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09 13 2016 Agenda Packet AGENDA YELM CITY COUNCIL MEETING TUESDAY, SEPTEMBER 13, 2016 6:00 P.M. Website Viewing: Clicking on agenda items will open associated d resolutions, ordinances, etc. Note: some agenda items may not have attachments. Call to Order 1. Roll Call 2. Agenda Approval ACTION 3. Executive Session: a. 40 min Council will go into an Executive Session to evaluate the qualifications for appointment to elective office, Council Position #1 (RCW 42.30.110(h)) Special Presentations- none scheduled 4. Public Comment 5. the meeting recorder. Comment topics should not appear elsewhere on the agenda. Time (three minutes per speaker) and the number of speak are limited and may be adjusted to meet agenda requirements. Consent Agenda ACTION 6. Minutes; Regular Meetings August 9, 2016 a. Payables; Checks # b. Public Hearing-none scheduled 7. New Business- 8. Appointment to fill Council Position #1 unexpired term ACTION a. 15 min Oath of Office for Council Position Appointment of City Administrator ACTION b. 30 min Presenter: Mayor Foster Attachments: Public Notices School Resource Officer Agreement for 2016/17 ACTION c. 15 min Presenter: Todd Stancil, Chief of Police Attachments: Staff Report, Agreement Old Business 9. none scheduled Council and Mayor 10. Councilmember Position No. 1 represents Yelm on the following committees. Thurston County Solid Waste Advisory Committee (SWAC) Councilmember Carmody represents Yelm on the following committees. Intercity Transit Board Yelm Adult Community Center Councilmember Isom represents Yelm on the following committees. Thurston Regional Planning Yelm Economic Development CouncilCommittee (TRPC) Yelm Finance Committee Councilmember Stillwell represents Yelm on the following committees. Thurston County EDC Board Yelm Finance Committee Councilmember Wood represents Yelm on the following committees. (TRPC) Transportation Policy Yelm Finance Committee Board Yelm Transportation Committee TComm 911 Admin Board Councilmember DePinto represents Yelm on the following committees. Yelm Transportation Committee Thurston County Law and Justice STEDI Councilmember Hendrickson represents Yelm on the following committees. Medic One Yelm Emergency Operations Board Mayor Foster represents Yelm on the following committees. Yelm Economic Development Yelm Finance Committee Committee Yelm Emergency Operations Board Yelm Transportation Committee Executive Session- 11. no additional sessions scheduled Correspondence 12. (Correspondence is available upon request) Thurston Regional Planning Council Pre-Agenda Friday, September 9, 2016, 8:30am -11am Olympia Harbor Days, September 2-4, 2016 TC County City Meeting, West Olympia Olive Garden, August 31, 20 5:30-7:30pm Yelm Chamber of Commerce Enewsletter- September 2016 Thurston County Solid Waste Enewsletter-Fall 2016 Edition Adjourn 13. Upcoming Meetings Special Meeting, Executive Session (RCW 42.30.110 (g)), Wednesday, September 7, 2016, PSB 1:30 pm Special Meeting, Elected Officials Retreat, Saturday, September -4 pm Regular City Council Meeting, Tuesday, September 27, 2016, 6:00 pm, Public Safety Building Council Study Session, Wednesday, September 28, 2016, 5:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, October 11, 2016, 6:00 pm, Public Safety Building CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5. information about obtaining a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with s time per speaker is limited to 3 minutes and the number of speak public comment portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and should not address topics for which or are anticipated. r people with disabilities. If you are a person with a disability and in need of reasonable accommodati in government processes or activities, please contact Janine Sch working days prior to the scheduled event. The City of Yelm is an equal op employer. The Preliminary Agenda and Approved Council Minutes are availabl www.ci.yelm.wa.us. Agenda Item 6. a. Minutes Page 1 of 4 YELM CITY COUNCIL REGULAR MEETING TUESDAY, AUGUST 9, 2016 MINUTES 1. Mayor Pro-Tem Wood called the meeting to order at 6:00 pm. 2. Roll Call Present: JW Foster, Molly Carmody, Bob Isom, Tad Stillwell, Joe DePinto and Russ Hendrickson. 3. Agenda Approval 16-092 MOTION BY TAD STILLWELL TO AMEND THE AGENDA AND REMOVE THE EXECUTIVE SESSION FROM THE AGENDA. SECONDED BY JW FOSTER. 16-093 MOTION BY BOB ISOM TO APPROVE THE AMENDED AGENDA. SECONDED BY RUSS HENDRICKSON. MOTION CARRIED. 4. Special Presentations none scheduled 5. Public Comment Scott Bannister, Yelm resident does not agree with the process Mayor. He does not think that Council should go into an executiv that would be illegal. Mayor Pro-tem Wood explained that the exe was removed while Mr. Bannister was out of the room. Danielle Bustle would like to know what goes on in this meeting Wood explained what the meeting is about. 6. Consent Agenda Minutes July 26, 2016 & Study Sessions July 27, 2016 & June 29, 2016 Payables Checks #67331 - #67426 Totaling $854,013.77 16-094 MOTION BY BOB ISOM APPROVING THE CONSENT AGENDA AS PRESENTED. SECONDED BY RUSS HENDRICKSON. MOTION CARRIED. 7. Public Hearing none scheduled 8. New Business a. Appointment of Mayor to fill unexpired term 16-095 COUNCILMEMBER HENDRICKSON NOMINATED COUNCILMEMBER FOSTER FOR MAYOR. NOMINATION SECONDED BY COUNCILMEMBER ISOM. Hearing no other nominations, Mayor Pro-tem Wood called for a v, Isom, Hendrickson and Mayor Pro-tem Wood. Abstained-Carmody, Sti DePinto. Motion carried. Janine Schnepf, City Clerk administered the Oath of Office to M b. Authorization for Adding Staff Position, City of Yelm Police Dep Todd Stancil explained that as the City of Yelm has been rapidl past several years the staffing for the Yelm Police Department ( 2009, the YPD consisted of 14 commissioned officers and served a popu approximately 5,000 residents. Today the department employs 12 c officers with a population of almost 9,000 residents. To continu quality service to the community is it essential that additional the police department. Adding an officer can take months or even this time, we have a potential quality applicant that has applie background looks positive. The ability to add a quality lateral 8-9-16 Agenda Item 6. a. Minutes Page 2 of 4 begin serving the community within 1-2 months instead of 1 to 1. a tremendous benefit to the community. Councilmember DePinto sta needed another position in the Yelm Police Department for a long tem Wood stated that it has been a budget and funding issue. 16-096 MOTION BY JOE DEPINTO AUTHORIZING AN ADDITIONAL EMPLOYEE FOR THE YELM POLICE DEPARTMENT. SECONDED BY TAD STILLWELL. MOTION CARRIED. c. Professional Services Agreement with RH2 Engineering Inc. Water Plan Update Chad Bedlington, Public Works Director stated that Council appro expense for the project via Ordinance No. 1008 (the 2016 Budget) Water Capital Improvement fund providing for $250,000 in budgeta the Water System Plan Update. The date, $190,000 of the $250,000 committed to RH2 Engineering to complete this project. On Februa2016, City Council approved the authority to enter into a Professional Serv (PSA) with RH2 Engineering to complete the Water System Plan Upd. The original scope of work did not have Geographic Information Syste tasks. That information was not readily available at the onset o request, but has now been scoped to determine the appropriate bu complete the fieldwork and associated data analysis. City staff to update the WSP with RH2 Engineering and is approximately 35% the project. With the addition of the GIS scope of work, the Cit with extremely valuable and accurate information about our curre RH2 Engineering is already under contract to perform field calib system, so the addition of the GIS scope of work will capitalize already being mobilized to perform similar field data acquisitio update. Councilmember Carmody asked how much money was in the Wa Improvement fund. Chad was not sure of the exact amount in the f Councilmember Isom stated that this project was previously budge portion of the project was removed to be completed at later date amendment would not be required. Chad stated that was correct. 16-097 MOTION BY BOB ISOM AUTHORIZING MAYOR FOSTER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH RH2 ENGINEERING, INC. TO PLAN UPDATE FOR AN AMOUNT NOT TO EXCEED $34,000.00. SECONDED BY JOE DEPINTO. MOTION CARRIED. d. South Sound YMCA Feasibility Funding Agreement th Bill Brandon, Interim City Administrator stated that at the June City Council Study Session Councilmember Joe DePinto brought forward a propos Council Initiative, to collaborate with the South Sound YMCA to operational potential of locating a YMCA facility in Yelm. The C majority vote, approved on July 12, the authority for staff to n gnature, to collaborate with the YMCA to hire a market research firm to determine the fe he City of Yelm joint ownership with South Sound YMCA the results of the study. provide the City an opportunity to evaluate future delivery of p services, either directly or in partnership with others. 8-9-16 Agenda Item 6. a. Minutes Page 3 of 4 16-098 MOTION BY BOB ISOM TO APPROVE AND AUTHORIZE MAYOR TO SIGN THE ATTACHED FUNDING AGREEMENT BETWEEN THE CITY OF YELM AND THE SOUTH SOUND YMCA IN THE AMOUNT OF $10,000.00. SECONDED BY TRACEY WOOD. MOTION CARRIED. e. Resolution No. 569, Fire Impact Fee Update Grant Beck, Community Development Director stated that the Growt order to ensure that the current residents and businesses of the subsidize infrastructure improvements need to accommodate growth may be collected for Schools, Transportation Systems, Parks and and must be based on adopted Capital Facilities Plans. Impact fe account for 100% of new capital acquisitions. The City of Yelm f collecting Fire Impact Fees in 2005, at which time the City cont protection services with Yelm Fire District No. 2. Between 2005 was 21.6 cents per square foot of new construction. The fee was per square foot of new construction in 2008. In 2010, the reside 2 (Yelm), 17 (Rainier) and the Cities of Yelm and Rainier voted Authority. This eliminated the contract for fire protection serv and Fire District No. 2 and meant that a portion of property tax the property owners in the City of Yelm was redistributed to the Because the citizens of Yelm are now directly supporting the Fir property taxes at the same level as County and Rainier property because only City residents were paying a fire impact fee, the C eliminated the fee. This action was taken with the understanding revisit this matter when all residents within the Authority were standards. These fees would be consistent in the City of Yelm, t and the residents of unincorporated Thurston County within the F Councilmember DePinto asked the fees collected by neighboring Ci effect these fees have on the current citizens of Yelm. Grant st are consistent with other cities and the impact fees are intende development. Joel Baxter with Olympia Master Builders expressed with the proposed fees. Mr. Baxter stated that fire protection i benefits all the residents of the City of Yelm equally and does be fair to fund the basic needs of the Fire Authority on the bac development fully. The 2014 National Association of Home Builder that in the Olympia Metropolitan area, whenever you increase the by $1,000 you price out 207 families. Instead of adding addition construction that you continue to encourage growth and pay for c investments through stable long term property tax growth. If the need for funding for the Fire Authority, the cost should be shar all those who benefit. Councilmember Wood asked if the property pay anything currently to the Regional Fire Authority. Grant ans their property taxes paid to Thurston County go directly to the needs assessment is for future needs of the Fire Authority. 16-099 MOTION BY BOB ISOM TO ADOPT RESOLUTION NO. 569 ESTABLISHING AN UPDATED FIRE IMPACT FEE PURSUANT TO SECTION 18.16.090 YELM MUNICIPAL CODE. SECONDED BY TRACEY WOOD. Councilmember DePinto urged the Council to really consider this action and the impact new construction and believes this should go the people for a vo Carmody agreed with Councilmember DePinto and would like to disc in depth at the next Study Session rather than voting on it now. Discussion 8-9-16 Agenda Item 6. a. Minutes Page 4 of 4 followed on the process to remove item. Mayor Foster referred to Brent Dille, Attorney for the City of Yelm for the correct process for the mo the vote. Ayes- Isom, Stillwell, Wood and Hendrickson. Opposed- Carmody an DePinto. MOTION CARRIED. 9. Old Business none scheduled 10. Mayor and Council Initiatives Councilmember Carmody clarified her abstaining vote for the Appointment of Mayor by saying that she does not have an issue with JW Foster a the process in which it was done. The governing body has 90 days Mayor and Councilmember Carmody believes it should have been adv public and applications for the position accepted. Councilmember the process was rushed and the City was not properly prepared fo and that is why she abstained. Councilmember Stillwell congratulated Mayor Foster on his new position. Councilmember Stillwell reported that Michael Kincaid, Thurston County Economic Development Board is raising funds to gain business growth in ou Councilmember DePinto stated the reason he abstained from voting on the Appointment of Mayor was for the lack of transparency and public the process. Councilmember DePinto thanked those people that enc seek the Mayors position. He congratulated Mayor Foster and will 100%. Councilmember Hendrickson congratulated Mayor Foster and reported that AlertSense will go live on September 1. AlertSense is a program residents of an emergency via email, text or phone call. An aler specific area in Thurston County chosen by Chief Stancil. Mayor Foster stated that the Council would discuss the redistribution of committee assignments soon. Mayor Foster thanked Council for the Mayors Appointment and the audience for attending the meeting. M Fire Department for attending and stated that SE Thurston Fire A third busiest fire department in Thurston County behind Lacey an largest in geography. The Council vacancy will be advertised for local newspaper and we will be accepting applications for the po Councilmember must be a citizen of Yelm city proper for a year a to vote. 11. Executive Session none scheduled 12. Correspondence included Yelm Chamber of Commerce, What is happening August 2016 Margaret Clapp email dated 8/2/16 supporting JW Foster for Inter Letter from Yelm Business Association Board of Directors support for Interim Mayor 16-100 MOTION BY TRACEY WOOD TO ADJOURN, SECONDED BY MOLLY CARMODY. MOTION CARRIED. 13. Adjourned at 6:42 pm. ___________________________ Attest: _________________________ JW Foster, Mayor Lori Mossman, D 8-9-16 Agenda Item 8. b. Appointment of City Administrator Page 1 of 2 CITY OF YELM PUBLIC NOTICE Special Meeting, Executive Session September 7, 2016 The City of Yelm has scheduled a special meeting of the Council to evaluate the qualifications of candidates for City Administrator. The special September 7, 2016 at 1:30 p.m. at the Public Safety Building Tra McKenzie Ave, Yelm Washington. Councilmembers will go into execu to evaluate the qualifications of candidates for public employme For additional information, please contact Janine Schnepf, 360 4 It is the City of Yelm's policy to provide reasonable accommodat with disabilities. If you are a person with a disability in need conduct business or to participate in government processes or ac contact Janine Schnepf, at 360-458-8402. Janine Schnepf, City Clerk Published: Nisqually Valley News PLEASE DO NOT PUBLISH BELOW THIS LINE Distribution: Mayor: JW Foster Councilmembers: Position #1 Molly Carmody Robert Isom Tad Stillwell Tracey Wood Joe DePinto Russ Hendrickson Newspaper of Record Nisqually Valley News Posted Yelm City Hall Public Safety Building Yelm Timberland Library Js/legals/doc Agenda Item 8. b. Appointment of City Administrator Page 2 of 2 CITY OF YELM PUBLIC NOTICE RECEPTION Meet the candidates City Administrator September 6, 2016 The City of Yelm has scheduled a reception to meet the candidate Yelm City Administrator, September 6, 2016 at the Yelm Community Second Street S.E., 6:00 pm to 7:30 p.m. For additional information, please contact Janine Schnepf, 360 4 It is the City of Yelm's policy to provide reasonable accommodat with disabilities. If you are a person with a disability in need conduct business or to participate in government processes or ac contact Janine Schnepf, at 360-458-8402. Janine Schnepf, City Clerk Published: Nisqually Valley News PLEASE DO NOT PUBLISH BELOW THIS LINE Distribution: Mayor: JW Foster Councilmembers: Position #1 Molly Carmody Robert Isom Tad Stillwell Tracey Wood Joe DePinto Russ Hendrickson Newspaper of Record Nisqually Valley News Posted Yelm City Hall Public Safety Building Yelm Timberland Library Js/legals/doc Agenda Item 8. c. SRO Agreement Page 1 of 6 City of Yelm STAFF REPORT To: Mayor J.W. Foster Yelm City Council From: Todd Stancil, Chief of Police. Date: August 15, 2015 (for September 13th City Council meeting) Subj: School Resource Officer Agreement for 2016/17 Recommendation Authorize Mayor Foster to sign the Agreement between Yelm Commun the City of Yelm for School Resource Officer services for the 2016/ Background Over the past 25 years, the Yelm School District and City of Yelm have partnered to provide a police officer to work within the school district. From 1992 to 1999 this service was provided by a D.A.R.E. instructor that taught drug abuse res th 5 grade classrooms. In the fall of 1999, this service was changed Resource Officer (SRO), who since that time has been responsible emergency calls coming from the schools as well as education and The City has provided this service for a number of years with an allow the parties to review the program on a regular basis. Current Situation The contract before council tonight has no language changes from The Yelm School District will reimburse the City of Yelm $60,000 provided by the School Resource Officer. September 3, 2015 Page 1 of 1 Agenda Item 8. c. SRO Agreement Page 2 of 6 Agreement Between Yelm Public Schools And City of Yelm For The School Resource Officer Program THIS AGREEMENT, made and entered into this 1stday of September, 2016, by andbetween the Yelm School District and the City of Yelm. WHEREAS, the Yelm School District and the Yelm Police Department work cooperatively to ensure a safe and secure learning environment for the youth of t the best interest of both parties to assign a School Resource Ofcal schools within the Yelm School District. WHEREAS, Yelm School District (hereinafter referred to as School District) agrees to share in cost of and provide facilities for the aforementioned School Res NOW THEREFORE, it is mutually agreed as follows: I The Yelm Police Department (hereinafter referred to as Police De employed Yelm Police Officer to serve as a School Resource Officer (SRO) to the school district. The SRO will be responsible for serving as the primary SRO for all schools within the school district. II The SROs will provide a uniformed presence on campus to promote resource to the high schools, middle schools, elementary schools, and alternative schools. SROs will patrol their assigned schools and surrounding areas in order to prevent crime, especially those incidents involving weapons, you involvement, drugs, or other similar activities. In addition, SROs will provide students, parents, teachers and administrators with information, support, education/training, problem solving mediation and facilitation. Agenda Item 8. c. SRO Agreement Page 3 of 6 III SROs shall at all times remain employees of the City of Yelm anot be employees of the Yelm School District. SROs shall remain responsive to supervision a Department which shall be responsible for their hiring, training of improper conduct by an SRO will be referred to the SROs immediate supervisor or directly to the Chief of Police. The amount of time the SRO will spend at the schools will be in yearly reimbursement the Yelm School District provides the City of Yelm for the officers time. This time is for activities specified in the MOU outside of routine police This amount is based on total salary and benefits the officer is paid and is re This amount of time is minus any scheduled vacation time, sick time, training time, cou-related activity, including any emergencies such as civil disasters. Scheduling for SROs while school is in session will be determin The SRO will not take vacation while school is in session unless On scheduled work days when school is not in session (summer vac the SRO will work on assignments as determined by their police supervisor. Nothing in this agreement prevents the school district from continuing the practice of hiring off-duty Yelm Police Officers to provide security at sporting events or o agreement do not cover off-duty officers hired for these purposes. IV In the event the Principal of the school to which an SRO is work not effectively performing in accordance with this Agreement, th School District and the Police Department that the SRO be removed from the program. To initiate the replacement of an SRO, the Principal will recomm his/her designee, that the SRO be replaced, stating the reasons time after receiving the recommendation, the Superintendent or his/her designee will meet with the Chief of Police or his/her designee, to mediate or resolve the p V The duties and responsibilities of the Yelm Police Department in Have SROs participate in and train school staff in threat assessment, critical incident response and the development of an off-site crisis response center in case of a school, district or county-wide critical incident or terrorist event impacting the safety o and staff. Participate in planned training with mental health, juvenile justi Agenda Item 8. c. SRO Agreement Page 4 of 6 Work with all District partners in the delivery of law enforceme-related prevention activities for both students and staff. Collaborate with District partners in assuring the development, revision and dissemination of safe school policies. VI Additional duties and responsibilities of the SRO while on duty following: Regularly wear the official police uniform Establish and maintain a working rapport with the school administrators and school Act as a resource person in the area of law enforcement educatio staff, speaking in classes on the law, search and seizure, drugs Assist in providing school-based security during the regular school day; assist in the promotion of a safe and orderly environment at the assigned scho as a disciplinarian; however, the SRO may assist the school withms and, if the problem or incident is a violation of the law, will determin action is appropriate. Violations of school rules will be turned administration. Investigate crimes or other school-related incidents on campus, making arrests, when appropriate, and making the necessary timely notifications to pa social service agencies. Assist in mediating disputes on campus, including working with s disputes in a non-violent manner. Perform other duties mutually agreed upon by the principal and t is legitimately and reasonably related to the SRO program as des and is consistent with Federal and State Law, local ordinances, Police Department and School District policies, procedures, rules, and regulations. VII In return for the City providing SRO services, the Yelm School D Provide a secure office space within the Yelm School District to be used by the SRO for general office purposes. The offices must be properly lighted and equipped with a telephone. This office space can be a shared space with district be used solely by the SRO if/when situations arise dictating thi Equip office with a locking cabinet and reasonable office supplies. Provide a reasonable police parking space or parking area. Agenda Item 8. c. SRO Agreement Page 5 of 6 VIII The Yelm School District agrees to pay the City of Yelm $60,000.00 as its share of the SRO program for th the period of September 1, 2016 to June 15, 2017. The exact time periods may fluctuate a day or two either way to coincide with the adopted school schedule. The Sch Department agree to negotiate program costs annually for any subsequent period. IX Both parties understand and agree that the City is acting hereun the following intended results: Control of personnel, standards or performance, discipline and o performance shall be governed entirely by the department; All persons rendering services hereunder shall be for all purpos Yelm; All liabilities for salaries, wages, and any other compensation, shall be that of the City of Yelm. Both parties understand and agree that the school district retai and security of the school district, its employees, students, an alter that responsibility. X The City of Yelm will protect, defend, indemnify, and save harml employees, and agents from any and all costs, claims, judgments or awards of da in any way resulting from negligent acts or omissions of the City of Yelm, its officers, employees or agents. The Yelm School District will protect, defend , indemnify and sa employees and agents from any and all costs, claims, judgments o in any way resulting from the negligent acts or omissions of the agents. XI This Agreement expresses the entire agreement of the parties. Th modified at any time by the mutual agreement of the parties. Any in writing, signed, and acknowledged by all of the parties. XII This Agreement may be terminated only after thirty (30) days wri given by the other. Any termination of this Agreement shall not matured prior to such termination. Agenda Item 8. c. SRO Agreement Page 6 of 6 This agreement will expire on the last day of school for students in 2017, unless mutually extended by the parties in writing. As evidence of their Agreement, both parties, through their auth understood the above and foregoing, and with the intent to be bo Agreement on the date last entered below. Yelm School District By: _________________________________ Date: _______________________________ City of Yelm By: ________________________________ Date: ______________________________ Approved as to Form: ___________________________________ Yelm City Attorney Agenda Item 12. Correspondence Page 1 of 19 TRPC Members & Representatives City of Lacey Virgil Clarkson PRE-AGENDA City of Olympia NOTE DATE Friday, September 9, 2016 Nathaniel Jones 8:30 a.m. – 11:00 a.m. City of Rainier Everett Gage The TRPC pre-agenda provides our members the opportunity to review the topics of the upcoming TRPC meeting. This information is forwarded in advance to afford your councils and boards the City of Tenino vide your designated representative opportunity for discussion at your regular meetings. This will pro David Watterson with information that can be used for their participation in the Regional Council meeting. For more City of Tumwater information, please visit our website at www.trpc.org. Tom Oliva Consent Calendar ACTION City of Yelm These items were presented at the previous meeting. They are action items and will remain Robert Isom on consent unless pulled for further discussion. Confederated Tribes of the a.Approval of Minutes – July 8, 2016 Chehalis Reservation b.Approval of Vouchers Amy Loudermilk c.Approval Mid-year Financial Report (Attachment) –Jared Burbidge Nisqually Indian Tribe Executive Director RecruitmentUPDATE Heidi Thomas The Executive Director Recruitment Subcommittee will update the Council on the progress Town of Bucoda of consultant selection. Alan Vanell Economic Development Council UpdateUPDATE Thurston County Sandra Romero The Economic Development Council, building on the Sustainable Thurston Plan and the Council’s priorities, will provide an opportunity to discuss economic opportunities for the North Thurston Public Schools region. This will include an overview of the framework and potential benefits of joining an Chuck Namit Economic Development District. Olympia School District Federal Transportation Funding –Call for Projects ACTION Mark Campeau The Council, asthe Metropolitan Planning Organization, selects local transportation Intercity Transit projects for federal funding. This fall, TRPC will issue a call for projects which entails an Karen Messmer application period, a technical review, a public comment period, a policy maker review, and council selection. Staff will outline the details of these activities and will request the LOTT Clean Water Alliance council approve the call for projects process. Cynthia Pratt Port of Olympia Appointment of 2017Work Program Subcommittee ACTION Bill McGregor The Chair will appoint a Work Program Subcommittee to draw up the 2017 Work Program. PUDNo. 1 of Thurston County RTIP Amendment 16-101 ST REVIEW Russell Olsen Two amendments have been requested to the 2016-2019 RTIP. WSDOT is requesting anaddition of a new project, titled I-5/Martin Way Overcrossing – Special Repair. The project will replace the strip seal expansion joints on the I-5 and Martin Way Overcrossing Associate Members bridges. TheCity of Rainier is requestinga change tothe Binghampton Streetscape Project (Phase 1), thatreflects additionalstate funds which obligated in 2016, and an Economic Development Council of Thurston County increase in total project cost. Michael Cade Thurston County STP Fund Transfer Request 1 ST REVIEW Lacey Fire District #3 Thurston County is requesting Councilapprove a transfer of federal Surface Gene Dobry Transportation Program (STP) grant funds previously awarded to two projects in 2013. If Puget Sound Regional Council approved,the combined $425,000 will be transferred to the Rich Road Upgrade, enabling Vacant the County to begin the construction phaseof the Rich Road UpgradeProject in 2017. The Evergreen State College Draft 2017-2020 Regional Transportation Improvement Program 1 ST REVIEW Jeanne Rynne The Regional Transportation Improvement Program (RTIP) is a four-year plan that is Timberland Regional Library updated annually. The RTIP provides a regional overview of funding secured and planned Cheryl Heywood transportation projects, based on the local Transportation Improvement Programs (TIPs) developed by each jurisdiction. 2017 State Legislative PreparationDISCUSSION The Council will continue discussion of legislative priorities for the 2017 state legislative session and outreach methods to communicate with our delegation Report from Outside Committee AssignmentsINFORMATION Member Check InDISCUSSION Interim Director’s ReportINFORMATION Agenda Item 12. Correspondence Page 2 of 19 Subject: FW: Olympia Harbor Days 2016 - Press Release Press Release Olympia Harbor Days correction WWII Coast Guard Cutter Tug Comanche, will not be making it to Olympia Harbor Days this year failure. However, here captain and crew will have a booth with i George Mills making appearances. Attached and below is the corr For Immediate Release Edited August 24, 2016 Contact: Carol Riley, Event Manager 360-556-0498 OLYMPIA MARITIME FESTIVAL IS SHIP-SHAPE FOR LABOR DAY WEEKEND rd Olympia WA. The 43 Annual Olympia Harbor Days Tugboat Races and Festival will ndth open Friday, September 2 at 5 PM and run through Sunday, September 4 closing at 6 PM. This Olympia favorite is located in downtown Olympia along th the famous Kiss Statue on the boardwalk at Percival Park on 4 Ave., north to the lookout tower at the Port of Olympia on Columbia St. Olympia Ha community event featuring vintage tugboats, arts & crafts booths and live entertainment. Festival details, schedule, maps, give- more can be found at www.HarborDays.com Agenda Item 12. Correspondence Page 3 of 19 The Olympia Harbor Days Maritime Festival, under new management, new and updated events. Paddleboard races on Saturday, Port of Olympia tours on Saturday trapeze aerial performance. 2016 introduces Olympia Harbor Days by Fish Brewing and sold in exclusive partner venues just for th course, the return of the annual Vintage Tugboat Show and Races 20 tugs registered to attend!! The festival is presented by the Olympia Kiwanis www.olympiakiwanis.org. The Olympia Kiwanis Club is a non-profit community service organization focu children of the community since 1921. Donations to the festival scholarships and keep the tugboats coming to Olympia. ### Agenda Item 12. Correspondence Page 4 of 19 FAQ Q: How did Olympia Harbor Days get started? A: Olympia Harbor Days was started by Olympia South Sound Chapter o Capital Museum Association, now the South Sound Marine Heritage (SSMHA), in 1974, bringing back the vintage tugs to the south sound fo weekend. They moored their vessels at a small barge, bringing a and south Puget Sounds rich maritime history to the community. was added which brought an arts and crafts element to the land s 1983 the festivals combined and the logo, which highlights a dif year, was created by Olympia residents Chuck and Karla Fowler. festival for almost four decades, until 2012 when the Olympia Ki, however they still play a role in the tugboat show and races. Local maritime historian and SSMHA President, Les Eldridge will be at the festival as well. Q: Who is this years logo boat? A: This years logo boat is the Patrón. She was built in 1937 to construct Ross and Diablo Dams on Ruby Lake, now known as Ross Lake, a large reserv Cascade Mountains in WA. The tugboat was built in five weeks an and hauled to the lake by rail where she was reassembled. She completed her work, was cut up again and sent back to the Seattle waterfront. The boat also worked on the Valdez oil spill and at one point had a helo-pad mounted on the bow to refuel helicopters transporting logging camp workers in SE Alaska. Ski Patrón from Western Tow Boat in 2012 in Seattle. Brian did som and now Patrónand Brian do shows, day trips and just have fun. Patrón is moored in Everett on the Snohomish River. Q: Can I ride on a tugboat? A: Tugboats are not licensed or insured to carry or transport peopl is high. There is always a licensed and insured touring boat fo seats can be secured to watch the Tugboat Races out in the deep channel. Advanced tickets on this years boat, My Girl, are available. Check our Q: What are the raffle prizes and how do I purchase tickets? A: Tickets are on sale now and available for $5 each and can be purthe Olympia Kiwanis in advance or at the event. Email Raffle Chair Linda at linda61977@comcast.net. Grand prize is a gold and diamond pendent from Panowicz ndrd Jewelers, 2 and 3 prizes a canoe and a kayak from Cabelas. 23 prizes in all  see website for a complete list. Drawing 9/12/16, need not be prese Agenda Item 12. Correspondence Page 5 of 19 Continued&.. Q: What is the Give-Away Contest? A: Radio Station Mixx96 is running the contest with free entry, only at the festival. Participants can choose to enter a drawing for either a Washington Coastal Weekend or a ride on a working Brusco Tug & Barge working modern tug to learn first had how a log or cargo ship is brought into the Port of Olympia. Winners will radio following the festival. Q: Where can I park? A: Street parking after 5 PM and on weekends is free in downtown OlFREE parking is available at Market Street and Marine Drive and has b of Olympia. There are many parking lots but watch signage as most are prepay Private lots are marked as No Event Parking. Intercity Transit has normal bus that serves downtown during Olympia Harbor Days. For information their routes available to serve downtown please visit their webs Q: Will there be road closures? A: The only road closed during Olympia Harbor Days is Columbia Stre Olympia and Thurston Avenues. Q: Can I volunteer? A: Volunteers are always welcome, needed and must sign a waiver. Please email info@HarborDays.com if you are interested. ### Agenda Item 12. Correspondence Page 6 of 19 Olympia Harbor Days 2016 HIGHLIGHTS 5 PM Friday in Percival Plaza - The opening blessing of the festival and the waters of the south sound. This is a traditional ceremony perfo Squaxin Island Tribe, the local area tribe known as the People of the Water in the South Puget Sound. 20+ vintage South Sound tugboats that worked up and down the harbors doing the work needed for the development of trade and commerce in theare expected to be in the harbor. Most tugs are open for tours at P day Saturday till 6 PM. Be on hand Sunday, September 4th at noon to watch the procession, as the tugs get underway for the big race down Budd Peoples Choice Award  keep the Vintage Tugboats of all sizes coming to Olympia. Show your support and pick your favorite class of tug (small, medium or large) with your donated dollars. Collection boxes will be n at the festival. The Smitty J, Olympias favorite ¼ scale tugboat, has retired and will resid landside for this years festival. Be sure to have your cameras photo of your child alongside of this adorable tug. Sorry, the tug is not suitable for boarding. Over the weekend, Lenny Lekanoff, the tough deckhand from the Discovery Channels Deadliest Catch will be a special guest aboard the Tug Galene. WWII Coast Guard Cutter, Tug Comanche, Captain and crew will be on hand in a booth, sans tug as she has had a mechanical breakdown. WWII veteran George Mills will also be at the booth to talk and meet people. The booth will host a display Georges War, a display of his life in WWII. will not festival due to a mechanical breakdown. However, her Three 1-hour Harbor Boat Tours Saturday and continue all weekend aboard the 69 foot yacht My Girl. Also offered is a 3-hour cruise to go out and watch the Tugboat Races on Sunday. Local maritime historian and story teller, Les Eldridge will provide a narrative of maritime history in the south sound. board available for purchase during boat tours. Advanced tickets for all tours aboard My Girl and information on private charter while in Olympia, can be Agenda Item 12. Correspondence Page 7 of 19 found at http://www.mygirltheboat.com or a link on our website www.HarborDays.com. Live Music! Pump House rocks the stage at Percival Park Friday night at 5:30 PM. Saturday bands include Mazigazi, Rich Wetsels Groovin Higher O Choro Tomorrow. On Sunday enjoy Fisherpoets on the Road, Piper the Celtic Maritime Music of Newfoundland with the closing act b Psychedelic Shadow Show. Enjoy other appearances by local favorites Samba Olywa. The Olympia Highlander Bagpipers and Puget Sounders Barbershop Chorus, can be found strolling along the boardwalk at various ti weekend. Come see the high flying antics of Olympias own artistic aerialists, The Airbound Underground, on both Saturday and Sunday. Three performances daily: 11:45, 1:45 and 3:45 --- a show you do not want to miss! Over 150 arts, crafts, food, commercial, non-profit booths and activity booths can be found lining Percival Park, on Columbia Street, the board Anthonys at the Port Plaza. See map for details. Great assortment of food vendors and for seafood lovers, the Chehalis Tribes Lucky Eagle Casino will be preparing Pacific salmon in the traditional tribal way, on a cedar plank over alder wood and hot rocks, which, with a si salad, makes a great dinner. A vegetarian dinner option will als This year, for the first time, food will be available at the Por McDonalds truck and pick up some FREE French Fries all weekend long! The Olympia Kiwanis will be selling hotdogs on Saturday and Sunday. Stand Up Paddleboard Competition with a 6K, 3K and kids race starts Saturday, September 3 at 10 AM at the Port Plaza. For information on how e race please contact our race coordinator and sponsor Chris Fry a www.westbaypaddleboards.com. Harbor Days Summer Ale by Fish Brewing is available at exclusive partner venues during the festival including Oly Taproom. Saturday is Kids Day! Special activities by the Hands on Childrens Museum and the South Sound Estuary Association at Percival Plaza. Children Agenda Item 12. Correspondence Page 8 of 19 times presented by Timberland Library with free childrens book the South Sound Reading Foundation will be at the Port Plaza. (S locations) The famous Giant Purple Slide returns to Columbia St  fun for the whole family. The Port Plaza hosts a Robotics show by students at Olympia HS. Also, this is where the Remote Control Tugboats can be found showing their stuff in a water filled tank. Join the fun and dance at the Port Plaza Saturday at 2 PM with Zumba in the Park Olympia Lacey. Tours of the Port of Olympia are offered on Saturday from 10 AM to 3 PM. The Port of Olympia will have a booth all weekend. The Olympia Harbor Patrol will display a water show from their fire boat off the Port Plaza at 11 AM on Sunday. We extend a special thank you to the City of Olympia, the Port of Olympia, Washington Federation of State Employees and all our community partners for their support! A full list of sponsors can be found at www.HarborDays.com. Note: Activities and entertainers are subject to change or can be cancelled due to weather or other unforeseen events. Please check www.HarborDays.comfor final schedule. Agenda Item 12. Correspondence Page 9 of 19 Press Release  Olympia Harbor Days For Immediate Release Corrected August 24, 2016 Contact: Carol Riley, Event Manager Phone: 360-556-0498 OLYMPIA MARITIME FESTIVAL IS SHIP-SHAPE FOR LABOR DAY WEEKEND rd Olympia WA. The 43 Annual Olympia Harbor Days Tugboat Races and Festival will ndth open Friday, September 2 at 5 PM and run through Sunday, September 4 closing at 6 PM. This Olympia favorite is located in downtown Olympia along th the famous Kiss Statue on the boardwalk at Percival Park on 4 Ave., north to the lookout tower at the Port of Olympia on Columbia St. Olympia Harbor Days is a FREE community event featuring vintage tugboats, arts & crafts booths, food, harbor tours and live entertainment. Festival details, schedule, maps, give-away contest, raffle and more can be found at www.HarborDays.com or on Facebook Olympia Harbor Days. The Olympia Harbor Days Maritime Festival, under new management,any new and updated events. These include: childrens day on Saturd the Hands On Childrens Museum, South Sound Estuary Association, Sta Paddleboard races on Saturday, Port of Olympia tours on Saturday6 outdoor trapeze aerial performance. 2016 introduces Olympia Harbor Days by Fish Brewing and sold in exclusive partner venues just for the weekend, and, of course, the return of the annual Vintage Tugboat Show and Races  20 tugs registered to attend!! The festival is presented by the Olympia Kiwanis www.olympiakiwanis.org. The Olympia Kiwanis Club is a non-profit community service organization focused on serving the children of the community since 1921. Donations to the festival scholarships and keep the tugboats coming to Olympia. ### Agenda Item 12. Correspondence Page 10 of 19 Subject: What's Happening at the Yelm Area Chamber of Commerce FALL into September events Yelm Area Chamber of Commerce September 2016 What's Happening Upcoming Next Yelm Area Chamber of Commerce Events Forum & Luncheon September 13, 2016 September 2 11:30 am Wilcox Farms Job Fair Prairie Hotel & Conference Center 10 am - 2 pm $20 Members $25 Non-members Yelm Lions Club Cabin This month's Forum Sponsored by September 9 Activities Committee 8:30 am Mr. Doug's Am I Failing to Succeed or Am I Succeeding at Failing? Geoff Lieberman presents September 13 Chamber Forum & A Day of Challenge: Luncheon a look at yourself and what others are 11:30 am really seeing Prairie Hotel Subheading Agenda Item 12. Correspondence Page 11 of 19 Geoff Lieberman has over 40 September 17 years of Pancakes for the experience Sheriff in the 7-10 am Hospitality Mr. Doug's Service industry. He retired from Sysco Food Services after 25 September 17-18 years, King Feed including 13 Anniversary Sale years as 9-6, 10-4 Vice President of Sales, Marketing and Business Development. As a former restaurateur, he has built and operated four restaurants over nine years. In case you missed it... September 21 Lots of Lula Sale 4-8 pm Prairie Hotel Bryon Bahr looks on as Bryan Wharton answers a Visit our Events Calendar! question from the crowd at the forum and Jane from Olympia Welcome New luncheon. Federal Savings and Members! Derek from TwinStar show off their winnings from our business card drop door prize. Agenda Item 12. Correspondence Page 12 of 19 Rachel with Pampered Chef grabs her swag from the Boost Your Business with Facebook seminar. Richard Montgomery August Membership Renewals A group of business professionals mingle at the Drive 5:07 Business After Hours at Olympia Federal Savings. Brent Conklin Agenda Item 12. Correspondence Page 13 of 19 Janelle Embrey Pancakes for the Sheriff Seventeen51 Restaurant & Bistro at Panorama, along with Mr. Doug's Restaurant in Yelm, are hosting a fundraising event to assist the family of Sheriff Snaza as they support him in his recovery. "Pancakes for the Sheriff" will be hosted at both th restaurants on the morning of Saturday, September 17 from 7:00 a.m. to 10:00 a.m. All members of the Thurston Agenda Item 12. Correspondence Page 14 of 19 County community are encouraged to attend one of these events to show support for our sheriff and offer a generous donation to assist his family with travel and medical expenses related to his injuries from a recent motorcycle accident. What: Pancakes for the Sheriff - (all proceeds to the Snaza Family Support Fund) th When: Saturday, September 17 - 7:00 a.m. to 10:00 a.m. Where: Seventeen51 Restaurant & Bistro at Panorama (360) 438-6623 & Mr. Doug's Restaurant (360) 458-8255 Why: This community appreciates the professionalism and dedication of its law enforcement teams and wants to show support for the officers and their families Please come and show Sheriff Snaza that we appreciate his leadership and dedication to our community by enjoying the great pancakes these two fine restaurants have to offer. The breakfast is free but a generous donation is appreciated. Contact: Howard Burton Director of Marketing at Panorama 360-438-7874 Howard.Burton@Panorama.org www.yelmchamber.com Yelm Area Chamber of Commerce | 138 Prairie Park Lane | Yelm, WA Copyright © 2016. All Rights Reserved. Agenda Item 12. Correspondence Page 15 of 19 The Clean Plate Waste Less Food Newsletter FOOD STORAGE 101 How to store your produce to keep it fresh longer There are lots of little tips andtricks that can helpyou keep your produce fresher longer.A big change you can make, is toprep your produce Waste Less Food as soon as you get home from on the web shopping. Store chopped veg in an airtight see-through container. That way, you can see what you have, and are more likely to snack on it,or cook with it. Beyond this generalapproach, here are afew ideas to get you started. JUST THE STATS, MA'AM Cover your banana stems with a small piece of cellophane. It willhelp keep them from ripening too The Natural Resource fast. Defense Council estimates that a year of American food Store a single apple with your potatoes. It will help waste produces toreduce rooting. Never store potatoes and onions roughly the same together. amount of greenhouse gas as 33 million cars. Agenda Item 12. Correspondence Page 16 of 19 You Can Do It Want to do more? Check out this video on how to reduce your food waste. Most fruit will keep better if you store them separately.Many, once ripe, can be stored in the fridge. Simple Hacks Everyone Should Know to Reduce Food Waste To keep leafy herbs, or asparagus fresh, storelike cutflowers. Trim the stems, and place in a glass with a There's lots more where little water. Cover gently with a plastic bag and place that came from, in the fridge. Basil can bestored the same way, but including tips, tricks, keep it on the counter. hacks, research, news and weekly give-aways too! Join us at: Winter squashes can be stored loose in a cupboard or Facebook- pantry. Summer squash (sliced or whole) can be WasteLessFood wrapped in a damp paper, or re-useable, towel, and stored in the fridge. Tomatoes, if you can't eat them fresh, can be ripened on a counter, out of direct light, then stored in the fridge. To slow ripening, keep them stem-side down. Start your own root cellar If you have too much, share with neighbors and It's not for everyone, but friends. if you're the type of person that has always Though you'll find advicevaries a little from site to craved a dark, still place to store your garden's site, here's agreat resource for more tips on how to bounty, here's your store produce. How To Store Fresh Produce chance. Hobby Farm's blog has laid out step by ___________________________________________________ Agenda Item 12. Correspondence Page 17 of 19 step instructions to get you started. How To Build A Root Cellar in your Basement Meal Planning New Research Interesting new research ties methods used to waste less food back to FREE "LESS IS MORE" FILM FEST healthy eating. We COMING INOCTOBER know that planning meals can help you waste less food and save The Less is More Film Fest is coming to the Olympia more money, but can it make your family Film Societyon October 21st6:30pm -11:00pm. healthier? Join Waste Less Food and Thurston County Public Delayed Eating Leads to Better Food Choices Works for a free evening of films highlighting local and national efforts to reduce our impact on the environment, and bring attention to the many ways we can all make a difference. The film festival will showcase feature length films and shorts on everything from food waste, to clothing recycling, to living a "zero-waste" lifestyle. Doors open at 6 p.m. There will be raffle prizesthroughout the night.Here's the program for this fun-filled free evening: LONGLIVE THE TOMATO 6:30 p.m.-6:45 p.m. Intro and Welcome Need help using up all those tomatoes? Some common garden plants 6:45p.m.-7:40 p.m. are boom and bust, and Just Eat It (full-length film) when they're going Agenda Item 12. Correspondence Page 18 of 19 Filmmakers and food lovers Jen and Grant dive into strong, it can be hard not to waste that bounty. the issue of waste from farm, through retail, all the A little research goes a way to the back of their own fridge. long way. Here are some great recommendations for 7:40 p.m.-7:50 p.m. how to preserve what Thurston County Food Rescue PSA you can't eat fresh. Local food rescue efforts with partner Q&A at the break in the lobby (Q&A tentative) Most Popular Ways to Preserve Tomatoes for Winter 7:50 p.m.-8:05 p.m. BREAK (raffle draw at the end) 8:05 p.m.-8:20 p.m. SHORT FILMS (Zero Waste Life, Garbage Angels) How to work towards zero waste at home, and animated fun. 8:20 p.m.-8:50 p.m. Flip Flotsam (full-length film) Ever wondered what happens to your footwear after you're finished with it? This award-winning and startlingly original documentary traces the fantastic journey of Africa's most popular shoes: the flip-flop. 8:50 p.m.-9:05 p.m. BREAK (raffle draw at the end) 9:05 p.m.-9:20 p.m. SHORT FILMS (Love Letter to Food,TBA) Impacts of food waste, and fun. 9:20 p.m.-10:55 p.m. No Impact Man (full-length film) Follow the Manhattan-based Beavan family as they Agenda Item 12. Correspondence Page 19 of 19 abandon their high consumption 5th Avenue lifestyle and try to live a year while making no net environmental impact. 10:55 p.m.-11:00p.m. Closing remarks and final raffle draw CITY OF YELM PUBLIC NOTICE Special Meeting, Executive Session September 7, 2016 The City of Yelm has scheduled a special meeting of the Council to evaluate the qualifications of candidates for City Administrator. The special meeting will be held September 7, 2016 at 1:30 p.m. at the Public Safety Building Training Room, 206 McKenzie Ave, Yelm Washington. Councilmembers will go into executive session to evaluate the qualifications of candidates for public employment. For additional information, please contact Janine Schnepf, 360 458 8402. It is the City of Yelm's policy to provide reasonable accommodat with disabilities. If you are a person with a disability in need conduct business or to participate in government processes or activities, please contact Janine Schnepf, at 360-458-8402. Janine Schnepf, City Clerk Published: Nisqually Valley News PLEASE DO NOT PUBLISH BELOW THIS LINE Distribution: Mayor: JW Foster Councilmembers: Position #1 Molly Carmody Robert Isom Tad Stillwell Tracey Wood Joe DePinto Russ Hendrickson Newspaper of Record Nisqually Valley News Posted Yelm City Hall Public Safety Building Yelm Timberland Library Js/legals/doc CITY OF YELM PUBLIC NOTICE RECEPTION Meet the candidates City Administrator September 6, 2016 The City of Yelm has scheduled a reception to meet the candidate Yelm City Administrator, September 6, 2016 at the Yelm Community Center, 301 Second Street S.E., 6:00 pm to 7:30 p.m. For additional information, please contact Janine Schnepf, 360 4 It is the City of Yelm's policy to provide reasonable accommodat with disabilities. If you are a person with a disability in need of accommo conduct business or to participate in government processes or ac contact Janine Schnepf, at 360-458-8402. Janine Schnepf, City Clerk Published: Nisqually Valley News PLEASE DO NOT PUBLISH BELOW THIS LINE Distribution: Mayor: JW Foster Councilmembers: Position #1 Molly Carmody Robert Isom Tad Stillwell Tracey Wood Joe DePinto Russ Hendrickson Newspaper of Record Nisqually Valley News Posted Yelm City Hall Public Safety Building Yelm Timberland Library Js/legals/doc