12/09/1998 Minutes
CITY OF YELM
CITY COUNCIL MINUTES
DECEMBER 9,1998
1. Mayor Wolf called the meting to order at 7:30 pm. All present joined in the flag
salute.
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Present Don Miller, Martha Parsons, Velma Curry, Glen Cunningham and Adam
Rivas. Guests:' Tim Skillings, Skillings Connolly; Patty Kinney, Olympian; and
Steve Hillmer, Nisqually Valley News. Staff: Tim Peterson, Brian ,Asmus, Shelly
Badger, Ken Garmann, Cathie Carlson, Glenn Dunnam and Agnes Bennick.
Agendfl Approval.
MOTION BY VELMA CURRY, SECONDED BY MARTHA PARSONS
APPROVING THE AGENDA AS PRINTED. CARRIED
Minutes Approval. .
MOTION BY MARTHA pARSONS, SECONDED BY VELMA CURRY
APPROVING THE NOVEMBER 24, 1998 MINUTES AS PRINTED. CARRIED.
V 0ucher Approval.' . ' ,
MOTION BY MARTHA PARSONS, SECONDED BY GLEN CUNNINGHAM
APPROVING PAYMENT OF CHECKS 9877-9947 AND 9949-9964, TOTALING
$719,402.67. CARRIED.
Payroll Approval.
MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY
APPROVING THE FINAL NOVEMB.ER 1998 PAYROLL, CHECKS 2074-2163,
TOTALING $109,995.23. CARRIED
MOTION BY DON MILLER, SECONDED BY MARTHA PARSONS ,
APPROVING THE PRELIMINARY DECEMBER 1998 PAYROLL. CARRIED.
Public Comment/Questions. Mayor Wolf welcomed and introduced new Nisqually
Vall~y News Reporter Steve Hill .
7. Public Hearing - Sewer Rate Increase. Mayor Wolf opened the public hearing at 7:35
pm and announced the place and purpose of the public hearing. No objections were',
stated to participants.
Shelly Badger reported that information concerning the increases to monthly rates and
hook-tip fees had been wid~ly distributed. Information was mailed to sewer users on.
11/30, and both a legal notice and a news article appeared in the Nisqually Valley
News. She provided background on the project. Rates will support debt on the
existing facility 'and the expansion as well as ongoing operating expenses. Funding
for the $9.6 million expansion includes $3.4 million and $344,000 grants, a $2 million
ULID and a $3.85 million loan.
Monthly rates will increase from a current range of $19.50-$26.00 per household to
$24.35-$32.50 per household. Nonresidential rates increase from $26.00 to $32.50
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. per month plus $.0361 per cubic foot over 900 per month. Rates are projected to
increase over the next five year~ to $35.87 by 2003.
. Hookup fees per Equivalent Residential Unit for existing platted lots (currently
$1,000) or lots included in the ULID increase to $2,480. Hookup fees for all other
lots will be $4,850 per ERU.
A request was received to defer the January 1 increase until March of 1999.
Being no additional comments or questions Mayor Wolf closed the public hearing at
7:46 pm;
a. Ordinance No. 644 - Sewer Rate Increase.
98-209 . MOTION BY MARTHA PARSONS, SECONDED BY ADAM RIVAS ADOPTING
SEWER RATE INCREASE ORDINANCE NO. 644. CARRIED.
b. Resolution No. 380 - Sewer Hookup Fee Increase. Shelly Badger explained that the
Section 1 - Step Tank Permit Fee increases have been recommended because each
ipstallation requires 6 site visits by staff.
98-210 MOTION BY VELMA CURRY, SECONDED BY ADAM RIVAS APPROVING.
SEWER HOOKUP FEE INCREASE RESOLUTION NO. 380. CARRIED.
8. Public Hearing - 1999 Revenue Sources (Continued from 11/24). Mayor Wolf opened
the puqlic hearing at 7:48 pm and announced the place and purpose of the public
hearing. No objections were stated to participants.
Agnes Bennick reported that new valuations were received from the Assessors Office.
A worksheet comparing the Maximum Lawful Collection and the City's proposed
collections was provided. Although the City may incteaseits $413,616 'base by 6%,
it chooses to formulate the increase instead on a reduced (prior year collection) base
of $383,448. Using the smaller base results in a tax increase of $23,000 over 1998
taxes collected. Using the larger ($413,616) would allow an additional $32,000 in tax
collections. In additional to the base tax amounts, collections are received for new
construction ($23,325), utility value increases ($1,536) and new annexations ($1,025).
Proposed collections will result in an approximate increase of $.11 per $1,000 of
.assessedvalue. Actual costs are projected to be $11 annually or $.92 monthly for a
$100,000 home.
Mayor Wolf closed the public hearing at 7:55 pm.
a.
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Ordinance No. 639 - '99 Property Tax Revenue Increase .
MOTION BY GLEN CUNNINGHAM, SECONDED BY VELMA CURRY
ADOPTING ORDINANCE NO. 639 SEITING PROPERTY TAX RATES FOR
COLLECTION IN 1999. CARRIED.
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Tax Certification.
MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER
APPROVING THE 1999 PROPERTY TAX CERTIFICATION. CARRIED.
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, 9. Rezone Consideration & Comp Plan Amendment. Cathie Carlson explained that the
recommendation is to rezone the SW comer of Morris and Bald Hills Rd. The Yelm
Planning. Commission held a public hearing in September and recommends approval.
The Morris Road realignment resulted in the property being split off frolI\ other
" residential properties and it is now adjacent to commercial properties. The rezone
would require an amendment to the 'Comprehensive Plan Land Use Map.
As only Qne Comprehensive Plan amendment is permitted annually, it was .requested
, that action be deferred to that portion of the meeting.
, 10.. Public Hearing - Capital Facilities Plan Update and Comprehensive Plan Update.
Mayor Wolf opened the public hearing at 8:05 pm and announced the ,place and
purpose of the public hearing. No objections were stated to participants. Mayor Wolf
requested that Cathie Carlson give an overview of the proposed changes.
Carls,on reported that the, Planning Commission held a public hearing in November
and recommended Council adoption: Carlson highlighted proposed changes. Parks,
Open Space, Recreation adds an Indoor Recreation Facility, and development of
wetlands at Cochrane Park. Capital Facilities includes the public works shop and yard
on Rhoton Rd and the addition of a new public safety building at that location. The ,
library would move to the vacated public safety site and future city hall growth could
expand into the current library space. Transportation adds the Yelm Ave., Edwards
St, and Railroad projects. Utilities include the WWTP upgrades and water
improvements.
Mayor Wolf closed the public hearinRat 8: 15 pm.
a. Ordinance No. 647 - Amending the Capital Facilities Plan and Comprehensive Plan (
98-213 ,MOTION BY ADAM RIV ~S, SECONDED BY MARTHA PARSONS ADOPTING
ORDINANCE 647 AMENDING THE CAPITAL FACILITIES AND
COMPREHENSIVE PLAN. CARRIED
11. Public Hearing- 1999 Final Budget. Continued from 11/24/98. Mayor Wolf opened
the public hearing at 8:05 pm and announced the place and purpose of the public
hearing. No objections were stated to participants.
Shelly Badger explained that all funds had been balanced and changes incorporated
into the budget. However, the police salary contract has not been settled, but an
estimated settlement amount is'included in the 1999 Budget.
,a. Mayor Wolf entered into the record a letter of complaint concerning a reduction.in
force. .
Chief Dunnam stated that the recommendation for a staffreduction came from him
and that it was a difficult decision, but best for the operation overall. Commander'
Asmus and Officer Stancil are covering additional shifts. Dunnam expressed his
appreciation for Council's support on this matter. Dunnam expressed his concern
over losing an outstanding officer, but a layoff under Civil Service requires the last
person hired be the one laid off. Office Wilkinson enjoys working for 'the. City and'
may well return if there is a vacancy at a future date.
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b.
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Mayor Wolf closed the public hearing at 8:21 pm.
Ordinance 641 Adopting the 1999 City of Yelm Budget
MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY
ADOPTING ORDINANCE 641 THE CITY OF YELrv,I 1999 BUDGET.
Mayor Wolf commended Councilmembers for the work they did during weekly work
sessions beginning in September reviewing revenues and individual department
budgets and discussing how complete this successful budget. .
Councihnember Rivas added a pat on the back to City staff. Mayor Wolf concurred.
12. Public Hearing - Six Year Transportation Plan Amendment. Mayor Wolf opened the
. public hearing at 8:23 pm and announced the place and purpose ofth~ public hearing.
No objections were stated to participants.
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Ken Garmann reported that the amendment adds new projects to the Six Year, .
Transportation Plan. Changes include the addition of Mill Road as # 17, the "Prairie
Line" as # 18 and the identification and reclassification of some .secured or ~ending
project' funding.
Mayor Wolf Closed the public hearing at 8:26 pm.
Resolution No. 381 .
MOTION BY DON MILLER, SECONDED BY OLEN CUNNINGHAM
APPROVING RESOLUTION NO. ,381 AMENDING THE SIX-YEAR
TRANSPORTATION PLAN. . CARRIED:
New 'Business:
Ordinance No. 643 - 1998 Budget Amendments. .
MOTIONBY VELMA CURRY, SECONDED BY MARTHA PARSONS
AJ)OPTING ORDINANCE NO. 643 1998 BUDGET AMENDMENTS. CARRIED.
Ordinance No. 645 - Water Hookup Fees
MOTION BY MARTHA PARSONS, SECONDED BY ADAM RIVAS ADOPTING
ORDINANCE NO. 645 WATER HOOKUP FEES. CARRIED.
Ordinance 646 - Vehicle Impound Guidelines. Chief Dunnam explained that the'last
legislative ,session produced authority for local governments to adopt ordinances.
providing for impounding vehicles driven by ati individual with a suspended license.
This is in response to some 260,000 people in Washington driving without drivers'
licenses and with unpaid court fees. Vehicles that have been impounded may be
. released only when all towing charges, administrative fees, and if the driver is the
, owner, any delinquent traffic fines' have been paid or arrangements made with the
court. A flow chart to be used by the officers was included~ 'Chief Dunnam requested
adoption subject to review 'by the City Attorney.'
MOTION BY VELMA CURRY, SECONDED BY GLEN CUNNINGHAM
ADOPTr~G ORDINANCE NO. 646 SUBJECT TO APPROVAL BY THE CITY
ATTO~EY.CARRIED.
Old Business:
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a.
Ordinance No. 640 - Mileage Rate Reimbursement Increase
MOTION BY MARTHA PARSONS, SECONDED BY ADAM RIVAS ADOPTING
ORDINANCE NO. 640 INCREASING THE MILEAGE REIMBURSEMENT RATE
TO $.32 PER MILE. CARRIED. '
Resolution No.3 77 - Increasing the Employee Medical Benefit Cap
MOTION BY VELMA CURRY, SECONDED BY DON MILLER APPROVING
RESOLUTION NO. 377 INCREASING THE EMPLOYEE MEDICAL BENEFIT
CAP TO $309 PER MONTH. CARRIED.
Resolution No. 378 - Increasing the Senior Median Income to qualify for reduced
utility rate reductions.
MOTION BY ADAM RIVAS, SECONDED BY GLEN CUNNINGHAM
APPROVING RESOLUTION NO. 378 ADJUSTING THE SENIOR MEDIAN
INCOME TO, QUALIFY FOR REDUCED UTILITY RATES. CARRIED.
Vehicle Purchase Approval'
Yelm Police Dept. - Chief Dunnam explained that 4 bids were re~eived the low bid of
$21,948.95 froin South Sound Ford Crown'Victoria Police Package. Annuallease~
purchase payments for the low bid would be $7,746.53. Other bids were $22,464,
$21,791 + tax, and $24,936.
MOTION BY GLEN CUNNINGHAM, SECONDED BY ADAM RIVAS
, ACCEPTING THE LOW BID OF $21,948.95 FROM SOUTH SOUND FORD FOR
THE LEASE PURCHASE OF A 1999 FORD CROWN VICTORIA FOR THE
POLICE DEPARTMENT. CARRIED.
2)
Public Works Vehicle - .Ken Garmann requested approval to order Quarter Ton Pick -
Up Truck from the state procurement program.
MOTION BY DON MILLER, SECONDED BY VELMA CURRY APPROVING
ORDERING A QUARTER TON PICKUP TRUCK FROM STATE
PROCUREMENT PROGRAM. CARRIED.
Reports:
Library - Kristin Blalack reported that the daily average patron count i~ approaching
300. A written report was also provided.
b. Mayor's Repprt -Mayor Wolf reported on attending and upcoming meetings
including Economic Development Council, City Administrator, Capital Medical
Center, Meeting with a citizen, Chamber of Commerce party.
c. Council Report - Co'uncilniember Rivas reported that the Yelm High School has,
'agreed to have recycling boxes placed on their property. Council agreed that the
recycling bins are beneficial to the community.
Councilmember Cunningham reported that 1,700 hot dogs had been served at
Christmas in the Park and 500 photos were taken of kids (of all ages) with Santa.
Everyone agreed that the public works crew should be commended for the wonderful
job they do decorating the park for this even~.
Councimember Curry reported on attending the Senior Center Board Meeting and
court session. '
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Councilmember Miller attended the Eme.rgency Services Center Dedication. The
building is nice and came in under budget.
Discussion concerning Council assignments resulted in no changes to be made this
. year..
d.Financial Report - November 1998. Councilmember Curry stated that a written report
had been provided and that everything looks good. Agnes Bennick added that as we
move towards the end 6fthe year all funds have positive balances.
. Councilmember Miller asked if the audit had been completed. Agnes Bennick
reported that the auditor finished work here on Tuesday, but has some follow-up work
to do at the office. Everything should be competed with the exit interview scheduled
for Wednesday. The auditor may be able to finish a little early and under budget.
Bennick added that everything went really well and a lot of the credit should go to
Barb Christensen. Barb's done an excellent job organizing financial records, and is
able to quickly retrieve requested documents.
e.
1999 Council Calendar. Adam Rivas expressed his appreciation of h.aving this
available.
f.
Thurston Co. Solid Waste - See 15 c
g.
Executive Session - Mayor Wolf closed the regular meeting at 9:02 pm to go into
Executive Session for approximately 30 minutes to discuss collective bargaining .
matters.
Mayor Wolf reopened the regular meeting at 9:42 pm.
MOTION BY ADAM RIVAS, SECONDED BY GLEN CUNNINGHAM
AUTHORIZING STAFF TO ACCEPT THE UNION'S SECOND OFF THE
RECORD OFFER WITH RETRO PAY FROM 4/1/98 AND THE 1999 PATROL
CORPORAL STEP SCALE AND A '99 BUDGET CORRECTION BE MADE TO
THE COMMANDERS STEP SCALE TO STEP FOUR. CARRIED.
Correspondence.
Adjourn.
~1:r)?4 l{j4
Kat n M. "w If,Mayor- If
Authenticated:
YilJttilG
s P. Bennick, City Clerk
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