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1101 Yelm Ave E email chainRyan Johnstone From: Jim Doty Sent: Wednesday, November 13, 2013 10:14 AM To: Ryan Johnstone Subject: FW: Yelm Safeway STEP Tank -Letter Here is the response I received from Ms. Phillips. Jim Doty Plant Manager City of Yelm Water Reclamation Facility 931 N.P. Road Mail: 105 Yelm Avenue W Yelm, WA 98597 Ph. (360)458 -8411 Fax. (360)458 -8166 From: Chris Phillips [mailto:Christina.Phillips5 @safeway.com] Sent: Thursday, April 25, 2013 12:38 PM To: Jim Doty Cc: Ken Hopstad; Chris Phillips; Store 1619 c90 - Store Manager; Mike Madden Subject: RE: Yelm Safeway STEP Tank -Letter Jim - Thank you for the follow up letter. Here is a status update from our side... 1. 1 contracted a vendor to pump the grease interceptor and jet the lines from the septic holding tank back thru the grease interceptor to the store, and they completed the work on Friday the 12tH 2. We have shortened the interval between interceptor pumping from every 6 months to every 4 months, and will continue to monitor thru our normal grease pumping company. We will shorten that time frame again if it proves necessary. 3. 1 re- addressed proper grease handling with the store manager. We have a program in place to collect all grease from the fryers, china wok, and combi ovens and send back to our distribution center for recycling, and we coach staff to keep both food and grease out of the drains. 4. 1 spoke with our plumber, Mike Madden of Madden Mechanical, and he subsequently called you. As you know, he stated our coffee kiosk is not plumbed to the grease interceptor, but it is not a common practice or requirement. I really thank you for taking his call and working with us. 5. Lastly, I will get Madden Mechanical to repair /replace the grease interceptor lids-and screws, and address this issue with our normal grease pumper. Please keep my information and don't hesitate to contact me. I'm sure we'll talk again, and I'm hoping it's to discuss positive results next time. Thanks, Chris Phil lips Northwest Division Maintenance Rep SAFEWAY 0. Cell: 206.419.5814 RightFax: 623.336.6128 From: Jim Doty [mailto:jimd@ci.yelm.wa.us] Sent: Thursday, April 11, 2013 1:04 PM To: Chris Phillips Subject: Yelm Safeway STEP Tank -Letter Ms. Phillips: On April 10, 2013 the City of Yelm Sewer Dept. went out to pump the 10,000 gallon holding tank at the Safeway Store located at 1109 Yelm Ave E in Yelm. Our operators found approximately 3 -4" of Oil and Grease floating on the surface of the solids side of the STEP Holding tank. I have a attached a picture taken by my operator of the conditions found in the second of three risers located in the solids side of the tank. It shows the oil and grease floating on top of the water in the tank. According to our As -Built civil drawings for the property, there is a 4000 gallon Grease Interceptor that is owned and maintained by Safeway installed near the STEP Tank that is supposed to pre -treat the wastewater from the Bakery, Deli, and Meat Depts. When we looked in the lids of the Grease interceptor, it appeared to be quite full of grease. We did not dip the interceptor to get levels. We also noticed that the lids are in disrepair (broken) and had no lid hold down screws installed despite numerous installations of the proper screws by sewer dept. personnel. (not our responsibility but trying to help out.) The lack of lid screws is particularly worrisome due to the fact that there is a new apartment complex that has now been completed in close proximity to the tanks and there is a good possibility of curious children in the area. The grease in the STEP tank creates a problem in that our contracted hauler has difficulty in disposal of septage containing large amounts of grease and oil. Septage can be disposed of fairly easily and grease and oil can be disposed of fairly easily, but mixed, Neither can be easily disposed of and becomes excessively expensive to dispose of. The oil and grease is also very hard on our pumping equipment also. As I stated above, Safeway is responsible for the operation and maintenance of the grease interceptor and it is imperative that it is maintained at intervals that will ensure that it operates efficiently removing the fats oils and greases prior to those wastes entering the STEP tank. We have been pumping the STEP Tank at Quarterly intervals and according to my operators, the Fats, oils, and grease problem has been getting worse in the last couple pumpings. Prior to this pumping, the tank was last pumped on 12/24/12. I suggest the following steps to be taken in order to reduce the fats, oils and grease problem at the Yelm Safeway. 1. Get the Grease interceptor pumped as soon as possible but no later than 4/19/13. 2. Demonstrate that all grease waste including the coffee stand at the front of the store is pre- treated by the grease interceptor or Hydromechanical Grease traps. 3. Gather records from Grease interceptor service to see how often it is being pumped and also consider whether it needs to be pumped at shorter intervals than Quarterly. 4. Make sure that all Fats, oils and greases are disposed of according to proper methods, (not down the drain). I appreciate your assistance with this matter. Jim Doty Plant Manager City of Yelm Water Reclamation Facility 931 N.P. Road Mail: 105 Yelm Avenue W Yelm, WA 98597 Ph. (360)458 -8411 Fax. (360)458 -8166 "Email Firewall" made the following annotations. 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