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1016 2017 BudgetCITY OF YELM ORDINANCE NO. 1016 AN ORDINANCE OF THE CITY OF YELM ADOPTING THE YELM MUNICIPAL BUDGET AND SALARY AND BENEFIT SCHEDULE FOR THE CALENDAR YEAR 2017. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF YELM, THURSTON COUNTY, STATE OF WASHINGTON, AS FOLLOWS: Section 1. The monies in the funds of the City Treasury as identified in Appendix I, Appendix II and Appendix III annexed hereto and by this reference incorporated as though fully set forth, or so much thereof as shall be found necessary, are hereby budgeted and appropriated for the calendar year 2017 to be used for the purposes for which said funds have been established and maintained. Section 2. The 2017 salary and hourly salary rates for officers and employees of the City of Yelm shall be, and the same are hereby fixed and established as set forth in the "2017 Salary Schedule ", annexed hereto as Appendix II, and by this reference incorporated as thought fully set forth. Sick leave, bereavement leave, vacation, holidays, medical, dental and life insurance benefits shall in calendar year 2017 be accumulated and provided to officer and employees of the City of Yelm in the manner set forth in the "2017 Benefit Schedule ", annexed hereto as Appendix III, and by this reference incorporated as though fully set forth. Section 3. Copies of this Ordinance shall be sent to the State Auditor, Thurston County Auditor, and Municipal Research Services. Section 4 Effective Date. This Ordinance shall take effect five days following publication. Section 5 Ratify and Confirmation Clause. Any action taken pursuant to this ordinance but prior the effective date is hereby ratified and confirmed, Foster, Mayor X 7 Lori Mossman, City Clerk PASSED AND APPROVED: PUBLISHED: Nisqually Valley News, October 21, 2016 & October 28, 2016 CITY OF YELM 2017 TRANSFERS BUDGET SUMMARY 2017 BUDGET TRANSFERS TRANSFER TRANSFERRING FUND TRANSFERRING RECEIVING ACCT' AMOUNT DESCRIPTION ACCT NUMBER RECEIVING FUND DESCRIPTION NUMBER S 2 Gen" Fund 597.19.62.01 LTGO 13W Redemption Fund -PWKS 397.19.62.01 $ 1 General Fund 597,4700 01 TRANS /OUT RAILROAD 430 397.44.00.00 $ 348,490 2 General Fund 59721.62.01 LTGO Bond Redemption Fund -PSB 397.21.62 01 $ 400,000 1 General Fund 597.44,00,00 City Streets 397.44,00.00 $ 134,975 2 General Fund 597 10.6200 LTGO Library Pmt 397,10,62.00 S - 3 General Fund 59735-0 01 Cumulative Reserve 397.76.63.01 883,465 GENERAL FUND 0011 TOTAL S 97 326 D0 2 Trans ortation Facto Ch - e 597,95,63.00 Killion Interfund Loan R - nt- Sewec=Reuse Ca tlal Ind rovement 38120.00.00 $ 97,326.00 SPECIAL REVENUE FUNDS (100 $ 360,00000 3 Transportation Facility Charge 59795.6308 Sewer /Reuse Capital Improvement 381,20.00.00 1 Road /Street Consstrucaon 597.42.00.00 Road /Street Transfer Repayment 397.42.00.00 360,000.00 Ca ital Pra'0 Funds 300 3) - -- $ 3 Municipal Water Fund 597.34.63.01 Water Capital Improvement- Systems Reinvestment 397 34.63.01 $ 3 Municipal Water Fund 597.34.63.02 Water Capital Improvement -Wtr Plan Update 397.34.63.03 $ 3 Municipal Water Fund $ 173,713.00 2 Municipal Water Fund 597,80.72.00 Water Revenue Bond Debt Redemption 397.80.72.00 $ 9,59300 2 Municipal Water Fund 597 80.72.01 Water Revenue Bond Debt Redemption 397.80 72.01 $ 51,859.00 2 Municipal Water Fund 59780.7202 Water Revenue Bond Debt Redemption 397.80.72.02 $ 688,869.00 2 Municipal Water Fund 597.80.72 05 Water Revenue Bond Debt Redemption 397.80 72.05 $ 2 Municipal Water Fund 597 80.72,04 LTGO Bond Redemption Fund 397.19.6204 3 924.054,00 WATER FUND TOTAL $ 3 Water Capital Improvement Fund 597.34.63.03 Water Construction Fund 397.00.00.00 S 3 Water Ca Val Im rovement Fund 597.34.63.02 Water Utility 39734,63.02 S - WATER CAPITAL IMP TOTAL $ 97,102 00 2 Sewer Operations 597.35,70.01 SRL Sewer Bond Refi Payment/Reserve 397.35.7000 3 266 283,00 2 Sewer Operations 597.80,72.00 Sewer Bond/Loan Payments 397,00,Go -oo S 363,385.00 SEWER FUND TOTAL S 3 Sewer Ca ial tm Foveent Fund 597.35,00.00 Sewer Uai_ 1397-35 00,00 S SEAR CAPITAL IMP TOTAL S � $ 2,628,230.00 $ 400,000.00 1 $ 1,666,230.00 2 $ 360,000.00 3 $ 2,628,230.00 TOTAL 2017 TRANSFERS Operating Transfers Operating Transfers are made to funds lacking sufficient funding to support activity.. Debt Service Transfers Debt Service Transfers pay bond or loan payments on existing debt. Equity/Reserve /Cap Transfer Equity/Reserve /Capital Transfers open /dose funds, meet reserve requirements or accumulate capital T/O T/I fund fund 001 200 001 430 001 200 001 101 001 200 001 104 120 120 413 120 316 316 001 401 404 401 404 401 404 401 405 401 405 401 405 401 405 401 200 404 431 404 401 412 415 412 203 413 412 City of Yelm 2017 Budget Ord. 1016, Appendix I Ordinance No. 1016 Pagel of 1 CITY OF YELM 2017 REVENUE BUDGET SUMMARY FUND NUMBER 2017 REVENUE FUND DESCRIPTION BEGINNING NET CASH /INVEST. REVENUE APPROPRIATION TRANSFER TYPE TRANSFER AMOUNT 2017 TOTALS 001 General Fund $ 2,199,957 $ 5,190,491 1 $ - $ 7,390,448 101 City Street Fund $ 61,839 $ 115,000 1 $ 400,000 $ 576,839 102 Arterial Street Fund $ 42,445 $ 54,000 $ - $ 96,445 104 Cumulative Reserve /Urban Development $ 20,548 $ - $ - $ 20,548 105 Park Reserve $ 1,014 $ - $ - $ 1,014 107 Tourism Promotion $ 212,826 $ 20,000 $ - $ 232,826 109 YPD School Resource Officer Program $ 24,215 $ 60,000 $ - $ 84,215 120 Transportation Facilities Charges $ 581,537 $ 60,000 $ - $ 641,537 200 LTGO Bond Redemption Fund $ 11,685 $ - 2 $ 483,465 $ 495,150 202 Killion Rd LID #2 Repayments $ 418,710 $ 307,928 $ - $ 726,638 203 Sewer Revenue Bond /Loans $ 162 $ - 2 $ 266,283 $ 266,445 204 Sewer Bond /Loan Reserves $ 421,074 $ - $ - $ 421,074 302 Municipal Building Fund $ 410,429 $ 400,000 $ - $ 810,429 316 Road /Street Construction $ 72,518 $ 372,066 $ 360,000 $ 804,584 400 Stormwater Utility $ 28,158 $ 91,000 $ - $ 119,158 401 Municipal Water $ 3,025,761 $ 3,025,500 $ - $ 6,051,261 404 Water Capital Improvement $ 2,077,923 $ 450,000 3 $ - $ 2,527,923 405 Water Revenue Debt Redemption $ 95,031 $ - 2 $ 924,054 $ 1,019,085 406 Water Revenue Debt Reserve $ 926,829 $ - $ - $ 926,829 412 Sewer /Reuse Operations /Maintenance $ 1,320,455 $ 1,960,150 $ - $ 3,280,605 413 Sewer /Reuse Capital Reserve $ 3,147,360 $ 330,000 2 $ 97,326 $ 3,574,686 415 SRL0300031 '94 Swr Bond Refi Pymt/Rsv $ 119,462 $ - 2 $ 97,102 $ 216,564 430 Shortline Railroad $ 6,199 $ - 1 $ - $ 6,199 431 Water Construction Fund $ 358,661 $ - 3 $ - $ 358,661 dour d n Error $ 2 2017 REVENUE APPROPRIATION 15,584,798 12,436,135 2,628,230 $ 30,649,165 City of Yelm 2017 Budget Ord. 1016, Appendix I Ordinance No. 1016 Page 1 of 2 CITY OF YELM 2017 REVENUE BUDGET SUMMARY Transfer types: 1 = Operating Transfers, 2 = Debt Service Transfers, 3 = Equity, Reserve, or Capital Transfers Transfers are received into funds to pay for fund and /or special project operations, for debt service payments or meet a lender's reserve requirements, or as equity transfers to open /close funds or build capital for projects /reserves. 2017 General Fund (001) Revenues % of GF Budget 2017($) Revenue Source Tax Revenue 63.72% 4,708,791 Carryover 29.77% 2,199,957 Licenses & Permits 2.46% 182,000 Fees for Services 1.04% 77,100 Fines /Court Receipts 1.02% 75,500 Intergovernmental & Misc & T /I, Interfund 1.99% 147,100 100.00% 7,390,448 City of Yelm 2017 Budget Ord. 1016, Appendix I Ordinance No. 1016 Page 2 of 2 CITY OF YELM 2017 EXPENSE BUDGET SUMMARY FUND 2017 EXPENDITURE OPERATION DEBT SERVICE NUMBER FUND DESCRIPTION PURPOSES PURPOSES CAPITAL RESERVE PURPOSES PURPOSES ENDING CASH TRANSFER TRANSFER TYPE AMOUNT 2017 TOTAL 001 Current/General Fund $ 4,812,z-25 $ _ $ 135,525 $ $ 1,559,033 1,2 $ 883,465 $ 7,390,448 00 101 City Street Fund $ 543.-75 $ 26,000 $ 7,364 $ 576,639.00 102 Arterial Street Fund $ 25,000 $ 71,445 $ 96,445.00 104 Cumulative Reserve /Urban Development $ - $ 8,160 $ 12,388 $ 20,548.00 105 Park Reserve $ $ 1,014 $ 1,01400 107 Tourism Promotion $ $ 232,826 $ 232,826 -00 109 YPD School Resource Officer Program $ 60,114 $ 24,101 $ 84,215.00 120 Transportation Facilities Charges $ - 84,738 $ 99,473 2 $ 457,326 $ 641,537.00 200 LTGO Bond Redemption Fund $ - $ 484,065 $ ° $ 11,085 $ 495,150 00 202 Killion Road LID #2 Repayments $ 3,000 $ 372,535 S $ 351,103 $ 726,638,00 203 Sewer Revenue Bond /Loans $ - $ 266,283 S $ $ 162 $ 266,445.00 204 Sewer Revenue Bond /Loan Reserves $ S $ 421,074 $ 421,074 $ 421,074.00 302 Municipal Building Fund $ S 371,500 $ 438,929 $ 810,429.00 316 Road /Street Construction $ $ - S 794,388 $ 10,196 1 $ $ 804,584.00 400 Stormwater Utility $ 99,874 S 4,000 $ 15,284 $ 119,158.00 401 Municipal Water Fund $ 1,581,733 S 34,800 $ 3,510,674 2,3 $ 924,054 $ 6,051,261.00 404 Water Caoital Improvement $ - $ 2,085,338 $ 442,586 3 $ - $ 2,527,92400 405 Water Revenue Debt Redemption $ $ 924,052 S $ 95,033 $ 1,019,085.00 406 Water Revenue Debt Reserve $ - $ $ 926,829 $ 926,829 $ 926,829,00 412 Sewer /Reuse Operations /Maintenance $ 2,188,651 S 1B5,800 $ 542,769 2 $ 363,385 $ 3,280,605.00 413 Sewer /Reuse Capital Improvements $ - S 975,338 $ 2,599,349 $ 3,5 74,687 00 415 Swr Bond RefPymt/Rsv. $ $ 97,102 S - $ 97,101 $ 119,462 $ 216,56400 430 Shortline Railroad $ $ - $ 6,199 $ 6,199.00 431 Water Construction Fund $ S 30,000 $ 328,661 $ 358,661.00 Rounding Error $ $ 2017 PROJECTED EXPENDITURES $ 9,314,272 $ 2,152,197 S 4,727,427 S 1,445,004 $ 11,827,039 $ 2,628,230 $ 30,649,165 Transfer types: 1 = Operating Transfers, 2 = Debt Service Transfers, 3 = Equity, Reserve, or Capital Transfers `Operations Include Interfund Loan Repayments Fund 001, Current/General Fund - provides general government services including the following: Administration $ 1,437,495 Public Safety $ 2,185,216 Community Development $ 635,205 Programs & Services $ 554,509 Debt Service, Transfers and Cash $ 2,442,498 Other /Capital $ 135,525 $ 7,390_,44.8 Administration : Legislative, Executive, Administrative & Financial Services, Legal, Central Svcs, L &I Retro Public Safety: Court, Police, Fire, Prisoner Support Costs: Community Development., Building, Engineering, Planning, Code Compliance, Planning Commission: Programs & Services: Parks, Streets, Library, Historic Preservation, Animal Control, Community Support: Debt Service and Reserves: Ending Cash ,Debt Service, Transfer Capital Repairs, Machinery & Equipment Other: Pollution Control Dedicated Funds - provide services, fund programs, fund capital expenditures and /or repay debt Debt Service Payments and /or Reserves: General /Current Fund Supported 203, 202, 203, 204; Capital Construction Building and Streets Funds: 302,316 Transportation /Road /Street Maintenance: 101, 102, 120, 430 Utility/Enterprise Operating Funds: 400, 401, 412; Utility/Enterprise Caoilal Improvement Funds: 404, 413, 431 Special /Dedicated Projects /Reserve Funds (may include capital exp.): 104,10E, 107, 109, 302,430 Funds 119 and 402 are Trust Accounts (Money held for a period of time but nut belonging to the City.) City of Yelm 2017 Budget Ord- 1016, Appendix I Ordinance No 1016 Pagel of 1 Appendix II Salary Schedule 2017 City of Yelm Annual Salary Classification Flat Rate Minimum Maximum Accounting Clerk /Office Assist. Accountant Assistant to City Administrator Vacant $41,508 $47,544 $55,884 $49,800 $56,772 $66,636 Associate Planner Baliff Building Inspector $17.49 $67,668 $56,376 $81,192 $67,632 Building Official $64,380 $77,244 Certified Court Interpreter $40 -$55 per session City Administrator Vacant $ 107,979 $144,702 City Clerk /HR Manager Civil Service Secretary $18.56 $72,084 $86,148 Community Development Director $103,834 $ 86,892 $103,848 Computer Support Specialist $56,100 $67,320 IT Network Administrator Councilmembers Vacant $7,200 $57,768 $68,976 $7,200 Court Administrator Court Clerk $63,972 $44,376 $76,440 $53,232 Deputy City Clerk Finance Director Vacant $50,844 $83,340 $60,984 $99,600 Judge Judge Pro -Tem $34,343 $45 hr $34,356 $0 Mayor $30,000 $30,000 Permit Coordinator / Office Assistant $42,792 $51,336 Police Chief $111,965 $ 93,696 $111,972 Police Dept. Admininstrative Asst. $48,384 $58,032 Police Detective (_Officers rate + 5 %) Police Officer Police Records Clerk Police Sergeant Police Commander Vacant $66,352 $63,195 $44,376 $85,283 $97,130 $75,468 $75,468 $53,232 $88,300 $101,055 Provisional Police Officer Vacant Public Works Administrative Asst. Public Works Director Vacant $105,835 $48,384 $ 88,548 $58,032 $105,840 PW Field Supervisor Vacant $64,092 $76,528 PW Manager $76,304 $91,113 PW Maintenance Worker PW Maint. Worker /Equip Operator PW Maint. Worker /Mechanic $44,202 $49,995 $53,816 $52,836 $59,669 $64,266 Senior Accounting Clerk Vacant $53,592 $64,296 Treasurer Vacant $58,404 $70,068 Utility Clerk $48,444 $58,128 Water Plant Operator $55,743 $66,564 WWTP Reuse System Manager $68,235 $81,472 WWTP Reuse System Operator $55,741 $66,564 WWTP Reuse System Operator Asst. $46,135 $55,110 PW & PD PER CONTRACT ADM PER CONTRACT 11/22/16 Appendix III Ordinance No. 1016 CITY OF YELM 2017 BENEFIT SCHEDULE All regular full -time and regular part-time employees are eligible to participate in the benefits listed below. Regular part-time employees (min 20 hours per week) receive benefits pro -rated according to hours worked. PAID SICK LEAVE Sick leave accumulates at the rate of eight (8) hours per month for full -time employees or one (1) equivalent workday per month for part time employees. Upon termination of employment for reasons other than dismissal for misfeasance or malfeasance, each employee will be paid for twenty -five percent (25 %) of the total number of accumulated sick leave days at the rate of pay applicable for such employee. However, the payment of accumulated sick leave shall not exceed an amount equal to one month of gross salary or equivalent wage. PAID VACATION Each employee covered by this agreement shall be entitled to vacation with pay. Unless approved by the Mayor /City Administrator, new employees must satisfactorily complete their trial period to be entitled to use accrued vacation leave. Vacation leave accrues monthly. Each regular full -time employee is entitled to vacation leave as follows: Year of Employment First and Second Year T bird and Fourth Year Fifth — Ninth Year Tenth — Fourteenth Year Fifteenth — Nineteenth Year Twenty or More Years Vacation Days Earned Per Year 96 hours per year 104 hours per year 120 hours per year 160 hours per year 180 hours per year 200 hours per year Regular part-time employees (min 20 hours per week) receive benefits pro -rated according to hours worked. MEDICAL, DENTAL, VISION, EMPLOYEE ASSISTANCE AND LIFE INSURANCE BENEFITS Regular full -time and regular part-time (min 20 hours per week) employees and their dependents are eligible to participate in the City's medical insurance program on a pro -rata basis. As of April 1, 2016, with the exception of the Police Officer's F.O.P membership, the contribution to this benefit is 95% employer contribution, 5% employee contribution for employee medical, and 80% employer contribution, 20% employee contribution for eligible family members. Employer pays 100% of the Police Officer's Health First employee medical premium and 80% of the medical premium for eligible dependents. Effective January 1, 2016, Police Officers moved to medical AWC HealthFirst 250 Plan. 1o2 Ordinance No. 1016 11/22/16 Appendix III Ordinance No. 1016 Current insurance company policy requires 100% participation in dental, vision and life insurance programs by all "Regular" full -time and /or part-time employees. This policy also permits a maximum of 25% of all "Regular" full -time and /or part time employees to forego participation in the City sponsored medical plan. "Regular" full -time employees choosing not to participate receive a monthly payment of $150.00 in lieu of medical insurance. "Regular" part-time employees receive one -half of the stipend amounts. Dental and vision benefits for employees and eligible family members remain active when choosing this option. RETIREMENT All employees participate in the Social Security program with the City paying a matching contribution. Police officers are eligible for participation in the LEOFF II retirement program. Other employees participate in the state PERS I, PERS II or PERS III program. The City's contribution is determined by the program and is subject to adjustments at various times throughout the year. Employees may elect to participate in a state sponsored deferred compensation program. The City does not contribute to this program. OTHER BENEFITS The City provides state worker's compensation and unemployment insurance for employees. The program determines coverage costs. PAID HOLIDAYS The following paid holidays are recognized by the City. Full -time employees receive eight hours of pay for each of the holidays: Regular part-time employees and police personnel receive a pro -rata share based upon the usual number of hours worked per regular daily shift hours for each holiday. New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day One "Floating" Holiday January 1St 3`d Monday in January 3rd Monday in February Last Monday in May July 4th 1st Monday in September November 11 4th Thursday in November Friday after Thanksgiving December 25 Date selected by employee UNPAID HOLIDAYS Employees are entitled to two unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization. 2of2 Ordinance No. 1016 11/22/16