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03 14 2017 Agenda PacketAGENDA YELM CITY COUNCIL MEETING TUESDAY, MARCH 14, 2017 6:00 P.M. Website Viewing: Clicking on agenda items will open associated documents including staff reports, resolutions, ordinances, etc. Note: some agenda items may not have attachments. 1. Call to Order 2. Roll Call 3. Agenda Approval 4. Special Presentations - Student of the Month- 10 min Thurston Economic Development Council 5. Public Comment — Please complete a blue speaker's card and present it to the meeting recorder. Comment topics should not appear elsewhere on the agenda. Time (three minutes per speaker) and the number of speakers (five) are limited and may be adjusted to meet agenda requirements. ACTION 6. Consent Agenda ACTION a. Minutes; Regular meeting February 28, 2017 & Study Session minutes March 7, 2017. b. Payables; Checks 7. Public Hearing- none scheduled 8. New Business - a. Naming of the Yelm Community Center ACTION Presenter: Grant Beck, Community Development Director Attachments: Staff report b. Appointment of Lodging Tax Advisory Committee members ACTION Presenter: Michael Grayum Attachments: Staff report 9. Old Business -none scheduled 10. Department Updates- 11. Council and Mayor- Councilmember Curry represents Yelm on the following committees. • Thurston County Solid Waste • Yelm Adult Community Center Advisory Committee (SWAC) • Yelm Finance Department • Yelm Public Safety Committee Committee • SE Thurston County Fire Authority Liaison Councilmember Carmody represents Yelm on the following committees. • Intercity Transit Board 0 Community Investment • Yelm Community & Economic Partnership (CIP) Development Committee • Yelm Finance Department Committee Councilmember Littlefield represents Yelm on the following committees. *Thurston Thrives steering committee • Yelm Community & Economic Development Committee Councilmember Stillwell represents Yelm on the following committees. • Thurston County EDC Board • Yelm Finance Department Committee • Yelm Public Safety Committee Councilmember Wood represents Yelm on the following committees. • Thurston Regional Planning Yelm Public Works Committee Transportation Council (TRPC) • TComm 911 Admin Board Councilmember DePinto represents Yelm on the following committees. • Thurston County Law and • South Thurston Economic Justice Development Initiative group • Yelm Public Safety Committee (STEDI) • Yelm Community & Economic Development Committee Councilmember Hendrickson represents Yelm on the following committees. • Thurston County EMS -Medic • Yelm Emergency Operations One Board • Yelm Public Works Committee Mayor Foster represents Yelm on the following committees. • Yelm Community & Economic • Yelm Finance Department Development Committee Committee • Thurston County Mayor's Forum • Yelm Public Works Committee • Thurston Regional Planning • Yelm Emergency Operations Council Board • South Sound Military and Community Partnership 12. Executive Session -no additional session scheduled 13. Correspondence (Correspondence is available upon request) Yelm Area Chamber of Commerce - Upcoming Events for March 2017 Hands On Children's Museum Weekly E -News, March 8, 2017 14. Adjourn Upcoming Meetings Regular City Council Meeting, Tuesday, March 28, 2017, 6:00 pm, Public Safety Building Council Study Session, Wednesday, April 4, 2017, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, April 11, 2017, 6:00 pm, Public Safety Building CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information about obtaining a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable time per speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the public comment portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and should not address topics for which public hearings have been conducted or are anticipated. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Lori Mossman, at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. The Preliminary Agenda and Approved Council Minutes are available at.www.(Ii.y��Irn.wa.us.. Agenda Item 6a Minutes Page 1 of 5 YELM CITY COUNCIL REGULAR MEETING TUESDAY, FEBRUARY 28, 2017 MINUTES PUBLIC SAFETY BUILDING 206 MCKENZIE AVE. YELM, WA Mayor Foster called the meeting to order at 6:03 pm. 2. Roll Call Present: El Curry, Molly Carmody, Jennifer Littlefield, Tad Stillwell, Tracey Wood, Joe DePinto and Russ Hendrickson. 3. Agenda Approval 17 -122 MOTION BY TRACEY WOOD TO APPROVE THE AGENDA AS PRESENTED. SECONDED BY JENNIFER LITTLEFIELD. MOTION CARRIED. 4. Special Presentations - Yelm High School State Champion Girls Wrestling team were recognized for their hard work and dedication by a Proclamation read by Mayor Foster. Honoring Career and Technical Education Programs in Yelm - Teri Pablo introduced students in the program and they spoke briefly about the importance and benefits of the programs to the Yelm community. Mayor Foster recognized the group with a Proclamation. Economic Development Council gave a PowerPoint presentation on the Thurston County Economic Alliance process and plan. 5. Public Comment- no public comment 6. Consent Agenda a. Minutes - Regular meeting February 14, 2017. b. Payables - Checks #68506 - #68576 Totaling $148,662.64. 17 -123 MOTION BY TRACEY WOOD TO APPROVE THE CONSENT AGENDA. SECONDED BY RUSS HENDRICKSON. MOTION CARRIED. 7. Public Hearing - none scheduled S. New Business - a. Resolution No. 574, Adopt Right -of -Way (ROW)Acquisition Procedures 17 -124 MOTION BY TRACEY WOOD APPROVING ESTABLISHING RIGHT -OF -WAY (ROW) ACQUISITION PROCEDURES, APPRAISAL WAIVER PROCEDURES AND DESIGNATING STAFF AUTHORITY LIMITS IN MAKING ADMINISTRATIVE SELLTMENT OFFERS BY ADOPTION OF RESOLUTION S74 AND AUTHORIZE MAYOR JW FOSTER TO SIGN AND EXECUTE THE ROW ACQUISITION PROCEDURES DOCUMENTS. SECONDED BY EJ CURRY. MOTION CARRIED. b. First Street Sidewalk Improvement - Supplement No. 2 for Construction Phase 2 -28 -17 Agenda Item 6a Minutes Page 2 of 5 17 -12S MOTION BY TRACEY WOOD AUTHORIZING MAYOR FOSTER TO AMEND THE CURRENT AGREEMENT WITH GRAY AND OSBORNE, INC. ADDING CONSTRUCTION MANAGEMENT SERVICES FOR FIRST STREET (SR S07) SIDEWALK IMPROVEMENTS (MOSMAN AVE SE TO WASHINGTON AVE SE). SECONDED BY RUSS HENDRICKSON. MOTION CARRIED. 9. Old Business — none scheduled 10. Department Updates - Chad Bedlington, Public Works Director informed Council that Public Works will be flushing the water lines in different locations throughout the City. Residents might notice air in their lines and a slight discoloration of the water. Flushing should be completed by Wednesday, March 1. Michael Grayum updated the Council on the following: • Wellness Committee will be reestablished • Biggest Loser program started February 27, 2017 • The City of Yelm will have a Relay 4 Life team • Study Session Agenda items: Arts Commission, Food Truck, Social Media, Lodging Tax Advisory Committee • Naming of the Community Center is ongoing and will be brought to Council at the March 14, 2017 meeting 11. Mayor and Council Initiatives Councilmember Curry attended the "Who's Who in Nisqually" forum at the Triad Theater with Mayor Foster and County Commissioner Gary Edwards. Attended a meeting with Finance Director Noah Crocker and received a financial update. Councilmember Littlefield attended the Thurston Thrives steering committee meeting and received an update from the Community Investment Partnership (CIP). Councilmember Stillwell attended the Thurston County EDC Board meeting. Councilmember DePinto reminded everyone of the upcoming 'Yelm Dollars for Scholars Auction' at the Yelm High School on Saturday at 4pm. Councilmember DePinto also thanked Public Works Director Chad Bedlington for addressing a lighting issue. Councilmember Hendrickson attended the Thurston County EMS -Medic One meeting and the Yelm Community Schools Music Festival. Mayor Foster attended the 'City Action Days' event in Olympia put on by Association of Washington Cities. Mayor Foster attended the second meeting for 'Who's Who in Nisqually' at the Triad Theater where County Commissioner Gary Edwards was interviewed. The next meeting will be on March 14, 2017 at 7 pm at the Triad Theater and they will be interviewing Randy King, Superintendent of Mount Rainier National Park. Mayor Foster attended the Nisqually River Council meeting. In the effort of open and transparent government, and in addition to 2 -28 -17 Agenda Item 6a Minutes Page 3 of 5 facebook pages, the City of Yelm will start 'Chat with the Chief' where citizens can come and talk to Chief Stancil at a local restaurant. The first one will take place at Mr. Dougs Restaurant on March 8, 2017, at 1:00 pm. They will take place on second Wednesday of each month and they will be held at different locations throughout the city. The other trial program will be an opportunity to talk to the Mayor. These meetings will be the held the first Monday of the month in the evenings. The first meeting with the Mayor will be held at the Tahoma Valley Restaurant in Yelm at 6:00 pm. There is also a Town Hall meeting scheduled for March 27, 2017 at 6:00 pm at the Community Center to discuss Public Safety. 12. Executive Session - no additional session scheduled. 13. Correspondence included - Hands On Children's Museum ENews February 22, 2017 Thurston Regional Planning Council Pre - Agenda Friday, March 3, 2017 17 -126 MOTION BY RUSS HENDRICKSON TO ADJOURN, SECONDED BY TRACEY WOOD. MOTION CARRIED. 14. Adjourned at 7:22 pm. Attest: JW Foster, Mayor Lori Mossman, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.ci.yelm.wa.us. 2 -28 -17 Agenda Item 6a Minutes Page 4 of 5 YELM CITY COUNCIL STUDY SESSION TUESDAY, MARCH 7, 2017 6:00 P.M. PUBLIC SAFETY BUILDING 206 MCKENZIE AVE. YELM, WA Mayor Foster called the meeting to order at 6:00 p.m. 2. Present: Councilmember's: Russ Hendrickson, Tad Stillwell, Joe DePinto, Jennifer Littlefield, Tracey Wood, Molly Carmody and El Curry. Staff present: Community Development Director Grant Beck, City Administrator Michael Grayum and City Clerk Lori Mossman. 3. 17 -127 MOTION BY TRACEY WOOD TO APPROVE THE AGENDA AS PRESENTED. SECONDED BY RUSS HENDRICKSON. MOTION CARRIED. 4 a. School Impact Fee- Grant Beck gave a brief power point on the way the fees had been collected and the proposed way of collecting the fees. 4 b. Food Truck discussion- Grant Beck stated that the Community Development staff has working on clarifying and formalizing food truck language which was accepted by the Planning Commission. It will now go out for public comment before coming to Council for approval. There will be an Open House on April 10, 2017 at the Yelm Community Center located at 301 Second St SE. 4 c. Water Tower on State Historic Register discussion- Mayor Foster stated this had been proposed by Steve Craig in order to possibly secure funding for upgrading and maintaining the old water tower. Council consensus is to move forward with research to see if the tower is structurally sound and do a cost analysis to make sure it is even feasible to move forward with the registry application. 4 d. Social Media Draft Policy- Michael Grayum and Grant Beck have researched 'best practices' and the law to come up with a draft Social Media Policy. This policy will be brought before Council for approval soon. 4 e. Arts Commission- Michael Grayum discussed with Council forming an Arts Commission Committee and the possible challenges with filling the committee seats. Council consensus is to move forward and meet with the Yelm Business Association for possible ways to staff that committee. 4 f. Lodging Tax Advisory Committee (LTAC) - Michael Grayum gave a brief background on the LTAC funds and the requirements for the committee. Proposed committee members will be brought to Council for the Mayor's confirmation. Road Map of upcoming items- Michael Grayum distributed what the Management Team has been working on for months. It breaks down the upcoming projects and when they will be addressed for all of 2017, by quarter. Michael also provided a draft 'City of Yelm Mission, Vision and Guiding Principles' document and a draft 'Customer Service Standards' document. Michael announced that the Finance department has changed their hours to 8:30 a.m. -4:30 p.m. M -F 3 -7 -17 Agenda Item 6a Minutes Page 5 of 5 based on their customer needs and the Community Development department will keep the current hours of 8:00 a.m. -5:00 p.m. M -F based on needs of their customer needs. S. Mayors Report - nothing to report 6. Council Initiatives Councilmember Tad Stillwell reminded everyone to be mindful and respectful of each other at the meetings. Councilmember Jennifer Littlefield will not be at the March 28, 2017 Council meeting. Councilmember Littlefield cautioned Councilmember's to be careful of what they post on Facebook or the comments that they make on Facebook. Councilmember Molly Carmody would like an update on the budget from the first quarter to see if there is money available to possibly hire other police officers. Councilmember Joe DePinto asked when the water and sewer rate increases will be coming before Council. Michael stated staff is working with consultants now and will update Council soon. Mayor Foster updated the Council on the bank robbery that took place at America's Credit Union on Monday, March 6 at approximately 2:00 pm. Adjourn 8:03 p.m. Attest: JW Foster, Mayor Lori Mossman, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.ci.yelm.wa.us. 3 -7 -17 The following is a list of checks approved for payment at Payroll Direct Deposit - Employee iPayroll Checks - Employee Payroll A/P Checks Payroll A/P EFT & Drafts A/P Checks /Voucher A/P Voucher EFT & Drafts Utility Refunds 10131KII Mayor Councilmember Councilmember Councilmember Council member Councilmember CITY CLERK: ATTEST: VOUCHER APPROVAL FORM I uosdiiy. "i ircli I Wi. 2017 council Councilmember Councilmember xxxxx xxxxx $ 166,016.04 6 8577 6 8579 $ 71393.64 6 85 80 6 85 86 $ 61889.64 xxxxx xxxxx $ 192,966.94 6 85 87 6 8645 $ 64,624.55 xxxxx xxxxx $ 23,34 8.79 xxxxx xxxxx $ - $ 461,239.60 The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment passed on a motion by at a regular council meeting held this 14th day of March 2017. Agenda Item 6.b. WMEN E1 O k-0 O O U z Cl) O Cl) L W �D x n n rn M CJ OJ OJ co O l0 OJ 0 un O H U] Y . 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D I O 6l0 0610 �O un Ln l06l 6lO co MMun MNM [— 1:31 Mrl un 06l 10 u n co L� �' 10 N N O N N 6l r l 'z, co co co rl co Ln 6l O M M M I 6l 6l 6l I U o0 o0 o0 I H O I I I H I F -K W U] U) w ww a F fDL4 u co 04 o 1 wazF �a w � U] x O H U] U] C7 U] -K F P: a s U) U) w z P: -k 00 HcoP:'DF H W H-K �D �� •• ••C7 F WH 1 �U � O HH MMZ P: HFZG\W p Paa U P- Ej H W P 0 MM W �51Q W FZ� U 1 r,C \00 >HW �DH a W CxP a, M HHH F-)aP: 0 u E! 0 W a P P FZ, H W x z�D F F4 a0FCFC \FFzwa�Cno \ 00UUF0xD FCazHQ wEllaHU�aFQaOU� -K UF4 �D �D W E1HPa WH O • Ww W r a00>HPQ�DU)"En�wa -k I w � oo P P:x0HF xP:x 0-k z 1 oU] U U P PaPaW �51 �D UPf=+ U-k I I I I O O r1 N O O O O O O O O O O 0 0 co co 00 000 000 00 000 O rl un NNM C-: O 6lM rl ON O O O 00 O O 00 00 O 00 O 'D H H H H H H H H H H Ln Ln CO CO O U un un un un un un un un un un un un un Ln U] U I co co co co co co co co co co co co co M a I Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln I F a l N N N N N N N N N N N N N N O \ I rl H HH H H HH HH H HH H F Pa U) CQ � F O F O U] F4 F F w O U] Pa F P: F O P: Q x O Z Pa w a O V H w F H U 0 H F U w a w a w w O F H U F w w U) Q xx0 .. QQxQ Cw Q z 0 F 0 w a w x w x Oil n �a �x O p N \ O O rl 6l \ O 6l M 6l ,D rn fn� � F a U) xE- w F-1 �-1 0 O N O \ W O :I' C7 U] O r Q O \ H O M O F w za w x x�D 0w0a wFwO x�Cxz CJ Q CJ H P'. W W � H x FZ� W U) U) x W W000000 0 ��zzzzzz� U] 0 F-) H W F •• F WFC a O • • F U) U) o ' •ozawoFF ww �Qxo��FF 00 F oww O n n FW F FME D FZ zx z z0a xcn00z Ha H HfDL4 .7w W H xw x xz>c Fwxx wU) ww�D w U)CxUw 0 To: MayorJW Foster Yelm City Council Agenda Item 8a Naming of the Community Center Page 1 of 25 City of Yelm STAFF REPORT From: Grant Beck, Community Development Director Community & Economic Development Committee Date: March 9, 2017 (for March 14th City Council Meeting) Subj: Naming of the Yelm Community Center Recommendation Take no action and retain the name "Yelm Community Center ". Background Chapter 12.22 YMC establishes criteria for the City Council to name a public parks, public facilities, or streets. To ensure that the City uses a clear and inclusive process for reviewing proposals to name a public facility, requests are reviewed by the Community & Economic Development Committee along with representatives of the Parks Advisory Board and the Historic Commission. The Yelm Business Association submitted a request to City Council to name Yelm's Community Center building "the Wolf Family Community Center ". This request was reviewed by the Community & Economic Development Committee, which determined that the proposal met the naming criteria in Section 12.22.010 YMC. A public notice of the proposal to name the building "the Wolf Family Community Center" was placed in the Nisqually Valley News on February 3rd and 10th of this year. The notice was also posted at the Community Center, advertised on the City's Facebook page and official web site. While some of the public comments endorsed the proposal to name the facility after the Wolf family, others suggested alternate local family names including the Demich family, James Longmire, Adam Rivas, and Fay Fuller. Two historic names, Pioneer Pavilion and Shelm Center were also offered as alternatives. Most of the public comments, however, favored leaving the name of the facility as the "Yelm Community Center ". The Community & Economic Development Committee along with the chairs of the Historic Commission and Parks Advisory Board reviewed all comments received through Facebook and Agenda Item 8a Naming of the Community Center Page 2 of 25 the online comment form. After much discussion, the group recommended that City Council take no action and retain the name "Yelm Community Center ". A minority supported naming the facility after the Wolf family. The discussion by the Committee made it clear that all the family names suggested by the Yelm Business Association and the public deserve recognition and appreciation from the community in which they lived and served, but that the Community Center may be the wrong focus for that recognition. Current Situation The City Council may chose to: • Accept the recommendation of the Committee and keep the name of the facility "Yelm Community Center ". • Name the facility "the Wolf Family Community Center" as proposed by the Yelm Business Association. • Pick one of the other names proposed by the public. Agenda Item 8a Naming of the Community Center Page 3 of 25 CITY OF YELM - PUBLIC NOTICE The Yelm City Council would like your feedback before it takes action on a proposal to name the new community center at 301 2nd Street "the Wolf Family Community Center ". The Yelm Business Association has made the proposal to honor the Wolfe family, a long time local family with a tradition of service to the community. Before deciding on the proposal, the City Council would like the community's feedback on the proposed name and any alternatives that should be considered. You may submit your comments on the proposal by emailing webmaster @ci.yelm.wa.us, by using the comment form at www.ci.yelm.wa.us, or through the City's Facebook page @CityofYelmWA Do not publish below this line. Publish twice in the Nisqually Valley News - February 3rd and February 10, 2017 Agenda Item 8a Naming of the Community Center Page 4 of 25 CITY OF YELM — POLICIES AND PROCEDURES Title: Naming of Public Facilities Policy Manual Code: Approved: Revised: Effective Date: 1. PURPOSE Establish the policy and process for naming Public Parks, Facilities, or Streets. 2. REFERENCES Chapter 12.22 YMC 3. DEFINITIONS None. 4. POLICY The Yelm Municipal Code at Chapter 12.22 establishes the following policy for the naming of public facilities. 12.22.010 Selection of name - Criteria. It is the policy of the city to choose names for public parks, public facilities and /or streets based upon the site's relationship to the following criteria: A. Neighborhood, geographic or common usage identification; B. An historical figure, place, event or other instance of historical or cultural significance; C. Natural or geological features; D. An individual (living or deceased) who has made a significant land and /or monetary contribution to the community or who has had the contribution made "in memoriam" and when the name has been stipulated as a condition of the donation; or E. An individual who has contributed outstanding civic service to the city. 2.22.020 Designation of name by city council. A. The city council shall designate the names of public parks, public facilities and /or streets. The city council may choose to make its selection after receiving a written recommendation from any one of the city's advisory boards, or a specially appointed committee, based upon public input from individuals and organizations. Such written recommendation shall state how the proposed name(s) meet(s) the criteria in YMC 12.22.010. If a contest or competition is to be held to determine the name of a public park, public facility and /or street, the Agenda Item 8a Naming of the Community Center Page 5 of 25 advisory board /committee shall establish guidelines and rules for the contest. No city funds shall be used for any contest prizes. B. The city council shall designate placement of historic road /street signs. The city council may choose to establish historic road /street names after receiving a written recommendation from the Yelm Historic Commission. Historic road /street signs shall meet the requirements of YMC 12.20.130 and shall be noted in the file of existing street names to avoid duplication of road or street names per YMC 12.20.140. 12.22.030 Naming of interior features. The interior features of a public park or public facility may be named separately from the main park or facility; and should be bestowed with the intention that it will be permanent, and changes should be strongly resisted. Name changes shall be subject to the procedures set forth in this section. 12.22.040 Renaming procedure. A name once selected for a public park, public facility and /or street should be bestowed with the intention that it will be permanent, and changes should be strongly resisted. Name changes shall be subject to the procedures set forth in this chapter. 12.22.050 Signing. Following selection of a public park, public facility and /or street name by the city council, the public works department will identify the specific park, facility or street by appropriate signing specifying the name. 5. PROCEDURES Requests to name a Public Facility may be proposed by the Mayor, the City Council, City advisory boards and commissions, community groups, or citizens. When a request is received it will be reviewed by the Council Community & Economic Development Committee for consistency with the criteria for naming a public facility at Section 12.22.010 YMC. If the C &ED Committee determines that the proposal meets the adopted criteria it will use the following process: A. Determine if the facility should include the naming of interior features as well as the overall facility. If so, the Committee may solicit potential names for internal features as part of the naming process. B. Publish the proposed name and a request for comments /alternatives: • In the legal notice section of the Nisqually Valley News, at least weeks • On the City website • On the City Facebook Page • At the facility Agenda Item 8a Naming of the Community Center Page 6 of 25 C. No action on the proposed name should take place less than 2 weeks from the last date of publication in the NVN. D. The C &ED Committee should invite the chairs of the Parks Advisory Committee and the Historic Commission or their designee to participate in the decision making process. E. The C &ED Committee should review all comments and alternatives received through the public participation process and, based on the criteria for naming a public facility at Section 12.22.010 YMC, make a recommendation to the City Council. The recommendation should include findings & conclusions supporting the recommendation and a full analysis of all alternatives reviewed. F. Community Development staff shall forward the Committee's recommendation to the full City Council, along with a resolution implementing the recommended name. Agenda Item 8a Naming of the Community Center Page 7 of 25 February 13, 2017 To the attention of Mayor,JW Foster and Yelm City Council, The Yelm Parks Advisory Committee discussed the Community Center Naming Process today in our regular monthly meeting. The following recommendation was agreed upon by all attending Advisory Committee members: The Yelm Parks Advisory Committee proposes that the City retain 'Yelm Community Center' as the name of the new community center building. We encourage naming the interior rooms of the Yelm Community Center following the selection and designation process established in Yelm Municipal Code Chapter 12.22. Recognition of the Wolf family's contribution to Yelm could be memorialized by the naming of one of the rooms within the new community center or by designating the short segment of First Street running alongside the historic Wolf building (now the Triad Theater) with the historic street name of "Wolf Avenue ". The Advisory Committee recommends against designating the new community center as the Wolf Building or the Wolf Center because this could lead to confusion due to the already existing historic Wolf building at the intersection of State Hwy 510 and State Hwy 507 in downtown Yelm. Thank you, Yelm Parks Advisory Committee attendees at February 13, 2017 meeting: Cecelia Jenkins, Benjamin DeLora, Sandi Hanson, Peggi Reese and Anne Wahrmund Agenda Item 8a Naming of the Community Center Page 9 of 25 YELM COMMUNITY CENTER NAMING FACEBOOK FEEDBACK Tad Stillwell Wolfe family community center Kailee Houlihan Wolfe Family Community Center. Shouldn't even be a question! Tom Malaglowicz James Longmire Community center Jules Cnelson There is a park named after the Longmire Family off of Canal Road. Monica Hautzenrader Didn't the Cochrane family donate the land to the city for the park? How long do people have to submit proposals? When does city counsel plan to vote? Jules Cnelson They donated the land that is already named "Cochrane Park" off of Mill Road. There are a couple of families that donated the land that is the city park. City of Yelm - Government Yes... and regarding when the Council will vote... it will likely occur on the 14th of February. We are working on setting the agenda now. Leslie Salisbury Demich Charles and Wilma Demich were donors. Monica Hautzenrader Cochrane Park,& Longmire Park. Why not follow tradition and name it Demich Community Center? Real estate investments in a community are very generous gifts. City of Yelm - Government Correction - the ideas you share will be shared with a committee and will likely go to the City Council for a vote around the time of their first meeting in March on the 14th. Taycia Halterman Demich Community Center Donna Coulter McCann Wasn't that land actually donated by the Demich family Tay ?? Leslie Salisbury Demich That was exACTly the first thought that came to mind for me too! : -) Taycia Halterman Donna Coulter McCann, yes, I believe so. Daniel Crowe Given the incredible and recent contributions to our city by the Wolfe family, The Yelm Business Association has suggested naming the building after them. I love the idea. The Demich family donated the land and has a monument in the park dedicated to that donation. Longmire has a street and a park already. Agenda Item 8a Naming of the Community Center Page 10 of 25 Recognizing the contributions of the Wolfe family would be a wonderful thing for our community to do. Leslie Salisbury Demich Demich family donated the land as a park. Leslie Salisbury Demich I think that might have been the terms of the donation. That the land would be used as a park, not a building. Hmmmm ... Molly Carmody Wolfe, Longmire, Demich: all are great suggestions! Add your comments here: www.ci.yelm.wa.us /cdd- comments Kyle Demich Simply "Yelm Community Center" seems appropriate - -given the contributions from the Yelm community as a whole... Vernon Cap Marks He Old Chicken House Jim Dickinson Looks like a fire station to me. Dee Schutes The 352 day building that people cannot use even though we paid for it Darlyn Harrison -Clark Name it after a long lived Yelm Resident Monica Hautzenrader I think naming it Yelm Community Center would confuse visitors looking for Yelm Community Services so they can renew their auto tabs. There is the Wolfe Building downtown that is protected as a historical building. We are part of the Thurston Co Bountiful Byway to promote agri- tourism we should consider a name that would attract visitors to the park and downtown. The community center has great visibility on First St. Agenda Item 8a Naming of the Community Center Page 11 of 25 Grant Beck From: City of Yelm [allicia.11ewellyn @gmail.com] Sent: Sunday, March 05, 2017 10:05 PM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Allicia Last Name: Llewellyn Street Address: City: Zip Code: Phone: Email: allicia.11ewellynggmail.com Yelm Prairie Community Center Agenda Item 8a Naming of the Community Center Page 12 of 25 Grant Beck From: City of Yelm [steve.harvey @gmail.com] Sent: Wednesday, March 01, 2017 2:28 PM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Steve Last Name: Harvey Street Address: City: Zip Code: Phone: Email: steve.harveyggmail.com Pioneer Pavilion Agenda Item 8a Naming of the Community Center Page 13 of 25 Grant Beck From: City of Yelm [wesburkett @hotmail.com] Sent: Monday, February 06, 2017 9:19 AM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Wesley Last Name: Burkett Street Address: City: Zip Code: Phone: Email: wesburkettghotmail.com Adam Rivas Community Center Agenda Item 8a Naming of the Community Center Page 14 of 25 Grant Beck From: City of Yelm [fourscoutmom @yahoo.com] Sent: Saturday, February 04, 2017 2:01 PM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Mandy Last Name: Ferguson Street Address: City: Zip Code: Phone: Email: fourscoutmomg yahoo. com Wolfe Community Gathering Center Agenda Item 8a Naming of the Community Center Page 15 of 25 Grant Beck From: City of Yelm [mindynoland27 @gmail.com] Sent: Saturday, February 04, 2017 8:38 AM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Mindy Last Name: Noland Street Address: City: Zip Code: Phone: Email: mindynoland27ggmail.com It should sound like it belongs to the community- because it does. Agenda Item 8a Naming of the Community Center Page 16 of 25 Grant Beck From: City of Yelm [Mollyc @yelm.ci.wa.us] Sent: Saturday, February 04, 2017 2:38 AM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Molly Last Name: Carmody Street Address: City: Zip Code: Phone: Email: Mollycgyelm.ci.wa.us Just a point that this page calls the suggestion "Wolf' when it should actually be "Wolfe ". No preference either way, but we need to fix the typo on this webpage. Agenda Item 8a Naming of the Community Center Page 17 of 25 Grant Beck From: City of Yelm [duckie715 @gmail.com] Sent: Friday, February 03, 2017 10:00 PM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Michael Last Name: Longmire Street Address: City: Zip Code: Phone: Email: duckie715ggmail.com James Longmire Community Center Agenda Item 8a Naming of the Community Center Page 18 of 25 Grant Beck From: City of Yelm [erika917 @gmail.com] Sent: Friday, February 03, 2017 9:58 PM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Erika Last Name: Lari Street Address: City: Zip Code: Phone: Email: erika9l7ggmail.com James Longmire Community Center Agenda Item 8a Naming of the Community Center Page 19 of 25 Grant Beck From: City of Yelm [Malaglowicz1 @msn.com] Sent: Friday, February 03, 2017 7:24 PM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Thomas Last Name: Malaglowicz Street Address: City: Zip Code: Phone: Email: Mala lowiczl nasn.com James Longmire Agenda Item 8a Naming of the Community Center Page 20 of 25 Grant Beck From: City of Yelm Sent: Friday, February 03, 2017 6:44 PM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Rachel Last Name: Farmer Street Address: City: Zip Code: Phone: Email: Yelm Family Community Center Agenda Item 8a Naming of the Community Center Page 21 of 25 Grant Beck From: City of Yelm [Gfdemich @yahoo.com] Sent: Monday, February 06, 2017 7:33 PM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Gary Last Name: Demich Street Address: City: Zip Code: Phone: Email: Gfdemichgyahoo.com Charles and Wilma Demich, my parents, donated the land with the stipulation that it always be used for a park. That gesture was a substantial public interest contribution to Yelm by a Polish -born immigrant and his wife. To name the proposed community center after a family who had nothing to do with the land being available for these improvements (Wolfs) instead of naming it for the people made it possible is a disservice to the Demich family. Agenda Item 8a Naming of the Community Center Page 22 of 25 Grant Beck From: City of Yelm [pattymae625 @yahoo.com] Sent: Monday, February 06, 2017 8:12 PM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Patricia Last Name: Chojnowski Street Address: City: Zip Code: Phone: Email: pattymae625gyahoo.com Please leave it as the "Yelm Community Center ". This is for the citizens of Yelm. It is our community and should reflect that. Add a garden and name that after someone if someone feels the need to honor a person or create another park but let our community center remain the title as it is to honor all the citizens of Yelm. 10 Agenda Item 8a Naming of the Community Center Page 23 of 25 Grant Beck From: City of Yelm [cathy.sieber @gmail.com] Sent: Monday, February 06, 2017 9:21 PM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Catherine Last Name: Sieber Street Address: City: Zip Code: Phone: Email: cathy. sieber ,;;mail. com NONE! Leave it alone! Why must we be different then others or just like the "jones "! 11 Agenda Item 8a Naming of the Community Center Page 24 of 25 Grant Beck From: City of Yelm [Jenkins @fairpoint.net] Sent: Tuesday, February 14, 2017 10:50 AM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: Cecelia J. Last Name: for YPAC Members Street Address: City: Zip Code: Phone: Email: Jenkins o,fairpoint.net February 13, 2017 To the attention of Mayor JW Foster and Yelm City Council, The Yelm Parks Advisory Committee discussed the Community Center Naming Process today in our regular monthly meeting. The following recommendation was agreed upon by all attending Advisory Committee members: The Yelm Parks Advisory Committee proposes that the City retain `Yelm Community Center' as the name of the new community center building. We encourage naming the interior rooms of the Yelm Community Center following the selection and designation process established in Yelm Municipal Code Chapter 12.22. Recognition of the Wolf family's contribution to Yelm could be memorialized by the naming of one of the rooms within the new community center or by designating the short segment of First Street running alongside the historic Wolf building (now the Triad Theater) with the historic street name of "Wolf Avenue ". The Advisory Committee recommends against designating the new community center as the Wolf Building or the Wolf Center because this could lead to confusion due to the already existing historic Wolf building at the intersection of State Hwy 510 and State Hwy 507 in downtown Yelm. Thank you, Yelm Parks Advisory Committee attendees at February 13, 2017 meeting: Cecelia Jenkins, Benjamin DeLora, Sandi Hanson, Peggi Reese and Anne Wahrmund. 12 Grant Beck Agenda Item 8a Naming of the Community Center Page 25 of 25 From: City of Yelm Duneyb @fairpoint.net] Sent: Friday, February 17, 2017 12:09 PM To: Karen Bennett; Tami Merriman; Grant Beck Subject: Community Center First Name: June Last Name: Brown Street Address: City: Zip Code: Phone: Email: juneybgfairpoint.net The Fay Fuller Center; The Fuller Center; The Shelm Center 13 To: Yelm City Council Agenda Item 8b Appointments of Lodging Tax Committee Page 1 of 4 City of Yelm From: Michael Grayum, City Administrator Staff Report Date: March 10, 2017, (for the March 14, 2017 Council meeting) Subj: Lodging Tax Advisory Committee Member Recommendations Background In 2015, the Yelm City Council adopted ordinance No. 993 establishing the formation of the Lodging Tax Advisory Committee (LTAC). RCW 67.28.1817 requires the appointment of a minimum of five members to the Committee. Two members must be from the hotel industry which collects the lodging tax, two members must be from agencies who are involved in activities authorized to be funded by revenues received from the tax, and one member is to be an elected official of the municipality who will also serve as chair of the committee. At the March 7, 2017 City Council study session, Mayor Foster shared that he was resurrecting the Lodging Tax Advisory Committee (LTAC) to support local businesses, bring the community together and use dedicated funds to promote tourism in ways to put "heads in beds" in local hotel rooms. (Currently, there is $213,000 in the fund. The city receives an average of $15,000 - $20,000 per year.) The City Administrator briefed the Council on next steps, which include- 1 . LTAC Committee members confirmed; 2. LTAC Committee meets to identify funding criteria, schedule, application materials, Final Report form, and other supporting documents; 3. The application process is publicly advertised; 4. LTAC Committee reconvenes to review applications and make recommendations to the City Council for distribution of lodging tax funds; 5. City Council approves distribution of lodging tax funds; 6. Applicants complete and submit a Final Report form to the City. Recommendation Recommend approval - Confirming of Mayor Foster's appointments of: • Margaret Clapp (Owner, Prairie Park Hotel) • Denise Hibbeln (Manager, Prairie Park Properties) • Line Critchfield (Executive Director, Yelm Chamber of Commerce) • Cynthia Schmier (President, Yelm Business Assoc.) • Noah Crocker (Finance Director, City of Yelm) • JW Foster (Mayor, City of Yelm and LTAC Committee Chair) I E cn C: X N •— O cn Q N E U �. ;�;;;;;;, °n ° �a�,��u N C: N (6 N cn sommoomm 00 In o U E m •_ M 00,11111111111 CY) U) _0 C: N VVVV V J •6.0 p 00111 m O -r- � O ., O 0� O�°�'; +� � N N +� � Ujo O / W T! �Ipliu • y 0 MEN= O (6 U,,,� "� � U UD O E cn . , ^ C omo U) N O �I � � U J U . v 0) m in u i >1 a)' E ^ i cO 70 a) a) 0 0 E o E —0- — D0 o a) -0 c 0 70 0 a) � c Uc to O E to a) p E p X 0 U 70 — C Q O •— � 0 a) pU •- E U — C — - a--' i a) M cU a) •- • —� >a) o U 04 cn � m 0� 0 O 0 O 70 O cn > 0 a) — O O U a) C Q a) � O O O E(� 0 •� —_ U 0 E EO}' 0 E E�� C +� C co a) m UEc 0 m G) U E U U U U cf) QQUO Q Q0X Q ±' x Q Z „�' v G m X N uuuuuuuuuuuuuuuuuuum uuuuuuuuuuuuuuuuuuum � � � U RO = a--+ N O U GJ •� O U RUBBER= 00 uu „mV10 W U N • - - E O ,— Q — — uON= ca O •- 011111111111111 VVVV +•+ . N a- a U 00111 GJ ca O Q O N Q � Q 4-J iiiiiiiiiiiiiiiiiiiiiillillillillillillillI O ca N N � m O O •� N 09111111111111 O LL a-- a- N _g- C: M cn �: N ca Ujo O (1) m U O - •� ammem (1) O c: N r X cn — m `� N •O ro . — 0 4-j — W U — C6 Q Q -0 O a --+ -0 U ateJ ca O O L VIII VIII VIII VIII VIII VIII bn Agenda Item 13 Correspondence Page 1 of 11 Ye I m * Ra i n'iar Roy McKenna i Agenda Item 13 Correspondence Page 2 of 11 Agenda Item 13 Correspondence Page 3 of 11 M 1;,. OF A IN 1 ll ;: 0 „ P� k0l NIXRk4 N(, 3610-458-1421 Agenda Item 13 Correspondence Page 4 of 11 xis ��0 / /��i l / % % '!iii /7 �a Ifj ll Y' % %'O / /%,. RE , ir,/!� r';� re��lr; / �i Fl, , 4, / ;1r1r nm /�uirilr /.�/,r6U �' N A I 1 Lu FL u �W e �N „ �(�fi�Ylrrylll�a��l OFF MraLw= ( l�mnRik Agenda Item 13 Correspondence Page 5 of 11 Valued Put 124K New! WATERSHER F Agenda Item 13 Correspondence Page 6 of 11 Agenda Item 13 Correspondence Page 7 of 11 Like 2MIM �M Agenda Item 13 Correspondence Page 8 of 11 Give your child the PREMIER camp experience at the award-winning Hands On Children's Museum! April 3-7,, 2017 Five-day Camps! • Half-day options for Age 3-K or Half-day & Full-day with Combo Care for Grades 1-4 • Engaging topics in science, art, and nature • All camps include exploration and play in the museum galleries & Outdoor Discovery Center Ag.t - iiindeir airten Splish, Splash, Splosh! 9 am -12 noon Once Upon a Time 1-4 pm FORKUNWOR Garden Arts and Eats 9:15 am -12:15 pm Toy Inventors 1:15 -4:15 pm C L III C III III i El f2,1', Dl, III 0 L El A I 2,1', N/l 0 I2,1', El & I2,1', El G III S El I2,1', 0 L III El 0 VV �! Friday, April 21, 7-10pm Sorry kids, this event is 21+ ONLY! Explore the science behind beer at this fun event for adults 21+, taste delicious craft beer from more than 10 different PNW Breweries, and chat with local brewing experts. Agenda Item 13 Correspondence Page 9 of 11 Your ticket includes beer tasting and a souvenir glass. Additional food and beverages available for purchase. �! Fantastic Benefits of Hands On Preschool Small class sizes and |ovv student-teacher ratios with highly qualified early learning professionals. Open-ended activities and engaging art and science activities that enhance critical thinking skills by encouraging your child to observe, explore and ask questions. Abundant opportunities for language development hv connecting themes to children's literature and encouraging group socialization, which build literacy skills. Join our award-winning early learning program - Agenda Item 13 Correspondence Page 10 of 11 We're Offering a Variety of Fun, Engaging Activities this Weekend: March 11 & 12 Sat., 3/11 (11am -3pm): Discover Nature (Olympia Mountaineers) Garden Discovery MakeSpace Tools: Leprechaun Traps Sun., 3/12 (12 -3pm): Nature Play activity MakeSpace Tools: Leprechaun Traps agaruo IMore Imagine That! Luncheon March 9, 11:30am- 1:30pm Our special luncheon to fund our Free & Reduced Admission Porgrams at Hands On is happening on March 9, 11:30am- 1:30pm. Our guest speaker is Microsoft President & CLO, Brad Smith! Register or name a table! Call Amy at 360 -956- 0818 ext. 151. e arr"i more Join Us for a FREE PowerParenting Workshop! March 14, 6 -8pm The next FREE PowerParenting workshop happens March 14, 6 -8pm. Gair the tools necessary to stay in control without being controlling. Pre - registration required. Agenda Item 13 Correspondence Page 11 of 11