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07/22/1998 Minutes 4> . i CITY OF YELM CITY COUNCIL MINUTES JULY 22, 1998 1. Mayor Wolf called the meeting to order at 7: 30 pm. All present joined in the flag salute. 2. 98-119 3. 98-120 4. 98-121 5. 98-122 6. 98-123 Present: Don Miller, Martha Parsons, Velma Curry, and Glen Cunningham. Guests: Amos Lawton, LeRoy Bendien, Ruth Carsons, Cindy Cecil, Raeann Kirsten, Ruth and Lila Diamond, Belinda Fredrick and Justin Johnson.Kristen Blalack, Yelm Librarian; Dick Rhen, LeMay, Inc.; Myranda Yun, Nisqually Valley News; Rachel Donnette, Thurston Co. Environmental Health; Dick Blinn, Thurston Co. Water Resources Management; and Patty Kinney, Olympian; Agenda Approval. MOTION BY VELMA CURRY, SECONDED BY MARTHA PARSONS APPROVING THE AGENDA AS PREPARED. CARRIED. Minutes Approval. MOTION BY DON MILLER, SECONDED BY MARTHA PARSONS APPROVING THE MINUTES OF JUNE 10, 1998, AS PREPARED. CARRIED. Voucher Approval. MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER APPROVING PAYMENT OF CHECKS 8597-8612 AND 9109-9164 TOTALING $99,738.89. CARRIED. Payroll Approval - Preliminary MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY . APPROVING THE JULY 1998 PRELIMINARY PAYROLL. CARRIED. Public Comment: Justin Johnson requested approval to paint the sidewalk curb cutaways as an Eagle project. Ken,Garman requested that Justin contact him for additional instruction to make sure the project meets ADA requirements. MOTION BY VELMA CURRY, SECONDED BY GLEN CUNNINGHAM APPROVING JUSTIN JOHNSON'S REQUEST UNDER THE DIRECTION OF THE PUBLIC WORKS DEPARTMENT. CARRIED. Dick Rehn, LeMay, Inc. reported on the success of the first mobile recycling buyback held at Yelm City Park, and thanked everyone for their assistance. A total of 11,335 pounds of product were collected including magazines, cans, cardboard, etc. Councilmember Miller referred to recent events in the park and asked if it is possible to increase the size of the container at the park. Mr. Rehn will look into the possibility. 7. Public Hearing - 1999 Community Development Block Grant. Mayor Wolf closed the meeting at 7:40 and announced the place and purpose of the public hearing. Yelm City Council cc.98-7 -22mn.doc Page t;:f:) Shelly Badger explained that when the City decides not to apply for the grant a community group may use the application. A request for proposals, inviting community 'groups to apply for possible selection to submit a grant under the City's name, was published. The maximum amount available is $750,000 and the application must meet specific criteria including principally benefiting low-income persons. Specific categories were identified and audience members were asked to assist by nominating projects that would benefit the community. Housinf2;: Single teen parent housing - 2 votes Economic Development: Tourism enhancement - 1 vote Railroad development -:- 1 vote Community Facilities: Swimming Pool - 3 votes Senior Center - 6 votes Youth Center - 8 votes Library - 6 votes Family Support Center - 1 vote Day care facility - I vote Public Facilities: Park ball fields development - 1 vote Rails to Trails development - 1 vote Cochrane Park development - 1 vote Comprehensive:' None Mayor Wolf added that two responses to the request for proposals were received and that the they are for two of the highest voted community needs. Mayor Wolf called for speakers for the projects. a. Friends of the Library - LeRoy Bendein, Kristen Blalack and Ruth Carson spoke about the need for a larger library due to the growth in the area, and of the importance of reading for all age groups. Kristen Blalack summarized the results of last year's application and indicated that the project had not scored badly, but that low-income targeted programs added to the application were not scored. The current proposal submitted by the library includes partnering with other agencies to increase the number of low-income residents served. Examples include a homework center with Yelm Community Schools, job training with Community Youth Services, teen parent counseling, and a Head Start literacy program. b. Yelm Community Services - Youth Center. Cindy Cecil explained that her project would provide a youth center/child care center/family support services for low- \ , income persons in the area. As submitted the plan includes space for an additional mental health counselor, a second kitchen, a gym, and additional office space. Service expansion includes career counseling, financial aid packets, and job search assistance. Yelm City Council cc.98-7-22mn.doc Page 2 .:12 Cecil stressed the urgent need for low-income childcare due to welfare reform. Cecil introduced and spoke about four young women who exemplify the success of programs available at the Community Service Center. Lila Diamond spoke of the needs that would be met by the Youth Center and stressed the need for a drug and violence free environment for young people. Mayor Wolf asked how it would be possible to prevent violence at the Center? Chief Dunnam responded that some communities have been successful in implementing a neutral zone. Councilmember Cunningham expressed concern because he has past experience in organizing youth centers that weren't successful. He explained that the center would start well, but that as parent participation diminished and parents began just dropping kids off at the center, more problems would occur. He asked how we could make sure this scenario did not repeat itself at our youth center? He also questioned the level and cost of police services that might be needed, and why the schools aren't providing more activities? Cecil responded that methods exist to eliminate outside influence by limiting entrance to events. Current late night programs restrict entrance to those holding an ASB card from the specific school group the event is targeted to. She added that the school does permit activities at their facility when a school event isn't planned. However, they are required to have paid staff present. Cecil indicated that she could not state that they would never need to call the police, but that they haven't had to call them so far. Chief Dunnam added that this community works together and that that may be the key to having a successful program. When questioned about the library project, Kristen Blalack responded that office space would be available for Community Youth Services, and that computers would be available for use with their clients as well as for library patrons. She hoped that students would fmd resources similar to those at the career center available at the library during the hours that the schools are closed. Councilmembers Miller and Parsons expressed how difficult is to make a decision between two very beneficial projects. 98-124 Mayor Wolf closed the public hearing at 8:31 pm MOTION BY DON MILLER, SECONDED BY MARTHA PARSONS SELECTiNG THE YELM COMMUNITY SERVICE CENTER AS THE PROJECT FOR THE APPLICATION FOR THE 1999 COMMUNITY DEVELOPMENT BLOCK GRANT. CARRIED. Councilmember Curry pointed out that she had not voted. She added that even though she is a strong library supporter, she would also cast her vote for the youth center. 8. Hazardous Waste Plan for Thurston County - Rachel Donnett, Environmental Educator explained that the Thurston Co. Moderate Risk Plan was adopted in 1991, the cities in the county agreed to have the county monitor the small-moderate producers of hazardous waste. The revised draft has been distributed to cities for reVIew. Yelm City Council cc.98-7-22mn.doc Page 3 ~ 98-125 9. a. 98-126 10. a. The current base program costs ratepayers about $3.21 per year. The new programs would add about 41 cents per year, increasing per household cost to $3.62 per year. The program is 80% funded by tipping fees and 20% by grants. Some funding increases are recommended to increase services. Base program costs are distributed 40% to waste collection, 21 % to homeowner education, 34% for small business assistance and 'compliance, and 5% for planning. MOTION BY VELMA CURRY, SECONDED BY GLEN CUNNINGHAM DIRECTING THE CLERK TO PREP ARE A RESOLUTION FOR THE AUGUST 12, 1998 COUNCIL MEETING ADOPTING THE THURSTON COUNTY HAZARDOUS WASTE PLAN. CARRIED. Old Business: Library Carpet Update from 7/8/98. Councilmember Cunningham indicated that he had examined the carpet in the library. His recommendation is that the carpet be patched and professionally cleaned and that the new entrance be tiled. He estimates the cost of cleaning and patching at under $500.00 The cost of the entryway tile would be additional. MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY APPROVING PATCHING AND CLEANING THE LIBRARY CARPET AND TILE INSTALLATION IN THE NEW ENTRYW A Y. CARRIED. New Business: Thurston County Water Resources Management Plan. Dick Blinn, Director, Thurston Co. Department of Water and Waste Management. Mr. Blinn explained that the purpose of the County Comprehensive Water Resource Management Plan is to ensure ample supplies of high quality surface and ground water to meet increasing demands, reduce the effects of flooding, and to protect public health, environmental resources, and sensitive habitats. To meet this mission, a plan was developed that recognizes the need: 1) For a coordinated approach to water resource management, including ground water supply, surface water, storm water, lakes, stream and wetland program; and 2) To implement a long term funding source to provide for water resource protection services including investigation and enforcement. The Plan's principal objectives are to: 1) Identify problems and issues through monitoring streams, lakes, groundwater and rainfall 2) Understand the nature of our water resources through analysis, modeling and water resource planning 3) Prevent degradation and misuse, through public education and policy development 4) Respond' by assuring proper operation of on-site septic systems; designing, constructing and operating public facilities, including stormwater capital projects; providing technical assistance to privately-owned sewage, water and storm water facilities. The rate structure for the program's $3,244,800 cost includes $109,500 from the Public Health Improvement Fund, Noxious Weed Fund, and On-Site Reserve monies, and would be funded through five basic elements. Yelm City Council cc.98-7 -22mn.doc Page 4 ~ '--: b. 98-127 11. 98-128 12. a. 1) 2) 3) 4) 98-129 b. 1) Existing storm and surface water utility rates 2) Storm water program CFP financing 3) On-site Septic 0 & M program financing 4) New stormwater utility programs and accompanying rates for areas previously outside the p,rogram boundary , 5) "CORE" water resource activities funding As presented, the plan will collect $14 annually in fees from City of Ye1m residents who are not connected to the City's sewer system. Blinn responded to questions and indicated that the next step is to present the plan to the various planning commissions. Resolution No. 373 - Lead Agency Designation - Mayor Wolf explained that this resolution allows the Nisqually Indian Tribe to act as lead agency for the salmon enhancement grant project for the Nisqually River Watershed Resource Inventory Area. 11. ,MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY APPROVING RESOLUTION NO. 373 APPOINTING THE NISQUALL Y INDIAN TRIBE AS LEAD AGENCY FOR THE SALMON ENHANCEMENT GRANT PROJECT. CARRIED. Mayor Wolf closed the meeting at 10:00 pm, and announced that Council would be going into executive session for approximately 30 minutes to consider the acquisition of real estate. Mayor Wolf reopened the meeting at 10:24 pm. MOTION BY VELMA CURRY, SECONDED BY DON MILLER AUTHORIZING STAFF'TO BEGIN NEGOTIATIONS FOR RIGHT OF WAY ACQUISITION FOR ROAD CONSTRUCTION. CARRIED: Reports: City Council Liaison Reports City Hall - Courtcimember Curry - a written report was provided. Court - Councilmember Curry - a written report was provided. Public Works - Councilmember Miller- a written report was provided. Well #3 is at 400 feet. Park/Park Use Requests - Councilmember Parsons MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY APPROVING A PARK USE REQUEST FOR NEW LIFE CHRISTIAN CENTER VACATION BIBLE SCHOOL FROM 8/3 TO 8/7/98. CARRIED. 5) 6) 7) Police Report - Councilmember Cunningham - a written report was provided. National Night Out activities will be held at 6 pm, on August 3 at Prairie Creek. Planning - Councilmember Cunningham - meeting cancelled. Water Reuse - Counci1member Rivas - no report Mayor - Mayor Wolf announced progress on the health assessment, and a city hall visit from a group of students from a private school in Japan. Mayor Wolf read a letter from the State Department of Fish and Wildlife concerning Barb Wood's application to remove a berm from her property by Yelm Creek. The Yelm City Council cc.98-7-22mn.doc Page 5 letter explains that the City prefers that work to Yelm Creek occur only after the current study and plan are completed, and that the project does not qualify for the streamlined process applied fot. Council - Councilmember Curry reported on attending the Senior Center Board c. Meeting. Financial Report - A written report was provided giving an overview of funds for d. June and also quarterly comparison for the past several years. 13. Correspondence was reviewed. 14. Adjourn: 10:38 pm ~e?ti~!f/ )n kJdJ- Kathryn M. 0, Mayor Authenticated yJ~~ Yelm City Council cc.98-7-22mn.doc - Page 6