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07 25 2017 Agenda Packet AGENDA YELM CITY COUNCIL MEETING TUESDAY, JULY 25, 2017 6:00 P.M. Website Viewing: Clicking on agenda items will open associated documents including staff reports, resolutions, ordinances, etc. Note: some agenda items may not have attachments. Call to Order 1. Roll Call 2. Agenda ApprovalACTION 3. Special Presentations- 4. Public Comment 5. the meeting recorder. Comment topics should not appear elsewhere on the agenda. Time (three minutes per speaker) and the number of speakers (five) are limited and may be adjusted to meet agenda requirements. Consent AgendaACTION 6. Minutes; a.RegularmeetingJuly 11,2017&Study Session minutes July 11, 2017 Payables; Checks # b. c.Cullens Road Pavement Preservation TIB Project No. 3-W-978(003)-1 Construction Management Services d.Longmire Park Request-Living Water Mega Sports Camp August 21-25, 2017, 7:30 am 1:00 pm Public Hearing 7.-Resolution No. 580, Parks Plan Update New Business- 8. Resolution No. 580,Parks Plan UpdateACTION a. Presenter: Tami Merriman, Associate Planner Attachments: Staff Report, Resolution No. 580 Memorandum of Understanding (MOU) between Yelm Public School ACTION b. and the City of Yelm for The School Resource Officer Program (SRO) Presenter: Todd Stancil, Chief of Police Attachments: Staff Report, Agreement Old Business- 9.none scheduled Department Updates- 10. Council and Mayor- 11. Councilmember Curryrepresents Yelm on the following committees. Thurston County Solid Waste Yelm Finance Department Advisory Committee (SWAC) Committee Yelm Public Safety Committee Authority Liaison Councilmember Carmody represents Yelm on the following committees. Intercity Transit BoardYelm Finance Department Committee Yelm Community& Economic Development Committee Councilmember Littlefieldrepresents Yelm on the following committees. Yelm Community & Economic Development Committee Councilmember Stillwell represents Yelm on the following committees. Thurston County EDC BoardYelm Finance Department Committee Yelm Public Safety Committee Councilmember Woodrepresents Yelm on the following committees. Thurston Regional Planning Yelm Public Works Committee Transportation Council(TRPC) TComm 911 Admin Board Councilmember DePintorepresents Yelm on the following committees. Thurston County Law and Justice SouthThurston Economic Development Initiative group Yelm Public Safety Committee (STEDI) Yelm Community& Economic Development Committee Councilmember Hendricksonrepresents Yelm on the following committees. Thurston County EMS-Medic Yelm Emergency Operations OneBoard Yelm Public Works Committee Mayor Foster represents Yelm on the following committees. Yelm Community & Economic Yelm Finance Department Development CommitteeCommittee Yelm Public Works Committee Thurston Regional Planning Yelm Emergency Operations CouncilBoard South Sound Military and Nisqually River Council Community Partnership Community Investment Partnership (CIP) Executive Session- 12.nosession scheduled Correspondence (Correspondence is available upon request) 13. Adjourn 14. Upcoming Meetings Council Study Session, Tuesday, August 1, 2017, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, August 8, 2017, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, August 22, 2017, 6:00 pm, Public Safety Building CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information about obtaining a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable time per speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the public comment portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and should not address topics for which public hearings have been conducted or are anticipated. disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Lori Mossman, at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. The Preliminary Agenda and Approved Council Minutes are available at . www.yelmwa.govFor information on the Americans with Disabilities Act and the Title VI Statement, click this link http://www.ci.yelm.wa.us/human-resources/. Agenda Item 6a Minutes Page 1 of 4 YELM CITY COUNCIL REGULAR MEETING TUESDAY, JULY 11, 2017 MINUTES PUBLIC SAFETY BUILDING 206 MCKENZIE AVE. YELM, WA 1. Mayor Foster called the meeting to order at 6:00 pm. 2.Roll Call Present: EJ Curry, Molly Carmody, Jennifer Littlefield, Tad Stillwell, and Joe DePinto. 17-176 MOTION BY STILLWELL EXCUSING HENDRICKSON AND WOOD. SECONDED BY CURRY. MOTION CARRIED. 3. Agenda Approval 17-177 MOTION BY DEPINTO TO AMEND THE AGENDA TO ADD RESOLUTION #579 REGARDING PROPOSED CONVENTION DISTRICT. SECONDED BY CURRY. MOTION CARRIED. 4.SpecialPresentations- Commissioner Gary Edwards and Thurston County Manager Ramiro Chavez Presented on the Proposed Convention District. 5. Public Comment- Victoria Mattoon discussed her concern with the long days and times fireworks were allowed within the City limits as well as the absents of fire hydrants on West Rd. Un-named citizen also voiced his concern about the fireworks within the City limits as well as the proposed Convention District. Michael (unknown last name) voiced his concern over traffic on his cul-de-sac. Requests the City entertain speed bumps being installed. 6.Consent Agenda a. Minutes Regular meeting June 27, 2017. b. Payables Checks #69251 - #69344 in the amount of $551,471.28. 17-178 MOTION BY CARMODY TO APPROVE THE CONSENT AGENDA. SECONDED BY LITTLEFIELD. MOTION CARRIED. 7.Public Hearing Public Hearing regarding Resolution 578 Six Year Transportation Improvement Plan - opened at 6:38. Staff Report by Maryanne Zukowski. Mike Wright from JZK spoke as a representative to JZ Knight (a rd stakeholder) as to the realignment of Burnett & 93 wanting the stakeholders be involved in the development process. Mayor Foster closed the Public Hearing at 6:55 pm. 8.New Business a.Resolution No. 578, 2018-2023 Six Year Transportation Improvemen Plan 17-179 MOTION BY LITTLEFIELD TO ADOPT RESOLUTION 578 - SIX YEAR TRANSPORTATION IMPROVEMENT PLAN. SECONDED BY CARMODY. MOTION CARRIED. 7-11-17 Agenda Item 6a Minutes Page 2 of 4 b. Professional Services Agreement Parametrix for Design/Environmental Services for Coates Ave. NW Killion to Cullens Road. 17-180 MOTION BY LITTLEFIELD TO AUTHORIZE MAYOR FOSTER TO SIGN THE AGREEMENT. SECONDED BY CURRY. MOTION CARRIED. c.Ordinance No. 1024, Senior/Disabled Reduced Residential Utility 17-181 MOTION BY CARMODY TO CONTINUE ORDINANCE NO. 1024 TO THE SEPTEMBER 6, 2017 AT 6 PM IN THE CITY COUNCIL CHAMBERS. SECONDED BY DEPINTO. MOTION CARRIED. d.Ordinance No. 1025, Adding to the Yelm Municipal Code Title 13.0 Utility Contracts. 17-182 MOTION BY CARMODY TO ADOPT ORDINANCE NO. 1025, ADDING TO THE YELM MUNICIPAL CODE TITLE 14.04.85, UTILITY CONTRACTS. SECONDED BY DEPINTO. MOTION CARRIED. e.Resolution N. 579 Proposed Convention District 17-183 MOTION BY DEPINTO TO ADOPT RESOLUTION NO. 579 TO DIRECT THE THURSTON COUNTY COMMISSIONERS TO REMOVE THE CORPORATE LIMITS OF THE CITY OF YELM FROM THE BOUNDARIES OF THE PROPOSED CULTURAL ARTS, STADIUM AND CONVENTION DISTRICT AS IDENTIFIED IN THURSTON COUNTY RESOLUTION NO. 15476. SECONDED BY CARMODY. MOTION CARRIED. 10. Department Updates- Michael Grayum updated the Council on the following: STP is Saturday. Yelm has been designated as an official stop for the Seattle to Portland Bike event. The Community Center will be opened up to serve as a cooling station and Yelm High School Sports Medicine students will be available to provide first aide. Banners will be hung from street signs welcoming riders to Yelm. Civil Service Oral Boards are happening next Monday to replace officer McElroy, nd who recently separated from the Department on June 22. We are currently covering his shifts with our school resource officer and our goal is to have a replacement for Officer McElroy by October. Family Fun Day was last Saturday and very well attended. Police Department had information for children and adults about emergency management, home safety information, coloring books, and vehicles for the kids to see up close. 80% of the First Street SidewalkProject is done, including the walk ways and access points to local businesses. Preparation on Cullens Road is being done for the paving that will start in mid- August and conclude in October. As you were informed at the last Council meeting, our Water Reclamation Facility Update is still not processing waste properly and is experiencing levels of ammonia which exceed our permit, which inhibits our ability to generate Reclaimed Water for irrigation purposes. 11. Mayor and Council Initiatives Councilmember Curry - Nothing to report. 7-11-17 Agenda Item 6a Minutes Page 3 of 4 Councilmember Carmody - will be attending the Transportation Board meeting for Councilmember Wood. Councilmember Littlefield - Nothing to report. Councilmember Stillwell Nothing to report. Councilmember DePinto Relayed information regarding concern over the crime at the skate park, another citizen interested in the possibility of putting a rock wall in the park. Mayor Foster attended the Thurston Regional Planning Council meeting, attended the Yelm Chamber of Commerce meeting. 12.Executive Session no session scheduled. 13. Correspondence included Yelm Election Precincts Map for 2017 Thurston County Auditor News-Ballots mailed to Military and Overseas Voters for August 1 Primary Election. 17-184 MOTION BY CARMODY TO ADJOURN, SECONDED BY LITTLEFIELD. MOTION CARRIED. 14. Adjourned 7:31 pm __________________________ Attest: _________________________ JW Foster, Mayor Lori Mossman, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.ci.yelm.wa.us. 7-11-17 Agenda Item 6a Minutes Page 4 of 4 YELM CITY COUNCIL STUDY SESSION TUESDAY, JULY 11, 2017 7:44 P.M. PUBLIC SAFETY BUILDING 206 MCKENZIE AVE. YELM, WA Mayor Foster called the meeting to order at 6:00 p.m. 2. Present::Tad Stillwell, Joe DePinto, Jennifer Littlefield, Molly Carmody and EJ Curry. Staff present: Community Development Director Grant Beck, City Administrator Michael Grayum, Public Works Director Chad Bedlington and Finance Director Noah Crocker. 3. Discussion Items - Draft Park Plan Planning Commission members presented the Draft Park Plan to Council for discussion. Stormwater Rates Chad Bedlington explained the rate structures for stormwater for discussion. Sewer Rate Update Chad Bedlington will bring the water and sewer rate analysis data to the Council at the August Study Session for discussion. LEAN Project Update Noah Crocker updated the Council on the LEAN Management Project in regards to Vouchers that are approved by Council. 4. Mayors Report no report 5. Council Initiatives no report Adjourn 9:15 p.m. ____________________________ Attest:_______________________ JW Foster, Mayor Lori Mossman, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.ci.yelm.wa.us. Agenda Item 6c Cullens Rd. Pavement Preservation Page 1 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 2 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 3 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 4 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 5 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 6 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 7 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 8 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 9 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 10 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 11 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 12 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 13 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 14 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 15 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 16 of 17 Agenda Item 6c Cullens Rd. Pavement Preservation Page 17 of 17 Agenda Item 6d Longmire Park Request Page 1 of 4 Agenda Item 6d Longmire Park Request Page 2 of 4 Agenda Item 6d Longmire Park Request Page 3 of 4 Agenda Item 6d Longmire Park Request Page 4 of 4 Agenda Item 7 Public Hearing Notice Page 1 of 1 City of Yelm Community Development Department 105 Yelm Avenue West Yelm, WA 98597 The City of Yelm has scheduled a public hearing to receive public comment on the proposed update to Yelm Parks and Recreation Plan as part of the Tuesday July 25, 2017, City Council Meeting. The meeting will take place at the Yelm Public Safety Building, 206 McKenzie Street SE, at 6:00 PM. For additional information, please contactTami Merriman at 360-458-8496. The proposed update may atwww.yelmwa.gov or by visiting the Community Development Department at Yelm City Hall. Written comments will be received up to and at the public hearing.Written comments may be submitted at the hearing, or may be mailed to Tami Merriman, City of Yelm, 105 Yelm Avenue West, Yelm, WA 98597. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability in need of accommodations to conduct business or to participate in government processes or activities, please contact Lori Mossman at 360-458-8402 at least five working days prior to the scheduled event. For information on the Americans with Disabilities Act and the Title VI Statement visit our web page at http://www.yelmwa.gov/human-resources/. Lori Mossman, City Clerk Published: Nisqually Valley News, Friday, July14, 2017 Posted Yelm City Hall Yelm Public Safety Building Agenda Item 8a Resolution No. 580, Parks Plan Update Page 1 of 76 Agenda Item 8a Resolution No. 580, Parks Plan Update Page 2 of 76 Agenda Item 8a Resolution No. 580, Parks Plan Update Page 3 of 76 Agenda Item 8a Resolution No. 580, Parks Plan Update Page 4 of 76 Agenda Item 8a Resolution No. 580, Parks Plan Update Page 5 of 76 Agenda Item 8a Resolution No. 580, Parks Plan Update Page 6 of 76 Agenda Item 8a Resolution No. 580, Parks Plan Update Page 7 of 76 Agenda Item 8a Resolution No. 580, Parks Plan Update Page 8 of 76 Agenda Item 8a Resolution No. 580, Parks Plan Update Page 9 of 76 Agenda Item 8a Resolution No. 580, Parks Plan Update Page 10 of 76 Agenda Item 8a Resolution No. 580, Parks Plan Update Page 11 of 76 Agenda Item 8a Resolution No. 580, Parks Plan Update Page 12 of 76 Agenda Item 8a Resolution No. 580, Parks Plan Update Page 13 of 76 Agenda 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Foster Yelm City Council From: Todd Stancil,Chief of Police. Date: July 18, 2017 (for July 25th City Council meeting) Subj: School Resource Officer Agreement for 2017/18 Authorize Mayor Foster to sign the Agreement between Yelm Community Schools and the City of Yelm for School Resource Officer services for the 2017/18 school year. Over the past 26 years, the Yelm School District and City of Yelm have partnered to provide apolice officer to work within the school district.From 1992 to 1999 this service was provided by a D.A.R.E. instructor that taught drug abuse resistance education to all th 5 grade classrooms. In the fall of 1999, this service was changed to that of a School Resource Officer (SRO), who since that time has been responsible for handling all emergency calls coming from the schools as well as education and crime prevention. The City has provided this service for a number of years with an annual agreement to allow the parties to review the program on a regular basis. The contract before council tonight has no language changes from the previous year. The Yelm School District will reimburse the City of Yelm $60,000.00 for services provided by the School Resource Officer. September 3, 2015 Page 1 of 1 Agenda Item 8b MOU between Yelm Public Schools and the City of Yelm Page 2 of 6 Agreement Between Yelm Public Schools And City of Yelm For The School Resource Officer Program THIS AGREEMENT, made and entered into this 1st day of October, 2017, by and between the Yelm School District and the City of Yelm. WHEREAS, the Yelm School District and the Yelm Police Departmen ensure a safe and secure learning environment for the youth of t the best interest of both parties to assign a School Resource Of Yelm School District. WHEREAS, Yelm School District (hereinafter referred to as Schoo cost of and provide facilities for the aforementioned School Res NOW THEREFORE, it is mutually agreed as follows: I The Yelm Police Department (hereinafter referred to as Police De employed Yelm Police Officer to serve as a School Resource Offic will be responsible for serving as the primary SRO for all schoo II resource to the high schools, middle schools, elementary schoolsill patrol their assigned schools and surrounding areas in order to prevent crime, especially those incidents involving weapons, you involvement, drugs, or other similar activities. In and administrators with information, support, education/training facilitation. Agenda Item 8b MOU between Yelm Public Schools and the City of Yelm Page 3 of 6 III mployees of the Yelm Department which shall be responsible for their hiring, training of improper conduct by an SRO will be referred to the SRdirectly to the Chief of Police. The amount of time the SRO will spend at the schools will be in yearly reimbursement the Yelm School District provides the City is for activities specified in the MOU outside of routine police based on total salary and benefits the officer is paid and is re minus any scheduled vacation time, sick time, training time, cou activity, including any emergencies such as civil disasters. rvisor. The SRO will not take vacation while school is in session unless On scheduled work days when school is not in session (summer vac the SRO will work on assignments as determined by their police s Nothing in this agreement prevents the school district from cont Yelm Police Officers to provide security at sporting events or o agreement do not cover off-duty officers hired for these purpose IV In the event the Principal of the school to which an SRO is work not effectively performing in accordance with this Agreement, th School District and the Police Department that the SRO be remove To initiate the replacement of an SRO, the Principal will recomm his/her designee, that the SRO be replaced, stating the reasons time after receiving the recommendation, the Superintendent or h Chief of Police or his/her designee, to mediate or resolve the p V The duties and responsibilities of the Yelm Police Department in s participate in and train school staff in threat assessment, cr response and the development of an off-site crisis response cent district or county-wide critical incident or terrorist event imp and staff. Participate in planned training with mental health, juvenile justi Agenda Item 8b MOU between Yelm Public Schools and the City of Yelm Page 4 of 6 Work with all District partners in the delivery of law enforceme activities for both students and staff. Collaborate with District partners in assuring the development, of safe school policies. VI Additional duties and responsibilities of the SRO while on duty following: Regularly wear the official police uniform Establish and maintain a working rapport with the school adminis Act as a resource person in the area of law enforcement educatio staff, speaking in classes on the law, search and seizure, drugs Assist in providing school-based security during the regular sch promotion of a safe and orderly environment at the assigned scho as a disciplinarian; however, the SRO may assist the school with the problem or incident is a violation of the law, will determin action is appropriate. Violations of school rules will be turned administration. Investigate crimes or other school-related incidents on campus, appropriate, and making the necessary timely notifications to pa social service agencies. Assist in mediating disputes on campus, including working with s disputes in a non-violent manner. Perform other duties mutually agreed upon by the principal and t is legitimately and reasonably related to the SRO program as des and is consistent with Federal and State Law, local ordinances, School District policies, procedures, rules, and regulations. VII In return for the City providing SRO services, the Yelm School D Provide a secure office space within the Yelm School District to general office purposes. The offices must be properly lighted an telephone. This office space can be a shared space with district be used solely by the SRO if/when situations arise dictating thi Equip office with a locking cabinet and reasonable office suppli Provide a reasonable police parking space or parking area. Agenda Item 8b MOU between Yelm Public Schools and the City of Yelm Page 5 of 6 VIII The Yelm School District agrees to pay the City of Yelm $60,000. th the period of October 1, 2017 to June 15, 2018. The exact time periods may fluctuate a day or two either way to coincide with the adopted school schedule. The Sch Department agree to negotiate program costs annually for any sub IX Both parties understand and agree that the City is acting hereun the following intended results: Control of personnel, standards or performance, discipline and o performance shall be governed entirely by the department; All persons rendering services hereunder shall be for all purpos Yelm; All liabilities for salaries, wages, and any other compensation, shall be that of the City of Yelm. Both parties understand and agree that the school district retai and security of the school district, its employees, students, an alter that responsibility. X The City of Yelm will protect, defend, indemnify, and save harml employees, and agents from any and all costs, claims, judgments in any way resulting from negligent acts or omissions of the Cit agents. The Yelm School District will protect, defend , indemnify and sa employees and agents from any and all costs, claims, judgments o in any way resulting from the negligent acts or omissions of the agents. XI This Agreement expresses the entire agreement of the parties. Th modified at any time by the mutual agreement of the parties. Any in writing, signed, and acknowledged by all of the parties. XII This Agreement may be terminated only after thirty (30) days wri given by the other. Any termination of this Agreement shall not matured prior to such termination. Agenda Item 8b MOU between Yelm Public Schools and the City of Yelm Page 6 of 6 This agreement will expire on the last day of school for student the parties in writing. As evidence of their Agreement, both parties, through their auth understood the above and foregoing, and with the intent to be bo Agreement on the date last entered below. Yelm School District By: _________________________________ Date: _______________________________ City of Yelm By: ________________________________ Date: ______________________________ Approved as to Form: ___________________________________ Yelm City Attorney