB) of
its successful application for sidewalk replacement money in the amount of
$184,184. The project was located at Yelm Ave. W. between Cullens St. NW and
Solberg St. NW and included the construction of 820 feet of concrete curb,
gutter, and sidewalk. In January 2014, the design of the project was awarded to
Gray & Osborne and was completed in April 2015. Total design fee was $59,969.
The sidewalk project was advertised for construction in April 2015 and was
awarded to Iversen and Sons, Inc. on May 26, 2015 at the City Council meeting.
The contract award was $200,185.00 and the project was completed on October
11/24/15
Agenda Item 6. a. Minutes
Page 5 of 6
9, 2015. The final construction cost was $200,212.00. Staff recommends
acceptance of the project and release of the project retainage to Iversen and
Sons, Inc. once all proper documentation has been received from the Department
of Revenue, Labor and Industries, and Employment Services.
15 -106 MOTION BY TRACEY WOOD TO AUTHORIZE RELEASE OF RETAINAGE IN
THE AMOUNT OF $10,010.62 TO IVERSEN AND SONS, INC. FOR
CONSTRUCTION ACTIVITIES RELATED TO THE CITY'S YELM AVENUE
SIDEWALK IMPROVEMENTS PROJECT. CARRIED.
9. Old Business -none scheduled
10. Mayor and Council Initiatives
Councilmember Foster attended the Thurston County Solid Waste Advisory
Committee meeting where they discussed the Talking Trash updates from the
survey. 158,000 tons of garbage is trucked 240 miles away which becomes very
expensive. They are trying to come up with an alternative plan to reduce the
amount of garbage in the landfills. It is estimated that 17% of the 158,000 tons is
actual food or food products. Councilmember Foster also attended the Nisqually
River Council meeting and the Medic One meeting on behalf of Councilmember
Hendrickson.
Councilmember Baker attended the Intercity Transit Board meeting and
reported they will be appointing interested people to the Citizens Advisory
Committee.
Councilmember Stillwell stated he had spent several hours with Mayor Harding
today to see what projects were happening and looks forward to spending time as
a Councilmember in the future.
Councilmember Garmann attended the Thurston County Law and Justice
meeting. Councilmember Garmann had received a rather large water bill from the
City so he replaced a part in his leaky toilet and his consumption was greatly
reduced.
Councilmember Hendrickson thanked Councilmember Foster for attending the
Medic One meeting on his behalf.
Mayor Harding attended the Thurston County Economic Development Council
where they modified the Strategic Plan. Mayor Harding has served as a board
member on the EDC for 11 years. The EDC has administered 50 million dollars in
contracts over the past 15 years.
Mayor Harding spent the afternoon bringing Tad Stillwell up to speed on the
different projects happening in the City.
11. Executive Session - none scheduled
12. Correspondence included -
Nisqually Land Trust Newsletter, Winter 2015
Early Learning Celebration Friday, November 20, 2015 10am -12 Lacey Community
Center
Thurston Regional Planning Council, Pre - Agenda Friday, December 4, 2015 8:30 -
11am
11/24/15
Agenda Item 6. a. Minutes
Page 6 of 6
Councilmember Foster stated he was happy with the Military Banner Project and
thought the banners looked great.
Mayor Harding stated a few more banners applications had been received so there
would be more going up in the future. Mayor Harding also announced the City of
Yelm had received a TIB Grant for sidewalks along Mosman Avenue to Washington
Street on both sides.
13. Adjourned at 7:05 pm.
Attest:
Ron Harding, Mayor
11/24/15
Lori Mossman, Deputy City Clerk
The following is a list of checks approved for payment at
Payroll Direct Deposit
Payroll Checks
Payroll AP Checks
Payroll AP LET
Vouchers
Voucher LET (Draft)
Utility Refunds
TOTAL
Mayor Councilmember
Councilmember Councilmember
Council member Councilmember
ATTEST:
CITY CLERK:
VOUCHER APPROVAL FORM
11 uesday. Decei'iibeT 08.2015 council
99999
99999
S 160,381.61
65823
65833
S 18,271.98
65834
65846
S 114,097.70
99999
99999
S 72,170.14
65847
65928
S 306,822.33
99999
99999
S 15,850.54
65929
65936
S 2,075.03
Councilmember
Councilmember
The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment
passed on a motion by at a regular council meeting held
this Sth day of December, 2015
$ 689,669.33
Agenda Item 6 b.
WOMEN
12/07/2015 3:10 PM
A/P HISTORY CHECK REPORT
CHECK
VENDOR
SET: 01 City of
Yelm
OOOOOC
BANK:
AP ACCOUNTS
PAYABLE
DATE RANGE:12 /08/2015 THOU
12/08/2015
1,467.00
065849
CHECK
15.08
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
1020
065851
WA STATE DEPT OF REVENUE
065851
I- 2015 -11
2015 -11 USE /EXCISE TAX
D 12/08/2015
165.12
401 534.10.53.00
UTILITY EXCISE TAX
2015 -11 USE /EXCISE T
11,393.68
065854
412 535.10.53.00
UTILITY EXCISE TAX
2015 -11 USE /EXCISE T
3,018.61
412 535.10.53.00
UTILITY EXCISE TAX
2015 -11 USE /EXCISE T
1,323.83
400 538.31.54.00
CITY UTILITY TAX
2015 -11 USE /EXCISE T
114.42
2102
ALTURA COMMUNICATION SOLUTIONS
I- 246913
PHONE SYSTEM
R 12/08/2015
001 594.18.64.00
MACHINERY /EQUIPMENT /SOFTWARE
PHONE SYSTEM
20,680.54
2010
ARTHUR J GALLAGHER & CC
I- 1495238
COVERAGE 9/2/15 - 11/1/15
R 12/08/2015
302 594.73.62.03
COMMUNITY CENTER - CONSTRUCT.
COVERAGE 9/2/15 -11 /1
1,467.00
0165
AUTOZONE
I- 3731091659
BRAKELAMP
R 12/08/2015
001 521.10.48.00
VEHICLE REPAIRS & MTCE.
BRAKELAMP
15.08
1631
AV CAPTURE ALL INC.
I -1034
NOV SOFTWARE MAINT
R 12/08/2015
001 518.85.41.00
SOFTWARE MAINTENANCE
NOV SOFTWARE MAINT
107.61
1903
BEAN GENTRY WHEELER & PETERNEL
I -53308
PROSECUTORIAL SVS
R 12/08/2015
001 515.30.41.00
LEGAL SERVICES /CRIMINAL
PROSECUTORIAL SVS
2,083.33
I -53309
GENERAL RETAINER
R 12/08/2015
001 515.30.41.01
LEGAL SERVICES /CIVIL
GENERAL RETAINER
3,116.00
I -53310
ADD /HRS OVER GEN RETAINER
R 12/08/2015
001 515.30.41.01
LEGAL SERVICES /CIVIL
ADD /HRS OVER GEN REF
123.00
0206
BRAT WEAR
I -17217
RESERVE UNIFORM
R 12/08/2015
001 521.10.25.01
RESERVE UNIFORMS
RESERVE UNIFORM
165.12
2100
C.P.C. LANDSCAPE LLC
I -4811
TREE REPLACE
R 12/08/2015
001 558.10.48.01
TREE: CITY REPAIRS / MAINT
TREE REPLACE
2,500.00
1916
CANON FINANCIAL SERVICES, INC
I- 15305104
COPIER CHARGES WRF
R 12/08/2015
001 518.81.42.03
COMMUNICATION: COPIERS
COPIER CHARGES WRF
146.55
Agenda Item 6 b.
2of17
PAGE: 1
CHECK
CHECK CHECK
DISCOUNT NO
STATUS AMOUNT
OOOOOC
15,850.54
065847
20,680.54
065848
1,467.00
065849
15.08
06585C
107.61
065851
065851
065851
5,322.33
065852
165.12
065853
2,500.00
065854
146.5E
Agenda Item 6 b.
2of17
12/07/2015 3:10 PM
A/P HISTORY CHECK REPORT
PAGE: 2
VENDOR
SET: 01 City of
Yelm
BANK:
AP ACCOUNTS
PAYABLE
DATE RANGE:12 /08/2015 THOU
12/08/2015
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
0230
CAPITAL ELECTRIC, INC
I -26026
PSB LIGHTS REPAIR
R 12/08/2015
065855
001 518.20.48.00
BUILDING MAINT /REPAIRS
PSB LIGHTS REPAIR
885.17
I -26083
DOWNTOWN WELL CL2 PUMP REPAIR
R 12/08/2015
065855
401 534.50.48.00
SYSTEM GEN REPAIRS /MICE
DOWNTOWN WELL CL2 PU
349.45
1,234.62
1754
CAPITOL ALARM
I -57449
FIRE ALARM MONITORING
R 12/08/2015
065856
001 518.20.48.00
BUILDING MAINT /REPAIRS
FIRE ALARM MONITORIN
30.00
30.00
0256
CINTAS CORP 4461
I- 461698570
PW UNIFROMS
R 12/08/2015
065857
412 535.10.25.00
UNIFORMS
PW UNIFROMS
55.43
401 534.10.25.00
UNIFORMS /SAFETY EQUIPMENT
PW UNIFROMS
39.59
101 542.30.25.00
UNIFORMS /SAFETY EQUIPMENT
PW UNIFROMS
31.67
001 576.80.25.00
UNIFORMS /SAFETY EQUIPMENT
PW UNIFROMS
31.66
I- 461701994
PW UNIFORMS
R 12/08/2015
065857
401 534.10.25.00
UNIFORMS /SAFETY EQUIPMENT
PW UNIFORMS
13.82
412 535.10.25.00
UNIFORMS
PW UNIFORMS
19.35
101 542.30.25.00
UNIFORMS /SAFETY EQUIPMENT
PW UNIFORMS
11.06
001 576.80.25.00
UNIFORMS /SAFETY EQUIPMENT
PW UNIFORMS
11.05
213.63
2099
CLEARNET COMMUNICATIONS
I -7806
YELM COMM CENTER
R 12/08/2015
065858
302 594.73.62.03
COMMUNITY CENTER - CONSTRUCT.
YELM COMM CENTER
4,658.95
4,658.9E
1791
CONSOLIDATED TECHNOLOGY SERVIC
I- 2015110072
INTERNET SVCS
R 12/08/2015
065859
001 518.81.42.04
COMMUNICATION: NETWORK
INTERNET SVCS
13.10
13.1C
0280
COPIERS NORTHWEST
I- INVI293858
COPY CHAGRES OCTOBER
R 12/08/2015
06586C
001 518.81.42.03
COMMUNICATION: COPIERS
COPY CHAGRES OCTOBER
713.58
I- INVI296105
WWTP COPIER CHARGES
R 12/08/2015
06586C
001 518.81.42.03
COMMUNICATION: COPIERS
WWTP COPIER CHARGES
13.41
I- INVI296616
COPIER RATE
R 12/08/2015
06586C
001 518.81.42.03
COMMUNICATION: COPIERS
COPIER RATE
98.12
825.11
0286
COURTESY AUTO SERVICE & TIRE
I- 220072
TIRES
R 12/08/2015
065861
001 521.10.48.00
VEHICLE REPAIRS & MTCE.
TIRES
674.59
I- 220080
TIRES
R 12/08/2015
065861
001 521.10.48.00
VEHICLE REPAIRS & MTCE.
TIRES
643.55
I- 220140
TIRES
R 12/08/2015
065861
001 521.10.48.00
VEHICLE REPAIRS & MTCE.
TIRES
643.55
1,961.69
Agenda Item 6 b.
3of17
12/07/2015 3:10 PM
A/P HISTORY CHECK REPORT
PAGE: 3
VENDOR
SET: 01 City of
Yelm
BANK:
AP ACCOUNTS
PAYABLE
DATE RANGE:12 /08/2015 THOU
12/08/2015
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
1977
CRYSTAL SPRINGS
I- 14275350111315
CITY HALL WATER COOLER SYSTEM
R 12/08/2015
065862
401 534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
CITY HALL WATER COOL
27.18
27.18
0310
DATABAR
I- 218898
stmt prod 11/20/15
R 12/08/2015
065863
400 538.30.49.01
PRINTING
stmt prod 11/20/15
44.34
400 538.30.42.00
COMMUNICATIONS /PHONE /POSTAGE
stmt prod 11/20/15
45.69
401 534.10.44.00
PRINTING /ADVERTISING
stmt prod 11/20/15
199.51
401 534.10.42.02
COMMUNICATIONS: POSTAGE
stmt prod 11/20/15
205.58
412 535.10.44.00
PRINTING /ADVERTISING
stmt prod 11/20/15
199.51
412 535.10.42.02
COMMUNICATIONS: POSTAGE
stmt prod 11/20/15
205.58
900.21
0318
DAY WIRELESS
I- 400320
REPAIR LIGHT BAR ON CAR
R 12/08/2015
065864
001 521.31.35.00
SMALL TOOLS /MINOR EQUIPMENT
REPAIR LIGHT BAR ON
473.49
473.49
0350
EDGE ANALYTICAL
I -15 -24098
FOG VIOLATION KINJA
R 12/08/2015
065865
412 535.50.48.01
SYSTEM TESTING /OUTSIDE LAB
FOG VIOLATION KINJA
73.00
I -15 -24636
SAMPLE TESTING WRF
R 12/08/2015
065865
412 535.50.48.01
SYSTEM TESTING /OUTSIDE LAB
SAMPLE TESTING WRF
128.28
I -15 -24638
SAMPLE TESTING WRF
R 12/08/2015
065865
412 535.50.48.01
SYSTEM TESTING /OUTSIDE LAB
SAMPLE TESTING WRF
275.00
476.28
1793
FAY FULLER CONDO ASSOC.
I- 0000175 -IN
LIBRARY CONDO EXPENSES
R 12/08/2015
065866
001 572.10.41.00
LIBRARY SERVICES 0 &M
LIBRARY CONDO EXPENS
1,767.39
I- 0000177 -IN
LIBRARY CONDO EXPENSES
R 12/08/2015
065866
001 572.10.41.00
LIBRARY SERVICES 0 &M
LIBRARY CONDO EXPENS
1,466.46
3,233.8E
0388
FOREMOST PROMOTIONS
I- 325324
CRIME PREVENTION MATERIAL
R 12/08/2015
065867
001 521.30.31.00
CRIME PREVENTION
CRIME PREVENTION MAT
1,061.67
1,061.67
0426
GORDER'S AUTO REBUILD
I- 641537
VEHICLE REPAIRS 03 CROWN VIC
R 12/08/2015
065868
001 521.10.48.00
VEHICLE REPAIRS & MTCE.
VEHICLE REPAIRS 03 C
1,125.20
1,125.2C
0432
GRAY & OSBORNE, INC
I- 12416.00- 0000026
MOSMAN REALIGNMENT
R 12/08/2015
065869
316 595.30.63.05
MOSMAN CONST. ENGINEERING
MOSMAN REALIGNMENT
13,297.99
I- 13579.00 - 0000017
MOSMAN PHASE 2
R 12/08/2015
065869
316 595.10.61.00
Mosman Phase 2 Engineering
MOSMAN PHASE 2
5,929.77
19,227.76
Agenda Item 6 b.
4of17
12/07/2015 3:10 PM
A/P HISTORY CHECK REPORT
PAGE: 4
VENDOR
SET: 01 City of
Yelm
BANK:
AP ACCOUNTS
PAYABLE
DATE RANGE:12 /08/2015 THOU
12/08/2015
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT DISCOUNT
NO
STATUS AMOUNT
0439
HACH COMPANY
I- 9688180
EQUIPMENT SERVICE WRF
R 12/08/2015
06587C
412 535.50.48.00
FRED. PLANT MICE
EQUIPMENT SERVICE WR
689.69
689.69
0440
HALF MOON SANITATION
I -35468
COCHRANE PARK TOILETS
R 12/08/2015
065871
001 576.80.48.04
BLDG /GROUNDS /MICE- COCHRANE
COCHRANE PARK TOILET
76.5C
I -35469
TRAIL PROJECT TOILETS
R 12/08/2015
065871
001 576.80.48.06
BLDG /GROUNDS /MICE -TRAIL
TRAIL PROJECT TOILET
86.50
163.00
0448
HD SUPPLY WATERWORKS
I- E776150
REPAIR METER READING WAND
R 12/08/2015
065872
401 534.10.48.00
GEN SVCS EQUIP REPIR /MICE
REPAIR METER READING
392.67
392.67
1850
INLAND ENVIRONMENTAL RESOURCES
I- 2015 -2444
MAGNESIUM HYDROXIDE WRF CHEM
R 12/08/2015
065873
412 535.50.48.00
FRED. PLANT MICE
MAGNESIUM HYDROXIDE
3,668.63
I- 2015 -2478
MAGNESIUM HYDROXIDE WRF
R 12/08/2015
065873
412 535.50.48.00
FRED. PLANT MICE
MAGNESIUM HYDROXIDE
4,280.06
I- 2015 -2515
MAGNESIUM HYDROXIDE WRF
R 12/08/2015
065873
412 535.50.48.00
FRED. PLANT MICE
MAGNESIUM HYDROXIDE
4,280.06
12,228.7E
0476
INTERCITY TRANSIT
I -32636
AMTRACK EXPRESN JULY- SEPT
R 12/08/2015
065874
001 558.80.48.00
AMTRAK STATION OPERATION /MAI
AMTRACK EXPRESN JULY
232.56
232.56
1498
ISAKSSON, GRETCHEN
I- 2015 -11
BANK DEPOSIT /POST OFFICE RUN
R 12/08/2015
065875
001 514.23.43.00
TRAVEL /TRAINING /DUES
BANK DEPOSIT /POST OF
20.93
20.93
0486
J & I POWER EQUIPMENT, INC.
I- 291124
CHAINSAW PARTS
R 12/08/2015
065876
101 542.30.35.00
SMALL TOOLS & MINOR EQUIPMEN
CHAINSAW PARTS
107.01
107.01
1603
J. FRANK SCHMIDT & SON CO.
I- 608641
TREE REPLACEMENT
R 12/08/2015
065877
101 542.90.48.00
STREET REPAIRS /MAINTENANCE
TREE REPLACEMENT
820.86
001 558.10.48.01
TREE: CITY REPAIRS / MAINT
TREE REPLACEMENT
601.15
1,422.01
1528
JCI JONES CHEMICALS, INC
C- 675059
WATER CHOLORINE CREDIT
R 12/08/2015
065878
401 534.50.48.00
SYSTEM GEN REPAIRS /MICE
WATER CHOLORINE CRED
100.00CR
C- 675060
WRF CHEMICALS CREDIT
R 12/08/2015
065878
412 535.50.48.00
FRED. PLANT MICE
WRF CHEMICALS CREDIT
599.98CR
I- 6743735
CHLORINE- WATER
R 12/08/2015
065878
401 534.50.48.00
SYSTEM GEN REPAIRS /MICE
CHLORINE- WATER
350.00
I- 674734
CHLORINE, SUBLFUR DIOXIDE WRF
R 12/08/2015
065878
412 535.50.48.00
FRED. PLANT MICE
CHLORINE, SUBLFUR DI
1,968.19
1,618.21
Agenda Item 6 b.
5of17
12/07/2015 3:10 PM
VENDOR SET: 01 City of Yelm
BANK: AP ACCOUNTS PAYABLE
DATE RANGE:12 /08/2015 THOU 12/08/2015
A/P HISTORY CHECK REPORT
PAGE: 5
Agenda Item 6 b.
6of17
CHECK
CHECK CHECK CHECK
VENDOR
I.D.
NAME
STATUS
DATE
AMOUNT
DISCOUNT NO STATUS AMOUNT
0532
KEYBANK
I- 0927 - 2015 -11
0927 SCHNEPF 2015 -11
R
12/08/2015
065879
001
513.10.44.01
PUBLIC RELATIONS
0927
SCHNEPF 2015 -11
336.97
001
576.80.31.01
CHRISTMAS IN THE PARK
0927
SCHNEPF 2015 -11
721.74
001
576.80.31.01
CHRISTMAS IN THE PARK
0927
SCHNEPF 2015 -11
29.35
302
594.73.62.03
COMMUNITY CENTER - CONSTRUCT.
0927
SCHNEPF 2015 -11
204.1C
001
513.10.49.00
EXECUTIVE MISCELLANEOUS EXP.
0927
SCHNEPF 2015 -11
25.67
1,317.83
0532
KEYBANK
I -3116
2015 -11
3116 STANCIL 2015 -11
R
12/08/2015
06588C
001
521.10.43.00
TRAVEL /TRAINING FEES
3116
STANCIL 2015 -11
40.00
001
521.10.50.00
OFFICE /RADIO EQPT. REPAIR /MT
3116
STANCIL 2015 -11
127.09
001
521.10.50.00
OFFICE /RADIO EQPT. REPAIR /MT
3116
STANCIL 2015 -11
43.47
001
521.10.49.00
FEES /DUES
3116
STANCIL 2015 -11
3.43
001
521.10.50.00
OFFICE /RADIO EQPT. REPAIR /MT
3116
STANCIL 2015 -11
41.14
001
521.10.41.00
PROFESSIONAL SERVICES
3116
STANCIL 2015 -11
14.27
269.4C
0532
KEYBANK
I- 7815
- 2015 -11
7815 BECK 2015 -11
R
12/08/2015
065881
302
594.73.62.03
COMMUNITY CENTER - CONSTRUCT.
7815
BECK 2015 -11
357.78
001
558.10.31.00
OFFICE /OPERATING SUPPLIES
7815
BECK 2015 -11
240.8C
001
558.10.31.00
OFFICE /OPERATING SUPPLIES
7815
BECK 2015 -11
173.49
001
518.81.42.04
COMMUNICATION: NETWORK
7815
BECK 2015 -11
74.54
001
518.85.41.00
SOFTWARE MAINTENANCE
7815
BECK 2015 -11
99.00
945.61
0532
KEYBANK
I- 9357 - 2015 -11
9357 JOHNSTONE 2015 -11
R
12/08/2015
065882
412
535.10.35.00
SMALL TOOLS /MINOR EQUIPMENT
9357
JOHNSTONE 2015-
479.58
401
534.10.35.00
GEN SVCS TOOLS /EQUIPMENT
9357
JOHNSTONE 2015-
479.57
412
535.10.49.00
MISCELLANEOUS /DUES /FEES
9357
JOHNSTONE 2015-
120.00
401
534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
9357
JOHNSTONE 2015-
43.46
401
534.10.43.00
TRAVEL /TRAINING
9357
JOHNSTONE 2015-
205.00
001
518.20.48.00
BUILDING MAINT /REPAIRS
9357
JOHNSTONE 2015-
36.25
001
576.80.48.05
BLDG /GROUNDS /MICE- CITY PK
9357
JOHNSTONE 2015-
60.7C
401
534.10.25.00
UNIFORMS /SAFETY EQUIPMENT
9357
JOHNSTONE 2015-
76.06
401
534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
9357
JOHNSTONE 2015-
39.11
1,539.73
0550
LAFROMBOISE COMMUNICATIONS, IN
I -87934
BUDGET PUBIC HEARING
R
12/08/2015
065883
001
511.30.44.00
OFFICIAL PUBLICATIONS SERVIC
BUDGET
PUBIC HEARING
45.23
I -87935
TYOLER TERRACE
R
12/08/2015
065883
001
558.10.44.00
PRINTING & ADVERTISING
TYOLER
TERRACE
142.00
I -87948
ORD 1006107 SUMMARY
R
12/08/2015
065883
001
511.30.44.00
OFFICIAL PUBLICATIONS SERVIC
ORD
1006107 SUMMARY
79.00
I -87951
YELM COMMISSION OPENINGS
R
12/08/2015
065883
001
558.10.44.00
PRINTING & ADVERTISING
YELM
COMMISSION OPEN
69.00
335.23
Agenda Item 6 b.
6of17
12/07/2015 3:10 PM
A/P HISTORY CHECK REPORT
PAGE: 6
VENDOR
SET: 01 City of
Yelm
BANK:
AP ACCOUNTS
PAYABLE
DATE RANGE:12 /08/2015 THOU
12/08/2015
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
0551
LAKESIDE INDUSTRIES
I- 7510080MB
ASPHALT FOR STREET REPAIRS
R 12/08/2015
065884
101 542.90.48.00
STREET REPAIRS /MAINTENANCE
ASPHALT FOR STREET R
124.09
124.09
1886
LEMAY - PACIFIC DISPOSAL
I- 6960737
LONGMIRE PARK DUMPSTER
R 12/08/2015
065885
001 576.80.48.03
BLDG /GROUNDS /MICE- LONGMIRE
LONGMIRE PARK DUMPST
315.38
315.38
1230
LEMAY MOBILE SHREDDING
I- 4459742
COURT POLICE SHREADING
R 12/08/2015
065886
001 512.50.41.00
PROFESSIONAL SERVICES
COURT POLICE SHREADI
38.00
38.00
0588
MCI
I- 2015 -11
NOV PHONES
R 12/08/2015
065887
001 518.81.42.01
COMMUNICATIONS: PHONE
NOV PHONES
73.41
401 534.10.42.01
COMMUNICATIONS: PHONE
NOV PHONES
5.37
412 535.10.42.01
COMMUNICATIONS: PHONE
NOV PHONES
10.74
89.52
0638
MOUNTAIN LUMBER & HARDWARE
I -1511- 079295
ANCHOR BOLTS FOR PEDCROSSING
R 12/08/2015
065888
101 542.90.48.00
STREET REPAIRS /MAINTENANCE
ANCHOR BOLTS FOR PED
81.43
I -1511- 079346
SAND FILTER HEAT TAPE WRF REPA R 12/08/2015
065888
412 535.50.48.00
FRED. PLANT MICE
SAND FILTER HEAT TAP
30.43
I -1511- 079449
ELECT TAPE -LIGHT REPAIR
R 12/08/2015
065888
001 576.80.31.00
OFFICE /OPERATING SUPPLIES
ELECT TAPE -LIGHT REP
8.59
I -1511- 079669
CABLE TIRES CHRISTMAS IN PARK
R 12/08/2015
065888
001 576.80.31.01
CHRISTMAS IN THE PARK
CABLE TIRES CHRISTMA
13.02
I -1511- 079945
BATHROOM REPAIR CITY PARK
R 12/08/2015
065888
001 576.80.48.05
BLDG /GROUNDS /MICE- CITY PK
BATHROOM REPAIR CITY
18.99
I- 1511 - 081100
BATHROOM KEYS CITY PARK
R 12/08/2015
065888
001 576.80.48.05
BLDG /GROUNDS /MICE- CITY PK
BATHROOM KEYS CITY P
12.98
I- 1511 - 081172
BATHROOM REPAIRS CITY PARK
R 12/08/2015
065888
001 576.80.48.05
BLDG /GROUNDS /MICE- CITY PK
BATHROOM REPAIRS CIT
11.39
I- 1512 - 081320
BATHROOM REPAIR CITY PARK
R 12/08/2015
065888
001 576.80.48.05
BLDG /GROUNDS /MICE- CITY PK
BATHROOM REPAIR CITY
2.80
179.63
0639
MOUNTAIN MIST
I- 000304833
WRF LAB DISTILLED WATER
R 12/08/2015
065889
412 535.80.31.00
OPERATING SUPPLIES /LAB ETC.
WRF LAB DISTILLED WA
84.80
84.8C
0672
NISQUALLY POLICE DEPT
I -8202
PRISONER CARE
R 12/08/2015
06589C
001 523.60.51.00
CARE & CUSTODY OF PRISONERS
PRISONER CARE
5,882.5C
I -8203
PRISONER CARE
R 12/08/2015
06589C
001 523.60.51.00
CARE & CUSTODY OF PRISONERS
PRISONER CARE
9,285.00
15,167.5C
Agenda Item 6 b
7of17
12/07/2015 3:10 PM
A/P HISTORY CHECK REPORT
PAGE:
VENDOR
SET: 01 City of
Yelm
BANK:
AP ACCOUNTS
PAYABLE
DATE RANGE:12 /08/2015 THOU
12/08/2015
CHECK
CHECK CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO STATUS AMOUNT
0682
NORTHUP GROUP
I -3395
PSYCHOLOGICAL EVAL
R 12/08/2015
065891
001 521.10.41.00
PROFESSIONAL SERVICES
PSYCHOLOGICAL EVAL
340.00
340.00
1555
O'REILLY AUTO PARTS
I- 3742 - 430641
LONGMIRE MOWER BATTERY
R 12/08/2015
065892
001 576.80.48.03
BLDG /GROUNDS /MICE- LONGMIRE
LONGMIRE MOWER BATTE
38.03
I- 3742- 432498
VEHICLE SERVICE -CDD
R 12/08/2015
065892
001 558.10.48.00
VEHICLE /EQUIPMENT REP /MTC.
VEHICLE SERVICE -CDD
40.46
I- 3742 - 441062
WIPER BLADES
R 12/08/2015
065892
001 521.10.48.00
VEHICLE REPAIRS & MTCE.
WIPER BLADES
34.68
I- 3742 - 441278
SANDER FUSES - STREET
R 12/08/2015
065892
101 542.30.48.00
VEHICLE REPAIR /MAINTENANCE
SANDER FUSES - STREE
8.02
121.19
1013
OMWBE
I- 3031856
OPERATING COST ANNUAL
R 12/08/2015
065893
001 552.10.49.00
OMWBE OPERATING COSTS
OPERATING COST ANNUA
100.00
100.00
0734
PITNEY BOWES INC
I- 469454
POSTAQGE INK
R 12/08/2015
065894
001 518.81.42.02
COMMUNICATIONS: POSTAGE
POSTAQGE INK
197.7C
401 534.10.42.02
COMMUNICATIONS: POSTAGE
POSTAQGE INK
42.36
412 535.10.42.02
COMMUNICATIONS: POSTAGE
POSTAQGE INK
42.37
282.43
2075
PROSPECT CONSTRUCTION
I- 2015 -IIA
PROGRESS PAYMENT 43 CORRECTION
R 12/08/2015
065895
431 594.34.63.07
SW YELM WELL IA CONSTRUCT
PROGRESS PAYMENT 43
8,860.25
8,860.2E
0751
PUGET SOUND ENERGY
I- 2015 -11 3000000049
ELECTRIC /GAS
R 12/08/2015
065896
001 518.90.00.00
PUBLIC UTILITIES (Wtr /Swr /Pwr)ELECTRIC
/GAS
884.54
001 576.80.47.00
PUBLIC UTILITY SERVICES
ELECTRIC /GAS
418.49
401 534.10.47.00
PUBLIC UTILITIES SERVICES
ELECTRIC /GAS
337.81
412 535.10.47.00
PUBLIC UTILITIES SERVICES
ELECTRIC /GAS
2,992.18
I- 2015 - 113000004915
NOV SEWER ELECT
R 12/08/2015
065896
412 535.10.47.00
PUBLIC UTILITIES SERVICES
NOV SEWER ELECT
474.67
5,107.69
0754
PURCHASE POWER
I- 2015 -12
PURCHASE POWER
R 12/08/2015
065897
001 518.81.42.04
COMMUNICATION: NETWORK
PURCHASE POWER
503.50
503.5C
0761
QUILL CORPORATION
I- 8897001
OFFICE SUPPLIES
R 12/08/2015
065898
001 514.23.31.00
OFFICE /OPERATING SUPPLIES
OFFICE SUPPLIES
61.73
001 558.10.31.00
OFFICE /OPERATING SUPPLIES
OFFICE SUPPLIES
61.73
001 513.10.31.00
OFFICE /OPERATING SUPPLIES
OFFICE SUPPLIES
17.64
001 576.80.31.00
OFFICE /OPERATING SUPPLIES
OFFICE SUPPLIES
3.53
401 534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
OFFICE SUPPLIES
16.76
7
Agenda Item 6 b.
8of17
12/07/2015 3:10 PM
VENDOR SET: 01 City of Yelm
BANK: AP ACCOUNTS PAYABLE
DATE RANGE:12 /08/2015 THOU 12/08/2015
A/P HISTORY CHECK REPORT
PAGE: 8
Agenda Item 6 b.
9of17
CHECK
CHECK CHECK CHECK
VENDOR
I.D.
NAME
STATUS
DATE
AMOUNT
DISCOUNT NO STATUS AMOUNT
0761
QUILL CORPORATION CONT
I- 8897001
OFFICE SUPPLIES
R
12/08/2015
065898
412 535.10.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLIES
14.99
I- 8950977
OFFICE SUPPLIES - PW
R
12/08/2015
065898
401 534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
OFFICE
SUPPLIES - PW
10.05
412 535.10.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLIES - PW
10.04
I- 9074610
OFFICE SUPPLY PW PAPER
R
12/08/2015
065898
001 514.23.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLY PW PAP
4.00
001 576.80.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLY PW PAP
20.00
401 534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
OFFICE
SUPPLY PW PAP
47.74
412 535.10.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLY PW PAP
39.87
I- 9413592
OFFICE SUPPLY GENERAL
R
12/08/2015
065898
001 514.23.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLY GENERA
13.59
001 558.10.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLY GENERA
13.59
001 513.10.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLY GENERA
3.88
001 576.80.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLY GENERA
0.78
401 534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
OFFICE
SUPPLY GENERA
3.69
412 535.10.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLY GENERA
3.3C
I- 9421655
HEATER FOR OFFICE
R
12/08/2015
065898
001 514.23.31.00
OFFICE /OPERATING SUPPLIES
HEATER
FOR OFFICE
44.56
I- 9623435
CHRISTMAS IN THE PARK SUPPLIES
R
12/08/2015
065898
001 576.80.31.01
CHRISTMAS IN THE PARK
CHRISTMAS
IN THE PAR
413.35
I- 9673490
SMALL TOOLS CONF ROOM
R
12/08/2015
065898
001 558.10.35.00
SMALL TOOLS /MINOR EQUIPMENT
SMALL TOOLS
CONF ROO
34.01
I- 9838904
OFFICE SUPPLIES
R
12/08/2015
065898
001 514.23.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLIES
18.34
001 558.10.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLIES
18.34
001 513.10.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLIES
5.24
001 576.80.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLIES
1.05
401 534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
OFFICE
SUPPLIES
4.98
412 535.10.31.00
OFFICE /OPERATING SUPPLIES
OFFICE
SUPPLIES
4.45
891.23
1805
RH2 ENGINEERING
I -63565
SW WELL 1 A
R
12/08/2015
065899
431 594.34.63.06
SW YELM WELL IA CONST ENG
SW WELL
1 A
80,632.37
I -63832
SW WELL IA
R
12/08/2015
065899
431 594.34.63.06
SW YELM WELL IA CONST ENG
SW WELL
IA
57,809.16
I -63927
CAMERA AND INSTAL SW WELL
R
12/08/2015
065899
431 594.34.63.06
SW YELM WELL IA CONST ENG
CAMERA
AND INSTAL SW
2,276.51
140,718.04
1898
SCJ ALLIANCE
I -47861
SPEC REVISIONS ON CALL
R
12/08/2015
06590C
101 543.20.41.00
ENGINEER /SURVEY PLANS /SERVIC
SPEC REVISIONS
ON CA
750.00
750.00
Agenda Item 6 b.
9of17
12/07/2015 3:10 PM
A/P HISTORY CHECK REPORT
PAGE: 9
VENDOR
SET: 01 City of
Yelm
BANK:
AP ACCOUNTS
PAYABLE
DATE RANGE:12 /08/2015 THOU
12/08/2015
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
2101
SHANNON & WILSON INC
I -93398
SW WELL IA VIDO INSPECTION
R 12/08/2015
065901
431 594.34.63.07
SW YELM WELL IA CONSTRUCT
SW WELL IA VIDO INSP
1,300.00
1,300.00
0849
SPIVEY, DANA
I- 2015 -1204
REIMBURSEMENT CHRISTMAS IN PAR
R 12/08/2015
065902
001 576.80.31.01
CHRISTMAS IN THE PARK
REIMBURSEMENT CHRIST
30.44
30.44
0851
SQUAD ROOM EMBLEMS
I- 100815
COLLAR INSIGNIA
R 12/08/2015
065903
001 521.31.35.00
SMALL TOOLS /MINOR EQUIPMENT
COLLAR INSIGNIA
171.62
171.62
0863
SUNBIRDS
I- 104028
TENT SPIKES CHRISTMAS IN PARK
R 12/08/2015
065904
001 576.80.31.01
CHRISTMAS IN THE PARK
TENT SPIKES CHRISTMA
21.52
I- 104039
X MAX IN PARK SANTA PICTURES
R 12/08/2015
065904
001 576.80.31.01
CHRISTMAS IN THE PARK
X MAX IN PARK SANTA
17.37
I- 104040
BUILDING INSPECTOR SUPPLIES
R 12/08/2015
065904
001 558.10.31.00
OFFICE /OPERATING SUPPLIES
BUILDING INSPECTOR S
21.71
I- 104042
INSPECTER SUPPLIES CDD
R 12/08/2015
065904
001 558.10.31.00
OFFICE /OPERATING SUPPLIES
INSPECTER SUPPLIES C
26.60
87.2C
0864
SUNSET AIR
I- 280156
HVAC
R 12/08/2015
065905
001 518.20.48.00
BUILDING MAINT /REPAIRS
HVAC
322.02
I- 280157
HVAC MAINTENANCE WRF
R 12/08/2015
065905
001 518.20.48.00
BUILDING MAINT /REPAIRS
HVAC MAINTENANCE WRF
542.41
864.43
1933
Susan Fuhlman, Trustee, Lloyd
I- 2016 -1
2016 -1 INSTALLMENT PMT
R 12/08/2015
065906
104 591.76.75.00
REICHEL LOAN - PRINCIPAL
2016 -1 INSTALLMENT P
682.38
104 592.76.83.00
REICHEL LOAN - INTEREST
2016 -1 INSTALLMENT P
54.28
736.66
0878
TAGS AWARDS & SPECIALTIES
I- 176310
CITP- PLAQUES- YOUTH OF YEAR
R 12/08/2015
065907
001 576.80.31.01
CHRISTMAS IN THE PARK
CITP- PLAQUES- YOUTH
317.42
I- 176319
NAME TAGS AND TREE LEAVES
R 12/08/2015
065907
001 558.10.44.01
TREE: EVENTS /ADVERTISING
NAME TAGS AND TREE L
22.66
001 558.10.31.00
OFFICE /OPERATING SUPPLIES
NAME TAGS AND TREE L
63.29
403.37
0895
THURSTON CO AUDITOR
I- 616838
RECORDED DOCUMENTS
R 12/08/2015
065908
001 558.10.49.00
MISC /RECORD ORDINANCES
RECORDED DOCUMENTS
472.00
472.00
Agenda Item 6 b
10 of 17
12/07/2015 3:10 PM
A/P HISTORY CHECK REPORT
PAGE: 10
VENDOR
SET: 01 City of
Yelm
BANK:
AP ACCOUNTS
PAYABLE
DATE RANGE:12 /08/2015 THOU
12/08/2015
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
0899
THURSTON CO DISTRICT COURT
I- 2015 -11
CASES TRANSFERRED /HEARD
R 12/08/2015
065909
001 512.40.49.00
DISTRICT COURT MISC. FEES /CH
CASES TRANSFERRED /HE
591.00
591.00
1616
TOOLS WEST
I- 630432
MECHANICS TOOLS
R 12/08/2015
06591C
101 542.30.35.00
SMALL TOOLS & MINOR EQUIPMEN
MECHANICS TOOLS
26.08
26.08
0919
TOWNZEN, LESLIE
I -15 -057
PEER PLAN REVIEW
R 12/08/2015
065911
001 558.10.41.01
CONSULTANT SVGS /PLAN REVIEW
PEER PLAN REVIEW
3,388.00
3,388.00
0934
TYLER TECHNOLOGIES, INC
I- 025 - 140846
SOFTWARE MAINT ALL MODULES
R 12/08/2015
065912
001 518.85.41.00
SOFTWARE MAINTENANCE
SOFTWARE MAINT ALL M
12,209.87
401 534.50.41.01
SOFTWARE MAINT
SOFTWARE MAINT ALL M
6,104.94
412 535.50.41.01
SOFTWARE MAINT
SOFTWARE MAINT ALL M
6,104.93
I- 025 - 141337
WEB HOST ONLINE PMT UTILITY
R 12/08/2015
065912
001 518.85.41.00
SOFTWARE MAINTENANCE
WEB HOST ONLINE PMT
130.44
24,550.18
0941
ULINE
I- 72372958
ARBOR DAY SUPPLIES
R 12/08/2015
065913
001 558.10.44.01
TREE: EVENTS /ADVERTISING
ARBOR DAY SUPPLIES
67.90
67.9C
0937
USA BLUEBOOK
I- 805793
NEW COAGULANN PUMP WRF
R 12/08/2015
065914
412 535.50.48.00
FRED. PLANT MICE
NEW COAGULANN PUMP W
980.91
I- 806131
NEW COAGULANT PUMP WRF
R 12/08/2015
065914
412 535.50.48.00
FRED. PLANT MICE
NEW COAGULANT PUMP W
2,242.49
3,223.4C
0955
VERIZON WIRELESS
I- 9755933803
PW CELL PHONES
R 12/08/2015
065915
412 535.10.42.01
COMMUNICATIONS: PHONE
PW CELL PHONES
71.78
401 534.10.42.01
COMMUNICATIONS: PHONE
PW CELL PHONES
35.89
101 542.30.42.01
COMMUNICATIONS: PHONE
PW CELL PHONES
35.88
143.5E
0961
VISION MUNICIPAL SOLUTIONS,
LL
I -3262
BUSINESS LICENSE /SETUP FEE
R 12/08/2015
065916
001 514.23.31.00
OFFICE /OPERATING SUPPLIES
BUSINESS LICENSE IS
457.84
457.84
2022
VIVID GRAPHIX & SIGNS
I -I1039
WINDOW TINT REPLACE
R 12/08/2015
065917
001 521.10.48.00
VEHICLE REPAIRS & MTCE.
WINDOW TINT REPLACE
303.27
303.27
Agenda Item 6 b.
11 of 17
12/07/2015 3:10 PM
A/P HISTORY CHECK REPORT
PAGE: 11
VENDOR
SET: 01 City of
Yelm
BANK:
AP ACCOUNTS
PAYABLE
DATE RANGE:12 /08/2015 THOU
12/08/2015
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
0995
WA STATE DEPT OF ECOLOGY
I- NRI6222001
LAB ACCREDITATION FEES WRF
R 12/08/2015
065918
412 535.10.49.00
MISCELLANEOUS /DUES /FEES
LAB ACCREDITATION FE
760.00
760.00
1002
WA STATE DEPT OF ENTERPRISE
SV
I- 73142193
BUSINESS CARDS
R 12/08/2015
065919
001 521.10.41.00
PROFESSIONAL SERVICES
BUSINESS CARDS
23.91
401 534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
BUSINESS CARDS
23.90
47.81
1014
WA STATE DEPT OF NATURAL RESOU
I- 0009106478
FOREST LAND ASSESSMENT
R 12/08/2015
06592C
001 576.80.43.00
TRAVEL /TRAINING /DUES
FOREST LAND ASSESSME
17.40
17.4C
0962
WABO
I- WABO2016
WABO MEMBERSHIP RENEWAL
R 12/08/2015
065921
001 558.10.43.00
TRAVEL /TRAINING /DUES
WABO MEMBERSHIP RENE
95.00
95.00
1035
WELLS FARGO
I- 5002645098
COPIER PAYMENT
R 12/08/2015
065922
001 518.81.42.03
COMMUNICATION: COPIERS
COPIER PAYMENT
227.32
227.32
0815
YELM ADULT COMMUNITY CENTER
I- 2015- 8THRUI2
CONTACT ANNUAL CENTER
R 12/08/2015
065923
001 565.10.49.00
ANNUAL CONTRIBUTIONS
CONTACT ANNUAL CENTE
5,000.00
5,000.00
1149
YELM FARM & PET / DJB LIBERTY,
I- 316998
PROPANE FOR HEATERS CHRIST
R 12/08/2015
065924
001 576.80.31.01
CHRISTMAS IN THE PARK
PROPANE FOR HEATERS
7.57
7.57
0260
YELM, CITY OF
I- 2015 -11
WATER /SEWER /STORM NOVEMBER
R 12/08/2015
065925
412 535.10.47.00
PUBLIC UTILITIES SERVICES
WATER /SEWER /STORM NO
1,195.85
401 534.10.47.00
PUBLIC UTILITIES SERVICES
WATER /SEWER /STORM NO
120.84
107 575.30.47.00
MUSEUM FAC RNT /REPAIR /OP /MNT
WATER /SEWER /STORM NO
89.99
001 576.80.47.00
PUBLIC UTILITY SERVICES
WATER /SEWER /STORM NO
534.67
001 518.90.00.00
PUBLIC UTILITIES (Wtr /Swr /Pwr)WATER
/SEWER /STORM NO
549.34
2,490.69
0260
YELM, CITY OF
I- 2015 -11 80 -1300
HYDRANT METER USAGE PW
R 12/08/2015
065926
001 518.90.00.00
PUBLIC UTILITIES (Wtr /Swr /Pwr)HYDRANT
METER USAGE
51.31
51.31
0260
YELM, CITY OF
I- 2015 -11 80 -1600
HYDRANT METER USE PW
R 12/08/2015
065927
001 518.90.00.00
PUBLIC UTILITIES (Wtr /Swr /Pwr)HYDRANT
METER USE PW
32.52
32.52
Agenda Item 6 b.
12 of 17
12/07/2015 3:10 PM A/P HISTORY CHECK REPORT
VENDOR SET: 01 City of Yelm
BANK: AP ACCOUNTS PAYABLE
DATE RANGE:12 /08/2015 THOU
12/08/2015
CHECK CHECK
AMOUNT
DISCOUNT NO
STATUS AMOUNT
065928
452.92
CHECK
VENDOR
I.D.
NAME
STATUS
32.56
DATE
1094
ZUMAR INDUSTRIES, INC.
44.91
44.91
I- 0179500
SIGN POST STREET
R
12/08/2015
73.89
101 542.90.48.00
STREET REPAIRS /MAINTENANCE
SIGN
POST
STREET
1
BAILEY, JOHN /DEDEE
695.25
695.2E
I- 000201512041632
US REFUND
R
12/08/2015
256.17
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
05-
1480
-02
1
CAYANAN, ROBERTO /AL
741.32
741.32
I- 000201512041634
US REFUND
CHECK AMOUNT
R
12/08/2015
308,897.36
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
07-
2225
-01
1
0.00
DELLS FARM SUPPLY 446
0.0C
0.00
0.00
0.0C
I- 000201512041633
US REFUND
R
12/08/2015
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
07-
1770
-00
1
ERICKSON, JORDAN
I- 000201512041631
US REFUND
R
12/08/2015
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
04-
1605
-02
1
GRANITE CONSTRUCTION
I- 000201512041636
US REFUND
R
12/08/2015
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
80-
0900
-04
1
JOHNSTON, CLAUDIA
I- 000201512041630
US REFUND
R
12/08/2015
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
01-
1054
-02
1
LUNSFORD, JEREMIAH/
I- 000201512041635
US REFUND
R
12/08/2015
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
10-
0048
-01
1
WOOD & SON EARTHWORK
I- 000201512041637
US REFUND
R
12/08/2015
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
80-
1500
-04
**
T 0 T A L S **
NO
REGULAR
CHECKS:
90
HAND CHECKS:
0
DRAFTS:
1
EFT:
0
NON CHECKS:
0
VOID CHECKS:
0 VOID DEBITS
0.0C
VOID CREDITS
0.00
TOTAL
ERRORS: 0
PAGE: 12
Agenda Item 6 b.
13 of 17
CHECK
CHECK CHECK
AMOUNT
DISCOUNT NO
STATUS AMOUNT
065928
452.92
452.92
065929
32.56
32.56
06593C
44.91
44.91
065931
73.89
73.89
065932
152.90
152.9C
065933
695.25
695.2E
065934
256.17
256.17
065935
78.03
78.03
065936
741.32
741.32
INVOICE AMOUNT
DISCOUNTS
CHECK AMOUNT
308,897.36
0.00
308,897.36
0.00
0.00
0.0C
15,850.54
0.00
15,850.54
0.00
0.00
0.0C
0.00
0.00
0.0C
0.00
0.00
Agenda Item 6 b.
13 of 17
12/07/2015 3:10 PM
VENDOR SET: 01 City of Yelm
BANK: AP ACCOUNTS PAYABLE
DATE RANGE:12 /08/2015 THOU 12/08/2015
A/P HISTORY CHECK REPORT
" G/L ACCOUNT TOTALS "
G/L
ACCOUNT
NAME
AMOUNT
001
511.30.44.00
OFFICIAL PUBLICATIONS SERVIC
124.23
001
512.40.49.00
DISTRICT COURT MISC. FEES /CH
591.00
001
512.50.41.00
PROFESSIONAL SERVICES
38.00
001
513.10.31.00
OFFICE /OPERATING SUPPLIES
26.76
001
513.10.44.01
PUBLIC RELATIONS
336.97
001
513.10.49.00
EXECUTIVE MISCELLANEOUS EXP.
25.67
001
514.23.31.00
OFFICE /OPERATING SUPPLIES
600.06
001
514.23.43.00
TRAVEL /TRAINING /DUES
20.93
001
515.30.41.00
LEGAL SERVICES /CRIMINAL
2,083.33
001
515.30.41.01
LEGAL SERVICES /CIVIL
3,239.00
001
518.20.48.00
BUILDING MAINT /REPAIRS
1,815.85
001
518.81.42.01
COMMUNICATIONS: PHONE
73.41
001
518.81.42.02
COMMUNICATIONS: POSTAGE
197.70
001
518.81.42.03
COMMUNICATION: COPIERS
1,198.98
001
518.81.42.04
COMMUNICATION: NETWORK
591.14
001
518.85.41.00
SOFTWARE MAINTENANCE
12,546.92
001
518.90.00.00
PUBLIC UTILITIES (Wtr /Swr /Pwr)
1,517.71
001
521.10.25.01
RESERVE UNIFORMS
165.12
001
521.10.41.00
PROFESSIONAL SERVICES
378.18
001
521.10.43.00
TRAVEL /TRAINING FEES
40.00
001
521.10.48.00
VEHICLE REPAIRS & MTCE.
3,439.92
001
521.10.49.00
FEES /DUES
3.43
001
521.10.50.00
OFFICE /RADIO EQPT. REPAIR /MT
211.70
001
521.30.31.00
CRIME PREVENTION
1,061.67
001
521.31.35.00
SMALL TOOLS /MINOR EQUIPMENT
645.11
001
523.60.51.00
CARE & CUSTODY OF PRISONERS
15,167.50
001
552.10.49.00
OMWBE OPERATING COSTS
100.00
001
558.10.31.00
OFFICE /OPERATING SUPPLIES
619.55
001
558.10.35.00
SMALL TOOLS /MINOR EQUIPMENT
34.01
001
558.10.41.01
CONSULTANT SVGS /PLAN REVIEW
3,388.00
001
558.10.43.00
TRAVEL /TRAINING /DUES
95.00
001
558.10.44.00
PRINTING & ADVERTISING
211.00
001
558.10.44.01
TREE: EVENTS /ADVERTISING
90.56
001
558.10.48.00
VEHICLE /EQUIPMENT REP /MTC.
40.46
001
558.10.48.01
TREE: CITY REPAIRS / MAINT
3,101.15
001
558.10.49.00
MISC /RECORD ORDINANCES
472.00
001
558.80.48.00
AMTRAK STATION OPERATION /MAI
232.56
001
565.10.49.00
ANNUAL CONTRIBUTIONS
5,000.00
001
572.10.41.00
LIBRARY SERVICES 0 &M
3,233.85
001
576.80.25.00
UNIFORMS /SAFETY EQUIPMENT
42.71
001
576.80.31.00
OFFICE /OPERATING SUPPLIES
33.95
001
576.80.31.01
CHRISTMAS IN THE PARK
1,571.78
001
576.80.43.00
TRAVEL /TRAINING /DUES
17.40
001
576.80.47.00
PUBLIC UTILITY SERVICES
953.16
001
576.80.48.03
BLDG /GROUNDS /MTCE- LONGMIRE
353.41
001
576.80.48.04
BLDG /GROUNDS /MTCE- COCHRANE
76.50
PAGE: 13
Agenda Item 6 b.
14 of 17
12/07/2015 3:10 PM
VENDOR SET: 01 City of Yelm
BANK: AP ACCOUNTS PAYABLE
DATE RANGE:12 /08/2015 THOU 12/08/2015
A/P HISTORY CHECK REPORT
" G/L ACCOUNT TOTALS "
G/L
ACCOUNT
NAME
AMOUNT
001
576.80.48.05
BLDG /GROUNDS /MICE- CITY PK
106.86
001
576.80.48.06
BLDG /GROUNDS /MICE -TRAIL
86.50
001
594.18.64.00
MACHINERY /EQUIPMENT /SOFTWARE
20,680.54
"* FUND TOTAL "*
86,681.24
101
542.30.25.00
UNIFORMS /SAFETY EQUIPMENT
42.73
101
542.30.35.00
SMALL TOOLS & MINOR EQUIPMEN
133.09
101
542.30.42.01
COMMUNICATIONS: PHONE
35.88
101
542.30.48.00
VEHICLE REPAIR /MAINTENANCE
8.02
101
542.90.48.00
STREET REPAIRS /MAINTENANCE
1,479.30
101
543.20.41.00
ENGINEER /SURVEY PLANS /SERVIC
750.00
"* FUND TOTAL "*
2,449.02
104
591.76.75.00
REICHEL LOAN - PRINCIPAL
682.38
104
592.76.83.00
REICHEL LOAN - INTEREST
54.28
"* FUND TOTAL "*
736.66
107
575.30.47.00
MUSEUM FAC RNT /REPAIR /OP /MNT
89.99
"* FUND TOTAL "*
89.99
302
594.73.62.03
COMMUNITY CENTER - CONSTRUCT.
6,687.83
"* FUND TOTAL "*
6,687.83
316
595.10.61.00
Mosman Phase 2 Engineering
5,929.77
316
595.30.63.05
MOSMAN CONST. ENGINEERING
13,297.99
"* FUND TOTAL "*
19,227.76
400
538.30.42.00
COMMUNICATIONS /PHONE /POSTAGE
45.69
400
538.30.49.01
PRINTING
44.34
400
538.31.54.00
CITY UTILITY TAX
114.42
"* FUND TOTAL "*
204.45
401
534.10.25.00
UNIFORMS /SAFETY EQUIPMENT
129.47
401
534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
216.87
401
534.10.35.00
GEN SVCS TOOLS /EQUIPMENT
479.57
401
534.10.42.01
COMMUNICATIONS: PHONE
41.26
401
534.10.42.02
COMMUNICATIONS: POSTAGE
247.94
401
534.10.43.00
TRAVEL /TRAINING
205.00
401
534.10.44.00
PRINTING /ADVERTISING
199.51
401
534.10.47.00
PUBLIC UTILITIES SERVICES
458.65
401
534.10.48.00
GEN SVCS EQUIP REPIR /MICE
392.67
401
534.10.53.00
UTILITY EXCISE TAX
11,393.68
401
534.50.41.01
SOFTWARE MAINT
6,104.94
401
534.50.48.00
SYSTEM GEN REPAIRS /MICE
599.45
"* FUND TOTAL "*
20,469.01
PAGE: 14
Agenda Item 6 b.
15 of 17
12/07/2015 3:10 PM
VENDOR SET: 01 City of Yelm
BANK: AP ACCOUNTS PAYABLE
DATE RANGE:12 /08/2015 THOU 12/08/2015
A/P HISTORY CHECK REPORT
** G/L ACCOUNT TOTALS **
PAGE: 15
G/L
ACCOUNT
NAME
AMOUNT
402
589.01.00.00
REFUND /APPLY SEWER DEPOSIT
2,075.03
* ** FUND TOTAL * **
2,075.03
412
535.10.25.00
UNIFORMS
74.78
412
535.10.31.00
OFFICE /OPERATING SUPPLIES
72.65
412
535.10.35.00
SMALL TOOLS /MINOR EQUIPMENT
479.58
412
535.10.42.01
COMMUNICATIONS: PHONE
82.52
412
535.10.42.02
COMMUNICATIONS: POSTAGE
247.95
412
535.10.44.00
PRINTING /ADVERTISING
199.51
412
535.10.47.00
PUBLIC UTILITIES SERVICES
4,662.70
412
535.10.49.00
MISCELLANEOUS /DUES /FEES
880.00
412
535.10.53.00
UTILITY EXCISE TAX
4,342.44
412
535.50.41.01
SOFTWARE MAINT
6,104.93
412
535.50.48.00
TRMT. PLANT MICE
17,540.48
412
535.50.48.01
SYSTEM TESTING /OUTSIDE LAB
476.28
412
535.80.31.00
OPERATING SUPPLIES /LAB ETC.
84.80
* ** FUND TOTAL * **
35,248.62
431
594.34.63.06
SW YELM WELL IA CONST ENG
140,718.04
431
594.34.63.07
SW YELM WELL IA CONSTRUCT
10,160.25
* ** FUND TOTAL * **
150,878.29
NO
INVOICE AMOUNT
DISCOUNTS
CHECK AMOUNT
VENDOR SET: 01 BANK: AP TOTALS:
91
324,747.90
0.00
324,747.9C
BANK: AP TOTALS:
91
324,747.90
0.00
324,747.9C
REPORT TOTALS:
91
324,747.90
0.00
324,747.9C
Agenda Item 6 b.
16 of 17
12/07/2015 3:10 PM A/P HISTORY CHECK REPORT PAGE: 16
SELECTION CRITERIA
Agenda Item 6 b.
VENDOR SET: 01 -CITY OF YELM
VENDOR: ALL
BANK CODES: All
FUNDS: All
CHECK SELECTION
CHECK RANGE: 000000 THOU 999999
DATE RANGE: 12/08/2015 THOU 12/08/2015
CHECK AMOUNT RANGE: 0.00 THOU 9,999,999.99
INCLUDE ALL VOIDS: YES
PRINT OPTIONS
SEQUENCE: CHECK NUMBER
PRINT TRANSACTIONS:
YES
PRINT G /L:
YES
UNPOSTED ONLY:
NO
EXCLUDE UNPOSTED:
NO
MANUAL ONLY:
NO
STUB COMMENTS:
NO
REPORT FOOTER:
NO
CHECK STATUS:
NO
PRINT STATUS:
* - All
17 of 17
Agenda Item 7. Public Hearing Notice - 2016 City of Yelm Budget
CITY OF YELM
PUBLIC HEARING CONTINUED
FINAL 2016 BUDGET
The Yelm City Council will continue the Public Hearing to consider the Final 2016
Budget on Tuesday, December 8, 2015 at 6:00 p.m., in Council Chambers at Yelm
Public Safety Building, 206 McKenzie Ave.
It is the City of Yelm's policy to provide reasonable accommodations for people
with disabilities. If you are a person with a disability in need of accommodations to
conduct business or to participate in government processes or activities, please
contact Janine Schnepf at (360) 458 -8402 at least 5 working days prior to the
scheduled event.
Janine Schnepf, City Clerk
Published: Nisqually Valley News, November 27, 2015 and December 4, 2015
PLEASE DO NOT PUBLISH BELOW THIS LINE
Distribution:
City Council Packets:
Mayor:
Councilmembers
Newspaper of Record
Posted
Ron Harding
JW Foster
Joe Baker
Robert Isom
Tad Stillwell
Tracey Wood
Ken Garmann
Russ Hendrickson
Nisqually Valley News
Yelm City Hall
Yelm Timberland Library
To: Mayor Ron Harding
Yelm City Council
Agenda Item 8. b. Nisqually River Found. - Intergovernmental Servs. Contract for 2016
Page 1 of 4
City of Yelm
STAFF REPORT
Date: December 4, 2015 (for 12/08/15 City Council Meeting)
Subj: Nisqually River Foundation (Education Project) — Intergovernmental Services
Contract for Year 2016.
Recommendation
To approve and authorize Mayor Harding to sign the attached Intergovernmental Services
Contract for the period January 1, 2016 — December 31, 2016 in the amount of $3,500.00,
between the City of Yelm and the "Nisqually River Foundation — NRF ".
Background
The Nisqually River Foundation, (formerly known as the "Yelm Community Schools - Nisqually
River Education Project', now recognized as a 501 C3 not - for - profit organization associated with
the Nisqually River Council), seeks to create a new generation of Yelm citizens who are aware
of and care for Yelm Creek, the Nisqually River and the City of Yelm's water resources,
including groundwater, surface water, wastewater and reclaimed water. If approved, this will be
the City of Yelm's 13th year supporting this cause. Through this support, the City of Yelm will
join other local governments in supporting this outstanding watershed education program and
will be recognized as a Nisqually River Foundation and Congress sponsor.
Current Situation
A request for continued support of the Nisqually River Foundation was received on November
16, 2015. The proposal requests financial support from the City in the amount of $3,500.00.
This funding would be used as follows:
• Support for Yelm Community Schools students to participate in the activities
of the Nisqually River Education Project including, but not limited to: Water
quality testing, the annual GREEN Congress held in March, habitat
improvement projects and salmon carcass tossing.
• Project funds will be used for water quality testing kits, chemical reagents,
bus transportation, substitute teacher coverage, facilities fees and
coordinator costs.
• Data collected as a part of this contract will be provided to the City's Water
and Reclaimed Water departments.
Page 1 of 1
Agenda Item 8. b. Nisqually River Found. - Intergovernmental Servs. Contract for 2016
Page 2 of 4
INTERGOVERNMENTAL SERVICES CONTRACT
BETWEEN THE NISQUALLY RIVER FOUNDATION
AND THE CITY OF YELM
THIS CONTRACT is made and entered into, in duplicate originals, this
Ist day of January, 2016, by and between the NISQUALLY RIVER FOUNDATION,
hereinafter "Foundation ", and the CITY OF YELM, hereinafter "City ".
WHEREAS, the City has an interest in providing water resource and watershed
education to teachers, students and community members of Yelm; and
WHEREAS, the Yelm School District (YSD) has an excellent watershed
education program in the Nisqually River Foundation (NRF) — (formerly known as the
"Yelm Community Schools- Nisqually River Education Project -NREP" —now recognized
as a 5010 not - for - profit organization associated with the Nisqually River Council); and
WHEREAS, the City Council of the City has agreed through the authority
invested in them to authorize this contract to perform the activities described below;
NOW, THEREFORE, in consideration of the mutual agreements herein
contained, the parties agree as follows:
SCOPE OF WORK
The Foundation, shall provide the following services:
Support for Yelm Community Schools students to participate in the activities of the
Nisqually River Education Project including, but not limited to, water quality testing, the
annual GREEN congress held in March, habitat improvement projects, and salmon
carcass tossing
Project funds will be used for water quality testing kits, chemical reagents, bus
transportation, substitute teacher coverage, facilities fees, and coordinator costs.
Data collected as a part of this contract will be provided to the City's Water Resources
Department.
2. CONSIDERATION
a. In consideration for the services described, the City shall provide
payments to the Foundation in the following amount: $3,500.00.
b. Payment to the Foundation shall be made on a reimbursement basis
following receipt by the City of an invoice summarizing the services
rendered, according to this contract.
3. DURATION OF CONTRACT
The terms of this contract shall be completed, and the City will receive the
invoice for services rendered no later than November 30, 2016.
Agenda Item 8. b. Nisqually River Found. - Intergovernmental Servs. Contract for 2016
Page 3 of 4
4. HOLD HARMLESS AND INDEMNIFICATION
The Foundation agrees to indemnify, defend, and hold harmless the City,
its elected officials, employees, and agents from and against any and all
liability, loss, damage, expense, action, claims, including reasonable
attorney's fees incurred by the Foundation, its elected officials,
employees, and agents in defense thereof, on account of or arising out of
the performance of this Contract except for any damages arising out of
bodily injury to persons or damage to property arising from the sole
negligence of the City, its agents or employees.
In the event of claims or actions arising out of the concurrent negligence
of the parties, the above indemnification provision shall be valid and
enforceable only to the extent of the negligence of the Foundation, its
elected officials, employees and agents.
For purposes of this section, the Foundation expressly waives its immunity
under industrial insurance, Title 51 RCW.
5. CONTACTS:
NISQUALLY RIVER FOUNDATION (NRF)
Justin Hall, Nisqually River Foundation Coordinator
12501 Yelm Hwy SE
Olympia WA 98513
Phone: 360- 438 -8715
Email: Justin ,nisquallyriver.org
CITY OF YELM
Ron Harding, Mayor
Yelm City Hall
105 Yelm Avenue W.
Yelm WA 98597
Phone: 360- 458 -8401
Fax: 360- 458 -4348
Email: ronha,ci.yelm.wa.us
Agenda Item 8. b. Nisqually River Found. - Intergovernmental Servs. Contract for 2016
Page 4 of 4
6. TERMINATION
Participation in this contract may be terminated by either party giving
written notice of intent to terminate to the other party, providing that the
City shall be obligated to pay for services already rendered under this
contract.
IN WITNESS WHEREOF, the parties hereto have executed this contract in
duplicate originals to take effect on the date first above written.
NISQUALLY RIVER FOUNDATION CITY OF YELM
Justin Hall, Coordinator Ron Harding, Mayor
ATTEST:
Janine Schnepf, City Clerk
APPROVED AS TO FORM:
Brent F. Dille, Attorney
Bean Gentry Wheeler Peternell, PLLC
C
Brent F. Dille, Attorney
To: Mayor Ron Harding
Yelm City Council
Agenda Item 8. c. Yelm Multipurpose Senior Center Contract
Page 1 of 5
City of Yelm
STAFF REPORT
From: Noah Crocker, Yelm Finance Director
Date: December 4, 2015 (for December 8t" City Council meeting)
Attach: Funding Agreement with Yelm Adult Community Center
Agreement between City and Yelm Senior Multipurpose Center (6- 26 -03)
Recommendation
Approve the Funding Agreement extension with Yelm Adult Community Center for the
period May 2015 — December 2016.
Background
The Washington State Constitution allows the city to provide funding to non - profit
organizations for the necessary support of the poor and infirm. Historically, the City of
Yelm has contributed monthly funding to the Yelm Adult Community Center (Senior
Center) to aid in their mission of providing services to the senior community. The
current contribution approved by the Council in the 2014 Budget is $1,000.00 per
month.
Current Situation
The Funding Agreement for Council consideration memorializes the city's authority to
contribute funding to the Senior Center and increases the amount to $1,000 per month
effective May 2014- May 2015. The City Council approved a budget amendment
allowing the continuation of funding through the end of this year, However the
agreement was not updated through the end of the Year. The City Council has indicated
they would like to continue to provide these services finds to the Yelm senior multi-
purpose center. In order to provide consistency with our contract agreement and the
approved budget staff would recommend approval of a contract extension from May
2015 - December 2016.
Staff recommends that Council approve the Funding Agreement extension with Yelm
Adult Community Center for the period May 2015 — December 2016.
December 8, 2015
Agenda Item 8. c. Yelm Multipurpose Senior Center Contract
Page 2 of 5
CITY OF YELM
FUNDING AGREEMENT
with
YELM ADULT COMMUNITY CENTER
This Funding Agreement ( "Agreement ") is dated effective this 27th day of May, 2015.
The parties ( "Parties ") to this Agreement are the City of Yelm, a Washington Municipal
Corporation ( "City "), and the Yelm Adult Community Center, a Washington Non -Profit
Organization ( "Senior Center").
BACKGROUND
A. The Washington State Constitution, Article VIII, Section 7 provides:
"No county, city, town or other municipal corporation shall hereafter give any
money, or property, or loan its money, or credit to or in aid of any individual,
association, company or corporation, except for the necessary support of the poor
and infirm, or become directly or indirectly the owner of any stock in or bonds of
any association, company or corporation."
B. The Senior Center's mission is:
"...to enhance the health and dignity of seniors and people with disabilities, to
support their independence, to provide access to vital services, nutrition, and
social situations, to provide a focal point for people to come together for service
and activities that reflect their experience and skills, to respond to their diverse
needs and interests, and encourage involvement in, with, and for our community."
C. A principal purpose of the Senior Center is to serve the poor and infirm.
D. Providing funding for the necessary support of the poor and infirm is a legitimate public
purpose for which government funds can legitimately be expended.
E. The City provides monthly funding to the Senior Center to further the Senior Center's
purpose and work to serve the poor and infirm.
F. The Parties have agreed to execute this Funding Agreement to document the monthly
funding amount and to document the purpose for which the funding is provided.
AGREEMENT
Funding Agreement — Senior Center - 1
Agenda Item 8. c. Yelm Multipurpose Senior Center Contract
Page 3 of 5
NOW, THEREFORE, the Parties agree as follows:
1. The City agrees to provide monthly funding to the Senior Center in order to further the
Senior Center's work for the necessary support of the poor and infirm without
discrimination, and so long as the Senior Center is in compliance with the terms of this
Agreement, and the terms of the Agreement between the City of Yelm and Yelm Senior
Multipurpose Center dated June 26, 2003.
2. Services. The Senior Center shall provide services for the necessary support of the poor
and infirm, as provided in the Senior Center's mission statement (the "Services ").
Specific services shall be provided per the Agreement between the City and Yelm Senior
Center dated June 26, 2003 including continuance of the food service program via a
contract with Senior Services for South Sound.
3. Reporting Requirement: The Senior Center shall submit to the City a monthly report
outlining the services provided (in accordance with Section 2), their frequency and the
numbers of clients benefitted. This report shall be due the last day of each month
beginning June 30, 2014.
4. Term. The term of this Agreement shall commence upon the execution of this
Agreement by the Parties and shall continue for twelve (18) consecutive months, through
December 31, 2016 (the "Term "). This Agreement may be renewed annually at the
discretion of the City. Any proposed changes to the Agreement for a subsequent term
shall be submitted in writing to the other party by September 1st each year.
5. Automatic Termination. This Agreement shall automatically terminate if the Senior
Center fails to maintain its 501(c)(3) status or fails to fulfill its purpose and mission to
support the poor and infirm or fails to comply with Section 2 related to the provision of
services.
6. Funding. Beginning with the month of May 2015, the City shall pay the Senior Center
One Thousand and 00 /100 Dollars ($1,000.00) per month. Payment shall be made by
check and mailed to the Senior Center by the last day of each month.
7. Compliance with Laws. The Senior Center shall comply with and perform the Services
in accordance with all applicable federal, state, and City laws including, without
limitation, all City codes, ordinances, resolutions, standards and policies, as now existing
or hereafter adopted or amended.
8. Indemnification. The Senior Center agrees to indemnify and hold the City, its elected
officials, officers, employees, agents and volunteers harmless from any and all claims,
demands, losses, actions, and liabilities (including costs and all attorney fees) to or by
any and all persons or entities, including, without limitation, their respective agents,
Funding Agreement — Senior Center -2
Agenda Item 8. c. Yelm Multipurpose Senior Center Contract
Page 4 of 5
licensees, or representatives, arising from, resulting from, or connected with this
Agreement to the extent caused by the negligent acts, errors or omissions of the Senior
Center, its partners, shareholders, agents employees, or by the Senior Center's breach of
this Agreement.
9. Equal Opportunity Employer. In all the Senior Center's services, programs or activities,
and all Senior Center hiring and employment made possible by or resulting from this
Agreement, there shall be no discrimination by the Senior Center or by the Senior
Center's employees, agents, subcontractors or representatives against any person because
of sex, age, (except minimum age and retirement provisions), race, color, creed, national
origin, marital status or the presence of any disability, including sensory, mental or
physical handicaps, unless based upon a bona fide occupational qualification in
relationship to hiring and employment. This requirement shall apply, but not be limited to
the following: employment, advertising, layoff or termination, rates of pay or other forms
of compensation, and selection for training, including apprenticeship. The Senior Center
shall not violate any of the terms of Chapter 49.60 RCW, Title VII of the Civil Rights
Act of 1964, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act
of 1973 or any other applicable federal, state or local law or regulation regarding non-
discrimination. Any material violation of this provision shall be grounds for termination
of this Agreement by the City and, in the case of the Senior Center's breach, may result
in ineligibility for further City agreements.
10. General Provisions.
a. This Agreement, together with attachments or addenda, represents the entire and
integrated Agreement between the Parties hereto and supersedes all prior
negotiations, representations or agreements, either written or oral. This
Agreement shall be binding upon and insure to the benefit of the Parties'
successors in interest, heirs and assigns. This Agreement may be amended,
modified or added to only by written instrument properly signed by both parties.
b. The Senior Center shall not assign, transfer, subcontract or encumber any rights,
duties, or interests accruing from this Agreement without the express prior written
consent of the City, which consent may be withheld at the sole discretion of the
City.
c. Any action for claims arising out of or relating to this Agreement shall be
governed by the laws of the state of Washington. Venue shall be in Thurston
County Superior Court.
d. In any suit or action instituted to enforce any right granted in this Agreement, the
substantially prevailing party shall be entitled to recover its costs, disbursements,
and reasonable attorney's fees from the other party.
Funding Agreement — Senior Center -3
Agenda Item 8. c. Yelm Multipurpose Senior Center Contract
Page 5 of 5
e. Any notices required to be given by the City to the Senior Center or by the Senior
Center to the City shall be in writing and delivered to the parties at the following
addresses:
Yelm Adult Community Center
Attn:
City of Yelm
Attn: City Administrator
105 Yelm Ave W.
Yelm, WA 98597
f. A waiver or failure to enforce any provision of this Agreement, or breach thereof,
shall not be construed as a continuing waiver of such provision or breach, nor
shall the same constitute a waiver of any other provision or any subsequent breach
of the same or any other provision.
g. The article and paragraph headings contained in this Agreement have been
included solely for reference purposes and shall not affect, or be used in
connection with, the construction or interpretation of this Agreement. Each
separate paragraph shall be treated as severable to the end that if one or more of
such paragraphs shall be judged or declared illegal, invalid, or unenforceable, this
Agreement shall be interpreted and shall remain in full force and effect, as if such
paragraphs had never been contained in this Agreement.
h. This Agreement is intended to solely benefit the parties and shall not be construed
or interpreted to create any rights or benefits to any third parties.
CITY OF YELM
YELM ADULT COMMUNITY
CENTER
LO-A
Name: Ron Harding Name:
Title: Mayor
Date:
Funding Agreement — Senior Center -4
Title:
Date:
Agenda Item 8. d. Engineering and Construction Managment Services, BHC - 2016 AC Water Line Replacement
Page 1 of 11
To: Mayor Ron Harding
Yelm City Council
City of Yelm
STAFF REPORT
From: Ryan Johnstone, Public Works Director
Date: November 25, 2015 (for December 8, 2015 City Council Meeting)
Subj: Design Contract Amendment-
2014 Water Main Replacement Project Construction Support Services
Attach: Project Amendment Scope, Budget, and Map
Recommendation
Authorize Mayor Harding to sign a contract amendment in the amount of $30,924.00
with BHC Consultants for additional design services for asbestos cement (AC) water
main replacement.
Background
The Capital Improvement Program (CIP) approved as part of the current water system
plan contains water main replacement projects necessary to increase the reliability and
efficiency of the potable water distribution system (see attached). One of the primary
means of increasing reliability and efficiency of the distribution system is to replace old,
AC water main with new PVC or ductile iron, and to address deficiencies in capacity (i.e.
undersized pipe).
Several pipe segments were included in the 2014 Water Main Replacement Project.
Those projects were approved by Council on July 22, 2014 for design by BHC, LLC.
The contract was approved in the amount of $84,369 at that time and added to on
October 14, 2014 for a total design approval of $132,710.
The project was broken up into three separate bid schedules A, B, and C to allow for
reduction in the construction contract should bid results exceed the budgeted amount.
The schedule broke down as follows:
Schedule A Capital Project ID No. D -4: replacement of approximately 800 LF of 4 -in
diameter AC water main (abandon in place) with new 8 -in diameter
ductile iron or PVC water pipe on 3rd St SE between Washington Ave Se
and Yelm Ave E (SR507) and on Washington Ave SE between 2nd St SE
and 3rd St SE.
December 8, 2015 Page 1 of 2
Agenda Item 8. d. Engineering and Construction Managment Services, BHC - 2016 AC Water Line Replacement
Page 2 of 11
Schedule B Capital Project ID No. D -5: replacement and addition of approximately
850 LF of 4 -in and 6 -in diameter AC water main (abandon in place) with
new 8 -inch diameter ductile iron or PVC water pipe on Algiers Dr and
Yelm View Ct NE.
Schedule C Capital Project ID No. D -6: replacement of approximately 650 LF of 4 -in
diameter AC water main (abandon in place) with new 8 -in diameter
ductile iron or PVC water pipe on Tranquility Ln from 103rd Ave. SE to
cul -de -sac in Tranquility Ln.
Schedule A was not constructed with the 2014 water main replacement project due to
budget constraints identified prior to final design completion. The project was awarded
for only bid schedule B and C pipe and appurtenances.
Current Situation
The AC pipe segments identified in Schedule A still remain to be replaced in
accordance with the 2010 Water System Plan CIP and are identified in red and blue on
the attached map. The one exception being Yelm Ave E (in Red) which was added to
the CIP because it was AC pipe, undersized (6 ") for the system needs of potable water
circulation, needed upgrade for fire flow, and was logical to replace while replacing the
two adjoining pipe segments. It also helped with overall construction and mobilization
costs.
A solid effort was put forth by staff to attempt to replace the Yelm Ave E main prior to
the WSDOT overlay completed earlier this year, but was unsuccessful due to planning
and scheduling challenges with WSDOT. This will impact the construction costs
associated with this pipe segment, but could remain nominal as a full Asphalt depth
overlay will not be required.
Design of the Schedule A water main sections is currently at close to 80% complete. If
the request for additional scope of services is approved, design will resume upon
adoption of the 2016 budget (early January). It is anticipated that design will be
completed and out for bid in March 2016, with construction completion near June 2016.
Approval to complete the design, bid, and construction management support of the
Schedule A pipe segments will increase the design contract by $30,924.
Project funding for the remaining design and construction will be from the 404 Water
Capital Improvement Fund and is included in the 2016 Proposed Budget.
December 8, 2015 Page 2 of 2
Agenda Item 8. d. Engineering and Construction Managment Services, BHC - 2016 AC Water Line Replacement
Page 3 of 11
Bid Schedule A
Agenda Item 8. d. Engineering and Construction Managment Services, BHC - 2016 AC Water Line Replacement
Page 4 of 11
II Ilt ("Oinsulltaietsy II II tt
50I'adfleAvenue, Suile 710
Laconia, VVA 98402
i
iriutvut uy��t � rotmirsn ^„ n
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Engineers Planners
December 1, 2015
Chad A. Bedlington, Public Works Manager
City of Yelm
901 Rhoton Road SE
Yelm, WA 98597
Subject: Authorization for Additional Scope of Work
2014 Water Main Replacement Project Construction Support Services
Dear Mr. Bedlington:
253 .344.5084
253 .244.7165 (fax)
www.bhcconsultants.com
Per City request, BHC is pleased to offer additional design, bid period and construction support services for
the subject project authorized by the City on June 23, 2015 for an original not -to- exceed value of $35,720.
The supplemental Scope of Services and Budget for these tasks, involving the completion of the Schedule
C water main replacement work, are detailed in Exhibits A -1 and B -1, attached. These exhibits are
intended to be supplemental to Exhibits A and B of the original Agreement, and subject to the same terms
and conditions.
Signature of the Authorization below will constitute City approval of the desired additional Scope of
Services and Notice -to- Proceed with new task items.
Respectfully submitted,
BHC Consultants, LLC
6-1h �) U. 'W66
Christopher W. Kelsey, PE
Project Manager
Authorization:
I approve this amendment to the June 23, 2015 Agreement between the City of Yelm and BHC
Consultants, LLC for the completion of the Schedule C design, bidding, and construction support phases,
resulting in a revised not -to- exceed project Budget of $66,644.
Signature
Title (print)
Date (print)
Agenda Item 8. d. Engineering and Construction Managment Services, BHC - 2016 AC Water Line Replacement
Page 5 of 11
EXHIBIT A -1
Scope of Services Amendment
CITY OF YELM
2014 Water Main Replacement Project
Construction Support Services
December 1, 2015
Project Background and Understanding
The proposed scope of supplemental engineering services presented below details a work program to provide
continuing engineering support to the City of Yelm (City) for the completion of the 2014 Water Main Replacement
Project Schedule C design, as well as bid and construction phase support. This scope of services is intended as an
amendment to the original contract executed on June 23, 2015, and subject to the same terms and conditions.
Under a separate previous work authorization, BHC took the Schedule C design to the 100 percent complete phase,
but concurrent Washington State Department of Transportation ( WSDOT) resurfacing construction work in the same
project area, as well as City budgetary constraints, caused the project to be deferred to the upcoming 2016
construction season. The design completed was detailed under the premise that the work would be completed in
front of the WSDOT resurfacing project. As the water main replacement will now partially occur within a newly paved
section of SR 507 (Yelm Ave.), modifications to the design will need to be made to accommodate anticipated
changes to WSDOT requirements.
Project Approach and Scope
BHC proposes the following additional task elements to the contract under this amended Scope of Services:
TASK 4 — SCHEDULE C DESIGN COMPLETION AND WSDOT APPROVAL
To complete the design phase of this schedule of work, BHC anticipates performing the following series of tasks:
• Meet or teleconference with WSDOT to review and discuss modifications needed to current 100 percent
complete design.
• Incorporate necessary changes to plans, specifications, and opinion of probable cost.
• Prepare and submit application and justification forms to WSDOT with revised contract documents.
• Address questions and comments as necessary to receive permit approval.
• Forward materials to the City for final signature and submission to WSDOT.
TASK 5 — SERVICES DURING BIDDING
Under this task BHC will assist the City during the bidding period by preparing a bid advertisement with project
description, coordinating and offering technical assistance on contractor correspondence, issuing
addenda /clarifications as necessary, and participating in the bid opening and review of bidder proposals. Subtasks
include the following:
City of Yelm 1 2014 Water Main Replacement Project
Scope of Services Amendment — Construction Support
Agenda Item 8. d. Engineering and Construction Managment Services, BHC - 2016 AC Water Line Replacement
Page 6 of 11
5.1 Advertisement/Solicitation — Prepare an advertisement and arrange for publication. Distribute the contract
documents to the appropriate plan centers and to prospective bidders, subcontractors, equipment suppliers and other
vendors upon request. Maintain a list of planholders for distribution upon request and make list available to the City.
5.2 Bidder Inquiries, Bidder Notices and Award and Contract Preparation Assistance — Respond to questions
from bidders, subcontractors, equipment suppliers and other vendors regarding the project and plans and
specifications. Maintain a written record of communications during bidding process. As part of this subtask, addenda
and clarifications will be prepared as necessary to append to the contract documents. Assist the City as necessary
following the bid opening meeting in developing project bid tabulation, review contractor references, and issue a letter
of recommendation for award of the contract to the City.
TASK 6 — OFFICE ENGINEERING SUPPORT DURING CONSTRUCTION
The following subtasks are estimated office -based activities that will be conducted from project initiation through
completion of construction, commissioning of facilities, and acceptance of the work by the City.
6.1 Project Management/Contract Administration - BHC will assist the City to administer the construction contract
by providing technical support to the City's decisions and other requested administrative, technical, and information
needs over the estimated 3 month duration.
• Written and verbal communications with the City's Public Works Manager and project field representative to
support progress and execution of the work by the contractor.
• Coordination of office design team and subconsultant to support progress and execution of the work by the
contractor.
• QA/QC of construction documentation, including Project Manager review of responses to RFIs, submittals,
interpretations, Requests for Quotation (RFQs), and other construction documentation. The Principal -In-
Charge will provide review of all Change Orders drafted by the Project Manager.
• Assisting the City with review of contractor pay requests.
• Project status reports and invoicing.
6.2 RFIs, Shop Drawings and Submittals - BHC will respond to Contractor's RFIs and will review and return shop
drawings and submittals to the Contractor. BHC will generate and maintain logs of RFIs and shop
drawings /submittals using appropriate numbering systems, such as the Contractor's submittal number and the
specification section. The logs will track the number of days taken to review or respond to each shop
drawing /submittal and RFI and the action that was taken. Estimated effort to respond to RFIs is based on an
assumption of 2 per civil discipline plan sheet and 1 hour to respond to each. Estimated effort to review and return
shop drawings /submittals is based on an assumption of 3 general requirement (Division 1) submittals or resubmittals,
6 technical (Divisions 2 through 9) submittals or resubmittals, and 2 hours to respond to each. The estimated level of
effort for this subtask is summarized in the table below.
Discipline
No. of RFIs
No. of Shop
Total Level of
Drawings/
Effort
Submittals
(hours)
General
-
3
6
Civil
22
6
34
City of Yelm 2 2014 Water Main Replacement Project
Scope of Services Amendment — Construction Support
Agenda Item 8. d. Engineering and Construction Managment Services, BHC - 2016 AC Water Line Replacement
Page 7 of 11
6.3 RFQs, Interpretations and Minor Changes, and Change Orders - BHC will prepare RFQs in accordance with
the construction contract documents when changes to the work are being considered. BHC will issue interpretations
and minor changes for items having no impact on the contract price; the contract time; the means, method,
techniques, or sequence of work; or safety with respect to the contractor's operations. When changes in the price or
time for the work are agreed upon between the Contractor and City, BHC will prepare change orders. Logs of RFQs,
interpretations, and change orders will be generated and maintained by BHC, including the number of days since
action has been taken. Effort to issue individual RFQs, interpretations and minor changes, and change orders is
estimated at 2, 1, and 6 hours, respectively. The estimated level of effort for this subtask, including assumed
quantities for each form of construction communication, is summarized in the table below.
No. of
No. of Interpretations /
No. of Change
Total Level of
RFQs
Minor Changes
Orders
Effort
(hours)
2
4
2
20
6.4 Progress Meetings (Remote Attendance) — Contract provisions call for weekly progress meetings to occur
during the 75 working day (15 week) duration stated by the contract time. 7 total progress meetings are assumed;
with the BHC design engineer attending 4 of the meetings remotely through teleconferencing. An estimated 1 hour
for each remotely attended meeting is assumed. The City will develop and furnish the meeting agenda and minutes
for these meetings. Agenda items will include those outlined in Section 1 -08.3 of the Special Provisions.
TASK 7 — FIELD ENGINEERING SUPPORT DURING CONSTRUCTION
The following subtasks are estimated onsite field activities that will be conducted from project initiation through
substantial completion of construction.
7.1 Pre - Construction Conference - BHC will participate remotely via teleconference in a City -led pre - construction
conference at the City Public Works Building prior to contractor mobilization. It is intended that this meeting will serve
to review project scope, schedule, communication protocols, safety and Owner expectations during construction.
Contractor representatives in attendance will be encouraged to provide feedback on each, as well as discuss specific
topics such as mobilization, staging and storage areas, provision of temporary utilities, and onsite safety and
erosion /sedimentation control protocols. Attendees are anticipated to include City Public Works Manager and field
representative, BHC Project Manager and Design Engineer, contractor's project manager and superintendent, major
subcontractors, major suppliers, and other parties, as appropriate. The City will prepare an agenda and meeting
minutes, and BHC will produce and distribute hardcopy plans and contract provisions to the contractor, as obligated
under Section 1 -02.2 of the Special Provisions. A 1 -hour meeting is assumed, with 2 persons from BHC attending.
7.2 Progress Meetings and Site Visits —As stated in Subtask 6.4, weekly progress meetings are assumed. In
addition to those attended remotely, BHC will attend 3 of the progress meetings onsite and combine the meetings
with a field walkthrough of the construction sites. The BHC Project Manager will attend 1 meeting /site visit, the
Design Engineer will attend all 3. A 4 -hour duration, including travel time, is assumed per BHC attendee at each of
these events. A provision for attendance and /or a site visit by the geotechnical subconsultant at one of these
meetings is also made.
TASK 8 — PROJECT CLOSEOUT
The following subtasks are estimated engineering support services that will be performed from the time that the
contractor issues a notice of substantial completion to the closeout of the contract.
City of Yelm 3 2014 Water Main Replacement Project
Scope of Services Amendment — Construction Support
Agenda Item 8. d. Engineering and Construction Managment Services, BHC - 2016 AC Water Line Replacement
Page 8 of 11
8.1 Substantial and Physical Completion — Following the contractor's issuing notice of substantial completion,
BHC will perform the following series of activities:
• Schedule and participate in a field walkthrough with the contractor to review project completion status and
identify any remaining items that are felt to be necessary for the declaration of substantial completion.
• Provide written notice to the City of project completion status.
• Develop and distribute an initial project punch list to the contractor.
• When notified by the contractor, perform a field walkthrough and final inspection to confirm punch list items
have been satisfactorily completed, proper pressure and disinfection testing performed, service connections
made, and that the facilities constructed are satisfactory for their intended use.
• Provide written notice to the City of the physical completion date.
8.2 Record Drawings — Once received from the contractor, BHC will use the official plan set redlines maintained by
the contractor through physical completion to prepare final project record drawings. It is assumed that 2 hours of
CAD /engineering time will be required for each of the civil discipline sheets. BHC will then produce and deliver one
reproducible full size set, 3 half -size sets, and electronic files to the City.
8.3 Final Acceptance — Following physical completion, BHC will assist the City in completing required state agency
forms for release of construction contract retainage. BHC will assist the City in executing final payment to the
contractor and the BHC Project Manager will provide a written recommendation of acceptance of the project work as
complete. BHC will organize and provide the City with final electronic files of all construction correspondence.
8.4 DOH Construction Completion Report — Following final completion and City acceptance of the project, the
BHC Project Manager will complete a DOH Construction Completion Report using the DOH form template. The
report will be submitted to the City for record keeping, should it be requested in the future by DOH representatives.
Assumptions and Exclusions
The proposed scope of engineering services is subject to the following general assumptions:
• City will pay any permit fees directly outside of this contract.
• A stormwater pollution prevention plan (SWPPP) will not be necessary.
• Estimated level of effort to obtain WSDOT approval is based solely on submittal of a completed application
and supporting construction contract documents. Development of other support materials, or iterative
coordination required for approval, might necessitate additional effort not accounted for within this scope.
• City will pay any fees for bid advertisement in publications.
• One (1) bid period addendum is assumed.
• City personnel will be available for onsite meetings.
• The City will be responsible for coordination with the Contractor and the utilities for utility disconnects and
connections, and is responsible for payment of all connection fees.
• Levels of effort are based on assumed estimates detailed within the Scope of Services. Because this
project is budgeted on a time and materials basis, it is possible that the level of effort expended could be
less than or greater than budgeted. This is particularly true if the contractor does not complete construction
on time. It is understood that augmentation or modification of the scope, budget, and schedule for any of the
work proposed in this contract will require notification, discussion, and approval by both parties.
• The contractor will provide field survey services for construction staking and locations of structures.
• City will perform construction project final acceptance activities, including retainage release, final payment
authorization, a written recommendation of acceptance of the project work as complete, and cataloging of
construction correspondence electronic files.
• City will complete and provide engineering seal to a DOH construction completion report as part of retained
project records. City will provide BHC with an electronic copy of the completed form.
City of Yelm 4 2014 Water Main Replacement Project
Scope of Services Amendment — Construction Support
Agenda Item 8. d. Engineering and Construction Managment Services, BHC - 2016 AC Water Line Replacement
Page 9 of 11
The proposed scope of engineering services is subject to the following exclusions:
• Meetings and site visits beyond the budgeted amount.
• Review and processing of submittals, RFls, change orders, RFQs, and clarifications beyond the budgeted
amount.
• Locating /potholing /mapping existing utilities.
• Submittal of permit applications, including fees.
• Environmental mitigation monitoring.
• Construction scheduling.
• Field verification of constructed conditions for preparation of the Record Drawings.
• Field and laboratory testing services such as testing of soil compaction, concrete slump, concrete
compressive strength, concrete air entrainment, etc.
• Processing and review of claims beyond the total effort budgeted for Subtask 1.3.
• Expert witness and depositions.
• Processing of prevailing wage certificates.
Deliverables
• Draft and final WSDOT Application for Utility Permit or Franchise, with supporting materials, in PDF format.
• Final bid ready plans; up to three (3) half size (11 "x17 ") hard copies, one (1) full size (22 "x34 ") hard copy,
and a copy in full size in PDF format.
• Final bid ready specifications and front end bidding documents; up to three (3) double sided, hard copies
(8.5 "x11 ") and a copy in PDF format of the specifications and front end bidding documents.
• Final engineer's opinion of probable construction cost.
• Addenda in PDF format.
• Letter of recommendation for award of contract in PDF format.
• Monthly project status reports and invoicing.
• RFI responses, shop drawings and submittal review comments, RFQs, interpretations and minor changes,
change orders, construction communications logs, and other project records.
• Meeting agenda and minutes.
• Punch list.
• Written correspondence to the City pertaining to project completion status.
• Record drawings.
• DOH Construction Completion Report.
• Final project records.
Estimated Schedule
BHC's services described in this scope of work will occur over the following estimated schedule for the project.
• Advertisement to Bid March 2016
• Anticipated Completion of Construction June 2016
Fee Estimate
The budget for this amended Scope of Services is attached as Exhibit B and stated to be $30,924. Adding to the
original executed contract value of $35,720, this amendment establishes a new budget of $66,644. The budget is
based on BHC's 2015 Schedule of Charges, also included with Exhibit B.
City of Yelm 5 2014 Water Main Replacement Project
Scope of Services Amendment — Construction Support
Agenda Item 8. d. Engineering and Construction Managment Services, BHC - 2016 AC Water Line Replacement
Page 10 of 11
EXHIBIT B -1
BUDGET SPREADSHEET
City of Yelm 2014 Water Main Replacement Project - Supplemental Construction Support Services
QA /QC
PM
Project Eng.
Staff Eng.
CAD Drafter
Proj Admin
Clerical/WP'
Task No.
Task Description
Dorn
Kelsey
Whitehouse
Love
Caldwell
Pierson
Sifferman
BHC Total Labor
Expenses
TOTAL COST
Hourly Billing Rate:
$225'
$185
$130
$96
$99
$101
$76
Hours
Cost
4
SCHEDULE C DESIGN COMPLETION
Meet with WSDOTto Discuss Design Modifications
4
4
8
$1,260
$44
$1,304
Finalize Permit Application Materials, Including Contract Documents
2
16
12
6
36
$4,094
$110
$4,204
Submit Application, Respond to Questions, and Obtain Permit from WSDOT
1
4
4
2
11
$1,253
$0
$1,253
TASK SUBTOTAL, HOURS
0
7
24
0
16
0
8
55
TASK SUBTOTAL, LABOR COST
$0
$1,295
$3,120
$0
$1,584
$0
$608
$6,607
$154
$6,761
5
SERVICES DURING BIDDING
5.1
Advertisement /Solicitation
4
4
2
10
$1,412
$11
$1,423
5.2
Bidder Inquiries, Notice of Award and Contract Preparation Assistance
6
10
2
18
1 $2,562
$11
$2,573
TASK SUBTOTAL, HOURS
0
10
14
0
0
0
4
28
TASK SUBTOTAL, LABOR COST
$0
$1,850
$1,820
$0
$0
$0
$304
$3,974
$22
$3,996
6 OFFICE ENGINEERING SUPPORT DURING CONSTRUCTION
6.1 Project Management /Contract Administration
3
18
6
4
31
$4,915
$0
$4,915
6.2 RFIs, Shop Drawings and Submittals
4
28
8
40
$5,148
$0
$5,148
6.3 RFQs, Interpretations and Minor Changes, Change Orders
6
14
20
$2,930
$0
$2,930
6.4 Progress Meetings (Remote Attendance)
4
4
$520
$0
$520
TASK SUBTOTAL, HOURS
3
28
46
8
0
6
4
95
TASK SUBTOTAL, LABOR COST
$675
$5,180
$5,980
$768
$0
$606
$304
E$1 513
$0
$13,513
7
FIELD ENGINEERING SUPPORT DURING CONSTRUCTION
7.1
Pre - Construction Conference
1
1
2
$315
$0
$315
7.2
Progress Meetings and Site Visits
4
12
16
1 $2,300
$127
$2,427
TASK SUBTOTAL, HOURS
0
5
13
0
0
0
0
18
TASK SUBTOTAL, LABOR COST
$0
$925
$1,690
$0
$0
$0
$0
$2,615
$127
$2,742
8
PROJECT CLOSEOUT
8.1
Substantial and Physical Completion
2
12
1
15
$2,006
$88
$2,094
8.2
Record Drawings
4
12
16
1 $1,708
$110
$1,818
TASK SUBTOTAL, HOURS
0
2
16
0
12
0
1
31
TASK SUBTOTAL, LABOR COST
$0
$370
$2,080
$0
$1,188
$0
$76
$3,714
$198
$3,912
TOTAL DIRECT LABOR AND OVERALL COST
3
52
113
8
28
6
17
227
$30,423
$501
$30,924
City of Yelm Water Systern Plan
Agenda Item 8. d. Engineering and Construction Managment Services, BHC - 2016 AC Water Line Replacement
Page 11 of 11
Chapter 8
'A budget of $100, 000 per year, or $200,000 every 2 years, is allocated to the distribution system projects. Scope of individual projects maybe adjusted during planning and design to match construction costs to funds available
8 -9
Use of contents on Ihis sheet is subject to the limitations specified at Iha end of this document
0:t134902 -City of Yelm UdSP UpdatelWater System Plan`.R4lVSP June 2010 Chap 8T Chapter 6 docx
Existing
New Pipe
Length
Year
Estimated
Cap. Project ID No.
On Street
From Street
To Street
Pipe
Size
(feet)
Unit Cost
Constructed
Project Cost'
3" to 4"
D -1
Railroad St. SW
�Ave. �. ....��-
Yelm City Hall
..Railroad ..St. ..�SW - .. ......................._Edwards
Mosman
AC
10
1,210
$200
2010
$242,000
D -1
SW Washington
St. NW
4" AC
�.. 10
360...
_.�.�.�.�.�.�..� $200,-
�- ��.... �....
...-- .......................$72 ,000
.... . .....
_. ................. _.._m ....... __. ......
_
w �
Total
,.,.,��- - _...
1,570
-_ _._... -..�
..
Project D -1
�.... .�. ..-
$314,000
�_.__ -. -., _w ...........
D -2
SW Washington Ave.
�
Edwards St. NW
Rice St. SW _
4" AC
10
450
$212
2012
$95,400
D -2
Rice St. SW
SW Washington Ave.
g
Ye
Yelm Ave. W
4" AC
10
280
$212
.�� .........
$59,360
Total
730
Project D -2
$154,760
D -3
Van Trump Ave. NE
2nd St. NE
3rd St. NE
4" AC
10 _
360
....... -. ....__....www
$225
. ._ .....
2014
.................. ...... ... . . ..
$81,000
w, wwww
D-3
2nd St. NE
NE Stevens Ave.
Van Trump Ave. NE
4' AC
10
320
$225
$72,000
.....................
�ww
�-
Total
__.- - ._ - - -..
680
- -. - -- - -
----- ......._---- ..........
Project D-3
_- _...._�......._._ -_.
$153,000
- - - - - -- ._- ._-- .--- ...___
D -4
3rd St. SE
Washington Ave. SE
-
Yelm Ave. E
4" AC
� -�
8
325
$239
2016
$77,675
D -4
Washington Ave. SE
g
76th Ave.
cul-de-sac
W�c
4" AC
8
475
$239
$113,525
_... -_._
Total
800
Project D -4
$191,200
D -5
Algiers Ct. NE
Algiers Dr,
170' north
4" AC
8
170
1 $228
2018
$38,760
D-5
Algiers Ct. NE
North End
130' east to connect
...._...
NIA
_ 8
� 130
$228 .............. .
._.........
__. .....µµµµWW $29,640
D-5
Algiers Dr,
Algiers Ct. NE
Yelm View Ct NE
6" AC
8
200
...._...
$228
$45,600
D -5
Yelm View Ct. NE
Algiers Dr,
350' south
4" AC
8
350
$228
$79,800
Total
850
Project D -5
$193,800
D -6
Tranquility Ln.
103rd Ave. SE
650' south to cul -de -sac
4" AC
8
650
$255
2020
--
$165,750
�
D -7
Sprague St.
Mountain View Rd. SE
Killion Rd. SE
- �- WW-- w�w��.�
N/A
10
1,240
$316
2022
1
$391,,840 840
D -8
SR 507
Mill Rd. SE
9--
10' southwest
N/A mwµµµµ
10
.............� ..
910
...
$285
. _..........
.
2024
$259,350
... ......_.._
D-9
Wilkensen Rd. SE
Ordway Dr,
1,210' south to connect
NIA
B
1,210
$255
2028
$308,550
'A budget of $100, 000 per year, or $200,000 every 2 years, is allocated to the distribution system projects. Scope of individual projects maybe adjusted during planning and design to match construction costs to funds available
8 -9
Use of contents on Ihis sheet is subject to the limitations specified at Iha end of this document
0:t134902 -City of Yelm UdSP UpdatelWater System Plan`.R4lVSP June 2010 Chap 8T Chapter 6 docx
Agenda Item 8. e. 2015/16 Legislative Services Contract
Page 1 of 10
City of Yelm
STAFF REPORT
To: Mayor Harding and Yelm City Councilmember's
From: Noah Crocker / Finance Director
Date: December 4, 2015 (for December 8th City Council meeting)
Subj: 2015/16 Legislative Services Contract
Recommendation
Authorize Mayor Harding to sign a legislative services contract to engage Davor
Gjurasic and Kathleen Collins to lobby issues of benefit to the City of Yelm from
November 1, 2015 through March 31, 2016.
Background
Kathleen Collins, of Capitol Strategies, and Davor Gjurasic, of Gjurasic Public Affairs,
have been contracted to work for the City at various times since 2005 and are well -
acquainted with issues of great importance to the City, particularly the 510 Yelm Loop
project. Their presence and advocacy of Yelm issues during legislative sessions is of
significant value and has proved beneficial to advancement of the Loop project, as well
as receiving funding for capital projects, such as the Longmire Park restrooms and
community center.
Current Situation
The proposed scope of work for this contract continues efforts toward the completion of
the 510 Yelm Loop, specifically inclusion of moving funding ahead of its current
schedule. Includes other issues considered by the Legislature and /or voters; monitors
water and reclaimed water issues; and provides assistance in identifying funding
opportunities for capital projects. Monthly summaries will be provided as part of the
contract, as well as a legislative summary at the end of the legislative session.
The 2015/16 contract start date of November 1St. Compensation for these services is
$20,000 at $4,000 per month, plus combined expenses not to exceed $2,000. Funds
expended in 2015 will come from the General Fund (001), Arterial Streets(102) and;
2015 -2016 expenses will be budgeted from the General Fund (001), Arterial
Streets(102) and Water Fund (401) on a pro -rata share of work performed on the
issues.
Page 1 of 1
Agenda Item 8. e. 2015/16 Legislative Services Contract
Page 2 of 10
CONSULTANT AGREEMENT
Consultants:
Kathleen Collins Davor Gjurasic
Capitol Strategies Consulting Gjurasic Public Affairs
3905 Lakehills Drive SE P.O. Box 12297
Olympia, WA 98501 Olympia, WA 98508 -2297
(360) 352 -2458 (360) 561 -1923
(360) 352 -2479 (FAX)
Project Description:
Lobbying services on issues of benefit to the City of Yelm as further
described in Exhibit A.
Agreement Date:
November 1, 2015 — March 31, 2016. In the event of a special legislative session,
extension on a month -by -month basis through June 30, 2016.
Maximum Amount Payable:
$20,000 ($4,000 per month divided equally) plus combined expenses not to exceed
$2,000. In the event of a special legislative session, an additional $4,000 (divided
equally) per month on a month -by -month basis through June 30, 2015.
THIS Agreement made and entered into at Yelm, Washington, this _t" day of November,
2015, by and between the City of Yelm, hereinafter called "YELM ", and Capitol Strategies
and Gjurasic Public Affairs, consulting contractors duly authorized to perform professional
services in the State of Washington, hereinafter called "CONSULTANTS ".
WITNESSETH THAT:
WHEREAS, YELM desires to have certain services and /or tasks performed as set
forth below requiring specialized skills and other supportive capabilities; and
WHEREAS, CONSULTANTS represents that CONSULTANTS are qualified and
possess sufficient skills and the necessary capabilities, including technical and
professional expertise, where required, to perform the services and /or tasks set forth in
this Agreement.
Agenda Item 8. e. 2015/16 Legislative Services Contract
Page 3 of 10
Now, therefore, in consideration of the terms, conditions, covenants, and
performance contained herein, the parties hereto agree as follows:
1. SCOPE OF SERVICES
CONSULTANTS shall perform such services and accomplish such tasks, including
the furnishing of all materials and equipment necessary, as are designated as
CONSULTANTS' responsibilities throughout this Agreement and as described in
Exhibit "A ", attached and incorporated herein.
2. TERM
The Project shall begin November 1, 2015 and shall be completed no later than
March 31, 2016. However, in the event of a special legislative session, the
Agreement may be extended on a month -by -month basis through June 30, 2016.
3. COMPENSATION AND METHOD OF PAYMENT
Payments for services provided shall be made following the performance of such
services, unless otherwise permitted by law and approved in writing by YELM.
Payment shall be at the rate of $2,000 per month to Capitol Strategies Consulting
and $2,000 per month to Gjurasic Public Affairs, plus expenses not to exceed a
combined total of $2,000. No payment shall be made for any service rendered by
CONSULTANTS except for services identified and set forth in this Agreement,
including Exhibit A.
Expenses include long distance, cellular telephone, fax, copies, parking, mileage,
meals and travel. Mileage will be paid at the most current adopted City rate.
Expenses will be detailed on the invoice.
Invoices will be submitted by each Consultant at the end of each month.
4. INDEPENDENT AGREEMENT OR RELATIONSHIP
A. The parties intend that an independent contractor relationship will be created
by this Agreement. YELM is interested primarily in the results to be
achieved; subject to paragraphs herein, the implementation of services will
lie solely with the discretion of CONSULTANT. No agent, employee, servant
or representative of CONSULTANT shall be deemed to be an employee,
servant or representative of YELM for any purpose, and the employees of
Agenda Item 8. e. 2015/16 Legislative Services Contract
Page 4 of 10
CONSULTANT are not entitled to any of the benefits YELM provides for its
employees except as otherwise expressly provided herein. CONSULTANT
will be solely and entirely responsible for its act and for the acts of its agents,
employees, servants, subcontractors or representatives during the
performance of this Agreement.
B. In the performance of the services herein contemplated CONSULTANT is an
independent contractor with the authority to control and direct the
performance of the details of the work, however, the result of the work
contemplated herein must meet the approval of YELM and shall be subject
to YELM's general rights of inspection and review to secure the satisfactory
completion thereof.
C. Throughout the span of this agreement, CONSULTANT shall comply will all
rules and regulations as promulgated by the Washington State Public
Disclosure Commission relating to lobbying.
5. INDEMNIFICATION OF YELM
CONSULTANTS shall protect, defend, hold harmless and indemnify YELM against
all liability or loss, and against all claims or actions based upon or arising out of
damage or injury (including death) to persons or property caused by or sustained in
connection with CONSULTANT's negligent performance of this Agreement or by
conditions created thereby, or based upon violation of any code or regulation, and
the defense of any such claim or actions.
CONSULTANTS shall also indemnify YELM against all liability and loss in
connection with, and shall assume full responsibility for, payment of all federal,
state and local taxes or contributions imposed or required under unemployment
insurance, workman's compensation, social security and income tax laws, for
CONSULTANTS and any employees or volunteers of CONSULTANTS.
6. ASSIGNMENT /SUBCONTRACTING
CONSULTANTS shall not assign its rights and duties under any portion of this
Agreement without the written consent of the City Administrator. Consent must be
sought in writing by CONSULTANTS not less than fifteen days prior to the date of
any proposed assignment.
7. MAINTENANCE AND INSPECTION OF RECORDS
Agenda Item 8. e. 2015/16 Legislative Services Contract
Page 5 of 10
A. CONSULTANTS shall maintain books, records and documents, which
sufficiently and properly reflect all work related to the performance of the
Agreement. In addition, CONSULTANTS shall maintain all accounting
records in a form necessary to assure proper accounting of all funds paid
pursuant to this Agreement. All of the above shall be subject at all
reasonable times to inspection, review, or audit by YELM, its authorized
representative, the State Auditor, or other governmental officials authorized
by law to monitor this Agreement.
B. CONSULTANTS shall retain all books, records, documents and other
material relevant to this Agreement for six (6) years after its expiration.
CONSULTANTS agree that YELM or its designee shall have full access and
right to examine any of said materials at all reasonable times during said
period.
8. EXTRA WORK
A. YELM may at any time, by written order, make changes within the general
scope of the Agreement in the services to be performed.
B. If any such change causes an increase or decrease in the estimated cost of,
or the time required for performance of any part of the work under this
Agreement, whether or not changed by the order, or otherwise affects any
other terms and conditions of the Agreement, YELM shall make an equitable
adjustment in the (1) maximum amount payable; (2) delivery or completion
schedule, or both; and (3) other affected terms and shall modify the
Agreement accordingly.
C. CONSULTANTS must submit a "request for equitable adjustment" or claim
under this clause within 30 days from the date of receipt of the written order.
D. The maximum amount payable for this Agreement shall not be increased or
considered to be increased except by specific written supplement to this
Agreement.
9. OTHER PROVISIONS
YELM Mayor Ron Harding will be the primary contact along with any other parties
he designates.
Agenda Item 8. e. 2015/16 Legislative Services Contract
Page 6 of 10
CONSULTANTS agree to protect the confidentiality of all information provided, in
writing or orally, by YELM deemed to be confidential.
10. TERMINATION
A. Termination for Convenience. YELM may terminate this Agreement, in
whole or in part, at any time, by at least thirty (30) days written notice to
CONSULTANTS. CONSULTANTS shall be paid for work performed and
expenses incurred to the date of termination. Within 30 days,
CONSULTANTS shall submit a termination claim to YELM. If
CONSULTANTS has any property in its possession belonging to YELM,
CONSULTANTS will account for the same, and dispose of it in the manner
directed by YELM.
B. Termination for Cause. If CONSULTANTS fail to perform in the manner
called for in this Agreement, or if CONSULTANTS fail to comply with any
other provisions of the Agreement and fails to correct such noncompliance
within five (5) days written notice thereof, YELM may terminate this
Agreement for cause. Termination shall be effected by serving a notice of
termination on CONSULTANTS setting forth the manner in which
CONSULTANTS is in default. CONSULTANTS will only be paid for services
performed while licensed and in accordance with the manner of performance
set forth in this Agreement.
11. DISCLOSURE REQUIREMENTS
CONSULTANTS shall notify YELM in writing as to any employment agreements
between the Contractor and third parties the subject of which relates to, or touches
on, the scope of work of this Agreement. This disclosure shall extend to
employment Agreements between any of the employees or agents of
CONSULTANTS and third parties which relate to, or touch upon, the scope of work
of this project. The requirement for disclosure shall include the nature of the work
performed, and the value of the work performed, and shall continue throughout the
term of this Agreement. YELM shall have the right to terminate this Agreement for
cause as described in Section 10.13 if YELM, in its sole discretion, determines that
the Agreement between CONSULTANTS, or his agents /employees, and a third
party presents a conflict of interest. The disclosure of potential conflicts will be a
public document.
Agenda Item 8. e. 2015/16 Legislative Services Contract
Page 7 of 10
12. MEDIATION
The parties shall attempt to resolve any controversies or disputes arising out of or
relating to this Agreement through a good faith attempt at mediation. Each party
will pay its own attorneys' fees and costs.
13. ARBITRATION
A. Any controversy or claim arising out of or relating to this Agreement which is
not resolved through mediation shall be resolved by final and binding
arbitration. Demand for arbitration shall be made in writing to the other party.
The arbitration shall be held in Thurston County before a single arbitrator
selected by the Agreement of the parties. If the parties cannot agree upon
an arbitrator within fifteen (15) days after the demand for arbitration is made,
the arbitrator shall be selected by a judge in the Superior Court of Thurston
County in accordance with the procedures set out in RCW 7.04.050.
B. Unless the parties agree otherwise in writing, the arbitration hearing shall
occur no later than sixty days after the date the arbitrator is appointed.
C. The parties agree that in the absence of fraud by one of the parties or the
arbitrator, the arbitrator's decision shall be binding, final and not appealable
to any court of law.
D. Each party shall pay its own costs of arbitration including attorneys' fees.
The arbitrator's fee and any administrative expenses imposed by the
arbitrator shall be shared equally by the parties.
E. This Agreement shall be governed by laws of the State of Washington, both
as to interpretation and performance.
14. WAIVER
The waiver by, or the failure to take action with respect to, breach of any term,
covenant or condition of the Agreement shall not be deemed to be a waiver of such
term, covenant or condition on any subsequent breach. All remedies afforded in
this Agreement shall be taken as cumulative; that is, in addition to every other
remedy provided herein or by law.
Agenda Item 8. e. 2015/16 Legislative Services Contract
Page 8 of 10
15. SEVERABILITY
It is understood and agreed by the parties that if any term or provision of this
Agreement is held by any court to be illegal or in conflict with any law of the state of
Washington, the validity of the remaining portions shall not be affected, and the
rights and obligations of the parties shall be construed and enforces as if the
Agreement did not contain the particular term, part or provision held to be invalid.
16. ENTIRE AGREEMENT
This instrument contains the entire Agreement between the parties and statements,
promises, or inducements made by any party or agent of that party that is not
contained in this Agreement shall not be valid or binding. This Agreement may not
be enlarged, modified, or altered except in writing signed by all parties.
17. NOTICE
Notice provided for in this Agreement shall be sent by certified mail to the
addresses designated for the parties on the first page of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
as of the date written above.
Capitol Strategies Consulting
Kathleen Collins Date
City of Yelm
II
Ron Harding, Mayor Date
Gjurasic Public Affairs
II
Davor Gjurasic Date
Agenda Item 8. e. 2015/16 Legislative Services Contract
Page 9 of 10
Exhibit A
Scope of Work
Legislative Services Proposal for the City of Yelm
Term: November 1, 2015 through March 31, 2016, with extension on a month -by -month
basis through June 30, 2016, in the event of a special session.
Compensation: $4,000 per month divided equally between Capitol Strategies Consulting and
Gjurasic Public Affairs, plus combined expenses not to exceed $2,000.
Issues:
• Track progress of Washington State Legislative, WSDOT and Governor's Office as it
relates to transportation funding.
• Protect funding for the SR 510 Yelm Loop that was authorized in the 2015 transportation -
funding package. Work to get an earlier start date than was proposed in the transportation -
funding package. Communicate with Legislators, WSDOT leadership and Governor's office
as needed. (It is estimated that this will consume about 50% of our time.)
• Protect funding for TIB, Safe Routes to Schools, Freight Mobility (FMS1 B).
• Monitor & comment on water and reclaimed issues, including proposed legislation.
• Work with Yelm to identify additional capital projects for funding and seek to secure funding
for identified projects and capital budget coalition efforts.
• Monitor & comment on city revenue and infrastructure legislation and other city revenue
legislation.
• Inform Yelm about other legislation that may be of interest to Yelm.
Scope of Work:
Preparation:
• Work with Yelm staff to identify project details and timeline for completing the Loop project
• Develop description of benefits for the projects listed above, with emphasis on the Loop
project
• Identify supporters of the projects and assist in contacting them where appropriate
• Develop a "message piece" for use during Legislative session and work with Yelm staff to
develop visual aids
• Submit information on desired capital projects to 2nd district legislators
Set up meetings with:
• Transportation and capital budget committee chairs and ranking minorities, district
legislators and any other legislators who can assist with the projects
• Economic development committee chairs and ranking minorities, district legislators and any
other legislators who can assist with the projects
• Transportation and economic development committee staffs
• WSDOT leadership
• Governor's staff
• Other entities or individuals who would be of assistance on transportation or capital projects
• Yelm staff to review proposals on water rights issues as they develop prior to and during
session
• Set up meetings with 2nd district legislators on transportation and capital budget issues
Legislative strategy:
• Develop a separate legislative strategy for each issue
Agenda Item 8. e. 2015/16 Legislative Services Contract
Page 10 of 10
Reporting:
• Provide a summary of monthly lobbying efforts no later than the 15th of the following month
• Provide a session summary of lobbying efforts no later than 30 days after the end of the
legislative session
Agenda Item 8. f. Ordinance No. 1009, 2015 Year End Budget Amendment
Page 1 of 3
MEMORAND UM
City of Yelm
Administrative and Financial Services
105 Yelm Avenue West, Yelm, Washington 98597
To: Mayor Harding and Yelm City Council
From: Noah Crocker
Date: December 8, 2015 for December 8, 2015 Council Meeting
Subj: Ordinance No. 1009, 2015 Year End Budget Amendment
Recommendation: Adopt Ordinance No. 1009 amending the 2015 Budget by appropriating
funds for 2015 contract obligations, transfers, and other expenditure related budget
adjustments.
Background: Variations in both revenue and expenditure appropriations occur throughout the
budget year, creating the need for amendments. The City of Yelm adopts the annual budget by
department level for the Current/General Fund and by fund level for all other funds. While it is
important to note that many revenues line items (and ending cash) are anticipated to end the
year well above the original budgeted amounts, this amendment addresses expenditures only —
except where there are transfers or interfund loans in to balance the fund. Expense
appropriations are amended to the extent needed to `rebalance' the department/fund.
Current situation: This 2015 Amendment in total is $69,020.00. Appropriation changes include
adjustments to balance the departments /funds as follows:
FUND
TOTAL BUDGET
ADJUSTMENT
COMMENTS
109 YPD SCHOOL RESOURCE
$ 69,020.00
SEE ATTACHED
TOTAL All Funds
$ 69,020.00
SEE ATTACHED
Phone: 360.458.3244
Facsimile: 360.458.4348
Agenda Item 8. f. Ordinance No. 1009, 2015 Year End Budget Amendment
Page 2 of 3
EXHIBIT A
20,15 Year End Budget Arnendiment
FIUlND/ ,iCCT Griginall Budget.AmmE
INe w Budget.An,it
REASOIN
YPD SCHOOL RESOURCE FUND 109
1508 80.100.100
$
-
$
36,1047
EINIIDIING CASH
521 31 110.100, $
54,449
$
57,450
SALARIES
521 31 20 GG, $
4,165
$
4,550
(FICA
521 31 21 GG, $
2,848
$
3,1025
RETIREMENT
521 3122 GG, $
1,133
$
1,235
IIINDUSTRIIIALIIIINISUIRAINCE
521 31 24.100
2,472
$
2,760
MEDICAL/IDISABILIIITY 111INSUI8AINCE
Tot,a 11001 65,067.00
691,020.00
Revenues,
$
Expenses,
$
69,1020 GG,
INet Eff ect to Ending Cash
$
(3,953,00)
TOTAL ORIGINAL BUDGETED LINE ITEMS
$
165,067.01D
TOTAL LINE ITEM ADJUSTMENTS
169,020.00
NET LINE ITEM CHANGES
$
(3,953.00)
Revenues, From Transfers, In
Revenues, From Interfund Loans,
Revenue A:di,& Bsunning Fund 13,al,ance
Net Effect to Ending Cash �,3,9,1153 (1113)
Page 2 of 2
Agenda Item 8. f. Ordinance No. 1009, 2015 Year End Budget Amendment
Page 3 of 3
CITY OF YELM
ORDINANCE NO. 1009
AN ORDINANCE amending the 2015 City of Yelm Budget as adopted by
Ordinance No. 992 in December 2014, by increasing appropriations in
excess of original estimates and making required year -end adjustments.
The City Council of the City of Yelm, Washington ordains as follows:
Section 1. 2015 budgeted amounts for revenue and /or expenditures for the
operation of the government of the City of Yelm for the fiscal year ending
December 31, 2015, are increased by $3,953.00 to reflect a total line item
budget adjustment of $69,020 as shown in Exhibit A.
Section 2. The budget for the year 2015 as amended by the changes in Section 1
shall be filed in the office of the City Clerk who is hereby directed to
transmit this supplemental budget to the Auditor of the State of
Washington, Division of Municipal Corporations.
Section 3. Ratify and Confirmation Clause — Any action taken pursuant to this
ordinance but prior to the effective date is hereby ratified and confirmed.
Section 4 This ordinance shall take effect five days following publication.
PASSED and signed in authentication on this 8th day of December, 2015.
Ronald W. Harding, Mayor
Authenticated:
Janine A. Schnepf, City Clerk
Passed and Approved: December 8th, 2015
PUBLISHED: Nisqually Valley News: December 18, 2015
Effective: December 25, 2015
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