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01 26 2016 Updated Agenda Packet AGENDA YELM CITY COUNCIL MEETING UPDATE TUESDAY, JANUARY 26, 2016 6:00 P.M. Website Viewing: Clicking on agenda items will open associated d resolutions, ordinances, etc. Note: some agenda items may not have attachments. Call to Order 1. Roll Call 2. Agenda Approval ACTION 3. 4. Special Presentations- Yelm Chamber of Commerce Update, Victoria Wortberg 5. Public Comment the meeting recorder. Comment topics should not appear elsewhere on agenda. Time (three minutes per speaker) and the number of speak are limited and may be adjusted to meet agenda requirements. Consent Agenda ACTION 6. Minutes; Regular Meeting January 12, 2016 a. Payables; Checks #66109 - #66182 Totaling $530,281.09 b. 7. Public Hearing- none scheduled 8. New Business- a. Yelm Chamber Contract for Services 2016 ACTION 10 min Presenter: Noah Crocker, Finance Director Attachments: Staff Report Ordinance No. 1010, Budget Amendment Community Center ACTION b. 10 min Presenter: Noah Crocker, Finance Director Attachments: Staff Report, Ordinance No. 1010 c. Yelm Historic Commission Appointment, Gene Coulter ACTION 5 min Presenter: Grant Beck, Community Development Director Attachments: Staff Report d. Yelm Planning Commission Appointment, Terry Kaminski ACTION 5 min Presenter: Grant Beck, Community Development Director Attachments: Staff Report Old Business none scheduled 9. Council and Mayor 10. Councilmember Foster represents Yelm on the following committees. Thurston County Solid Waste Advisory Committee (SWAC) Councilmember Carmody represents Yelm on the following committees. Intercity Transit Board Yelm Adult Community Center Councilmember Isom represents Yelm on the following committees. Thurston Regional Planning Yelm Economic Development Council Committee (TRPC) Yelm Finance Committee Councilmember Stillwell represents Yelm on the following committees. Yelm Finance Committee Councilmember Wood represents Yelm on the following committees. (TRPC) Transportation Policy Yelm Finance Committee Board Yelm Transportation Committee TComm 911 Admin Board Councilmember DePinto represents Yelm on the following committees. Yelm Transportation Committee Thurston County Law and Justice STEDI Councilmember Hendrickson represents Yelm on the following committees. Medic One Yelm Emergency Operations Board Mayor Harding represents Yelm on the following committees. Thurston County Economic Yelm Finance Committee Development Council Yelm Emergency Operations Board Yelm Economic Development Yelm Transportation Committee Committee Executive Session- none scheduled 11. 12. Correspondence (Correspondence is available upon request) Press Releases from Thurston County Auditor, Mary Hall -Downtown Olympia Accessible Voting Location Rescheduled-dated January 15, 2016 -Kids Encouraged to Enter Election-Related Coloring Contest-dated January 13, 2016 -Black Hills High School Sophomore Wins Good Citizenship Day Essay Contest-dated January 15, 2016 --dated January 13, 2016 Thurston Regional Planning Council Pre-Agenda Friday, February 5, 2016 8:30am-11am 13. Adjourn Upcoming Meetings Council Study Session, Wednesday, January 27, 2016, 5:00 pm, Pub Regular City Council Meeting, Tuesday, February 9, 2016, 6:00 pm, Public Safe Regular City Council Meeting, Tuesday, February 23, 2016, 6:00 p CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For informat a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with sis limited to 3 minutes and the number of speakers limited to five. Comment be associated with measures or topics appearing elsewhere on the aghearings have been conducted or are anticipated. disability and in need of reasonable accommodations to conduct business or icipate in government processes or activities, please contact Janine Schnepf, at 360.458.8402 at least four (4) working days p opportunity provider and employer. The Preliminary Agenda and Approved Council Minutes are available at www.ci.yelm.wa.us Agenda Item 6. a. Minutes Page 1 of 6 YELM CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 12, 2016 MINUTES 1. Mayor Harding called the meeting to order at 6:00 pm. 2. Roll Call Present: JW Foster, Molly Carmody, Tracey Wood, Joe DePinto and Hendrickson. Bob Isom was present via telephone. 16-001 MOTION BY JW FOSTER EXCUSING COUNCILMEMBER TAD STILLWELL FROM THE MEETING. CARRIED. 3. Agenda Approval 16-002 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS PRESENTED. CARRIED. a.Election and Appointment of 2016 Mayor Pro-Tem Appointment from membership by majority of Council Members at the fi meeting of the newly elected Council biennium (2.06, 2002). Mayor Harding called for nominations to elect 2016 Mayor Pro Tem Councilmember Hendrickson nominated Councilmember Wood, seconded Councilmember Foster. Councilmember Carmody nominated Councilmem DePinto seconded by Councilmember DePinto. Mayor called for any other nominations. Councilmember DePinto stated he would like to make postpone this item until the next meeting when Councilmember Sti present. Councilmember Foster called a Point of Order to call fo the nominations on the floor. Mayor Harding called for the quest nomination to elect Councilmember Wood as Pro Tem. 16-003 MOTION BY COUNCILMEMBER HENDRICKSON AND SECONDED TO ELECT COUNCILMEMBER WOOD AS MAYOR PRO TEM. (4) AYE, MOTION PASSED BY MAJORITY. 4. Special Presentations December Student of the Month Brandon Thompson is a gifted and dedicated student, ranking in class. From a leadership standpoint, Brandon has engaged in the Summit and several leadership events during the school year. A b athlete, Brandon is a standout performer on both the YHS Footbal teams. Brandon volunteers outside of school to support youth foo personality and approach to school. 4-year university and competing in athletics. Brandon has not ruled out admission to one of the US service academies. Mayor Harding pres with a plaque and congratulated him for being Student of the mon 5. Public Comment Bill Hashim, Thurston County resident asked Council to reconsid on the ban on plastic bags in Yelm. He believes the ban would reduce garbage particularly plastic swirling in the Pacific Ocean the size of t Hashim also stated that Susan Freitag came before Council twice with that suggestion. Mayor Harding stated the Student of the Mo Special Presentations was a result of Mayor Harding explained that the Military Recognition Banners that are placed 1/12/16 Agenda Item 6. a. Minutes Page 2 of 6 Avenue are also a result of Ms. Frei suggestion. We are still developing ways to implement more recognition programs. Councilmember DePinto as the future programs that will be implemented. Mayor Harding stat Beautification Committee is working on developing new programs b implemented the Military Banners on Yelm Avenue and a program th Districts with banners, which are located in front of the School Mayor Harding would like to have a program that recognizes the d business district with banners. 6. Consent Agenda Minutes Regular Meeting December 8, 2015 Payables Checks #65937 - #66108 Totaling $1,198,943.06 16-004 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS PRESENTED. COUNCILMEMBER CARMODY ABSTAINED. MOTION CARRIED. 7. Public Hearing none scheduled 8. New Business a.Request for Waiver of Appeal Fee MAYOR HARDING RECUSED HIMSELF, SINCE HE IS RELATED TO THE BICHLERS. MAYOR PRO-TEM WOOD PRESIDED. Tami Merriman, Associate Planner explained that Mr. Bichler owns rd 109 93 Avenue SE in Yelm. The property is zoned C-1 Commercial pursuan Chapter 18.36 Yelm Municipal Code. Mr. Bichler recently attended presubmission conference with City staff and a prospective tenan store and maintain his personal and business vehicles, as well a service recreational vehicles at that location. Staff informed t vehicle storage and maintenance is allowed, but that RV storage would not be allowed due to zoning. Mr. Bichler argued that RV s was a grandfathered use on his sight. Staff issued an official d recreational vehicle sales, service and storage is not a pre-exi conforming use, which is the decision under appeal. This does no building for similar uses such as automobile repair and services above is doing now. Mr. Bichler has requested a waiver of the ap states, hardship because of the inabi Resolution No. 561 adopted the Yelm Development Fee Schedule on October 13, 2015. C has the ability to waive the fee under certain circumstances. Th apply for the waiver at the same time as the appeal is filed, wh Bichler has done. Councilmember DePinto asked Ms. Merriman what recommendation would be. She stated she did not have one. Counci Carmody asked how much the appeal fee is. Tami stated the fee is Councilmember Hendrickson asked about bringing this to the next for discussion. Ms. Merriman stated that pushes out the time for scheduling the hearing and allowing the applicant to move forwar Councilmember DePinto asked the applicant to speak on his behalf thanked Council for taking the time to listen to his request. In Bichler sold his business and in June 2014, he leased out a piece of property to the people who bought his business for $2,000 a month. He only r months of payments, which is a hardship, and then hiring an attois a hardship. He does not feel the property should have been reclass has always been a RV place. Not being able to rent the property 1/12/16 Agenda Item 6. a. Minutes Page 3 of 6 reclassified has been a hardship. Councilmember DePinto asked wh property was reclassified. Mr. Bichler does not know if he was p when the property was rezoned. Ms. Merriman stated the property ir Comprehensive Plan and created the zoning for the City of Yelm. The public process woul followed at that time for notification to the property owners. M only found out about the zoning of the property through the tena property. The property is currently being rented but if he does then he will not be able to rent the property. Councilmember Fos a similar situation with his property and zoning as a citizen, h Councilmember Isom asked for clarification on the type of busine the location. Ms. Merriman stated Mr. Bichler would like to do s maintenance at location. 16-005 MOTION BY JW FOSTER WAIVING THE APPEAL FEE PURSUANT TO THE YELM DEVELOPMENT FEE SCHEDULE ADOPTED BY RESOLUTION NO. 561. CARRIED. b.Resolution No. 564, Water Connection Reservation Yelm Community Schools Grant Beck, Community Development Director stated that Yelm Comm Schools would be requesting the voters to approve a construction support the expanding school district. The bond would fund, in p th construction of a new 9 grade school with approximately 450 and 45 staff. The new school is identified in the Districts adopted Capital Facili improvement plan. The Unified Development Code states at Section City Council for essential public facilities, improvements ident capital facilities plan and listed in the six year improvement p approved, a process to bond for the construction money. This all before the design and permitting of the new school may begin. Th District has provided a water usage report prepared by a profess that indicates 6.3 water connections would be required for the n order to ensure that water service will be available at the time built, Yelm Community Schools has requested the City Council res water connections for this essential public facility. The City c sufficient water connections to accommodate several worth of growth at historic rates, with approximately 480 connections available for development. Councilmember Woods said it is an excellent idea to of the proposed school but how long would we hold the connection stated it would be until the Council revisits the reserve of con school is built. Councilmember DePinto asked how many connection currently has and what is the future plans to obtain more water growth in the City. Mr. Beck stated we currently have 480 connec have new infrastructures improvements planned to expand the conn capacity. Right now we are limited not by our water rights but b storage. A new reservoir is expected to be completed this summer Terra. Once that is complete, we hope to have about 700 more con available. Deputy Superintendent Jeff Role thanked the Mayor an behalf of the Board of Directors for Yelm School District for co resolution. This is the first step in the vision that the Board Superintendent have for Yelm Schools and the upcoming bond. 1/12/16 Agenda Item 6. a. Minutes Page 4 of 6 16-006 MOTION BY TRACEY WOOD ADOPTING RESOLUTION NO. 564 RESERVING SEVEN (7) WATER CONNECTIONS FOR YELM COMMUNITY SCHOOLS FOR TH THE CONSTRUCTION OF A FUTURE 9 GRADE SCHOOL. CARRIED. c.Purchase of used vehicle Todd Stancil, Chief of Police stated that the Police Department existing patrol vehicles due to high mileage and repair costs. C multiple vehicles that exceed 125,000 drive miles and the cost t annually is beginning to exceed the value of the vehicles. There to purchase a used 2008 Chevrolet Impala unmarked vehicle comple emergency lights and communications system for the amount of $6, currently has 70,000 miles. The vehicle will replace a 2004 Ford currently used by the Police Detective, with 146,000 miles on it asked how much a new vehicle would cost. Chief Stancil stated be $23,000-$29,000 and then an additional $12-$15,000 to install th needed in a patrol vehicle for a total of about $40,000. Council asked where the funds would come from to purchase this vehicle. stated it would come from the General Fund. Councilmember Carmod much was in the General fund. Mayor Harding stated the budget fo the year is about $1.5 million in the General fund. That is our along with the operating cash flow and reserves. Councilmember C if there were more vehicles available for purchase. Chief Stanci no more available and that it is rare to find a vehicle in such the equipment for this price. Councilmember Foster asked why Thu is getting rid of this vehicle. Chief Stancil said it is his und vehicle was assigned to an individual that is no longer in that needed. Councilmember Wood asked about the radio that is install vehicle. It will meet all the requirements Chief Stancil answere DePinto asked how many vehicles belonging to the Police Departme 200,000 miles on them. None at this time but some will need to b the near future, Chief Stancil replied. Councilmember Foster ask done with the vehicle that will be replaced. Chief Stancil state Explorer would go to the Public Works Department for use by Publ Director, Ryan Johnstone as his daily driver. Councilmember Carm if there is $1.5 million dollars in the General Fund, is there a giving the Police Department $50,000 out of the General Fund to vehicle and the purchase of a new vehicle to help the aging flee stated that after the end of year close out which will happen at January, the Finance Committee would reevaluate the budget and t capital needs in February. 16-007 MOTION BY JOE DEPINTO AUTHORIZING MAYOR HARDING TO APPROVE THE PURCHASE OF ONE USED 2008 UNDERCOVER PATROL VEHICLE FOR USE BY THE YELM POLICE DEPARTMENT IN THE AMOUNT OF $6,600.00. CARRIED. 9. Old Business none scheduled 10. Mayor and Council Initiatives Councilmember Foster attended the Joint Base Lewis McChord breakfast and was briefed on the community survey that showed over all communi JBLM and the service members. The military mission has changed a 1/12/16 Agenda Item 6. a. Minutes Page 5 of 6 fewer deployed units overseas meaning there are more home based JBLM. Councilmember Foster was interviewed by the on base news p encouraged JBLM members to become part of the local process by r vote and get involved in their communities by attending Council School Board meetings. JBLM is the number one military base in t for retirement into that community. Councilmember Foster attende County Solid Waste Advisory Committee (SWAC) and as chair of the was interviewed by the Olympians Editorial Board to learn more a bag ban. SWAC has recommended to the Thurston County Commissioners that an independent survey be countywide on how the plastic bag ban is perceived. The results would be available midsummer. Councilmember Foster attended the Nisqually River Council meeting and reported that the Nisqually Land Trust very first carbon offset credits to Microsoft and 520 acres in t the carbon sequestered into the trees and the money received wil into restoration and conservation projects by the Land Trust. Mayor Harding announced that there are some changing committee assignments and some of the have not yet attended their committees. Councilmember Wood attended the TComm 911 Admin Board meeting and reported they budgeted 4% in November for Sales Tax but actually 8.5%. The Nisqually Indian Tribe gave TComm a $5,000 grant. Councilmember DePinto stated he was very excited to be part of the Council and represent the people of Yelm. He is also excited to be on th Committee and the Thurston County Law and Justice Committee. One biggest priorities is to increase the public safety by having at duty at all times. Councilmember DePinto would like to have at l notice of the Agenda and any changes made. It is important that time to be part of the public process. Mayor Harding stated the published on Thursday or Friday before the meeting and then upda checks/vouchers are done the day of the meeting. The Mayor will to resolve any technical issues that might be on our end regardi posting and email. Councilmember Hendrickson attended the Yelm Emergency Operations Board meeting and they continue to work on the Alert Sense program. Ch working on a list of what his department needs. Councilmember He attended the Medic One meeting. A Brown-Phelps Scholarship was a Tristan Mudwiler and Steve Romines will be retiring in March, wh loss to Medic One. Mayor Harding attended the Yelm Emergency Operations Board meeting. The Thurston County Economic Development Council will have their 2-d the end of January and Mayor Harding plans to attend. 11. Executive Session Council went into a 30 minute Executive Session at 6:58 pm for the purpose of discussing collective bargaining strategy (RC (4) (a). Attorney Peter Altman was present. At 7:28 pm Janine Sc 1/12/16 Agenda Item 6. a. Minutes Page 6 of 6 announced another 10 minutes needed in executive session. At 7:4 reconvened and no action taken. 12. Correspondence included Thurston Regional Planning Council Pre-Agenda Friday, January 8, 11:30am Yelm Area Chamber of Commerce January 2016 Upcoming Events news Councilmember DePinto would like to move the Study Session time to 6:00pm so that he is able to attend. Councilmember Hendrickso of moving the start time to 6:00 since the meetings get over lat Mayor Harding would like to bring this matter forward in Council next Study Session meeting. Councilmember DePinto stated he will make it to the meeting by 5:00 since he works in Olympia until 5 Councilmember Carmody stated she actually works until 6 pm. Mayo suggested this issue be discussed on February 11, 2016 at the Co Councilmember DePinto was not aware of the upcoming retreat. He informed about an email address set up for him or how to open it will check into the technical issues tomorrow. The retreat is sc th 11. 13. Adjourned at 7:45 pm. ___________________________ Attest: _________________________ Ron Harding, Mayor Lori Mossman, Deputy City 1/12/16 Agenda Item 6.b. VOUCHER APPROVAL FORM The following is a list of checks approved for payment at Tuesday, January 26, 2016 council Payroll Direct Deposit 9999999999$22,874.98 Payroll Checks 6610966112$3,380.51 Payroll A/P Checks XXXXXXXX Payroll A/P EFT 9999999999$7,275.77 Payroll Vouchers XXXXXXXX A/P Vouchers 2016 6611366182$496,749.83 A/P Voucher EFT (Draft) 9999999999 Utility RefundsXXXXXXXX TOTAL$530,281.09 ____________________________ /_______________________________/________________________________ Mayor Councilmember Councilmember ____________________________/________________________________/________________________________ Councilmember Councilmember Councilmember ____________________________/_______________________________ Council member Councilmember ATTEST:_____________________________ CITY CLERK:_______________________________________ The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment passed on a motion by______________________________________________at a regular council meeting held this 26th day of January, 2016 1 of 14 Agenda Item 6.b. 2 of 14 Agenda Item 6.b. 3 of 14 Agenda Item 6.b. 4 of 14 Agenda Item 6.b. 5 of 14 Agenda Item 6.b. 6 of 14 Agenda Item 6.b. 7 of 14 Agenda Item 6.b. 8 of 14 Agenda Item 6.b. 9 of 14 Agenda Item 6.b. 10 of 14 Agenda Item 6.b. 11 of 14 Agenda Item 6.b. 12 of 14 Agenda Item 6.b. 13 of 14 Agenda Item 6.b. 14 of 14 Agenda Item 8. a. Yelm Chamber Contract for Services 2016 Page 1 of 11 City of Yelm STAFF REPORT To: Mayor Ron Harding Yelm City Council From: Noah Crocker, Finance Director Date: January 19, 2016 (for 01/26/16 City Council Meeting) Subj: City of Yelm / Yelm Area Chamber of Commerce Services Agr Recommendation To approve and authorize Mayor Harding to sign the attached Serv Agreement between the City of Yelm and the Yelm Area Chamber of period January 1, 2016 December 31, 2016 in the amount of $7,500.00. Background During the 2016 budget development, the City Council agreed to c the Yelm Area Chamber of Commerce for the tourism-related servic the Yelm residents and businesses. The funding level for the yea up to $7,500.00 Current Situation The 2016 Service Provider Agreement between the City and Chamber tourist related services provided by the Chamber (see Attachment research and prepare tourist-related materials promoting the Cit 2016 map; organize, sponsor, administer and advertise community eve attendees from outside the Yelm area, such as Yelm Prairie Days Garden Show. January 19, 2016 Page 1 of 1 Agenda Item 8. a. Yelm Chamber Contract for Services 2016 Page 2 of 11 CITY OF YELM SERVICE PROVIDER AGREEMENT st THIS AGREEMENT, is made and entered into in duplicate this 1 day of January, 2016, by and between the CITY OF YELM, a Washington municipal corporation, hereinafter referred to as the “CITY” and YELM AREA CHAMBER OF COMMERCE, hereinafter referred to as the “SERVICE PROVIDER.” WITNESS TO: WHEREAS, the CITY desires to have certain services and/or tasks performed as set forth below requiring SERVICE PROVIDER specialized skills and other supportive capabilities; and WHEREAS, sufficient CITY resources are not available to provide such services; and; WHEREAS, the SERVICE PROVIDER represents that the SERVICE PROVIDER is qualified and possesses sufficient skills and the necessary capabilities, including technical and professional expertise, where required, to perform the services and/or tasks set forth in this Agreement. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, the parties hereto agree as follows: 1.SCOPE OF SERVICES. The SERVICE PROVIDER shall perform such services and accomplish such tasks, including the furnishing of all materials and equipment necessary for full performance thereof, as are identified and designated as SERVICE PROVIDER responsibilities throughout this Agreement and as detailed in Exhibit “A” attached hereto and incorporated herein (the “Project.”) 2.TERM. The Project shall begin no earlier than January 1, 2016, and shall be completed no later than December 31, 2016 unless sooner terminated according to the provisions herein. 3.COMPENSATION AND METHOD OF PAYMENT. A.Payments for services provided hereunder shall be made following the performance of such services, unless otherwise permitted by law and approved in writing by the CITY. Agenda Item 8. a. Yelm Chamber Contract for Services 2016 Page 3 of 11 B.No payment shall be made for any service rendered by the SERVICE PROVIDER except for services identified and set forth in this Agreement. C.The CITY shall pay the SERVICE PROVIDER for work performed under this Agreement a total sum not to exceed $7,500.00. The SERVICE PROVIDER shall submit monthly to the CITY Financial and Administrative Services Director a voucher or invoice for services rendered during the pay period. The CITY shall initiate authorization for payment after receipt of said approved voucher or invoice and shall make payment to the SERVICE PROVIDER within approximately thirty (30) days thereafter. A final report is required to be submitted by the end of the contract period in order to remain eligible for further funding. 4.REPORTS AND INSPECTIONS. A.The SERVICE PROVIDER at such times and in such forms as the CITY may require, shall furnish to the CITY such statements, records, reports, data, and information as the CITY may request pertaining to matters covered by this Agreement. All of the reports, information, data, and other related materials, prepared or assembled by the SERVICE PROVIDER under this Agreement and any information relating to personal, medical and financial data will be treated as confidential insofar as is allowed by Washington State laws regarding disclosure of public information, Chapter 42.17, R.C.W. Generally, Chapter 42.17, R.C.W. requires disclosure of all but the most personal and sensitive information in CITY hands. B.The SERVICE PROVIDER shall at any time during normal business hours and as often as the CITY or State Examiner may deem necessary, make available for examination of all its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the CITY or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The CITY shall receive a copy of all audit reports made by the agency or firm as to the SERVICE PROVIDER’S activities. The CITY may, at it discretion, conduct an audit at its expense, using its own or outside auditors, of the SERVICE PROVIDER’S activities which relate, directly or indirectly, to this Agreement. 5.INDEPENDENT CONTRACTOR RELATIONSHIP. A.The parties intend that an independent SERVICE PROVIDER/CITY relationship will be created by this Agreement. The CITY is interested primarily in the results to be achieved; Agenda Item 8. a. Yelm Chamber Contract for Services 2016 Page 4 of 11 subject to paragraphs herein, the implementation of services will lie solely with the discretion of the SERVICE PROVIDER. No agent, employee, servant or representative of the SERVICE PROVIDER shall be deemed to be an employee, agent, servant or representative of the CITY for any purpose, and the employees of the SERVICE PROVIDER are not entitled to any of the benefits the CITY provides for its employees. The SERVICE PROVIDER will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, subcontractors or representatives during the performance of this Agreement. B.In the performance of the services herein contemplated the SERVICE PROVIDER is an independent contractor with the authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the CITY and shall be subject to the CITY’S general rights of inspection and review to secure the satisfactory completion thereof. 6.SERVICE PROVIDER EMPLOYEE/AGENTS. The CITY may at its sole discretion require the SERVICE PROVIDER to remove an employee(s), agent(s) or servant(s) from employment on this Project. The SERVICE PROVIDER may however employ that (those) individual(s) on other non-CITY related projects. 7.HOLD HARMLESS INDEMNIFICATION. A.The SERVICE PROVIDER shall indemnify and hold the CITY and its agents, employees, and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind of nature, brought against the CITY arising out of, in connection with, or incident to the execution of this Agreement and/or the SERVICE PROVIDER’S performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by or result from the concurrent negligence of the CITY, its agents, employees, and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the SERVICE PROVIDER; and provided further, that nothing herein shall require the SERVICE PROVIDER to hold harmless or defend the CITY, its agents, employees and/or officers from any claims arising from the sole negligence of the CITY, its agents, employees, and/or officers. The SERVICE PROVIDER expressly agrees that the indemnification provided herein constitutes the contractor’s waiver of immunity under Title 51 RCW, for the Agenda Item 8. a. Yelm Chamber Contract for Services 2016 Page 5 of 11 purposes of this Agreement. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. B.No liability shall attach to the CITY by reason of entering into this Agreement except as expressly provided herein. 8.INSURANCE. The SERVICE PROVIDER shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the SERVICE PROVIDER, their agents, representatives, employees or subcontractors. The SERVICE PROVIDER shall provide a Certificate of Insuranceevidencing: A.Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $1,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations; broad from property damage; explosion, collapse and underground (XCU) if applicable; and employer’s liability. The CITY shall be named as an additional insured on the insurance policy, with respect to work performed by or on behalf of the SERVICE PROVIDER and a copy of the endorsement naming the CITY as additional insured shall be attached to the Certificate of Insurance. The CITY reserves the right to request certified copies of any required policies. The SERVICE PROVIDER’S insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. B.Professional Liability insurance with limits no less than $1,000,000 limit per occurrence. Any payment of deductible or self-insured retention shall be the sole responsibility of the SERVICE PROVIDER. The SERVICE PROVIDER’S insurance shall be primary insurance with respect to the CITY and the CITY shall be given thirty (30) days prior written notice of any cancellation, suspension or material change in coverage. Agenda Item 8. a. Yelm Chamber Contract for Services 2016 Page 6 of 11 9.TREATMENT OF ASSETS. Title to all property furnished by the CITY shall remain in the name of the CITY and the CITY shall become the owner of the work product and other documents, if any, prepared by the SERVICE PROVIDER pursuant to this Agreement. 10.COMPLIANCE WITH LAWS. A.The SERVICE PROVIDER, in the performance of this Agreement, shall comply with all applicable federal, state or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in this Agreement to assure quality of services. B.The SERVICE PROVIDER specifically agrees to pay any applicable business and occupation (B&O) taxes which may be due on account of this Agreement. 11.NONDISCRIMINATION. A.The CITY is an equal opportunity employer. B.Nondiscrimination in Employment. In the performance of this Agreement, the SERVICE PROVIDER will not discriminate against any employee, volunteer, or applicant for employment on the grounds of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. The SERVICE PROVIDER shall ensure that applicants are employed, and that employees are treated during employment without discrimination because of their race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Such action shall include, but not be limited to: employment, upgrading, demotion or transfers, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and programs for training including apprenticeships. The SERVICE PROVIDER shall take such action with respect to this Agreement as may be required to ensure full compliance with local, state and federal laws prohibiting discrimination in employment. C.Nondiscrimination in Services. The SERVICE PROVIDER will not discriminate against any recipient of any services or benefits provided for in this Agreement on the grounds of race, creed, Agenda Item 8. a. Yelm Chamber Contract for Services 2016 Page 7 of 11 color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. D.If any assignment and/or subcontracting has been authorized by the CITY, said assignment or subcontract shall include appropriate safeguards against discrimination. The SERVICE PROVIDER shall take such action as may be required to ensure full compliance with the provisions in the immediately preceding paragraphs herein. 12.ASSIGNMENT/SUBCONTRACTING. A.The SERVICE PROVIDER shall not assign its performance under this Agreement or any portion of this Agreement without the written consent of the CITY, and it is further agreed that said consent must be sought in writing by the SERVICE PROVIDER not less than thirty (30) days prior to the date of any proposed assignment. The CITY reserves the right to reject without cause any such assignment. B.Any work or services assigned hereunder shall be subject to each provision of this Agreement and proper bidding procedures where applicable as set forth in local, state and/or federal statutes, ordinances and guidelines. C.Any technical/professional service subcontract not listed in this Agreement, must have express advance approval by the CITY. 13.CHANGES. Either party may request changes to the scope of services and performance to be provided hereunder, however, no change or addition to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and signed by both parties. Such amendments shall be attached to and made part of this Agreement. 14.MAINTENANCE AND INSPECTION OF RECORDS. A.The SERVICE PROVIDER shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject at all reasonable times to inspection, review, or audit, by the CITY, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. B.The SERVICE PROVIDER shall retain all books, records, documents and other material relevant to this agreement, for six (6) Agenda Item 8. a. Yelm Chamber Contract for Services 2016 Page 8 of 11 years after its expiration. The SERVICE PROVIDER agrees that the CITY or its designee shall have full access and right to examine any of said materials at all reasonable times during said period. 15.POLITICAL ACTIVITY PROHIBITED. None of the funds, materials, property or services provided directly or indirectly under the Agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office. 16.PROHIBITED INTEREST. No member, officer, or employee of the CITY shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. 17.TERMINATION. A.Termination for Convenience. The CITY may terminate this Agreement, in whole or in part, at any time, by at least thirty (30) days written notice to the SERVICE PROVIDER. The SERVICE PROVIDER shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The SERVICE PROVIDER shall promptly submit a termination claim to the CITY. If the SERVICE PROVIDER has any property in its possession belonging to the CITY, the SERVICE PROVIDER will account for the same, and dispose of it in the manner directed by the CITY. B.Termination for Cause. If the SERVICE PROVIDER fails to perform in the manner called for in this Agreement, or if the SERVICE PROVIDER fails to comply with any other provisions of the Agreement and fails to correct such noncompliance within five (5) days written notice thereof, the CITY may terminate this Agreement for cause. Termination shall be effected by serving a notice of termination on the SERVICE PROVIDER setting forth the manner in which the SERVICE PROVIDER is in default. The SERVICE PROVIDER will only be paid for services performed in accordance with the manner of performances set forth in this Agreement. 18.NOTICE. Notice provided for in this Agreement shall be sent by certified mail to the addresses designated for the parties on the last page of this Agreement. Agenda Item 8. a. Yelm Chamber Contract for Services 2016 Page 9 of 11 19.ATTORNEYS FEES AND COSTS. If any legal proceeding is brought for the enforcement of this Agreement, or because of a dispute, breach, default, or misrepresentation in connection with any of the provisions of this Agreement, the prevailing party shall be entitled to recover from the other party, in addition to any other relief to which such party may be entitled, reasonable attorney’s fees and other costs incurred in that action or proceeding. 20.JURISDICITON AND VENUE. A.This Agreement has been and shall be construed as having been made and delivered with the State of Washington, and it is agreed by each party hereto that this Agreement shall be governed by laws of the State of Washington, both as to interpretation and performance. B.Any action of law, suit in equity, or judicial proceeding for the enforcement of this Agreement or any provisions thereof, shall be instituted and maintained only in any of the courts of competent jurisdiction in Thurston County, Washington. 21.SEVERABILITY. A.If, for any reason, any part, term or provision of this Agreement is held by a court of the United States to be illegal, void or unenforceable, the validity of the remaining provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. B.If it should appear that any provision hereof is in conflict with any statutory provision of the State of Washington, said provision which may conflict therewith shall be deemed inoperative and null and void insofar as it may be in conflict therewith, and shall be deemed modified to conform to such statutory provisions. 22.ENTIRE AGREEMENT. The parties agree that this Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. Further, any modification of this Agreement shall be in writing and signed by both parties. Failure to comply with any of the provisions stated herein shall constitute material breach of contract and cause for termination. Both parties recognize time is of the essence in the performance of the provisions of this Agreement. It is also agreed by the parties that the forgiveness of the nonperformance Agenda Item 8. a. Yelm Chamber Contract for Services 2016 Page 10 of 11 of any provision of this Agreement does not constitute a waiver of the provisions of this Agreement. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed the day and year first herein above written. CITY SERVICE PROVIDER CITY OF YELM YELM CHAMBER OF COMMERCE 105 YELM AVE W PO BOX 444 YELM WA 98597 YELM WA 98597 PHONE: 360-458-3244 STATE UBI # 601599222 PHONE: 360-458-6608 _______________________ ________________________ Ron Harding Signature Mayor Printed Name: Victoria WortBerg Title: Executive Director ATTEST: ______________________________ Janine Schnepf, City Clerk APPROVED AS TO FORM: ______________________________ Brent Dille, City Attorney OwensDavies Agenda Item 8. a. Yelm Chamber Contract for Services 2016 Page 11 of 11 ATTACHMENT A SCOPE OF SERVICE FOR YELM AREA CHAMBER OF COMMERCE The Yelm Area Chamber of Commerce will provide the following services not to exceed $7,500.00 on behalf of the City of Yelm: Provide 2016 tourist and area promotional services; research and prepare tourist- related materials promoting the City of Yelm; produce the 2016 map; organize, sponsor, administer and advertise community events that draw attendees from outside the Yelm area, such as Yelm Prairie Days and the Home and Garden Show; and provide space for a display and information booth at various events at the CITY’S request. Agenda Item 8. b. Ordinance No. 1010, Budget Amendment Community Center Page 1 of 4 City of Yelm STAFF REPORT To: Mayor Ron Harding Yelm City Council From: Noah Crocker, Finance Director Date: January 20, 2016 (for January 26, 2016 City Council Meeting) Subj: Ordinance No. 1010, 2016 Budget Amendment Yelm Community Center Recommendation Adopt Ordinance 1010, amending the adopted 2016 to increase the in Fund 302 (Municipal Building Fund) by $284,000 to complete th Yelm Community Center. Background At the October, 2016 Council study session, the City Council was on the status of the Yelm Community Center construction. At tha had exceeded the contract deadline and had provided a schedule f the end of the year. The project was determined to be substantially complete on Decem should have been completed, including punch list items, by Janua payments to the architect for construction management and to the yet been made. The estimate to complete and occupy the building, including fixt installing the audio visual equipment, security cameras, and ren restrooms to storage for the Community Center, is $284,000. Thi remai At the end of 2015, the Yelm Community Center construction budge of unspent expenditure authority, which remained in the Municipa beginning net cash. There is sufficient cash in the Municipal Building Fund to suppo amendment. Current Situation The Council should adopt Ordinance 1010 in order to complete the Center. January 20, 2016 Page 1 of 2 Agenda Item 8. b. Ordinance No. 1010, Budget Amendment Community Center Page 2 of 4 TOTAL BUDGET FUND ADJUSTMENTCOMMENTS $ 284,000.00 SEE ATTACHED 302 Municipal Building Fund $ 284,000.00 SEE ATTACHED TOTAL All Funds EXHIBIT A 2016 Budget Amendment FUND/ACCT Original Budget Amt New Budget Amt REASON Fund 302-Municipal Building Fund 308.80.00.00 $ 352,955 $ 670,446 BEGINNING CASH&INVESTMENTS $ - $ - 594.73.62.01 COMMUNITY CENTER - DESIGN $ - $ 30,000 594.73.62.02 COMMUNITY CENTER - CONST.MNGMT $ - $ 254,000 594.73.62.03 COMMUNITY CENTER - CONSTRUCT. 508.80.00.00 $ 354,068 $ 340,291 ENDING CASH Expenditure Authority Increase $ 284,000.00 Net Effect to Ending Cash $ (13,777.00) January 20, 2016 Page 2 of 2 Agenda Item 8. b. Ordinance No. 1010, Budget Amendment Community Center Page 3 of 4 CITY OF YELM ORDINANCE NO. 1010 AN ORDINANCE amending the 2016 City of Yelm Budget as adopted by Ordinance No.1008 in December 2015, by increasingappropriations in excess of original estimates. The City Council of the City of Yelm, Washington ordainsas follows: Section 1. 2016budgeted amounts for expenditures for fund 302, for the completion of the Yelm Community Center,for the fiscal year ending December 31, 2016, are increased by $284,000 as shown in Exhibit Ain the Staff Report. Section 2. The budget for the year 2016 as amended by the changes in Section 1 shall be filed in the office of the City Clerk who is hereby directed to transmit this supplemental budget to the Auditor of the State of Washington, Division of Municipal Corporations. Section 3. Ratify and Confirmation Clause – Any action taken pursuant to this ordinance but prior to the effective date is hereby ratified and confirmed. Section 4This ordinance shall take effect five days following publication. PASSED and signed in authentication on this 26th day of January, 2016. __________________________________ Ronald W. Harding, Mayor Authenticated: __________________________________ Janine A. Schnepf, City Clerk Passed and Approved: January 26th, 2016 PUBLISHED: Nisqually Valley News:February 5, 2016 Effective: February 10, 2016 Agenda Item 8. b. Ordinance No. 1010, Budget Amendment Community Center Page 4 of 4 TOTAL BUDGET FUND ADJUSTMENTCOMMENTS $ 284,000.00 SEE ATTACHED 302 Municipal Building Fund TOTAL All Funds$ 284,000.00 SEE ATTACHED EXHIBIT A 2016 Budget Amendment FUND/ACCT Original Budget Amt New Budget Amt REASON Fund 302-Municipal Building Fund 308.80.00.00 $ 352,955 $ 670,446 BEGINNING CASH&INVESTMENTS $ - $ - 594.73.62.01 COMMUNITY CENTER - DESIGN $ - $ 30,000 594.73.62.02 COMMUNITY CENTER - CONST.MNGMT $ - $ 254,000 594.73.62.03 COMMUNITY CENTER - CONSTRUCT. 508.80.00.00 $ 354,068 $ 340,291ENDING CASH Expenditure Authority Increase $ 284,000.00 Net Effect to Ending Cash $ (13,777.00) Agenda Item 8. c. Yelm Historic Commission Appointment Page 1 of 1 Agenda Item 8. d. Yelm Planning Commission Appointment Page 1 of 1 Agenda Item 12. Correspondence Page 1 of 5 Mary Hall AUDITOR Press Release FOR IMMEDIATE RELEASE: Friday, January 15, 2016 CONTACT: Mary Hall, Auditor, TCAuditor@co.thurston.wa.us Valerie Walston, Voter Outreach Coordinator, WalstoV@co.thurston (360) 786-5408 TTY (360) 754-2933 Downtown Olympia Accessible Voting Location Rescheduled Voters wanting assistance may cast ballots with the AutoMARK assisted voting device OLYMPIA, WA Thurston County Elections will bring the AutoMARK assisted voting device to the Capital City Council This meeting date was Elections officials also invite any voter to use the at the locations below to allow for even greater convenience in voting. Voters must bring their ballot with them. Olympia: Saturday, January 23, 2016: 11:00 a.m. (Capital City Council of the Blind) th 520 4 Ave E, Olympia Lacey:Wednesday, January 27, 2016: 2:00 4:00 p.m. Department of Services for the Blind th 4565 7 Ave SE, Lacey Thursday,January 28, 2016: 9:00 10:30 a.m. Panorama CNR (Computer Room) 1600 Sleater Kinney Rd SE Thursday,January 28, 2016: 11:00 a.m. 12:30 p.m. Panorama CNR Assisted Living (Quinault Building) 1800 Sleater Kinney Rd SE The AutoMARKis a voting assistance device that enables voters with visual im disabilities, illiteracy and/or limited mobility to vote secretl the voter, magnify the print on the ballot, and mark the ballot - 30 - 9Œ;-·zš“­ .ŒŒš· t©š-;­­z“m /;“·;© Cz““-zŒ {;©Ýz-;­ [z-;“­z“m “7 w;-š©7z“m th 2000 Lakeridge Dr SW, Bldg 1 Rm 118 2905 29 Avenue SW, Ste E & F 929 Lakeridge Dr SW, Rm 226 2000 Lakeridge Dr SW, Bldg 1 Rm 106 Olympia, WA 98502 Tumwater, WA 98512 Olympia, WA 98502 Olympia, WA 98502 Phone: (360) 786-5408 Phone: (360) 786-5408 Phone: (360) 786-5402 Licensing Phone: (360) 786-5406 Fax: (360) 786-5223 Fax: (360) 705-3518 Fax: (360) 357-2481 Recording Phone: (360) 786-5405 Fax: (360) 786-5223 Agenda Item 12. Correspondence Page 2 of 5 Press Release FOR IMMEDIATE RELEASE: Wednesday, January 13, 2016 CONTACT: Mary Hall,Auditor, TCAuditor@co.thurston.wa.us Valerie Walston, Voter Outreach Coordinator, WalstoV@co.thurston.wa.us (360) 786-5408 TTY(360) 754-2933 Kids Encouraged to Enter Election-Related Coloring Contest Children ages 2-10 can color “Billy the Ballot Box,” available in the Voter’s Pamphlet and on ThurstonVotes.org OLYMPIA, WA –Billy the Ballot Box, a loveable ballot drop box who hopes to grow big and strong as voters put ballots in him, is the new mascot for Thurston County Elections.His picturecan be found online at ThurstonVotes.org and on page 2 of the voters’ pamphlet, which will be mailed to all Thurston County households today. However, Billy’s picture is in black and white. Kids age 2-10 are encouraged to color him in and send in their art to the Thurston County Auditor’s Office. Art will be on display in Building 1 of the Thurston County Courthouse. One lucky child’s name will be drawn on Election Day (Tuesday, February 9) to win a gift card to LimeBerry. “Children are too young to vote, but it’s never too early to inspire and educate the next generation of voters,” said Thurston County Auditor Mary Hall. “I hope by reaching out to children in this fun way, we can spark a discussion at home and in the classroom about what voting is, how to do it, and why it’s important.” Children should send their art, with contact information on the back, to Thurston County Elections (2000 Lakeridge Dr SW, Olympia, WA 98502) by February 9, 2016. Billy is skinny during non-election time but can get big if voters put their ballots in him.His progress can be tracked on ThurstonVotes.org. “I don’t like being so skinny,” said Billy the Ballot Box. “I hope kids will help get their parents to vote and put their ballots in me so I can get big and strong.” Follow Billy onhis blog (billytheballotbox.blogspot.com),Twitter @Billy_BallotBox, and find him on Facebook as Billy Ballot Box! - 30- Agenda Item 12. Correspondence Page 3 of 5 PressRelease FOR IMMEDIATE RELEASE: Friday, January 15, 2016 CONTACT: Mary Hall, Auditor, TCAuditor@co.thurston.wa.us Valerie Walston, Voter Outreach Coordinator, WalstoV@co.thurston.wa.us (360) 786-5408 TTY (360) 754-2933 Black Hills High School Sophomore Wins Good Citizenship Day Essay Contest TUMWATER, WA – Elizabeth Hirotaka, a 15-year-old sophomore at Black Hills High School in Tumwater, has won the Thurston County Auditor’s Good Citizenship Day essay contest.Her award-winning essay will be published in the November General Election Local Voters’ Pamphlet and sent to more than 100,000 homes throughout the county. “The easiest way to exercise good citizenship is through the democratic process,” wroteHirotaka. “Democracy is not something you sit back and let happen to you, but rather you are the one to take action... Voting gives us the opportunity to make a difference in the world and to influence change beyond our community.” Additionally, Hirotaka addressed the influence of teachers on good citizenship. “What they teach without even knowing is how to be responsible, respectful, honest and hard working. Essentially they are creating the next generation of good citizens.” “So many students across the county took the time to consider and write about what they believe makes a good citizen,” said Thurston County Auditor Mary Hall. “From being law-abiding citizens to caring for the environment to voting, there was a variety of thoughts on what young people believe being a good citizen means. Elizabeth Hirotaka’s essay was well-researched, well-written and especially insightful on good citizens who use their voice and vote to improve a community.” Washington State public schools recognize Good Citizenship Day on every January 16 (or the preceding Friday, ifJanuary 16 falls on a weekend). - more - Agenda Item 12. Correspondence Page 4 of 5 GoodCitizenshipDayEssayContest Page 2 GoodCitizenshipDay ByElizabethHirotaka PresidentFranklinRooseveltoncesaid“Americanismis a matterofmindandheart:Americanismisnot,and neverwas, a matterofraceandancestry. A goodAmericanisonewhoisloyaltothiscountryandtoourcreed oflibertyanddemocracy.”Whensomeoneasksyouwhatmakes a goodcitizen I don'tthinkmanypeoplecan answeritwithouttakingtimetothink.Being a goodcitizenincludesbeingactiveinyourcommunityandhaving thecouragetohave a voice. Theeasiestwaytoexercisegoodcitizenshipisthroughthedemocratic process. Democracyisnotsomething yousitbackandlethappentoyou,butratheryouarethe onetotakeaction.Democracycomesinmany differentformsfromgoingtojurydutywhenyouaresummonedallthewaytothemostimportantthing a citizen cando,vote.Votingissomethingthatpeoplehavefoughtforandearned.Votinggivesustheopportunityto make a differenceintheworldandtoinfluencechangebeyondourcommunity.Forvotingis a privilegeand shouldnotbetakenforgranted. Frompre-schoolthroughcollegetheprofessorsareinstructedtoteachskillsthatwillhelpinthefuture,butwhat theyteachwithoutevenknowingishowtoberesponsible,respectful,honestandhardworking.Essentiallythey arecreatingthenextgenerationofgoodcitizens. Inaddition,being a goodcitizenmeansputtingothersfirstandsharingtheknowledgeyouhavetocreate a better society. I believeeveryoneshouldtakethetimetothinkaboutwhatbeing a goodcitizenmeanstothem. . - 30 - Agenda Item 12. Correspondence Page 5 of 5 PressRelease FOR IMMEDIATE RELEASE: Wednesday, January 13, 2016 CONTACT: Mary Hall, Auditor, TCAuditor@co.thurston.wa.us Valerie Walston, Voter Outreach Coordinator, WalstoV@co.thurston.wa.us (360) 786-5408 TTY (360) 754-2933 February Special Election Voters’ Pamphlets Mailed to Households Olympia, WA – “Your vote could move mountains” is the message of the Special Election local voters’ pamphlet, mailed today to more than 117,000 householdsin Thurston County. West Thurston Regional Fire Authorityandevery school district (except Centralia School District) in Thurston County will be on the Special Election ballot. Election Day is February 9, 2016. “In smaller, local elections, it can be difficult to find information about ballot measures,” said Thurston County Auditor Mary Hall. “We are pleased to provide the local voters’ pamphlet as an important, nonpartisan resource so that voters can make a fully informed choice.” The local voters’ pamphlet contains election information such as ballot measureexplanations, voter registration information, ballot drop box locations, and accessible voting locations. Rainier School District is the only jurisdiction holding an election that did not “opt in” to the local voters’ pamphlet. Voters with questions about the ballot measures should contact the school district or fire authority. The local voters’ pamphlet is available in text, audio and PDF formats on ThurstonVotes.org. - 30 - Agenda Item 12. Updated Correspondence Page 1 of 1 A TRPC Members & Representatives City of Lacey Virgil Clarkson PRE-AGENDA City of Olympia Friday, February 5, 2016 Nathaniel Jones 8:30 a.m. – 11:00a.m. City of Rainier Everett Gage The TRPC pre-agenda provides our members the opportunity to review the topics of the upcoming TRPC meeting. This information is forwarded in advance to afford your councils and boards the City of Tenino opportunity for discussion at your regular meetings. This will provide your designated representative pending with information that can be used for their participation in the Regional Council meeting. For more City of Tumwater information, please visit our website at www.trpc.org. Tom Oliva Consent Calendar ACTION City of Yelm These items were presented at the previous meeting. They are action items and will remain on Robert Isom consent unless pulled for further discussion. Confederated Tribes of the Chehalis Reservation a.Approval of Minutes – January 8, 2016 Amy Loudermilk b.Approval of Vouchers Nisqually Indian Tribe Heidi Thomas c.2015 Financial Report Town of Bucoda Mobile Integrated Healthcare ProgramsPRESENTATION Alan Vanell Many fire service agencies are experiencing dramatic increases in the volume of medical Thurston County incident responses. Changes in healthcare legislation and insurance, increases in Sandra Romero homelessness, a lack of adequate mental and behavioral health resources within the North Thurston Public community, along with a general growth in population are all believed to be contributing Schools factors. This presentation will summarize the evaluation and planning work that has already Chuck Namit been conducted by Lacey Fire District 3 and the Olympia Fire Department, in partnership Olympia School District with Medic One, and identify strategies for future pilot programs that could be conducted pending locally to help address these healthcare system issues. Intercity Transit Karen Messmer TRPC 2016Meeting CalendarACTION Council Members will review and approve the 2016 Meeting Calendar. LOTT Clean Water Alliance Cynthia Pratt Appointment of Executive Director’s Evaluation CommitteeACTION Port of Olympia The chair will appoint Council Members to the Executive Director Evaluation Committee. pending Zero Net Loss of FarmlandINFORMATION / DISCUSSION PUDNo. 1 of Thurston County Russell Olsen The Council and the Sustainable Thurston Plan called for protection of agricultural lands. Staff will report on a regional forum that suggested various strategies. 2016Legislative SessionDISCUSSION Associate Members Staff will provide additional information on issues of potential interest to the Council that Economic Development require state legislative assistance and support. Council of Thurston County 2016Officer ElectionsACTION Michael Cade If February each year, Regional Council Members hold elections for Chair, Vice-chair and Lacey Fire District #3 Secretary for a one-year term. Gene Dobry Puget Sound Regional Council Report from Outside Committee AssignmentsINFORMATION Vacant Member Check InDISCUSSION The Evergreen State College Jeanne Rynne Executive Director’s ReportINFORMATION Timberland Regional Library Bill Wilson