07/23/1997 Minutes
. .
CITY OF YELM
CITY COUNCIL :MINUTES
JULY 23, 1997
1. Mayor Wolf called the meeting to order at 7:30 pm. All present joined in the flag salute.
Members present: Don Miller, Martha Parsons, Velma Curry, Amos Lawton, and Adam Rivas.
Guests: Dan Fisher, Nisqually Valley News, Glen Cunningham, Barbara Wood, and Lisa Williams.
Staff: Sandy Mackie, Owens Davies Mackie, Tom Skillings, Skillings Connolly, Shelly Badger,
Ken Garmann, Brian Asmus, and Agnes Bennick.
. 2. Agenda.
97-123 MOTION BY ADAM RIVAS, SECONDED BY AMOS LAWTON APPROVING
THE AGENDA WITH THE ADDITION OF 2.a., INTRODUCTION. CARRIED.
3. Minutes.
97-124 MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY
APPROVING THE MINUTES AS PRINTED. CARRIED.
4. Voucher Approval.
97-125 MOTION BY VELMA CURRY, SECONDED BY ADAM RIVAS APPROVING
PAYMENT OF CHECKS 6601-6653, TOTALING $179,830.64. CARRIED.
5. Payroll Approval.
97-126 MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY
/
~PR:::C:::::::::~Y 1997 PAYROLL. CARRIED.
/
.1,,//
.I
7. Public Hearing - Annexation Petition (ANX-978191-YL), Pratt, 103rd and Creek St. Mayor
Wolf closed the regular meeting and opened the public hearing at 7:35 pm. The time, date, place
and reason for the public hearing were announced. No objections to participants or conflicts were
stated. A staff report and exhibits were provided.
Shelly Badger reported that the annexation process would require City Council action on four
occasions. The current public hearing is to receive approval to submit the annexation petition to the
Thurston Co. Boundary Review Board for review and comment.
Being no comments or questions, Mayor Wolf closed the public hearing at 7:35 pm.
97-127 MOTION BY DON MILLER, SECONDED BY ADAM RIVAS APPROVING THE
. FORWARDING OF ANX-978191- YL TO THE THURSTON COUNTY BOUNDARY
BOARD FOR REVIEW. CARRIED.
8. Public Hearing - Setback Variance Request, (V AR-97-8194YL) Prairie Heights St. SE.
Mayor Wolf closed the regular meeting and opened the public hearing at 7:39 pm. The time, date,
7/23/97 City Council Minutes
ab\ms\cc. 97\ 7-23\97
Page 1
place and reason for the public hearing were announced. No objections to participants or conflicts
were stated. A staff report and exhibits were provided.
Shelly Badger reported that the Variance had been reviewed by the Planning Commission during a
public hearing on July 21, and the Commission recommendation was for approval of the request.
The variance would allow reduce the rear yard setback from 20 to 8 feet and allow construction of a
patio awning.
Being no comments or questions, Mayor Wolf closed the public hearing at 7 :41 pm.
97-128 MOTION BY VELMA CURRY, SECONDED BY DON MILLER APPROVING THE
VARIANCE (V AR978194- YL) FOR A SETBACK REDUCTION. CARRIED.
9. New Business:
a. Authorization for Mayor Wolf to sign Rural Development Agency Loan/Grant Letter
of Conditions on Water Reuse Project.
Shelly Badger reported that end-of-year pooling of funds for expenditure by the Rural Development
Agency (Farm Home Administration) found Yelm's project at a stage of completion making it
eligible for a $3.8 million loan, along with a $94,000 carryover from the sewer construction project.
This funding will improve the fmancial position for the Water Reuse Project.
However, a visit today from the project Environmental Review Officer raised questions that some
project components might not be in compliance and may need to be changed. Funding eligibility
will depend upon meeting the Environmental Review Officer's requirements. Staff therefore was
requesting authorization for Mayor Wolf to sign the agreement, if plan modifications can be
accomplished.
97-129 MOTION BY ADAM RIVAS, SECONDED BY MARTHA PARSONS
AUTHORIZING MAYOR WOLF TO SIGN A $3.8 MILLION WATER REUSE
LOAN/GRANT AGREEMENT WITH RURAL DEVELOPMENT AGENCY. CARRIED.
10. Old Business:
a. LID Update - Shelly Badger reported that meetings with property
owners/developers, representing approximately 600 units, on 7/1 and 7/22 resulted in favorable
feedback from those attending. For the LID to successfully raise the additional $1.5 million
financing needed to begin the project, 750 residential units would have to sign up.
Sandy Mackie, legal counsel, added that there appears to be support to participate and raise the $1.5
million needed to get the project going and identified areas for potential LID pods. At this time
City Council approval to proceed and involve the public is being requested.
Barbara Woods questioned why individuals living closer to the City were not included in the
meetings? Sandy Mackie, Mayor Wolf, and Councilmember Rivas explained that the City was
trying to see if there was enough developer interest to come close to the figures needed for a
successful LID before going to the public.
7/23/97 City Council Minutes
ab\ms\cc. 97\7 -23\97
Page 2
{' .
In response to questions Sandy Mackie explained that the yearly assessment to be included in a LID
pod would be $1,500 and in exchange you would receive a capacity commitment. The cost would
less than someone coming into the system later would be required to pay and would also be less
than putting in a septic tank. Tom Skillings added that even with the (treatment plant) expanded
capacity, lines etc. would still need to be constructed.
. 97-:-130 a MOTION BY DON MILLER, SECONDED BY MART~ PARSONS THAT
THE PUBLIC BE INCLUDED IN THE LID EXPLORATION FOR SEWER AND
WATERREUSE. CARRIED.
b. FEMA Hazard Mitigation Grant. Ken Garmann displayed an aerial photo showing Yelm
Creek and described the creek bed as being defined but very shallo.w. He explained the situation at
various areas along the creek as identified in the report from Cosmopolitan Engineering dated
6/30/97. The report identified a buildup of heavy vegetation, silt and sediments as key problems.
Extreme rainfall conditions have also contributed to the situation.
Discussion elaborated on situations in various areas and the problems caused by and ownership of a
pipe that channels water from near 3rd and SR507 to Ye1m Creek.
Ken Garmann reviewed the Staff report providing information on the amount of funding available"
matching funds needed, eligible project types, and assistance in completing the grant. The four
focus areas identified in the grant were discussed at length.
97-130 b MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER THAT
CITY STAFF PROCEED.WITH THE FEMA HAZARD MITIGATION GRANT
APPLICATION FOCUSING 800/0 OF THE FUNDING ON STRUCTURAL
CORRECTION AND 10-200/0 FOR BUYOUTS IF STRUCTURAL CORRECTION
DOESN'T WORK. CARRIED.
1 '1. Executive Session - Mayor Wolf announced that the Council would be going into an
Executive Session for approximately 20 minutes to discuss possible litigation. The meeting was
closed at 9:33 pm.
Mayor Wolf reopened the regular session at 9:44 pm.
Sandy Mackie explained that discussion was on enforcement of the curfew ordinance due to an
appeal to the Superior Court, legally advisory to us, that resulted in rulings against curfew
ordinances as applied in specific situations in some communities. Counsel has looked at the
. ordinances and there are differences between Yelm's and the challenged ordinances. The City will
wait and see what the court decides. He added that there is no reason for the ordinance not to
remain on the books at this time, and that Y elm's concern in protecting our children is a factor in
retaining this ordinance. We should watch for additional rulings at this stage, keeping in mind our'
legal rights and the need and responsibility for the protection of our children. At this time there is
no reason to make changes. Title Xli Children at Risk can be used while the City watches for
further developments.
12. Reports:
a. Council Liaison Reports
7/23/97 City Council Minutes.
ab\ms\cc.97\7-23\97
Page 3
l) City Hall - Councilmember Parsons repoded on customer service survey results,
name tags, and cancellation of the City picnic. Shelly Badger added a Parade update.
2) Court - Councilmember Lawton reported that everything was going well. A written
report for June was provided.
3) Public Works - Councilmember Miller reported that the Burlington Northern rail line
between Yelm .and Roy had been sold. The new owner can operate it as a rail facility, surplus the
equipment or whatever he chooses., Burlington Northern retains the right-of-way. Plans are to
contact the new owner in early August.
Y-2'Update - A public open house will be advertised in a special newsletter. The next TAC meeting
is scheduled for 2 pm on August 12 to prepare for the open house.
4) Police - Councilmember Parsons asked Commander Asmus to report. Brian Asmus
reported on activity from 25 June - 23 July which included 604 incidents resulting in 374 police
cases, and on preparations for Prairie Days.
5) Park - Councilmember Curry reported on activity at the 7/14 Park Advisory Board
meeting focusing on Cochrane Park.
.97-131 MOTION BY VELMA CURRY, SECONDED BY MARTHA PARSONS
APPROVING THE 8/2/97 PARK USE REQUEST FOR THE AMTECH CORPORATION
BARBECUE. CARRIED.
b. Mayor's Report - Mayor Wolf met with one of the advance group members for Up
With People, they are looking for housing and a fun activity or outing. Other items included EDC,
Thurston Co. Fair, and correspondence items from Lt. Governor Brad Owens, Confluence, Dispute
Resolution Center and CAPCOM.
c. Council Report - Councilmember Parsons reported on an IT workshop. Additional
information concerned the purchase of bus shelters using Rural Mobility Grant funding along with
IT and City matching funds.
13. Correspondence reviewed included a letter requesting transportation to the Lawrence Lake
area will be forwarded to IT, and a letter from the City of Olympia requesting support of the county
adopting discrimination protection ordinances.
14. Adjourn: 10:20 pm.
Kt;~t!a~ Wf
Authenticated:
jJJ
7/23/97 City Council Minutes
ab\ms\cc.97\7-23\97
Page 4