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05 09 2017 Agenda PacketAGENDA YELM CITY COUNCIL MEETING TUESDAY, MAY 9, 2017 6:00 P.M. Website Viewing: Clicking on agenda items will open associated documents including staff reports, resolutions, ordinances, etc. Note: some agenda items may not have attachments. 1. Call to Order 2. Roll Call 3. Agenda Approval ACTION 4. Special Presentations - Student of the Month — 5. Public Comment — Please complete a blue speaker's card and present it to the meeting recorder. Comment topics should not appear elsewhere on the agenda. Time (three minutes per speaker) and the number of speakers (five) are limited and may be adjusted to meet agenda requirements. 6. Consent Agenda ACTION a. Minutes; Regular meeting April 25, 2017 b. Payables; Checks # 7. Public Hearing- None scheduled 8. New Business- none scheduled 9. Old Business- none scheduled 10. Department Updates- 11. Council and Mayor- Councilmember Curry represents Yelm on the following committees. • Thurston County Solid Waste • Yelm Adult Community Center Advisory Committee (SWAC) • Yelm Finance Department • Yelm Public Safety Committee Committee • SE Thurston County Fire Authority Liaison Councilmember Carmody represents Yelm on the following committees. • Intercity Transit Board 0 Community Investment • Yelm Community & Economic Partnership (CIP) Development Committee 0 Yelm Finance Department Committee Councilmember Littlefield represents Yelm on the following committees. *Thurston Thrives steering committee • Yelm Community & Economic Development Committee Councilmember Stillwell represents Yelm on the following committees. • Thurston County EDC Board 0 Yelm Finance Department Committee • Yelm Public Safety Committee Councilmember Wood represents Yelm on the following committees. • Thurston Regional Planning Yelm Public Works Committee Transportation Council (TRPC) • TComm 911 Admin Board Councilmember DePinto represents Yelm on the following committees. • Thurston County Law and • South Thurston Economic Justice Development Initiative group 0 Yelm Public Safety Committee (STEDI) 0 Yelm Community & Economic Development Committee Councilmember Hendrickson represents Yelm on the following committees. • Thurston County EMS -Medic 0 Yelm Emergency Operations One Board • Yelm Public Works Committee Mayor Foster represents Yelm on the following committees. • Yelm Community & Economic 0 Yelm Finance Department Development Committee Committee • Thurston County Mayor's Forum e Yelm Public Works Committee • Thurston Regional Planning 0 Yelm Emergency Operations Council Board • South Sound Military and 0 Nisqually River Council Community Partnership 12. Executive Session- no session scheduled 13. Correspondence (Correspondence is available upon request) Yelm Area Chamber of Commerce Upcoming Events for May 2017 14. Adjourn Upcoming Meetings Regular City Council Meeting, Tuesday, May 23, 2017, 6:00 pm, Public Safety Building Council Study Session, Wednesday, June 6, 2017, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, June 13, 2017, 6:00 pm, Public Safety Building CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information about obtaining a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable time per speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the public comment portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and should not address topics for which public hearings have been conducted or are anticipated. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Lori Mossman, at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. The Preliminary Agenda and Approved Council Minutes are available at www.velmwa.gov. Agenda Item 6a Minutes Page 1 of 3 YELM CITY COUNCIL REGULAR MEETING TUESDAY, April 25, 2017 MINUTES PUBLIC SAFETY BUILDING 206 MCKENZIE AVE. YELM, WA 1. Mayor Foster called the meeting to order at 6:00 pm. 2. Roll Call Present: EJ Curry, Molly Carmody, Jennifer Littlefield, Tad Stillwell, Tracey Wood, Joe DePinto and Russ Hendrickson. 3. Agenda Approval 17 -147 MOTION BY RUSS HENDRICKSON TO APPROVE THE AGENDA AS PRESENTED. SECONDED BY TRACEY WOOD. MOTION CARRIED. 4. Special Presentations Student of the Month - Alex Choate Even though Alex Choate was not present, Mayor Foster read Alex's bio and the plaque will be taken back to City Hall for Alex to pick up at her convenience. Proclamation Declaring May as Mental Health Awareness Month - Mayor Foster read the proclamation. Marilyn Roberts -Hardy (NAMI) thanked the Mayor and Council for the proclamation, provided them with information on the program, and gave them t- shirts. 5. Public Comment - Nolan Lyle spoke about the Eagle Scout program and all the opportunities it has given him. 6. Consent Agenda a. Minutes - Regular meeting April 11, 2017. b. Payables - Checks #68814 - #68908 Totaling $307,015.46. C. Yelm City Park Request - Prairie Days June 19 -June 27, 2017, Yelm Lions Club, Community Wide Event. d. Project Acceptance and Release of Retainage to South Bay Excavating, Inc. for 2014 AC Water Main Replacement (Schedule A). 17 -148 MOTION BY TRACEY WOOD TO APPROVE THE CONSENT AGENDA. SECONDED BY MOLLY CARMODY. MOTION CARRIED. 7. Public Hearing - None Scheduled 8. New Business - a. Thurston County Regional Planning Council (TRPC) Interlocal Agreement Transportation Planning Services 17 -149 MOTION BY TRACEY WOOD AUTHORIZING MAYOR FOSTER TO SIGN AND EXECUTE THE TRPC INTERLOCAL AGREEMENT FOR TRANSPORTATION PLANNING SERVICES. SECONDED BY EJ CURRY. MOTION CARRIED. 4 -25 -17 Agenda Item 6a Minutes Page 2 of 3 b. First Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE) Construction Contract Award 17 -150 MOTION BY TRACEY WOOD AUTHORIZING MAYOR FOSTER TO AWARD THE CONSTRUCTION CONTRACT TO ACTIVE CONSTRUCTION INC. IN THE AMOUNT OF $318,318.00 FOR THE FIRST STREET (SR 507) SIDEWALK IMPROVEMENTS (MOSMAN AVE SE TO WASHINGTON AVE SE). MOTION SECONDED BY RUSS HENDRICKSON. MOTION CARRIED. 9. Old Business — none scheduled 10. Department Updates- Michael Grayum updated the Council on the following: • Arbor Day Celebration on April 28 @ 2 pm at the Yelm High School. We will celebrate our "tree city status" and join students in honoring beloved Yelm High School teacher Ed Bergh. • Home & Garden Show will be April 29 -30 at the Yelm High School. • City -Wide Cleanup May 17 -19 from 9:00am- 4:00pm and Saturday May 20th from 8:00am until the dumpsters are full. • Budget update of the actual for 2016 and the results of the 2017 first quarter (Q1). 11. Mayor and Council Initiatives Councilmember Curry attended the Thurston County Solid Waste Advisory Committee (SWAC) meeting, Yelm Public Safety Committee meeting, the Yelm Adult Community Center meeting, Yelm Finance Committee meeting, SE Thurston County Fire Authority meeting and Norwegian Days at the Thurston County Fairgrounds. Councilmember Carmody attended the Yelm Community & Economic Development Committee meeting, Yelm Finance Committee meeting and talked with a representative of Washington State Department of Transportation about closing Yelm Avenue for about 6 hours during the heaviest part of the Seattle to Portland (STP) bike ride. She would like this issue to be added to a future Study Session for discussion. Councilmember Carmody will be meeting with Thurston County Prosecutor this Friday to discuss the new Law Enforcement Assistant Diversion Program. Councilmember Littlefield attended the Thurston Thrives Steering Committee meeting, Yelm Community & Economic Development Committee and attended a presentation from the Behavioral Health Organization. Councilmember Stillwell attended the Thurston County EDC Board meeting, Yelm Finance Committee meeting and the Yelm Public Safety Committee meeting. Councilmember Wood attended the Thurston Regional Planning Transportation Council (TRPC). 4 -25 -17 Agenda Item 6a Minutes Page 3 of 3 Councilmember DePinto attended the South Thurston Economic Development Initiative Group, Yelm Public Safety Committee meeting and the Yelm Finance Committee meeting. Councilmember Hendrickson attended the Thurston County EMS -Medic One meeting and awarded a Brown and Field Scholarship to an Olympia Fire Fighter. Mayor Foster attended the Thurston County Chamber Green Business Celebration, Yelm Finance Committee meeting, Thurston Regional Planning meeting, Nisqually River Council, The Phoenix Rising Open House, Regional CTE Programs and Economic Development Committee meeting, Lacey City Council meeting and accepted the tree that was given to Yelm, Worked with Prairie Days Committee, Thurston County Conversation District meeting, Small City Connectors meeting in Tenino, Truly Motivated Transitional Living Fundraiser, Thurston Regional Planning Commission meeting, Port of Olympia meeting and walked the recently cleared area along Rhoton Road to see if there was an impact to Yelm Creek. 12. Executive Session - no session scheduled. 13. Correspondence included TRPC Pre Agenda for May 5, 2017, 8:30 - 11:00 am 17 -151 MOTION BY RUSS HENDRICKSON TO ADJOURN, SECONDED BY TRACEY WOOD. MOTION CARRIED. 14. Adjourned at 7:00 pm. Attest: JW Foster, Mayor Lori Mossman, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.ci.yelm.wa.us. 4 -25 -17 Yelm Area Chamber of Commerce May 2017 What's Happening Upcoming Events May 5 Yelm Area Chamber of Commerce Leads 8t Networking Group 12 pm Agenda Item 13 Correspondence Page 2 of 6 Eldon Grant is a popular _ trainer and speaker on ,ased Business ultimate problem • • solving, leadership and • . success skills. He is Hotel author of the Granted Wisdom Book Series and known as CWAmerica's Wisdom Mentor and Master Center for Women in Busines Problem Solver. Many folks refer to his teachings as "the extraordinary wisdom of an Cs • _ unconventional, self - educated, backwoods cowboy." His parents and family helped to instill a deep respect for all life and nature into his character. For decades now, Eldon has sought out powerful principles used by history's most successful, influential individuals. By applying these principles in his own life and business and showing others to do the same, he has developed a deep understanding of where problems come from and how to solve them so they never return. Eldon's enlightening presentations are a must for any group or enterprise seeking to realize its fullest potential. His business workshops teach More than two and a half decades ago, through a series of devastating experiencing Eldon was on the verge of losing virtually everything of significant value to him; his business, health, income, home, family, self - esteem, friends and Area Chamber of spirituality. After more than one year of dead- " Leads Et end searching, he finally stumbled on to a wise trking Group mentor who helped him discover that the same principles he'd learned on the farm and in • ;ia Federal several other places in his life, which guarantee :s an abundant harvest and good health are same . principles for individuals, families, businesses, 1' organizations and even governments to thrive. For decades now, Eldon has sought out powerful principles used by history's most successful, influential individuals. By applying these principles in his own life and business and showing others to do the same, he has developed a deep understanding of where problems come from and how to solve them so they never return. Eldon's enlightening presentations are a must for any group or enterprise seeking to realize its fullest potential. His business workshops teach Agenda Item 13 Correspondence Page 3 of 6 leadership teams how to look past the symptoms and see the core principles behind any problem. Operating A Successful Home -Based Business Presented in Partnership with the Washington Center for Women in Business May 11, 2017 Prairie Hotel, Yelm WA 10 am to 1 pm Cost: Free Register: www.wcwb.or /calendar There are many advantages and reasons "why" to run a home -based business - this workshop addresses the unique questions that go with them! Whether you're interested in a full -scale home - based business or a supplementary part -time income, this class will help your home -based business succeed! Plus you'll get the opportunity to network with other businesses and resources in your area! FARMERS INSURANCE Tad Stillwell Foot'�AnNe SURGICAL ASSOCIATES C 'M AIIstate You're in good hands. Ronelle Funk Insurance ar# Mint c+omrr�urrf��fFoxr� 2 Sa"19C & U -HAUL Agenda Item 13 Correspondence Page 4 of 6 1.. 7 Hit it off at our Business After Hours! Business After Hours Thursday, May 25, 2017 5:07 P.M. TwinStar Ball Park (Yelm Branch) 1105 Yelm Ave W Yelm, WA 98597 Join us for an evening of fun, food and prizes! Yelm Area Chamber of Commerce Leads Et Networking Group Leads groups are made up of individuals from different categories of businesses. The object of each group is to build personal contacts throughout the community, an to assist each other in finding new sources of prospects and new avenues for business. The purpose of this group is to grow businesses exchanging qualified referrals with fellow members. Agenda Item 13 Correspondence Page 5 of 6 WHEN Fridays at noon WHERE Olympia Federal Savings NEED MORE DETAILS Call Line at 360 - 458 -6608 or email director@Velmchamber.com 2017 Community Guide &t Membership Directory in Production! Here's your chance to feature your business in our Directory with an ad! We are so excited to be in the planning and production stages of our 2017 Community Guide Et Membership Directory! If you'd like an ad in the directory, please contact Line at 360- 458 -6608 or Richard at RichardCWatershed- Creative.com As a Yelm Area Chamber of Commerce Member, your business will be listed in our directory. With an ad, you can reach more readers! 2017 -2018 Visionary Members Agenda Item 13 Correspondence Page 6 of 6 MANAGEMENT .�, NORTHWEST "D -IND CASINO , You're in god hands. Ronelle Funk Insurance Thank you for your support and participation!