03 28 2017 Agenda PacketAGENDA
YELM CITY COUNCIL MEETING
TUESDAY, MARCH 28, 2017 6:00 P.M.
Website Viewing: Clicking on agenda items will open associated documents including staff reports,
resolutions, ordinances, etc. Note: some agenda items may not have attachments.
Call to Order
2. Roll Call
3. Agenda Approval ACTION
4. Special Presentations-
Arbor Day Proclamation
2016 Yelm Police Officer of the Year - Joel Turner
2016 Yelm Reserve Officer of the Year - Joseph Rivera
5. Public Comment — Please complete a blue speaker's card and present it to
the meeting recorder. Comment topics should not appear elsewhere on the
agenda. Time (three minutes per speaker) and the number of speakers (five)
are limited and may be adjusted to meet agenda requirements.
6. Consent Agenda ACTION
a. Minutes; Regular meeting March 14, 2017.
b. Payables; Checks #
C. Retainage Release for Prospect Construction
7. Public Hearing- Resolution No. 568, Amend 2017 -2023 Six Year
Transportation Improvement Plan
8. New Business -
a. Resolution No. 568, Amend 2017 -2023 Six Year Transportation ACTION
Improvement Plan
Presenter: Maryanne Zukowski, Public Works Manager
Attachments: Staff report, Resolution No. 568
b. Ordinance No. 1021, Amendment to the 2017 Budget to Funds 102,120 ACTION
& 316
Presenter: Noah Crocker, Finance Director
Attachments: Staff report, Ordinance No. 1021
C. Resolution No. 573 School Impact Fee ACTION
Presenter: Grant Beck, Community Development Director
Attachments: Staff report, Resolution No. 573
d. Social Media Policy
Presenter: Grant Beck,
Attachments: Staff report, Draft Policy
ACTION
e. Ordinance No. 1020, Modifying and Adding to Title 9 of the Yelm
Municipal Code relating to Public Peace, Morals and Welfare ACTION
Presenter: Todd Stancil, Chief of Police
Attachments: Staff report, Ordinance No. 1020
9. Old Business -none scheduled
10. Department Updates-
11. Council and Mayor-
Councilmember Curry represents Yelm on the following committees.
• Thurston County Solid Waste
• Yelm Adult Community Center
Advisory Committee (SWAC)
• Yelm Finance Department
• Yelm Public Safety Committee
Committee
Councilmember Wood represents Yelm on the following committees.
• SE Thurston County Fire
Yelm Public Works Committee
Authority Liaison
Councilmember Carmody represents Yelm on the following committees.
• Intercity Transit Board
0 Community Investment
• Yelm Community & Economic
Partnership (CIP)
Development Committee
• Yelm Finance Department
• South Thurston Economic
Committee
Councilmember Littlefield represents Yelm on the following committees.
*Thurston Thrives steering committee
• Yelm Community & Economic Development Committee
Councilmember Stillwell represents Yelm on the following committees.
• Thurston County EDC Board
• Yelm Finance Department
Committee
• Yelm Public Safety Committee
Councilmember Wood represents Yelm on the following committees.
• Thurston Regional Planning
Yelm Public Works Committee
Transportation Council (TRPC)
• TComm 911 Admin Board
Councilmember DePinto represents
Yelm on the following committees.
• Thurston County Law and
• South Thurston Economic
Justice
Development Initiative group
• Yelm Public Safety Committee
(STEDI)
• Yelm Community & Economic
Development Committee
Councilmember Hendrickson represents Yelm on the following
committees.
• Thurston County EMS -Medic
• Yelm Emergency Operations
One
Board
• Yelm Public Works Committee
Mayor Foster represents Yelm on the
following committees.
• Yelm Community & Economic
• Yelm Finance Department
Development Committee
Committee
• Thurston County Mayor's Forum
• Yelm Public Works Committee
• Thurston Regional Planning
• Yelm Emergency Operations
Council
Board
• South Sound Military and
Community Partnership
12. Executive Session -no additional session scheduled
13. Correspondence (Correspondence is available upon request)
Press Release — Olympia Harbor Days, dated March 16, 2017
Thurston County Elections - Candidate Workshop in Tumwater on Thursday,
April 6 at 5:30 p.m.
14. Adjourn
Upcoming Meetings
Council Study Session, Wednesday, April 4, 2017, 6:00 pm, Public Safety Building
Regular City Council Meeting, Tuesday, April 11, 2017, 6:00 pm, Public Safety Building
Regular City Council Meeting, Tuesday, April 25, 2017, 6:00 pm, Public Safety Building
CITY OF YELM
MEETING INFORMATION
All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information
about obtaining a copy of the proceedings, please call 360.458.8402.
Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable time per
speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the public comment
portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and
should not address topics for which public hearings have been conducted or are anticipated.
It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person
with a disability and in need of reasonable accommodations to conduct business or participate in government
processes or activities, please contact Lori Mossman, at 360.458.8402 at least four (4) working days prior to the
scheduled event. The City of Yelm is an equal opportunity provider and employer. The Preliminary Agenda and
Approved Council Minutes are available at www.ci. elrrr.wa.us.
da Item 4 Presentations - Arbor Day Proclamation
Page 1 of 1
WHEREAS, in 1872, Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees;
and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting
of more than one million trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world,
and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and
water, cut heating and cooling costs, moderate the temperature,
clean the air, produce life giving oxygen and provide habitat for
wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our
homes, fuel for our fires, and countless other wood products; and
WHEREAS, trees in our City increase property values, enhance the economic
vitality of business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual
renewal;
NOW, THEREFORE I, JW Foster, Mayor of the City of Yelm, do hereby proclaim
April 28, 2017 as Arbor Day and the Month of April 2017 as
FURTHER, I urge all citizens to plant trees to gladden the heart and
promote the well -being of this and future generations.
Signed this 28th day of March 2017
e�
IW Foster,'Mayor
Agenda Item 6a - Minutes
Page 1 of 3
YELM CITY COUNCIL REGULAR MEETING
TUESDAY, March 14, 2017 MINUTES
PUBLIC SAFETY BUILDING
206 MCKENZIE AVE.
YELM, WA
1. Mayor Foster called the meeting to order at 6:00 pm.
2. Roll Call Present: El Curry, Molly Carmody, Jennifer Littlefield, Tad Stillwell,
Tracey Wood, Joe DePinto and Russ Hendrickson.
3. Agenda Approval
17 -128 MOTION BY MOLLY CARMODY TO APPROVE THE AGENDA AS PRESENTED.
SECONDED BY EJ CURRY. MOTION CARRIED.
4. Special Presentations
Student of the Month - Riley Gosney was recognized as Student of the month.
Mayor Foster read the bio and presented the plaque.
South Thurston Economic Development Initiative - Several members of
STEDI spoke on their role in the community and what they have coming in the
future.
5. Public Comment -
Kristine Hoffman from PSE - Spoke on their outreach program to help reduce
energy use. LED lights will be handed out door to door.
6. Consent Agenda
a. Minutes - Regular meeting February 28, 2017 and Study Session minutes March
7, 2017
b. Payables - Checks #68577 - #68645 Totaling $461,239.60.
17 -129 MOTION BY TRACEY WOOD TO APPROVE THE CONSENT AGENDA.
SECONDED BY RUSS HENDRICKSON. MOTION CARRIED.
7. Public Hearing - none scheduled
S. New Business -
a. Naming of the Yelm Community Center
17 -130 MOTION BY MOLLY CARMODY TO REFRAIN FROM NAMING THE
COMMUNITY CENTER AT THIS TIME AND TO RECOGNIZE THOSE FAMILIES
WHO WERE CONSIDERED FOR THE NAMING OF THE COMMUNITY CENTER.
MAYOR FOSTER ASKED FOR THE MOTION TO BE AMENDED TO ONLY
INCLUDE THE ACTION REGARDING THE NAMING OF THE COMMUNITY
CENTER. MOTION WAS AMENDED BY MOLLY CARMODY TO REFRAIN FROM
NAMING THE CENTER AT THIS TIME. SECONDED BY TRACEY WOOD. JOE
DEPINTO OPPOSED. MOTION CARRIED.
3 -14 -17
Agenda Item 6a - Minutes
Page 2 of 3
b. Appointment of Lodging Tax Advisory Committee Members
17 -131 MOTION BY TRACEY WOOD TO APPROVE THE RECOMMENDED LIST OF
NAMES PROVIDED TO THE COUNCIL. SECONDED BY JENNIFER
LITTLEFIELD. JOE DEPINTO AND MOLLY CARMODY OPPOSED. MOTION
CARRIED.
9. Old Business — none scheduled
10. Department Updates-
Michael Grayum updated the Council on the following:
• Community Development has new process to enhance customer service.
• Working to clean up derelict properties in the City
• Update on the bank robbery, social media has been helpful.
• New Chat with the Chief and Monday's with the Mayor were successful.
• Town Hall meeting focusing on public safety March 271H
• Flags at half mast for Rainier Mayor Schleis' passing.
11. Mayor and Council Initiatives
Councilmember Curry attended the Thurston County Solid Waste Advisory
Committee and the SE Thurston County Fire Authority meeting.
Councilmember Carmody attended the Intercity Transit Board meeting and the
Community Investment Partnership (CIP) meeting.
Councilmember Littlefield attended the Community Development meeting
where the naming of the Community Center was discussed.
Councilmember Stillwell No report.
Councilmember Wood attended the TCOMM 911 Administration Board meeting,
the Transportation Council (TRPC) meeting, Yelm Dollars for Scholars auction and
the Yelm Public Works meeting where the status of the water reclamation system
and the needed upgrades were discussed.
Councilmember DePinto thanked the citizens who attended the council
meeting. Attended the Community Development meeting. Will be attending the
STEDI meeting. Attended the first Monday's with the Mayor. Questioned Public
Works Director if the City is purchasing items locally or from businesses out of
town. Asked about the process for dealing with squatters in the city.
Councilmember Hendrickson attended the Yelm Dollars for Scholars auction,
the Yelm Chamber Luncheon, Public Works Committee meeting and the Yelm
Emergency Management meeting where the Hazard Mitigation Plan update has
been submitted to the State for recommendations /approval. Encouraged all
council member to sign up for the Thurston County Executive Seminar on April
loth
3 -14 -17
Agenda Item 6a - Minutes
Page 3 of 3
Mayor Foster attended the opening of "Mouse Trap" at the Triad Theater,
attended the Dollars for Scholars auction, met with Mark Daily, the new Executive
Director of the Thurston Regional Planning Commission, conducted the first
Monday's with the Mayor, attended the Council Study Session, attended the
funeral services for Yelm teacher Ed Bergh and gave the State of the City address.
12. Executive Session - no additional session scheduled.
13. Correspondence included -
Yelm Area Chamber of Commerce - Upcoming Events for March 2017
Thurston Regional Planning Council Pre - Agenda Friday, March 3, 2017
17 -132 MOTION BY RUSS HENDRICKSON TO ADJOURN, SECONDED BY TRACEY
WOOD. MOTION CARRIED.
14. Adjourned at 7:06 pm.
Attest:
JW Foster, Mayor
Lori Mossman, City Clerk
These minutes record the official actions of the Yelm City Council. Complete recordings are
available on the city website at www.ci.yelm.wa.us.
3 -14 -17
To: Mayor JW Foster
Yelm City Council
Agenda Item 6c - Release of Retainage- Prospect Construction
Page 1 of 1
City of Yelm
STAFF REPORT
From: Chad Bedlington, Public Works Director
Date: March 17, 2017 (March 28, 2017 City Council Meeting)
Subj: Project Acceptance and Release of Retainage for SW Well 1A Improvements
project — Prospect Construction
Attach: None
Recommendation
To accept and authorize the release of the retainage held in the amount of $225,188.71 to
Prospect Construction, Inc. for construction activities related to the City's SW Well 1A project.
Background
On June 3, 2015 the SW Well 1A project was advertised for construction and bids were opened
on July 15, 2015. Prospect Construction was the lowest responsive bidder and was awarded a
construction contract by City Council on August 11, 2015 for the project. The final project cost
was $4,503,774.18.
Inclusive of the contract execution is the requirement of a statutory retained amount equal to 5%
of the final construction contract amount. The contractor was authorized to have the City
deposit the retained percentage of the contract in an interest bearing account with Heritage
Bank until the project was completed. There is no retainage bond with this project.
Current Situation
Notification of Final Acceptance will be issued to Prospect Construction by City Staff once City
Council votes to approve the release of retainage.
Staff recommends acceptance of the project and release of the project retainage bond to
Prospect Construction, Inc. once all proper documentation has been received with the
Department of Revenue, Labor and Industries, and Employment Services and it is determined
that there are no liens against the project.
Page 1 of 1
Agenda Item 7 - Public Hearing Notice
Page 1 of 2
Public Works Department
Physical Address: 901 Rhoton Road SE
Mailing Address: 105 Yelm Ave West
Yelm, WA 98597
(360) 458 -8406 Fax: (360) 458-8417
Web: www.cl.v6ni.wa.us
Yelm City Council
Notice of Public Hearing
RESOLUTION NO. 568
The Yelm City Council has scheduled a public hearing to receive comments on
Resolution No. 568
Amendment of the "Six Year Transportation Improvement Plan"
The Yelm City Council has scheduled a public hearing to receive comments on amending
Resolution 568.
The hearing is scheduled for 6:00 PM on Tuesday, March 28, 2017, and will take place in
Council Chambers at the Yelm Public Safety Building, 206 McKenzie Street SE.
The City desires to amend Resolution No. 568 with updated projects due to successfully
receiving federal grant funding specific to those projects.
For additional information, please contact Maryanne Zukowski, PE at 360.458.8499. Written
comments will be received up to the close of the public hearing. Written comments may be
submitted at the hearing, or may be mailed to Maryanne Zukowski, PE, City of Yelm, 105 Yelm
Ave West, Yelm WA 98597.
It is the City of Yelm's policy to provide reasonable accommodations for people with
disabilities. If you are a person with a disability in need of accommodations to conduct
business or to participate in government processes or activities, please contact Lori Mossman,
at 360.458.8402 at least five working days prior to the schedule event.
NOTICE UNDER THE AMERICANS WITH DISABILITIES ACT
In accordance with the requirements of title II of the Americans with Disabilities Act of 1990
( "ADA "), the City of Yelm will not discriminate against qualified individuals with disabilities on
the basis of disability in its services, programs, or activities.
Effective Communication: City of Yelm will generally, upon request, provide appropriate
aids and services leading to effective communication for qualified persons with disabilities so
they can participate equally in the City of Yelm programs, services, and activities, including
qualified sign language interpreters, documents in Braille, and other ways of making
Agenda Item 7 - Public Hearing Notice
Page 2 of 2
information and communications accessible to people who have speech, hearing, or vision
impairments.
Modifications to Policies and Procedures: City of Yelm will make all reasonable
modifications to policies and programs to ensure that people with disabilities have an equal
opportunity to enjoy all of its programs, services, and activities. For example, individuals with
service animals are welcomed in the City of Yelm offices, even where pets are generally
prohibited.
Anyone who requires an auxiliary aid or service for effective communication, or a modification
of policies or procedures to participate in a program, service, or activity of the City of Yelm
should contact the office of Lori Mossman, at 360.458.8402 as soon as possible but no later
than 48 hours before the scheduled event.
Lori Mossman, City Clerk
Published: Nisqually Valley News, March 17, 2017
PLEASE DO NOT PUBLISH BELOW THIS LINE
Distribution:
City Council Packets:
Mayor:
Councilmembers:
Newspaper of Record
Posted
JW Foster
EJ Curry
Molly Carmody
Jennifer Littlefield
Tad Stillwell
Tracey Wood
Joe DePinto
Russ Hendrickson
Nisqually Valley News
Yelm City Hall
Yelm Timberland Library
To: City Administrator Michael Grayum
Mayor JW Foster
Yelm City Council
From: Chad Bedlington, Public Works Director
Maryanne Zukowski, PE, Public Works Manager
Date: February 9, 2017 (for March 28, 2017 City Council Meeting)
Subj: Amend 2017 -2023 6- year Transportation Improvement Program
Attachments:
1. TRPC Transportation Alternatives Program Grant Award
2.. TRPC Surface Transportation Program Grant Award
3, Resolution 568
Recommendation
Amend Resolution Number 568 that established the 2017 to 2023 Six Year
Transportation Improvement Program for the City of Yelm with a name change to a
project and add a new project.
Background
The City was awarded federal grant funds for projects in December of 2016. One of the
projects had a name and scope change in the grant and one of the projects was not
identified on the 6 -year Transportation Improvement Program (TIP).
• Fort Stevens Elementary Pedestrian Improvements: (Project scope changed)
Previous name: 100th Way — Middle Rd to Green Acres Project Y16. The limits
changed to a new sidewalk connecting to existing sidewalk along the west side of
Grove Rd SE from approximately 200' north of the intersection of 100th St SE and
Grove Rd to 100 Way SE. Then from 100th Way SE and Grove Rd tying into the
north side of 100th St SE.
• Yelm Ave / 1St Street (SR507) Corridor Study: (New project)
This multi -modal planning project will engage the community and transportation
stakeholders to identify strategies to balance the Yelm Ave /1st Street (SR 507)
Corridor's character as a main street and as a regional highway. This project will
study strategies to promote economic development opportunities, and to improve
traffic safety and mobility for pedestrians, cyclists, and transit.
March 28, 2017 Page 1 of 2
Agenda Item 8a Resolution No. 568 - Amend Six Year TIP
Pa The TIP is the capital facilities document that guides transportation funding for ga 2siz
year cycle. The TIP is based on the Yelm Comprehensive Transportation Plan and is
the `implementation' document for the overall plan. Projects that are not on the TIP are
not eligible for State or Federal funding, or the use of local Traffic Facilities Charges
(TFC's). Although it is a six year plan, it is required to be updated annually as projects
are completed and new priorities arise.
The proposed Amendment for 2017 is highlighted in yellow below:
Exhibit A
Six Year Transportation Improvement Program 2017 - 2023
Project List
�..... .............Project Name
Project .............._............
._.._ .......... _..
Number
Bald Hill Rd to SR 50_7 /SR 510 Loop Intersection - New Connection
-���— Y2C ..............�..
Killion to Coates - New Connection
Y4A
103rd Ave. SE Bridge Replacement & East Approach
_ Y4C �....._....
Burnett /93rd Intersection - Realignment & Traffic Signal
Y5A
.._ ........................... .........................��.�.�
.. -Lo ngm i re/ S�R... 5. 1�0... �. nte�rs�e�ct�o. n....... .Traffic...,.��.�.�.�......._._. .�--
Signal
..._ . ...........�6��6666 - -- 6� _.........���_
Y5B
Central Business District - Cullens to 4th
Y5C
Mill Road SE - 104th to Cochrane Park �
�d�ew�alk .�._�.�Coch�ra.�n.�e.�.�Park.to
Y6B /Y6C
ww _.... a ....... ........... �. �. �. �. � ........ ...............................
Mill Road SE S. i. SR 507
� .... ...........�.�.�.��
.� --- ......� Y6D
Connect Prairie Line to Tacoma Rail
Con
................ Y7A . �. �. �........... �. �. �. �.�.�.�.�.�.�......�.�.�.�.�.��
RailTrail -Power Canal . �. to.. Roy ........... ...�.�_.......................-
Y7�13
Mosman Ave. - uRailroad to Longmlre ........................................................................................_...-
Y8A /Y8C
Mosman Ave. - 2nd to Clark Rd
Y8E /Y8F
.......... ...............................
Bald Hill Road - City Limits to 5 Corners
. ... ...... ............................... ........................... ........... _. ............. .....
. . ...
Y9
Cullens 6 treet - Yelm Ave to Van Trump
Y15A
Cullens Street - 94th to 450' north
.............. ..................... ............................_.. .................
Y15B .......................
Fo. rt... Stevens Elementary Pedestrian Improvements
Y16
SR 507 Sidewalk - Mill to Mosman
Y17A .......................
SR 507 Sidewalk - Mosman to Washington
wwwwwwwwwwwwwwww- �...ww.ww ww .........- ........ _
Y176
Railway Road SE Sidewalk - 1st to Middle
Y18
Middle Road Sidewalk - Railway to 300' east
Y19
Creek Street Sidewalk - 103rd to Algiers
... Street SE Sidewalk — Cochrane Park to SE Mosman Ave
Y21
Yelm Avenue / I" Street (SR507) Corridor Study
"Study"
Current Situation
Staff recommends amending the 2017 -2023 Six Year Transportation Improvement
Program and proposed project list.
March 28, 2017 Page 2 of 2
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Agenda Item 8a Resolution No. 568 - Amend Six Year TIP
Page 3 of 6
MEMBERS:
December 2, 2016
City of Lacey
City of Olympia
City of Rainier
Mayor JW Foster
City of Tenino
City of Yelm
City of Tumwater
105 Yelm Avenue West
Yelm, WA 98597
City of Yelm
Confederated Tribes of the
Dear Mayor Foster:
Chehalis Reservation
Nisqually Indian Tribe
RE: TRPC Surface Transportation Program Grant Award
Town of Bucodo I am pleased to inform you that on December 2, Thurston Regional) Planning Council (TRPC) selected
Thurston County projects to receive regional Surface Transportation Program (STP) grant awards for 2.0'17- 2019., The
North Thurston Public Schools City of Yelm 's Yetrrr Avenue I tsf "street (58507) Corridor Strrdy was awarded $76,553 in federal STP
funds. This award requires a minimum 13.5% local match.
Olympia School District
Intercity Transit According to the grant application, your project is scheduled to obligate no later than August 11, 2017.
Provisions with this funding award stipulate that if this obligation date is not met, your agency may
LOTT Clean Water Alliance stand to forfeit the award. Please note that TRPC awards projects in advance of receiving final
Port of Olympia notification of the region's annual federal funding allocation and obligation authority. This funding is
PUD No. 1 of Thurston County contingent on the state's apportionment and the total amount of revenue obligated statewide each
year. Should less revenue be available for a given year, TRPC will notify jurisdictions and negotiate
alternate obligation schedules with all awardees who may be affected. TRPC will do its best to assist
communities with meeting project schedule requirements.
TRPC requests all grant recipients adhere to the following conditions from receipt of this award to
ASSOCIATE MEMBERS: completion of the project:
Lacey Fire District #3 1. TRPC reserves the right to reprogram any unspent regional STP funds from this project to
Puget Sound Regional Council the Countywide Restoration and Resurfacing Projects or other regional transportation priority
projects.
The Evergreen State College 2, Please recognize TRPC as the granting agency in any media, publicity, or other
Thurston Economic communications about this award. In selecting your project as a regional priority and
Development Council awarding it federal transportation funds, TRPC is fulfilling one of its responsibilities as the
Timberland Regional Library Metropolitan Planning Organization for the Thurston Region.
3. TRPC, the Transportation Policy Board, or staff may request a project briefing or presentation
about the status and outcomes of this project.
An amendment of the Regional Transportation Improvement Program (RTIP) is underway and will be
submitted to the state by January 20, 2017. Staff will receive an email with details and instructions on
next steps regarding this amendment process.
If any issues arise that might affect the timely progress of this grant funded project, please contact
Paul Brewster, Senior Planner , or by phone at 360.741.2526.
_r a p i aa.wrtl This is an important regional project that will provide benefits to the travelin g p ublic for years to come.
a) �N „oQ.B,,:„ Congratulations on your award and TRPC looks forward to your success!
U� ta �. a P P � r,J I
r
Sincerely,
Veena Tabbutt_
Interim Executive Director
R. Veena Tabbutt,
2424 Heritage Court SW Interim Executive Director
Suite A cc: Chad Bedlington, City of Yelm
Olympia, WA 98502 -6031 Grant Beck, City of Yelm
360 -956 -7575 Brian Moorehead, WSDOT Highways and Local Programs
360 - 956 -7815 Fax Paul Brewster, TRPC
Holly Gilbert, TRPC
www.trpc.org
l
�t
Agenda Item 8a Resolution No. 568 - Amend Six Year TIP
Page 4 of 6
MEMBERS:
December 2, 2016
City of Lacey
projects to receive regional Transportation Alternatives Program (TAP) grant awards for 2017 - 2019.
City of Olympia
The City of Yelm's Fort Stevens Elementary — Pedestrian Improvements was awarded $414,949 in
City of Rainier
Mayor JW Foster
City of Tenino
City of Yelm
City of Tumwater
105 Yelm Avenue West
Development Council
Yelm, WA 98597
City of Yelm
stand to forfeit the award. Please note that TRPC awards projects in advance of receiving final
Confederated Tribes of the
Dear Mayor Foster:
Chehalis Reservation
contingent on the state's apportionment and the total amount of revenue obligated statewide each
Nisqually Indian tribe
RE: TRPC Transportation Alternatives Program Grant Award
Town of Bucoda
I am pleased to inform you that on December 2, Thurston Regional Planning Council (TRPC) selected
Thurston County
projects to receive regional Transportation Alternatives Program (TAP) grant awards for 2017 - 2019.
Puget Sound Regional Council
The City of Yelm's Fort Stevens Elementary — Pedestrian Improvements was awarded $414,949 in
North Thurston Public Schools
federal TAP funds. This award requires a minimum 13.5% local match.
Olympia School District
communications about this award. In selecting your project as a regional priority and
Intercity Transit
According to the grant application, your project is scheduled to obligate no later than August 1, 2018.
Development Council
Provisions with this funding award stipulate that if this obligation date is not met, your agency may
LOTT Clean Water Alliance
stand to forfeit the award. Please note that TRPC awards projects in advance of receiving final
Par[ of Olympia
notification of the region's annual federal funding allocation and obligation authority. This funding is
PUD No. 1 of Thurston County
contingent on the state's apportionment and the total amount of revenue obligated statewide each
year. Should less revenue be available for a given year, TRPC will notify jurisdictions and negotiate
alternate obligation schedules with all awardees who may be affected. TRPC will do its best to assist
communities with meeting project schedule requirements.
TRPC requests all grant recipients adhere to the following conditions from receipt of this award to
ASSOCIATE MEMBERS:
completion of the project:
Lacey Fire District #3
1. TRPC reserves the right to reprogram any unspent regional TAP funds from this project to
Puget Sound Regional Council
other regional transportation priority projects.
The Evergreen State College
2. Please recognize TRPC as the granting agency in any media, publicity, or other
communications about this award. In selecting your project as a regional priority and
Thurston Economic
awarding it federal transportation funds, TRPC is fulfilling one of its responsibilities as the
Development Council
Metropolitan Planning Organization for the Thurston Region.
Timberland Regional Library
3. TRPC, the Transportation Policy Board, or staff may request a project briefing or presentation
about the status and outcomes of this project.
An amendment of the Regional Transportation Improvement Program (RTIP) is underway and will be
submitted to the state by January 20, 2017. Staff will receive an email with details and instructions on
next steps regarding this amendment process.
If any issues arise that might affect the timely progress of this grant funded project, please contact
Paul Brewster, Senior Planner, b -re. T,f!g q g or by phone at 360.741.2526.
�1 ),, JY yr � 1
"
This is an important regional project that will provide benefits to the traveling public for years to come.
J j, „�uJ,
Congratulations on your award and TRPC looks forward to your success!
JAr14.p,p
IJAJ
Sincerely,
Veena Tabbuit
Interim Executive Director
R. Veena Tabbutt,
Interim Executive Director
2424 Heritage Court SW
cc: Chad Bedlington, City of Yelm
Suite A
Grant Beck, City of Yelm
Olympia, WA 98502 -6031
Brian Moorehead, WSDOT Highways and Local Programs
360 - 956 -7575
Paul Brewster, TRPC
Holly Gilbert, TRPC
360- 956 -7815 Fax
www,trpc,org
Agenda Item 8a Resolution No. 568 - Amend Six Year TIP
Page 5 of 6
CITY OF YELM
RESOLUTION NUMBER 568
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
WHEREAS, Section RCW 35.77.010 RCW requires the adoption of a six year
transportation improvement program; and
WHEREAS, the adopted six year transportation improvement program has been
updated annually by the City Council; and
WHEREAS, the City Council has determined that the proposal to update and
amend the adopted six year transportation improvement program is consistent with the
Comprehensive Plan and Transportation Plan;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yelm
that the 2017 -2023 amended six year transportation improvement program attached to
this resolution as Exhibit A is hereby adopted and that a copy of this resolution be filed
with the Director of the Washington State Department of Transportation.
APPROVED this 28th, day March, 2017.
Mayor JW Foster
ATTEST:
Lori Mossman, City Clerk
Agenda Item 8a Resolution No. 568 - Amend Six Year TIP
Page 6 of 6
Exhibit A
Six Year Transportation Improvement Program 2017 - 2023
Project List
Project Name
Project
Number
Bald Hill Rd to SR 507/SR 510 Loop Intersection - New Connection
Y2C
Killion to Coates - New Connection
Y4A
103rd Ave. SE Bridge Replacement & East Approach
Y4C
Burnett /93rd Intersection - Realignment & Traffic Signal
Y5A
Longmire /SR 510 Intersection - Traffic Signal
Y513
Central Business District - Cullens to 4th
Y5C
Mill Road 5E -104th to Cochrane Park
Y6B /Y6C
Mill Road SE Sidewalk — Cochrane Park to SR 507
Y6D
Connect Prairie Line to Tacoma Rail
Y7A
Rail Trail - Power Canal to Roy
Y76
Mosman Ave. - Railroad to Longmire
Y8A /Y8C
Mosman Ave. - 2nd to Clark Rd
Y8E /Y8F
Bald Hill Road - City Limits to 5 Corners
Y9
Cullens Street - Yelm Ave to Van Trump
Y15A
Cullens Street - 94th to 450' north
Y15B
Fort Stevens Elementary Pedestrian Improvements
Y16
SR 507 Sidewalk - Mill to Mosman
Y17A
SR 507 Sidewalk - Mosman to Washington
Y17B
Railway Road SE Sidewalk - 1st to Middle
Y18
Middle Road Sidewalk - Railway to 300' east
Y19
Creek Street Sidewalk - 103rd to Algiers
Y20
2nd Street SE Sidewalk — Cochrane Park to SE Mosman Ave
Y21
Yelm Avenue / 15' Street (SR507) Corridor Study
"Study"
Agenda Item 8b Ordinance No. 1021 - 2017 Budget Amendment
Page 1 of 5
MEMORAND UM
City of Yelm
Administrative and Financial Services
105 Yelm Avenue West, Yelm, Washington 98597
To: Mayor Foster and Yelm City Council
From: Noah Crocker
Date: March 20, 2017 for March 28, 2017 Council Meeting
Subj: Ordinance No. 1021, FUNDS 102,120,316 2017 Budget Amendment
Recommendation: Adopt Ordinance No. 1021 amending the adopted 2017 Budget to increase
the spending authority in Fund 102 (Arterial Street Fund), 120 Transportation Facility Charge
and 316 (Roads /Street Construction) by $93,501,$9,552 and $628,354 respectively.
Background:
The City received grant funds for projects after the 2017 Budget Adoption with
requirements for City matching funds. Additionally, some projects did not spend all the
City and grant funds anticipated in 2016 and are under contract or moving to the
construction phase.
This amendment is to provide new expenditure authority for the following:
1) Design and Construction for the Cullens RD Project.
2) Yelm Ave / 1St Street (SR507) Corridor Study
3) Provide partial design funds in 2017 for Fort Stevens Elementary Pedestrian
Improvements
4) Provide the actual remaining City match and grant funds available for 1St Street
Sidewalk Improvements for the construction phase.
5) Provide the actual remaining City match and grant funds for Mosman Phase 2
project.
6) Adjust the funding level for Mosman Phase 3 design phase efforts in 2017.
7) Adjust the funding level for Coates RD extension for design phase efforts in 2017
The City received new grant funding for the following:
1) Design and Construction for the Cullens RD project — $586,808
2) Yelm /Avenue / 1 st Street (SR 507) Corridor Study in the amount of $76,553
Phone: 360.458.3244
Facsimile 360.458.4348
Agenda Item 8b Ordinance No. 1021 - 2017 Budget Amendment
Page 2 of 5
Current situation: The Council should adopt Ordinance 1021 in order to provide the
transfer, and authorize the expenditures to:
• Design and construct the overlay for the Cullens RD Project.
• Initiate the Yelm Ave / 1St Street (SR507) Corridor Study
• Begin initial design efforts in 2017 for Fort Stevens Elementary Pedestrian
Improvement Project to construct the project in 2018.
• Complete construction for the 1St Street Sidewalk Improvement Project
• Complete design, environmental and initial right of way efforts for the Mosman
Phase 2 project.
• Adjust the funding level for Mosman Phase 3 design and begin pre- design efforts
in 2017.
• Adjust the funding level for Coates RD extension and begin pre- design efforts in
2017
This 2017 Amendment in total is $731,407. Appropriation changes include adjustments to
balance the departments /funds as follows:
FUND
TOTAL E: P'ENDITURE
BUDGET ADJUSTMENT
COMMENTS
FI.Hid 102:- AR.TER.IAL. STREETS
(03, ®501.,00'),
SEE ATTACHED
FI.Hi l 120-TRANSPORTATION FAC CHARGE
(, ®552'.00',
E.E. ATTACHED,
FLHA 31 - ROADS / TR.EET CON TR.LICTIOt,1
(620 ®354.00']
SEE ATTACHED
SEE ATTACHED
TOTAL AJIII Funds
(731,407 ,00
Page 2 of 3
Agenda Item 8b Ordinance No. 1021 - 2017 Budget Amendment
Page 3 of 5
EXHIBIT A
2017 Budget Amendment
FLIND/ACCT origIinall RudgetAnit New BudgetAnnt REASON
Fund 1012-ARTERIAL STREETS
3108.810.00.00
31108.810.00.00
$ 42,445
59,447
BEGUNINIIING CASH&IIIINVESTIMEINTS
333.20.20.50
333.20.20.50
109,741.00
76,553.00
STIPGRAINTSR,507&1st STREET
597.95.63.0,8
(360,013,0)
(36,9,552-,00)
VO to 316 for CAIRITAL
5,08.810.00.00
543.3,13.41.02
(91,050)
(93,501)
1 LA IN IN III IN G STU DY S R507 & I ST STREET
397.95.60.08
5,08,.810..11 1 DO
71,445)
(71,499.00)
EINDIIIING CASH-UINRESERVEID
Expenditure .Author" Increase
X9,552.00)
595.10.40.01
(200,000)
TOTAL EXPENDITURE
DES11GIN EINGIIIINEERIING-MOSSMAIN I
(93,501)
l(Net Effectto ErI Cash
(140,000)
Expenditure.Authority Increase
DES11GIN EINGIIIINEERIING COATES AVE
(93,501)
595.10.40.03
(75,232.00)
DES11GIN EINGIIIINEERIING CULLEINS RD
595.10.40.04
Net Effeetto EndIing Cash
DES11GIN EINGIIIINEERIING FORT STEVENS
54.00
595.10.61.00
Fund 120-TRANSPORTATION FAC CHARGE
3108.810.00.00
581,537.00
582,676,00
BEGUNINIIING CASH&IIIINVESTMEINTS
333.20.20.50
91,745
109,741.00
STIP GRAINT IMOSIMAIN I
597.95.63.0,8
(360,013,0)
(36,9,552-,00)
VO to 316 for CAIRITAL
5,08.810.00.00
99,473)'
(91,050)
ENDUING CASH
397.95.60.08
360,000
369,552.00
T/111 1120
Expenditure .Author" Increase
X9,552.00)
595.10.40.01
(200,000)
(106,449.00)
DES11GIN EINGIIIINEERIING-MOSSMAIN I
l(Net Effectto ErI Cash
(140,000)
(8 „4413 „00)
DES11GIN EINGIIIINEERIING COATES AVE
Fund 316- ROAD SISTRE ET CONSTRUCTION
3108.80.00.00
72,518..00
93,652.00
BEGIIIININIIING CASH&IIINVESTIMEINTS
333.20.20.50
91,745
109,741.00
STIP GRAINT IMOSIMAIN I
334.03.81.05
28,13,320
3101,071.00
TIB SR.507 SIDEWALK GRAINT
334.03.81.06
586,808.00
TIB CILILLEINS RD-ARTERIIAL
397.95.60.08
360,000
369,552.00
T/111 1120
595.10.40.01
(200,000)
(106,449.00)
DES11GIN EINGIIIINEERIING-MOSSMAIN I
595.10.40.02
(140,000)
(70,000.00)
DES11GIN EINGIIIINEERIING COATES AVE
595.10.40.03
(75,232.00)
DES11GIN EINGIIIINEERIING CULLEINS RD
595.10.40.04
(20,000.00)
DES11GIN EINGIIIINEERIING FORT STEVENS
595.10.61.00
(93,988)
(134,523.00)
Mosman (Phase 2 Engineering
595.310.6108
(6,05,27100)
CULLEINS RD CONSTRUCTION
595.61.41.00
(9,000.00)
(27,078.00),
SR5,07 SIDEWALK EINGIIINEERIIIING
595.61.6100
(351,44.00)
(384,190.00),
S R 5,07 S 10 EWA LIK CO IN STIR IJ CTIII 0 IN
508 8,0 „00„00
pojqs)'
(44,082),
EINDIIIING CASH
ExpendIiture.Authority Increase
(628,354.00)
Net Effect to EndIing Cash
33,886.013,
Page 3 of 3
Agenda Item 8b Ordinance No. 1021 - 2017 Budget Amendment
Page 4 of 5
CITY OF YELM
ORDINANCE NO. 1021
AN ORDINANCE amending the 2017 City of Yelm Budget as adopted by
Ordinance No. 1016 in November 2016, by increasing appropriations in
excess of original estimates.
The City Council of the City of Yelm, Washington ordains as follows:
Section 1. 2017 budgeted amounts for expenditures from fund 102, for the fiscal
year ending December 31, 2017, are increased by $93,501 for the Yelm
Ave / 1St Street (SR507) Corridor Study. 2017 budgeted amounts for
transfers for fund 120 and expenditures for fund 316 for the fiscal year
ending December 31, 2017, are increased by a total of $9,552 and
$628,354 respectively, for the following capital projects as shown in
Exhibit A; design and construction for the Cullens RD project, initial
design efforts for Fort Stevens Elementary Pedestrian Improvement
project, construction of the 1St Street Sidewalk Improvement project,
complete design, environmental and initial right of way efforts for the
Mosman Phase 2 project, pre- design efforts for the Mosman Phase 3
project, and pre- design efforts for the Coates RD Extension
Section 2. The budget for the year 2017 as amended by the changes in Section 1
shall be filed in the office of the City Clerk who is hereby directed to
transmit this supplemental budget to the Auditor of the State of
Washington, Division of Municipal Corporations.
Section 3. Ratify and Confirmation Clause — Any action taken pursuant to this
ordinance but prior to the effective date is hereby ratified and confirmed.
Section 4. This ordinance shall take effect five days following publication.
PASSED and signed in authentication on this 28th day of March, 2017.
J.W. Foster, Mayor
Authenticated:
Lori Mossman, City Clerk
Passed and Approved: March 28th, 2017
PUBLISHED: Nisqually Valley News: March 31, 2017
Effective: April 5, 2017
Agenda Item 8b Ordinance No. 1021 - 2017 Budget Amendment
Page 5of5
EXHIBIT A
2017 IBHyud,get Amendment
FUND /.AOCT Odginall Budget Arnt NewBudgetArn REASON
Fund 102-ARTERIAL STREETS
3108.80 .00.09
42,445
59,447
BEGIIININIIIING CASH&IIINVESTMEINTS
333 „20 „20,.50
76,553.00
STIP GRAINT SR507 &,1.s1 STREET
543.30.41.02
�93,501�
IPLAININIIINGSTU CIY SR507 &Y�ST STRE:E:T
508,,,3,0E 070„00
(71,445)
71,49,9. 013 �
EINDIIING CASH-UINRESERVED
TOTAL EXPENDITURE
�93,501�
Expenditure Authorky Increase
�93,501�
Net Effectto Ending Cash
54.00
Fund 1201-TRANSPORTATI4UN FAC CHARGE
308.3,0.00.,00
581,537.00,
582,676.013
BEGIIININIIIING CASH&IIINVESTMEINTS
597.35.63.08
3 60, 000)
369,552.013 ,
T/O to 316, for CARITAL
508.. 8,G.00.0D
(99,473)
X91,0613�
EINDIIING CASH
ExpenditureAuthorky Increase
$ 9,552.00�
Net Eff ect to Ending Cash
$ �8,413.00fl
Fund 315-ROADS/STREET CONSTRUCTION
308.30 .00.00
$ 72,518.00,
$ 99,652.013
BEGIIININIIIING CASH&IIINVESTMEINTS
333„20 20. 5,0
91,,746 ,
I09,741.00
STIP GRAINT MOSMAN I
334.03.81.05
280,320
3101,071.00
TIB SR,507 SIDEWALK GRAINT
334.03.81.06
586,8,08.00
TIB OULLEINS IRD-ARTEMAL
397.35.60.08
$ 3613,000
$ 369,552.013
T111 FROM 120
595.10.40.01
(200pGOG)
106,449.00�
I EINGIIIINEERIIING-MOSSMAN I
595.10.40.02
(140,p GM)
� 70,000.00
DESIIGNI EINGIIIINEERIIING COATES AVE
595.10.40.03
X75,232.0131 ,
DESIIGNI EINGIIIINEERIIING CULLEINS RD
59110.40.04
20,000.00�
DESIIIGIN EING11INEER11ING FORT STEVENS
595.10.61..M
(93p988)
�134,523.00�
IMosman lPhase 2 Engfineenng
595.30.63.08
6,05,270.00�,
CULLENS RD CONSTRUCTION
595.61.41.00
(9pM,0,.00,)
� 27,078.013�
SIR507 SlIDEWALIK EING11 IN EERII ING
59161.63.00
X351,400.00)
X384J90 .00�
SR5)07 SIDEWALK CONSTRUCTION
5,08.. 8,0.00.0D
(10,196)
�44,0,82
EINDIIING CASH
ExpenditureAuthorky Increase
628,354.00�
Net Eff ect to Ending Ca s,h
33,886.00
To: MayorJW Foster
Yelm City Council
Agenda Item 8c - Resolution No. 573 - School Impact Fee
Page 1 of 4
City of Yelm
STAFF REPORT
From: Grant Beck, Community Development Director
Date: March 16, 2017 (for March 28th City Council Meeting)
Subj: School Impact Fees
Recommendation
Adopt Resolution 573 establishing an updated School Impact Fee pursuant to Section 18.16.090
Yelm Municipal Code.
Background
The City of Yelm and Yelm Community Schools have collaborated for years to ensure that new
development within the City pays its share to support the capital needs of the new
development. Historically, this has been a condition placed by the City on new residential
subdivisions of land that required the developer to enter into a "SEPA mitigation agreement"
with the Schools.
The previous process requires the developer to enter into a contract with the Schools. Before a
building permit is issued by the City, the developer would pay the fee to the Schools and bring
proof of payment to the City. There is no option to defer or delay payment of the mitigation
fee.
The Yelm School District includes Yelm as well as areas of unincorporated Thurston and Pierce
Counties. Both of these jurisdictions also require that new development pays its share of
School costs, but do so through an impact fee as authorized by the Growth Management. Yelm
also established the ability to collect an impact fee rather than a SEPA mitigation fee when the
Unified Development Code was adopted in 2015.
Impact fees are collected by the City at time of building permit payment, saving a step for the
contractor. They may also be deferred to final inspection, if requested by the developer.
The proposed impact fee and the previous SEPA mitigation fee are the same, so there will be no
financial impact to the development community. Both were $3,015 per single family dwelling
Page 1 of 2
Agenda Item 8c - Resolution No. 573 - School Impact Fee
Page 2 of 4
and $1,590 per multi - family unit in 2016 and will be $4,450 per single family dwelling and
$1,815 per multi - family unit for 2017.
Current Situation
The Council may adopt School Impact fees, streamlining the permit system for contractors, or
maintain the existing mitigation fee collection system.
Page 2 of 2
Agenda Item 8c - Resolution No. 573 - School Impact Fee
Page 3 of 4
CITY OF YELM
RESOLUTION 573
A RESOLUTION OF THE CITY OF YELM ESTABLISHING AN UPDATED SCHOOL IMPACT FEE PURSUANT TO SECTION
18.16.090 YELM MUNICIPAL CODE
WHEREAS, Section 18.16.090 (B) Yelm Municipal Code establishes a impact fee related
to Schools, and
WHEREAS, the fee is calculated based on the most current version of the Capital
Facilities Plan adopted by Yelm Community Schools and endorsed by resolution of the Yelm City
Council; and
WHEREAS, the Board of Directors of Yelm Community Schools adopted an update to the
Districts Capital Facilities Plan on July 28, 2016, and
WHEREAS, the Board of Directors also adopted an updated Impact Fee Rate Study for
Schools which establishes the need for an impact fee of $3,015 per single family dwelling and
$1,590 per multi - family unit, and
WHEREAS, the City of Yelm desires to endorse the Capital Facilities Plan and Impact Fee
Study pursuant to Section 18.16.090 (B) YMC;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yelm:
1. The Capital Facilities Plan adopted by the Board of Directors of Yelm Community Schools
is hereby endorsed by the City of Yelm.
2. The School impact fee pursuant to Section 18.16.090 (B) YMC is established at a rate of
$4,450 per single family dwelling and $1,812 per multi - family unit.
APPROVED this 28th day of March, 2017.
JW Foster, Mayor
U191119
Lori Mossman, City Clerk
To: MayorJW Foster
Yelm City Council
Agenda Item 8d - Social Media Policy
Page 1 of 5
City of Yelm
STAFF REPORT
From: Michael Grayum, City Administrator
Grant Beck, Community Development Director
Todd Stancil, Police Chief
Date: March 17, 2017 (for March 28th City Council Meeting)
Subj: Social Media Policy
Recommendation
Endorse by motion the Yelm Social Media Policy.
Background
A priority of Mayor Foster and the City Council has been to increase the City's transparency and
better communicate with our citizens and community.
The use of social media can forward these goals and the City has developed two social media
presences; a facebook page for the City of Yelm ( @CityofYelmWA) and a facebook page for the
Police Department ( @cityofyelm). The City's use of social media has already been a success
and has proven a highly useful tool in communicating with the City's stakeholders.
While staff have been careful to use best practices for the use of social media, as suggested by
the Association of Washington Cities, a written policy memorializing these practices is
appropriate.
The Council has discussed social media policies at two previous study sessions. At the first
meeting, the consensus as a guiding principle is that social media presence by the City, City
Departments, and the official pages of City employees should not be political. At the second
meeting, the Council reviewed sample policy language that represent best practices for social
media.
The draft social media policy before the Council for review includes language that supports the
supports the Council's guiding principle as well as incorporates the best practices for the use of
social media by a governmental organization.
Agenda Item 8d - Social Media Policy
Page 2 of 5
Current Situation
The Council may endorse by motion the Yelm Social Media Policy, continue the matter to April
4, 2017 study session at 6 PM at the Public Safety Building, or take no action.
Agenda Item 8d - Social Media Policy
Page 3 of 5
CITY OF YELM — POLICIES AND PROCEDURES
Title: Social Media Policy
Policy Manual Code: 01
Approved:
Revised:
Effective Date:
1. PURPOSE
To address the fast - changing landscape of the Internet and the way residents communicate
and obtain information online, City of Yelm Departments may consider using social media
tools to reach a broader audience. The City encourages the use of social media to further
the goals of the City and the missions of its departments where appropriate.
The City of Yelm has an overriding interest and expectation in deciding what is "spoken" on
behalf of the City on social media sites. This policy establishes guidelines for the use of
social media.
2. REFERENCES
None
3. DEFINITIONS
None
4. POLICY
A. All City of Yelm social media sites posted by departments will be subject to approval
by the City Administrator prior to activation. Use of new social media not previously
approved shall be subject to advance approval by the City Administrator or designee.
B. The official City of Yelm website will remain the City's primary and predominant
internet presences. Social media sites can augment this presence as a means of
disseminating time - sensitive information as quickly as possible (such as updates on
emergencies) and as a method to market or promote City events or opportunities to
an identifiable, appropriate audience.
When possible, content on social media sites should not be unique to the social media
site and will also be available on the City's primary web sites. Content posted on social
media sites should contain links directing users to the City of Yelm official website.
C. Each department using social media sites will be responsible for the content and
upkeep of any social media sites their department may create. To promote
consistency and timeliness of information each department shall designate one
employee who may post information and maintain the social media site.
Agenda Item 8d - Social Media Policy
Page 4 of 5
D. Social media use shall comply with applicable City policies, the Yelm Municipal Code
and state and federal law. Any exceptions to City policy necessitated by social media
formats or needs must be approved by the City Administrator in advance.
E. City of Yelm social media sites are subject to State of Washington public records laws.
Any content maintained in a social media format that is related to City business,
including a list of subscribers and posted communication, is a public record. Content
related to City business shall be maintained in an accessible format and so that it can
be produced in response to a request.
Wherever possible, such sites shall clearly indicate that any articles and any other
content posted or submitted for posting are subject to public disclosure. Users shall be
notified that public disclosure requests must be directed to the City Clerk.
F. Washington state law and relevant City of Yelm records retention schedules apply to
social media formats and social media content. Unless otherwise addressed in a
specific social media standards document, the department maintaining a site shall
preserve records required to be maintained pursuant to a relevant records retention
schedule for the required retention period on a City server in a format that preserves
the integrity of the original record and is easily accessible.
G. Users and visitors to social media sites shall be notified that the intended purpose of
the site is to serve as a mechanism for communication between City departments and
members of the public. City of Yelm social media site articles and comments
containing any of the following forms of content shall not be allowed:
• Comments not topically related to the particular social medium article being
commented upon;
• Comments in support of or opposition to political campaigns or ballot measures;
• Profane language or violent or threatening content;
• Content that promotes, fosters, or perpetuates discrimination on the basis of
race, creed, color, age, religion, gender, marital status, status with regard to
public assistance, national origin, physical or mental disability or sexual
orientation;
• Sexual content or links to sexual content;
• Solicitations of commerce;
• Conduct or encouragement of illegal activity;
• Information that may tend to compromise the safety or security of the public or
public systems; or
• Content that violates a legal ownership interest of any other party. These
guidelines must be displayed to users or made available by hyperlink. Any content
removed based on these guidelines must be retained, including the time, date
and identity of the poster when available.
Agenda Item 8d - Social Media Policy
Page 5 of 5
H. The City reserves the right to restrict or remove any content that is deemed in
violation of this social media policy or any applicable law.
I. Council members and other officials and appointed volunteers should not comment or
otherwise communicate on the City's Social Media sites. Participating in online
discussions may constitute a meeting under the Open Public Meetings Act
J. Administration of City of Yelm social media sites:
• The City Administrator or designee will maintain a list of social media tools which
are approved for use by City departments and staff.
• The City Administrator or designee will maintain a list of all City of Yelm social
media sites, including login and password information. Departments will inform the
City Administrator of any new social media sites or administrative changes to
existing sites.
• The City must be able to immediately edit or remove content from social media
sites. All information necessary for this to occur must be provided to the City
Administrator.
• For each social media tool approved for use by the City the following
documentation will be developed and adopted:
• Operational and use guidelines
• Standards and processes for managing accounts on social media sites
• City and departmental branding standards (d) Enterprise -wide design
standards
o Standards for the administration of social media sites
To: Mayor J.W. Foster
Yelm City Council
From: Todd Stancil, Chief of Police
Agenda Item 8e Ordinance No. 1020 - Additions to YMC Title 9
Page 1 of 12
City of Yelm
STAFF REPORT
Date: March 10, 2017 (For the March 28th Council Meeting)
Subj: Add sections 9.01 and 9.02 to the Yelm Municipal Code
Modify Yelm Municipal Code 9.08 — Offenses against Public Order
Modify Yelm Municipal Code 9.12 — Offenses against Property
Recommendation
Approve and authorize Mayor Foster to sign Ordinance No. 1020 adding sections 9.01
and 9.02 of the Yelm Municipal Code and modifying Yelm Municipal Codes 9.08 and
9.12.
Background
A majority of the Yelm Municipal Code that deals with criminal violations was written in
1977. Since that time state laws have seen significant changes while our municipal
code has not. Officers primarily utilize RCW's (Revised Codes of Washington) when
citing and /or arresting individuals for misdemeanor, gross misdemeanor and felony
crimes unless the criminal act is specific to the City of Yelm as written in the municipal
code. Recent court rulings have determined that if a city has a municipal code that is the
same as an RCW the officers must cite /arrest under both or just the YMC to have
subject matter jurisdiction. To avoid this, cities can modify their municipal codes to
reference that state statutes for criminal offenses have been adopted.
Current Situation
Yelm Municipal Codes 9.08 and 9.12 address specific crimes that are primarily
duplicated as RCW's. All codes in this section that are a duplication have been removed
and listed as adopted by reference as indicated in the attachments. Yelm Municipal
Code 9.01 and 9.02 have been added to clean up and clarify the cities role in the
enforcement of misdemeanor and gross misdemeanor crimes. There is not cost benefit
for the city to cite /arrest under a municipal code as opposed to an RCW. Legal
representative for the city have reviewed the recommended changes and approve of the
language as written.
Agenda Item 8e Ordinance No. 1020 - Additions to YMC Title 9
Page 2 of 12
CITY OF YELM ORDINANCE NO. 1020
AN ORDINANCE of the City of Yelm modifying and adding to Title 9 of the Yelm
Municipal Code relating to Public Peace, Morals and Welfare.
WHEREAS, a portion of the Yelm Municipal Code duplicates state statue and over time,
state statues have been revised based on legislative adoptions; and
WHEREAS, Chapter 9.01 and 9.02 are added to clarify the roles and responsibilities of our
city in the enforcement of municipal code and state laws; and
WHEREAS, Chapter 9.08 and 9.12 are to be modified to address enforcement of the
municipal code and to adopt by reference Revised Code of Washington (RCW)'s
that are currently duplicated in the municipal code; and
WHEREAS, the Yelm City Council wishes to add to Chapter 9.01 and 9.02 and modify
Chapter 9.08 and 9.12 of the Yelm Municipal Code;
NOW, THEREFORE, THE YELM CITY COUNCIL DOES ORDAIN AS FOLLOWS:
Section 1. Adding Chapter 9.01 Preliminary Article
9.01.010 PreliminaU statement.
A. This title as adopted hereby and as it may hereafter be amended, supplemented and modified shall
be known as, and may be cited as, the Yelm Municipal Code.
B. The provisions of this code shall apply to offenses committed after the effective date of the
ordinance by which it was adopted.
C. If any provision of this code, or its application to any person or circumstance, is held invalid, the
remainder of the code, or the application of the provision to other persons or circumstances, is not
affected. and to this end the Drovisions of this code are declared to be severable.
D. Section captions are for organizational purposes only and shall not be construed as part of this
code. (Ord. 10201
Section 2. Adding Chapter 9.02 General Provisions
Sections:
9.02.010 Purposes — Principles of construction.
9.02.020 City criminal jurisdiction.
9.02.030 Classes of crimes — Penalties.
9.02.040 Personal jurisdiction.
9.02.050 Limitation of action.
Agenda Item 8e Ordinance No. 1020 - Additions to YMC Title 9
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9.02.060
Proof beyond a reasonable doubt.
9.02.070
Intentional failure to comply.
9.02.080
Adoption of state statutes by reference.
9.02.090
Citation reference to sections adopted by reference.
9.02.900
Statutes incorporated by reference.
9.02.010 Purposes — Principles of construction
A. The general purposes of the provisions governing the definition of offenses are:
1. To forbid and prevent conduct that inflicts or threatens substantial harm to individual or public
interests:
2. To safeguard conduct that is without culpability from condemnation as criminal:
3. To qive fair warninq of the nature of the conduct declared to constitute an offense:
4. To differentiate on reasonable grounds between serious and minor offenses, and to prescribe
proportionate penalties for each.
B. The provisions of this title shall be construed accordinq to the fair import of their terms and when the
language is susceptible to differing constructions it shall be interpreted to further the general purposes
stated in this title. (Ord. 1020)
9.02.020 City criminal jurisdiction
Any person who commits within the corporate limits of the city any crime that is a violation hereof, in
whole or in part, or a violation the prosecution of which is the responsibility of the city pursuant to RCW
39.34.180, is liable to arrest and punishment. (Ord. 1020)
9.02.030 Classes of crimes — Penalties
A. An offense defined by this code, for which a sentence of imprisonment is authorized, constitutes a
"violation of city ordinance" and a "crime." For purposes of this code, the two terms shall have the
same meaning and may be used interchangeably.
B. Violations of city ordinances are classified as gross misdemeanors or misdemeanors. A violation of
a city ordinance is a misdemeanor if not otherwise designated by this code or by the code adopted by
reference, and persons convicted thereof may be sentenced to imprisonment for a term not in excess
Agenda Item 8e Ordinance No. 1020 - Additions to YMC Title 9
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of 90 days. A violation of a city ordinance is a gross misdemeanor if so designated in this code, and
persons convicted thereof may be sentenced to imprisonment for a term not in excess of one year.
C. Unless otherwise specifically provided, misdemeanors shall be punishable by imprisonment in mail
for a term of up to 90 days, or by a fine of up to $1,000, or by both such imprisonment and fine. Unless
otherwise specifically provided, gross misdemeanors shall be punishable by imprisonment in mail for a
term of up to one year, or by a fine of up to $5,000, or by both such imprisonment and fine. (Ord. 1020)
9.02.040 Personal jurisdiction.
Every person, regardless of whether or not an inhabitant or resident of the city, may be tried and
punished under this code for any violation of city ordinance committed by him or her within the
corporate limits of the city. (Ord. 1020)
9.02.050 Limitation of action.
A. No violation of city ordinance which is classified as a gross misdemeanor herein or in the code
adopted by reference may be prosecuted more than two years after its commission. No violation of city
ordinance classified as a misdemeanor herein or in the code adopted by reference may be prosecuted
more than one year after its commission.
B. The periods of limitation prescribed herein do not run durinq any time when the person charged is
not usually and publicly resident within this state.
C. If, before the end of a period of limitation prescribed herein, a complaint or an information has been
filed, and the complaint or information is set aside, then the period of limitation is extended by a period
equal to the length of time from the filinq to the settinq aside. (Ord. 1020)
9.02.060 Proof beyond a reasonable doubt
A. Every person charged with a violation of a city ordinance that constitutes a crime is presumed
innocent unless proved guilty. No person may be convicted of such a violation unless each element of
such crime is proved by competent evidence beyond a reasonable doubt.
B. When a violation of such a city ordinance has been proven against a person, and there exists a
reasonable doubt as to which of two or more degrees he or she is guilty, such person shall be
convicted only of the lowest degree. (Ord. 1020)
9.02.070 Intentional failure to comply
A court may, in its discretion, treat any intentional failure to comply with a court order in respect to fines
or costs, or both, upon conviction, as civil contempt. (Ord. 1020)
Agenda Item 8e Ordinance No. 1020 - Additions to YMC Title 9
Page 5 of 12
9.02.080 Adoption of state statutes by reference
A. Statutes of the state of Washington specified herein and as specified in ordinances codified in this
title are adopted by reference as and for a portion of the penal code of the city of Yelm, as if set forth in
full, includinq the criminal /offense classification and penalty provisions applicable thereto unless a
different classification and /or penalty is specifically provided for the particular sections of state statutes
adopted by reference: provided, that the adoption of state statutes by reference shall not be construed
or interpreted to vest in the city any authority or responsibility to prosecute felony offenses, and the
adoption of state statutes which include felony provisions shall be limited to those provisions fallinq
within the city's authority, and such adoption, and the provisions beinq adopted, shall be construed
and interpreted in accordance with the lawful authority of the city.
B. The city also hereby adopts by reference all of the crimes defined as gross misdemeanors or
misdemeanors in the Revised Code of Washington, as now enacted or hereafter amended or adopted,
including, but not limited to, RCW Titles 9, 9A, 10, 13, 16, 46, 66, 68, 69, 70 and 77. (Ord. 1020)
9.02.090 Citation reference to sections adopted by reference
In any citation, complaint, notice of violation or other pleading filed in a court of competent jurisdiction
or in any other forum, reference to the section or sections of state statutes adopted by reference as a
part of the city code shall be by the same number identifying the section in the Revised Code of
Washington. Such reference shall refer to and mean the appropriate section of the Yelm Municipal
Code adopted by reference from the Revised Code of Washington. (Ord. 1020)
9.02.900 Statutes incorporated by reference
The followinq statutes are incorporated in this chapter by reference:
RCW
9.01.555 Citizen immunity if aiding officer — Scope — When
9A.04.050 People capable of committing crimes — Capability of children
9A.04.060 Common law to supplement statute
9A.04.110 Definitions
9A.08.010 General requirements of culpability
9A.08.020 Liability for conduct of another — Complicity
9A.08.030 Criminal liability of corporations and persons acting or under a duty to act in their behalf
9A.12.010 Insanity
9A.16.010 Definitions [Defensesl
Agenda Item 8e Ordinance No. 1020 - Additions to YMC Title 9
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9A.16.020 Use of force —When lawful
9A.16.030 Homicide — When excusable
9A.16.040 Justifiable homicide or use of deadly force by public officer, peace officer, person aiding
9A.16.050 Homicide — By other person — When justifiable
9A.16.060 Duress
9A.16.070 Entrapment
9A.16.080 Action for being detained on mercantile establishment premises for investigation —
"Reasonable grounds" — As defense
9A.16.090 Intoxication
9A.16.100 Use of force on children — Policy — Actions presumed unreasonable
9A.20.030 Restitution — Alternative to a fine
(Ord. 1020)
Section 3. Amending Chapter 9.08 Offenses against Public Order
Sections:
9.08.010 Definitions
9.08.020 Disorderly Conduct
9.08.0 ._
•0:040
•0:0
9 08 070
9.08.080
9.08.900
9.08.010
A. Obstruct — For the purpose of this chapter, means to render impassable and thereby
subject passersby to unreasonable inconveniences or hazard.
B. Public Safety Order — An order is issued by a peace officer designed and reasonably
necessary to prevent or control a serious disorder, and promote the safety of person or
property.
C. School — Ordinary meaning and also includes colleges, community colleges and
institutions of higher education. (Ord. 213 4(A), 1977)
9.08.020 Disorderly Conduct
A person is guilty of disorderly conduct if without lawful authority he knowingly:
A. Is involved in conduct and /or uses abusive language which causes clear and imminent
danger of assault, riot or other public disorders which endanger the safety of others;
B. Intentionally disrupts any lawful assembly or meeting of persons without lawful authority;
C. Obstructs pedestrian or vehicular traffic without lawful authority;
Agenda Item 8e Ordinance No. 1020 - Additions to YMC Title 9
Page 7 of 12
9—Appears in a public place under the influence of alcohol, narcotics or other drug to the
degree that he endangers himself or another person or property, or by boisterous and
offensive conduct that annoys another person in his or her vicinity.
A. W.
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9.08.0360 Offenses in Public Designated
It is unlawful for a person in public to:
A. Refuse to pay proper fare in public conveyance; or
B. Open or drink any intoxicating liquor in a public conveyance or public place not previously
authorized by law; or
C. Sell any liquor to any person apparently under the influence of liquor; or
D. Provoke or engage in combat with another person or persons; or
E. Expectorate upon the floor, walls or furniture of any public conveyance or public building;
or
F. Intentionally throw any object at, against or upon any house, building, structure, vehicle
or premises of another person or of the city, without consent of that person or the city; or
G. Commit an assault or an assault and battery upon another person not amounting to
assault in either the first, second or third degree as those terms are defined in RCW
9A.36.010 through 9A.36.030, or commit the crime of riot as defined in RCW 9A84.010;
or
Hand out or distribute handbills, posters, or other purely commercial advertising matter
upon the streets, walks, or other public areas of the city. (Ord. 213 4(E), 1977)
9.08.0460 Disturbing the Peace — Unlawful
It is unlawful for any person, by noisy, riotous or tumultuous conduct, or by fighting or quarreling
or encouraging other persons to fight or quarrel, to disturb the quiet and peace of the city or of
any meeting, assemblage or public affair in the city. (Ord. 239 1, 1980)
Agenda Item 8e Ordinance No. 1020 - Additions to YMC Title 9
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9.08.OUO Penalties for Gang - related Violations.
If the court finds that a person convicted of a violation of RCW 9.36.021, Simple Assault;
9A36.050, Reckless Endangerment; 9A36.070, Coercion; 9.61.230, Intimidating Phone Calls;
9A.46.120, Harassment; 9.08.020, Disorderly Conduct; 9A.84.010, Riot; 9.08.040, Disrupting
School Activities; 9A.48.090, Malicious Mischief; or 9A.52.080, Criminal Trespass, intentionally
committed the acts necessary for conviction because of such person's perception of the race,
color, religion, ancestry, national origin, group association, gender, sexual orientation, or mental,
physical or sensory handicap of the victim or victims, or that the violation was part of a gang
initiation or gang activity, the court shall impose a minimum fine of not less than $500.00 and a
minimum jail sentence of not less than five days for each such offense. Neither the mandatory
minimum jail sentence nor the mandatory minimum fine shall be suspended or deferred, nor shall
the jail sentence be served by alternate means. For purposes of this section the terms "gang ",
"gang activity ", "gang initiation" and "gang member" are defined as follows:
A. Gang — Two or more people who form an allegiance for a common purpose and engage
in unlawful activity.
B. Gang Activity — The committing of unlawful activities by gang members or unlawful
activities that involve gang behavior such as symbols, slogans, graffiti and other known
indications of gang involvement.
C. Gang Initiation — The engaging in unlawful activity for the purpose of being accepted as a
member of a gang.
D. Gang Member — A person who, by reason of admission or other competent evidence is
shown to be a member of a gang. Such evidence may include evidence of tattoos, club
rosters, attendance lists, distinct and recognizable clothing or other competent evidence.
(Ord. 508 3, 1994)
Section 4. Amending Chapter 9.12 Offenses against Property
Agenda Item 8e Ordinance No. 1020 - Additions to YMC Title 9
Page 9 of 12
9.12.010
The fnlln\ying dtefinitinnc shall apply to this Ghapter•
A. 00Building" means any ctr6IGfi Ire .yehiGle railway Gar airgrafF or.n.atergra# , cert for
g\yernlght Indtging of percnnc nr fnr Garrying nn of huciness the
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C.
1 Qpeatec or Gonfirmc another'c false imprecision ...high the aGtnr dtoec net believe to he
1 In relation to property, to bring abn61t a transfer nr p6 irpnrfedt transfer to the nhtainer
nr another of a Iegally renngniZedt interest in the prnper#y nr
2.
H. "WFengfully .
41.12.020 ww
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1 \A/rnng f illy nbtainc nr GXG-AS 1 ina1 ithnriZedt Gnntrnl ever the prnperfy nr ceryinec of
another nr the val ie thernf With intent to dtepriye him of 86IGh property nr ceryiner
Agenda Item 8e Ordinance No. 1020 - Additions to YMC Title 9
Page 10 of 12
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Agenda Item 8e Ordinance No. 1020 - Additions to YMC Title 9
Page 11 of 12
J737ST: 1CW-
I
Q. 1. :2.01.0 9.1:2. 1. 1. a Interfering with Utility Apparatus or Public Fountains Prohibited
It is unlawful for any person to cut, alter, change, remove, disconnect or connect with, or in any
manner interfere, meddle or tamper with any water main, pipe, stopcock on a meter, hydrant,
pump or conduit, or any gas pipe, main or meter, or any electrical wire, cable or conduit owned or
used by the city or by any private owner, without the permission or consent of the proper city
officials, or of the private owners. It is unlawful to obstruct, divert, hinder, tamper with, pollute or
interfere with any public spring or fountain within the city. (Ord. 213 3(L), 1977).
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Agenda Item 8e Ordinance No. 1020 - Additions to YMC Title 9
Page 12 of 12
It is unlawful to cut, mar, injure, deface, spoil, break or destroy any fence, sidewalk, house,
building, tree, plant or other property, public or private, within the city whether real or personal
property, by any means, including the attachment of any fl„odchandbillo posters, ad yai4isamon +c
or newspapers thereto; or without municipal authority, to deface mutilate, tear down, rearrange, or
destroy any signboard, street sign/pe , public notice, poster or post within the corporate limits of
the city. It is unlawful for any person to post or attach any b4lS, fly@F- Shondlhillc posters,
od ya-Fisticomon4c newspapers or other papers of a purely commercial advertising nature on any
post, fence, tree, building or other structure, except upon billboards or other structures erected for
that purpose. It is further unlawful to scatter any such commercial advertising upon the streets,
alleys or other public places of the city, or to throw them in n„hli^ nd ndi „o +o Od000 +ho YaFds of the
G#y, or to place them in or upon automobiles without the consent of the owner. (Ord. 213 3(I),
1977).
Section S. Effective Date: This ordinance or a summary thereof consisting of the title
shall be published in the official newspaper of the City, and shall take effect and be in
full force five (5) days after publication.
PASSED by the City Council of Yelm this 28th Day of March, 2017.
JW Foster, Mayor
Authenticated:
Lori Mossman, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Brent Dille, City Attorney
PUBLISHED: Nisqually Valley News, March 31, 2017
EFFECTIVE DATE: April 5, 2017
Agenda Item 13 - Correspondence
Page 1 of 2
Press Release — Olympia Harbor Days
For Immediate Release March 16, 2017
Contact: Carol Riley, Executive Director Phone: 360- 556 -0498
World's Largest Tugboat Races & Festival Receives Regional Advertising Awards
Carol Riley, Executive Director of Olympia Harbor Days, an Olympia Kiwanis event, on March 14th accepted
2 Pacific Northwest Summit Awards for the 2016 Annual Olympia festival at this year's Washington Festival
& Events Association Annual Conference, at Hotel RL, Olympia. Hundreds of festivals and community
events were represented by over 85 festival producers, promoters, cities, and vendors.
Olympia Harbor Days received the GOLD Award for the Best Printed Material. Riley partnered with Kendra
Albrecht of Parachute Technology of Olympia, arachutech,com, a locally owned small business
providing modern, professional graphic design and IT support services in the Thurston County area.
Olympia Harbor Days also won the SLIVER Award for the Best Multi Media category, for social media such
as Facebook, promotional videos, and radio advertising. Fletcher Ward, owner of Straight Light Studio,
±r strai xhtli -,htstudio,com a film and music company, produced promotional and sponsor videos.
Riley thanks Mixx 96.1 KXXO for producing the radio ads. "We're pleased that we could contribute to the
success of Harbor Days," said Mixx 96.1 sales manager Keri Murphy. "Carol's [Riley's] multi -media
marketing approach is what we advise for all of our clients. Fortunately, in this case we had a visionary
marketing partner."
The 2017 Olympia Harbor Days festival is planned this year for September 1— 3, Labor Day weekend at the
Olympia waterfront. Riley says "Olympia Kiwanis now claim the fame of not only hosting Washington's only
tugboat races but also holding the World's Largest Vintage Tugboat Races!" Over 55,000 attended the 2016
festival.
For more information about Olympia Harbor Days please contact Carol Riley at 360- 556 -0498 or visit
www.HarborDays.com. The festival is still accepting sponsors and vendors. # ##
Agenda Item 13 - Correspondence
WHY NOT YOU?
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Ballot Processing Center
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Tumwater, WA 98512
Thursday, April 6, 2017
5:30 p.m.
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