12-12-06 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, DECEMBER 12, 2006 MINUTES
Call to Order. Mayor Harding called the meeting to order at 7:30 p.m.
2. Roll Call. Present: Don Miller, Joe Baker, Bob Isom, Mike McGowan, John
Thompson and Russ Hendrickson. Excused: Pat Fetterly
3. Agenda Approval
06 -106 MOTION BY BOB ISOM APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations.
Steve Homan, Elections Manager from Thurston County Auditor's Office was
introduced and updated the Council on the changes to registration, voting
accessibility and filing based on legislation, Help America Vote Act of 2002.
Changes included requirements prior to any election day for ballot availability,
filing of resolutions and certification after elections. Mr. Homan reported on
the success of creating polling drop off sites and the use of new Automarts
that allow disabled citizens to vote unassisted. Council and staff were
provided with a timetable handout with the deadlines shown relative to each
election for 2007. Election cost increases are expected to be offset by the all
mail in voting, but are unknown at this time.
5. Public Comment - There was no response to the call for comments.
6. Consent Agenda Items
a. Minutes, City Council, 11 -28 -06
b. lo. Payables: Checks 29852 -30075 totaling $1,422,151.23
Manual Checks 29852 -29965 - totaling $10,390.05
Claims Checks 29966- 30075, totaling $1,411,761.18
C. Payroll:
► 1) Final November, 2006, Checks 11347-11443 totaling $276,277.19
► 2) Preliminary Payroll, December 2006
d. ► Financial Report: End of Month
06 -107 MOTION BY BOB ISOM APPROVING CONSENT AGENDA ITEMS AS
PRESENTED. CARRIED.
7. Public Hearing - 2007 Final Budget
Mayor Harding continued the Public Hearing at 7:51 pm to hear comments
regarding the proposed budget for the year 2007. Being no questions or
comments the Public Hearing was closed at 7:56 pm.
8. New Business
a. Ordinance 864, 2007 Final Budget.
06 -108 MOTION BY BOB ISOM ADOPTING ORDINANCE 864, 2007 CITY OF
YELM BUDGET. CARRIED.
b. Ordinance 865, 2006 Budget Amendment. Agnes Bennick reviewed the
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staff report explaining the process and need to amend the budget at year end
that is approved based on estimated revenues and expenditures. When actual
revenue and expenditure appropriations occur throughout the budget year,
amendments are needed to re- balance the budget.
06 -109 MOTION BY JOHN THOMPSON ADOPTING ORDINANCE NO. 865
AUTHORIZING CHANGES TO THE 2006 REVENUE AND EXPENDITURE
APPROPRIATION AS ADOPTED IN ORDINANCE 840.
C. Contract Amendment #2, SW Yelm Aquifer Study Project, Golder
Associates Inc. Shelly Badger reviewed the staff report and a new scope of
work needed to move into the mitigation phase to complete the SW Yelm
Aquifer Study project.
06 -110 MOTION BY JOHN THOMPSON AUTHORIZING MAYOR HARDING TO
SIGN A CONTRACT AMENDMENT WITH GOLDER ASSOCIATES INC. IN
THE AMOUNT OF $16,000, BRINGING THE CONTRACT TOTAL TO
$550,000 TO COMPLETE THE SW YELM AQUIFER STUDY PROJECT.
d. ORDINANCE 866 LID #2 CONDEMNATIONS. Grant Beck reported from the
staff report Ordinance 866 would be in place allow project to move forward if
efforts to work with property owners was not successful.
06 -111 MOTION BY JOE BAKER AUTHORIZING MAYOR HARDING TO SIGN
ORDINANCE NO. 866 REGARDING THE PROPERTY ECQUISITION
PROCESS FOR THE YELM AVENUE WEST IMPROVEMENTS (LID #2).
CARRIED.
e. Yelm Creek Estates SUB -05- 0239 -YL Final Plat. Tami Merriman reported
from the staff report that Yelm Creek Estates 22 lots project has completed
the conditions of the preliminary plat with open space on the Yelm Creek
shoreline and future street access on the south end.
06 -112 MOTION BY BOB ISOM APPROVING YELM CREEK ESTATES SUB -05-
0239-YL FINAL PLAT. CARRIED.
f. YELM HISTORIC PRESERVATION COMMISSION APPOINTMENTS.
Janine Schnepf reviewed the staff report regarding 3 positions on the YHPC
that will expire at the end of the year. After announcing the openings, the
Commission received 2 applications to fill the positions. One position will
remain open until filled.
06 -113 MOTION BY BOB ISOM APPROVING MAYOR HARDING TO CONFIRM
THE APPOINTMENTS OF LYLA FIDE FOR POSITION #3 AND FLOYD
CUMMINGS FOR POSITION #8 ON THE YELM HISTORIC
PRESERVATION COMMISSION. CARRIED.
9. Old Business
10. Mayor and Council Reports and Initiatives and Board /Commission
Business
Councilmember Baker attended Senior Center meeting and Intercity Transit
Board meeting. He reported purchase of 44, 13 -15 passenger vans.
Councilmember Isom expressed concern over on the five cent surcharge
increase for fuel by the Yelm Community Schools. He asked staff to address
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the impact on the budget after 6 months use.
Councilmember McGowan attended Thurston County HOME Consortium
where sub committee including Yelm, Tenino, Bucoda and Rainier continue to
work on addressing needs in the more rural areas without having to travel to
Olympia.
Councilmember Hendrickson attended the interlocal Fire District meeting.
11. Executive Session — Mayor Harding announced that Council would be going
into an Executive Session for approximately 30 minutes to discuss real estate
acquisition. Members of the audience left City Hall and Council and staff
remained in the chambers. The Executive Session was opened at 8:50 pm.
After 30 minutes, the session was extended by another 30 minutes. The
session was closed at 9:47 pm and the regular meeting resumed.
06 -114 MOTION BY MIKE MCGOWAN AUTHORIZING MAYOR HARDING TO
SIGN THE FIRST AMENDMENT TO WATER RIGHTS CONVEYANCE AND
RIGHT OF ENTRY AGREEMENT IN SUBSTANTIALLY THE SAME FORM
FOR DRAGT WATER RIGHTS, AMENDING THE ORIGINAL AGREEMENT
OF MAY 19, 2005.
12. Correspondence reviewed including request from the Pacific Peaks Council
for the Girl Scouts to sell cookies door to door and in front of local businesses
for their annual sale, March 2 —18, 2007.
CONSENSUS TO APPROVE THE REQUEST FOR THE GIRL SCOUT TO
SELL COOKIES DOOR TO DOOR AND IN FRONT OF LOCAL
BUSINESSES WITH THE SUPERVISION OF AN ADULT FROM MARCH 2
TO MARCH 18, 2007.
13. Adjourn: 9:50 p.m.
Attest: L�%
Janine Schnepf, Depu City Clerk
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