04 12 2016 Agenda Packet
AGENDA
YELM CITY COUNCIL MEETING
TUESDAY, APRIL 12, 2016 6:00 P.M.
Website Viewing: Clicking on agenda items will open associated d
resolutions, ordinances, etc. Note: some agenda items may not haattachments.
1. Call to Order
2. Roll Call
3. Agenda Approval ACTION
Special Presentations -
4.
a. Student of the Month
b. Arbor Days Proclamation
Public Comment
5.
the meeting recorder. Comment topics should not appear elsewhere on
agenda. Time (three minutes per speaker) and the number of speak
are limited and may be adjusted to meet agenda requirements.
6. Consent Agenda ACTION
Minutes: Regular Meeting March 22, 2016; Study Session March 23, 2016
a.
Payables; Checks #
b.
Longmire Park Request Yelm Lions Club ,
c.
7/16/16, 7/30/16, 8/13/16 & 8/27/16 5pm-11:30pm
Public Hearing- none scheduled
7.
New Business- none scheduled
8.
9. Old Business none scheduled
10. Council and Mayor
Councilmember Foster represents Yelm on the following committees.
Thurston County Solid Waste
Advisory Committee (SWAC)
Councilmember Carmody represents Yelm on the following committees.
Intercity Transit Board Yelm Adult Community Center
Councilmember Isom represents Yelm on the following committees.
Thurston Regional Planning Yelm Economic Development
Council Committee
(TRPC)
Yelm Finance Committee
Councilmember Stillwell represents Yelm on the following committees.
Thurston County EDC Board Yelm Finance Committee
Councilmember Wood represents Yelm on the following committees.
(TRPC) Transportation Policy Yelm Finance Committee
Board
Yelm Transportation Committee
TComm 911 Admin Board
Councilmember DePinto represents Yelm on the following committees.
Yelm Transportation Committee Thurston County Law and
Justice
STEDI
Councilmember Hendrickson represents Yelm on the following
committees.
Medic One Yelm Emergency Operations
Board
Mayor Harding represents Yelm on the following committees.
Yelm Economic Development Yelm Finance Committee
Committee
Yelm Emergency Operations
Board
Yelm Transportation Committee
Executive Session- none scheduled
11.
Correspondence (Correspondence is available upon request)
12.
Yelm Chamber of Commerce April Newsletter
AWC letter, 2016 Board of Directors Recruitment
AWC brochure, Training and Events, Spring/Summer
13. Adjourn
Upcoming Meetings
Regular City Council Meeting, Tuesday, April 26, 2016, 6:00 pm, Public Safety Building
Council Study Session, Wednesday, April 27, 2016, 5:00 pm, Public Safety Building
Regular City Council Meeting, Tuesday, May 10, 2016, 6:00 pm, Public Safety Building
CITY OF YELM
MEETING INFORMATION
All regular Yelm City Council meetings are audio recorded. A $5.
information about obtaining a copy of the proceedings, please ca58.8402.
Public comments are welcome. However, in order to proceed with s
time per speaker is limited to 3 minutes and the number of speak
public comment portion of the meeting should not be associated with measures or topics appearing
elsewhere on the agenda and should not address topics for which
or are anticipated.
le with disabilities. If you are
a person with a disability and in need of reasonable accommodati
in government processes or activities, please contact Janine Sch
working days prior to the scheduled event. The City of Yelm is an equal opportun
employer.
The Preliminary Agenda and Approved Council Minutes are availabl
www.ci.yelm.wa.us
Agenda Item 4. Presentations - Arbor Day Proclamation
Page 1 of 1
Arbor Month Proclamation
WHEREAS, in 1872, Sterling Morton proposed to the Nebraska Board
Agriculture that a special day be set aside for the planting of
and
WHEREAS, this holiday, called Arbor Day, was first observed with
of more than one million trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the
and
WHEREAS, trees can reduce the erosion of our precious topsoil by
water, cut heating and cooling costs, moderate the temperature,
clean the air, produce life giving oxygen and provide habitat fo
wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood fo
homes, fuel for our fires, and countless other wood products; an
WHEREAS, trees in our City increase property values, enhance the
vitality of business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy a
renewal;
NOW, THEREFORE I, Ron Harding, Mayor of the City of Yelm, do her
April 29, 2016 as Arbor Day and the Month of April 2016 as
Arbor Month
and I invite the Council and Citizens of Yelm to our Arbor Day
Celebration at 11:00 am April 29, 2016 at the
Yelm City Community Center
FURTHER, I urge all citizens to plant trees to gladden the hear
promote the well-being of this and future generations.
Signed this 12th day of April 2016
Ron Harding, Mayor
Agenda Item 6. a. Minutes
Page 1 of 6
YELM CITY COUNCIL REGULAR MEETING
TUESDAY, MARCH 22, 2016 MINUTES
1. Mayor Harding called the meeting to order at 6:00 pm.
2. Roll Call Present: JW Foster, Tracey Wood, Joe DePinto and Russ Hendricks.
Tad Stillwell was available by via conference/speaker phone.
16-033 MOTION BY JW FOSTER EXCUSING COUNCILMEMBERS MOLLY CARMODY
AND BOB ISOM FROM THE MEETING. CARRIED.
3. Agenda Approval
16-034 MOTION BY TRACEY WOOD APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations
2015 Reserve Officer of the Year, Officer Mike Baker
Todd Stancil, Yelm Police Chief stated that in 2015 Mike Baker v
than 260 hours of his time to the Department and the Yelm Commun
than 2500 hours since he started volunteering in 2003. Mike is a
Officer that allows him to work solo, assist patrol Officers and
service. Mike is always willing to assist the Department in any
very short notice situations. He is currently the longest servin
the City of Yelm and is highly respected amongst his peers in th
community. Mike has a positive attitude and a great work ethic.
time that Mike Baker has been recognized as Reserve Officer of t
Mayor Harding presented Mike Baker with a plaque and thanked hi
service and dedication to the community.
2015 Officer of the Year, Officer Jared Geray
Todd Stancil, Yelm Police Chief stated that Jared Geray began hi
Yelm Police Department in November of 1999. Prior to Yelm, Jared
in the cities of Roy, Spokane County and Rainier. In addition to
capacity, Jared was a department Detective for 6 years. During his
Detective, Jared continuously exhibited a tenacity to solve crim
criminals accountable and continues to seek out additional respo
training that will assist him in his career goals. Jared serves
instructor for the department since January 2002 and has played
making our firearms training program one of the most respected i
enforcement community. Jared is a professional with a high degre
and integrity and an excellent example of a true honest hard wor
represents the brotherhood to the highest degree. It was unanimo
supervisory staff to recognize Jared as 2015 Officer of the Year
a great combination of old school work ethic along with a youthf
drive.
Mayor Harding presented Jared Geray with a plaque and thanked h
service to the Yelm community. Mayor Harding also thanked Jared
Detective and stated he has a natural personality that people ca
with and he really excelled in that position.
5. Public Comment no comment
6. Consent Agenda
Minutes Regular Meeting March 8, 2016
3/22/16
Agenda Item 6. a. Minutes
Page 2 of 6
Payables Checks #66450 - #66526 Totaling $403,093.04.
16-035 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED.
7. Public Hearing none scheduled
8. New Business
a. Parametrix Professional Services Agreement, Wastewater Treatmen
Facility Plan
Ryan Johnstone explained that on May 13, 2014, the City of Yelm entered into a
contract with Parametrix, Inc. to complete a 15 year Facility Pl
Reclamation Facility (WRF). Due to the treatment process challen
become necessary for the City to begin planning for needed impro
WRF that will e
National Pollutant Discharge Elimination System (NPDES) permit.
that have been or are being completed that were not included in
include sand filter denitrification pilot testing, implementatio
denitrification improvements, and additional meetings, communica
management activities to accommodated these additional tasks. Wi
successful completion of the sand filter denitrification pilot s
2015, the decision was made to move forward with implementation
sand filters. The required update to the WRF O&M manual that enc
improvements was recently completed and installation of the requ
currently underway and anticipated to be complete in early April
amendment will be followed by a budget amendment to the Sewer/Re
Improvement Fund (413). This amendment will increase the budgeta
authority for this effort to a total of $381,452.99. Councilmemb
this project was previously budgeted. Ryan stated it was not bud
as we started down the planned path that there were some items t
pilot study to make sure it would be viable with our facility. C
DePinto asked where the money would come from. Ryan explained Fu
which is the Sewer/Reuse Capital Improvement Fund. Mayor Harding
Councilmember Stillwell if he had any questions. Connection with
Stillwell was lost at this time. Councilmember Foster stated it
approve budget amendments when we have had constant updating thr
study sessions. The connection with Councilmember Stillwell was
he had no questions regarding this matter.
16-036 MOTION BY JW FOSTER AUTHORIZING MAYOR HARDING TO SIGN A
CONTRACT AMENDMENT IN THE AMOUNT OF $83,621.38 WITH
PARAMETRIX INC. FOR ADDITIONAL SERVICES COMPLETED AS PART OF
THE WATER RECLAMATION FACILITY-FACILITY PLAN PROJECT. CARRIED.
b. Ordinance No. 1012, Budget Amendment
Noah Crocker, Finance Director explained that Ordinance No. 1012
the adopted 2016 Budget to increase the expenditure/revenue auth
Fund 110, Fund 407, Fund 416 to provide funding for additional s
as part of the Water Reclamation Facility-Facility Plan project
110 was originally established to accept donations for the libra
acquisition project. The fund has been spent to a low level and
transfer the remaining monies to fund 200 to be used for future
payments of the library as well as close Fund 110. Fund 407 and
established to provide a reserve for the sewer LID #1 as well as
fund to pay debt service and administrative costs of the LID #1.
3/22/16
Agenda Item 6. a. Minutes
Page 3 of 6
been retired for LID #1 and in 2015, the final assessment payments were received.
There are no longer any LID #1 assessment outstanding, thus, the
in these funds can be moved and used for operations and capital
activities. This amendment will move those funds from 407 and 41
close funds 407 and 416. In May 2014, the City of Yelm entered it
with Parametrix, Inc. to complete a 15 year Facility Plan for th
Facility (WRF). There is sufficient cash in Fund 413 to pay for
contract expenses. Councilmember DePinto asked how it was determ
proceeds would go into Fund 413. Noah explained his reasoning fo
413. Councilmember Foster asked Brent Dille, City Attorney whether o
whole motion must be read if it is quite lengthy or a simple mot
Ordinance No. 1012 would be acceptable. Brent stated a simple mo
fine.
16-037 MOTION BY JW FOSTER TO ADOPT ORDINANCE NO. 1012, AMENDING THE
ADOPTED 2016 BUDGET TO INCREASE THE EXPENDITURE/REVENUE
AUTHORITY IN FUND 110 (LIBRARY BUILDING FUND), FUND 200 (LTGO
BOND REDEMPTION FUND), FUND 407 (LID 1 REV BOND REDEMPTION
FUND), FUND 416 (SEWER LID 1 REV BOND RESERVE FUND) AND FUND
413 (SEWER/REUSE CAPITAL IMPROVEMENT) TO CLOSE OUT FUNDS 110,
407, 416 AND TO PROVIDE FUNDING FOR ADDITIONAL SERVICES
COMPLETED AS PART OF THE WATER RECLAMATION FACILITY-FACILITY
PLAN PROJECT FOR UFND 413. CARRIED.
c. SR 507 Mosman Ave to Washington St. Sidewalk Project, Professio
Agreement, Gray and Osborne
Ryan Johnstone, Public Works Director stated the project is fun
Transportation Improvement Board (TIB) via an 80% project grant
local funds match. On February 23, 2016, Yelm City Council approved the
acceptance of the grant fund agreement and approved via Ordinanc
transfer monies to fund 316 to fund the C
payable to this consultant is $46,200, with $36,960 of it being
-year transportation
improvement plan. In November of 2015, the City was awarded funding from the
TIB to construct the project. On February 23, 2016, City Council approved funding
for this project including the dedication of matching funds from
1, 2016, the City received authorization from TIB to proceed with the de
and move toward bidding the project for construction. Public wor
Services Center (MRSC) Roster for consulting services. We determ
forward with selecting Gray and Osborne, Inc. was the best choic
Councilmember Foster asked if we have used Gray and Osborne in t
stated we have used them many times in the past and we have a ve
record with them. Councilmember Foster asked if anything substan
anticipated in the design element that might cause the project t
estimate and if so, is there capacity in the grant funding to co
Ryan stated he d
themselves but it was discussed to possible incorporate addition
of the project but at this time we are just moving forward with
project.
16-038 MOTION BY JW FOSTER AUTHORIZING MAYOR HARDING TO ENTER INTO A
CONSULTANT AGREEMENT WITH GRAY & OSBORNE, INC. TO DESIGN,
ENGINEER, AND PROVIDE PROJECT MANAGEMENT ASSISTANCE FOR THE
3/22/16
Agenda Item 6. a. Minutes
Page 4 of 6
CONSTRUCTION OF SIDEWALKS ALONG SR 507 BETWEEN MOSMAN
AVENUE SE AND WASHINGTON AVENUE SE. CARRIED.
9. Old Business none scheduled
10. Mayor and Council Initiatives
Councilmember Foster attended the reception for the new Interim City
Administrator Bill Brandon, the Thurston County Solid Waste Advi
(SWAC) meeting and the Nisqually River Council meeting. Councilm
also attended the Thurston County Emergency Management Executive
along with Councilmembe Wood and Hendrickson, Chief Stancil and Public Works
Director Ryan Johnstone. It was an overview of the planning proc
disasters. We are engaged in more of a planning process for the
emergencies now than just planning recovery. We need to engage m
partners in the private sector. A suggestion would be to provide
the planning process. For example: building our Yelm Ordinances
make more underground utilities. Grant Beck, Community Developme
stated for the record that when we put together our street tree e
Puget Sound Energy and new trees are planted are selected so it
Councilmember Wood attended the reception for the new Interim City
Administrator Bill Brandon and the Thurston County Executive Sem
Councilmember Wood attended the Transportation Policy Board (TRP
where a Regional Transportation Plan was approved for the public
learned that Thurston County has spent about 50 million dollars
paths since this project started.
Councilmember DePinto expressed his deep sorrow and sympathy for those
killed and injured in the terrorists attacks in Brussels this mor
DePinto asked for a status update on hiring a full time City Adm
many applications had been received. Councilmember asked if the
Administrator is working on an as needed basis or a full time ba
the process for those who have applied for the position. Mayor H
this would be a better discussion for a study session. Councilme
th
spoke with Ridgeline 7
Hendrickson and gave them basic information on local government
attended the STEDI meeting and discussed different upcoming comm
and Thurston County Bountiful Byways.
Councilmember Hendrickson attended the Medic One meeting and reported that
Thurston County Medic One response time is at 98% of our goal. W
our saving rate goal for heart attacks response and the national
we are doing excellent.
Mayor Harding
along with Chief Stancil, Public Works Director Ryan Johnstone a
Foster met with Department of Transportation and discussed Yelm
alternative route when I-5 is closed and the possible solutions
congestion. Reminded everyone of department head presentations a
101 tomorrow at the Study Session.
11. Executive Session none scheduled
3/22/16
Agenda Item 6. a. Minutes
Page 5 of 6
12. Correspondence included
2016 AWC Board of Directors Recruitment Newsletter, March 4, 201
Congressman Denny Heck Enewsletter, March 13, 2016-National rec
South Sound student artists
13. Adjourned at 6:41 pm.
___________________________ Attest: _________________________
Ron Harding, Mayor Lori Mossman, Deputy City
3/22/16
Agenda Item 6. a. Minutes
Page 6 of 6
YELM CITY COUNCIL STUDY SESSION
WEDNESDAY, MARCH 23, 2016, 5:00 P.M.
Mayor Pro-tem Tracey Wood called the meeting to order at 5:00 p.
Present: Councilmembers Bob Isom, Tad Stillwell, Joe DePinto and Russ Hendrickson. Councilmember
JW Foster arrived 5:05 p.m.
Staff: Sonia Ramirez, Noah Crocker, Grant Beck, Ryan Johnstone
provided summary for minutes and attendance.
Mayor Harding arrived at 5:25 p.m.
4. Department Presentations:
Department Heads from each department presented a PowerPoint pre
department duties, responsibilities, activities and including ph
Municipal Court: Sonia Ramirez, Court Administrator
Admin/Finance: Noah Crocker, Finance Director (Janine Schnepf, C
absent)
Community Development, Grant Beck, Community Development Directo
Public Works: Water, Sewer, Streets, Parks, Ryan Johnstone, Publ
Police, Todd Stancil, Police Chief
5. Budget 101, Noah Crocker, Finance Director
Noah Crocker presented a Budget 101 training on governmental bud
Further explaining the system for allocation of funds including
General Fund, Special Revenue Funds, Debt Service Funds, Capital
Proprietary Funds: Enterprise Funds (Utilities), Internal Servic
Agency; must
follow (BARS).
.
6. Council Initiatives
Adjourn: 7:55 p.m.
________________________________ Attest_______________________
Ron Harding, Mayor Janine Schnepf, City Clerk
1 of 1 03/23/16
Agenda Item 6. c. Longmire Park Request
Page 1 of 5
Agenda Item 6. c. Longmire Park Request
Page 2 of 5
Agenda Item 6. c. Longmire Park Request
Page 3 of 5
Agenda Item 6. c. Longmire Park Request
Page 4 of 5
Agenda Item 6. c. Longmire Park Request
Page 5 of 5
Agenda Item 12. Correspondence
Page 1 of 4
Yelm Area Chamber of Commerce
April Newsletter
Nisqually Valley Home & Garden Show 2016
Save The Date!
Are you ready to enjoy spring? We certainly are! On April 30th
and May 1st, the Yelm Area Chamber of Commerce will host the
2016 Nisqually Valley Home & Garden Show at Yelm High School.
This is the 14th annual show, bringing together residents and area
business as well a large number of visitors in a bustling festiv
atmosphere.
Shop
at local businesses
Learn
from experts in their fields
Tour
over 100 exhibitor booths and demonstrations
Sample
foods from a variety of vendors
Connect
with friends and neighbors
Agenda Item 12. Correspondence
Page 2 of 4
Bring
the entire family
Discover
your hidden treasures at the Antique Fair
Explore
Classic Vintage Cars at the Car Show
Take in the many seminars ranging from horticultural expert
Marianne Binetti and Kellie Petersen of Gordon's Garden Center
to local preparedness expert Vivian Eason of Thurston County
Emergency Management and Kirk Haffner of South Sound Solar.
The show features hundreds of exhibitor booths and
demonstrations offering the latest in home and yard related
products, services and improvements. And don't forget the food!
Savor some of Thurston Counties best from Simply Organic, Taco
Gaby and The Cattlemen to name a few.
Antique and Vintage Appraisal Fair
Antique Road Show move over! Bring your family heirlooms, fun
vintage finds and serious antiques. The Nisqually Valley Home an
Garden Show will offer our very own Antique Fair, where you can
have your treasures evaluated by our expert appraiser George A.
Higby of Complete Estate Sales and Accredited Appraisals.
Mark your calendars now and get ready for the Nisqually Valley
Admissionis Free!
Home & Garden Show 2016!
CHAMBER FORUM & LUNCHEON
Steve Pottle of Capture Opportunity presents:
Being a Great Entrepreneur Means Being a
Great Salesperson
Steve Pottle, former senior sales
director for Moore Data
Management Services, Great
Plains Software and Microsoft,
is also an experienced
entrepreneur and small business
owner. Pottle has been involved in
owning and managing a full
service coffee store and seasonal
Agenda Item 12. Correspondence
Page 3 of 4
kiosks, starting a successful local business bank and running
his own sales and marketing improvement company,
Capture Opportunity, where he focuses on impacting a
positive bottom line through research, communication, and
developing executive business presentations.
Join us on April 12, 2016 from 11:30am-1pm
Location: Prairie Hotel, 700 Prairie Park Lane, Yelm
COST: $20 Members
Catered by CASA MIA
Hand-Crafted Goods
Agritourism: Farm
Stands, Wineries,
Breweries, and Local
What is Agritourism?
Agritourism is becoming very
popular across the state. The
phrase "agritourism" generally
refers to any activity that attracts
visitors to a farm or ranch.
Agritourists can choose from a wide
range of activities that include
picking fruits and vegetables, riding
horses, tasting honey, learning about wine and cheesemaking, or
shopping in farm gift shops and farm stands for local hand-crafted
goods.
Where and What is the Bountiful Byway?
The Thurston Bountiful Byway-a scenic route in the heart of
Thurston County's picturesque rural and agricultural lands, star
in the Nisqually Valley, stretches south to the city of Yelm, th
Rainier and Tenino and west to the Capital Forest before ending
the intersection of Mud Bay Road and Delphi Road SW.
The byway will be a scenic route that promotes agricultural
tourism, or agritourism, in the rural parts of Thurston County.
Learn more about the Bountiful Byway from Shauna Stewart,
Executive Director of the Visitor Convention Bureau, during the
April forum.
Agenda Item 12. Correspondence
Page 4 of 4
It's Not Too Late To Nominate for the Chamber
Board
The Yelm Area Chamber is still accepting nominations for three
Board of Director candidates. They should be highly motivated
individuals and community leaders committed to the furtherance o
Chamber objectives. If you are interested or know of anyone who
might excel in these volunteer position and be willing to give o
their time and effort, please contact our Executive Director,
director@yelmchamber.com
Victoria Wortberg, at or 360-458-
6608.
The new Board members will be chosen this month and your
nominations or applications are very important. Thank you.
Thinking of Becoming a Chamber Member?
The Yelm Area Chamber of Commerce is committed to being
your SUCCESS 2016! partner. Learn more about the value and
benefits of being a Chamber member here, or call us at 360-458-
6608. We look forward to hearing from you soon.
Volunteers Needed for the Nisqually Valley
Home & Garden Show
Are you great with people, pleasant and want to connect with you
community? If so, than we would love to speak with you about
being a volunteer for the 14th Annual Nisqually Valley Home &
Garden Show being held at the Yelm High School this April 30th
and May 1st. Please contact Mayra Pena at
info@yelmchamber.com or call at 360-458-6608. We want to hear
from you. Thank you!
Yelm Area Chamber of Commerce
138 Prairie Park Lane
P.O. Box 444
Yelm, WA 98597
Website: http://yelmchamber.com/
Phone:
360-458-6608
Email: info@yelmchamber.com