02-24-16 Study Session MinutesYELM CITY COUNCIL STUDY SESSION
WEDNESDAY, FEBRUARY 24,2016,5:00 P.M.
Mayor Harding called the meeting to order at 5:05 p.m. Present: Councilmembers JW Foster, Tracy Wood, Tad
Stillwell and Russ Hendrickson. Molly Carmody arrived 5:15 pm, Joe DePinto arrived 5:20 p.m. Staff: Grant Beck,
Ryan Johnstone, Todd Stancil, Noah Crocker and Chad Bedlington. Guest Presenters: Parametrix, United Way and
HomesFirst. Audience: Ken Garmann, WWTP staff: Bob Rhoades, Tony Edwards, Aris McClelland and spouse.
4a. Thurston County Community Initiative Partnership (CIP) Committee, Paul Knox, Executive Dir. — Mr. Knox
invited the City of Yelm to join with the CIP to manage combined funding initiatives to facilitate health and human
services needs within Thurston County. Objective to merge resources efficiently from multiple partners toward long-
term solutions. Provided the current MOU with cities of Lacey, Olympia, Tumwater with United Way and TC Regional
Health and Human Services. Each jurisdiction allocates one-half of one percent general sales and use tax to the CIP.
Trudy Soucoup, Executive Director of HomesFirst provided a handout and spoke about their successes administering
service to the community through rehabilitation of housing, services to veterans, youth training and recognized other
services: Community Youth Services, South Sound Seniors, Reading Foundation, homeless, free clinics and food
banks. Mr. Knox added that United Way is actively fundraising and is always looking for volunteers.
4b. Water Reclamation Facility Plan, Brian Bunker and David Kopchynsk from Parametrix joined Ryan Johnstone
with review of the WWTP challenges to meet DOE permit requirements that drive approval of a plan to move forward
with capital improvements. Parametrix has been working with city staff at the Plant since 2012, narrowing the options
for solutions to improve the status and meet the challenges of the aging plant. Reviewed the contributing factors,
short term and long-term fixes and financial costs associated, while conforming to the environmental requirements.
Council inquired about impact to future rates, grant opportunities, population capacity, and potential for future
restrictions and alternate disposal of wastewater outside of treatment. Informed Council that in the next 2 months
analysis will continue with more to bring to Council for consideration.
4c. Public Works Project Update -Chad Bedlington provided an update on current project and planning efforts.
1) AC Waterline replacement: Yelm Ave between 2"d & 3rd begin April -May for approx 90-120 days, mostly at night.
2) SW Well 1 A: $4.9 million construction for 600,000 gal reservoir, booster pump, water treatment is 37% complete.
3) Mosman Ave Phase II, $1.5 m collector arterial in permitting phase, funding opportunities for ROW acquisition.
4) SR 507 Sidewalk extensions from Mosman to Washington. 5) Skatepark on schedule at 63% complete for April
opening. Future: Stormwater Management Plan, policies and procedures currently at DOE review, bring to Council in
March 2016: Water System Plan with RH2 March 2016: Playground equipment City Park, pursuing grant
opportunities and will forward to Parks Advisory Committee, potential for cooperative efforts with local groups: Yelm
on Puget Sound Energy list to Re -light Washington with LED lights and future savings.
5. Mayor's Report.
1) Uber approached TC cities to accept their established background check process for licensing drivers in all
Thurston County cities and County. Announced Open House, March 9 at Olympia City Hall.
2) Critical Areas/Yelm Ave. renewed interest in changing setbacks from 1000 to 400 to open up available area for
retail marijuana sales.
CONCENSUS to maintain 1,000 ft setbacks.
3) Next study session will include Department presentations and Budget 101 workshop. 4) AWC Board looking for
nominations.
6. Council Initiatives
1) Councilmember Stillwell suggested Councilmembers be assigned as liaison with Dept Heads
2) Inquired about City adding a Facebook page.
1) Councilmember Carmody recommended collaborating with the Nisqually Tribe prior to and during the Alaska to
Nisqually Canoe Journey. 2) Inquired about allowances for Food Trucks in Yelm.
1) Councilmember Foster wanted to follow-up on previous week's major traffic backup through Yelm and lack of
reporting. Incident may help in future statewide funding opportunities through TRPC and state legislature. 2) Yelm
Schools Dollars for Scholars this Saturday, March 5, 2016.
1) Councilmember DePinto concern for safety at crosswalks, particularly at 1st Street at School District Office. Direct
complaints to Chief Stancil.
Adjourn: 5 p.m.
Kon- Harding,/mayor
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Attest '�
Janine /' chnepf, City berk