11/25/1997 Minutes
CITY OF YELM
CITY COUNCIL MINUTES
NOVEMBER 25, 1997
1. Mayor Kathryn Wolf opened the meeting at 7:30 pm. All present joined in the flag
salute.
Members present: Don Miller, Martha Parsons, Velma Curry, and Adam Rivas.
Staff present: Shelly Badger, Cathie Carlson, Ken Garman, and Annette Laughlin.
Guests: Glen Cunningham, Nancy Callihan, Rick Roberts, Helen Frost, Kelly
Peterson, and Jim & Dorothy Brown.
2. Agenda approval with additions, 2. a. and 5. a.
97 -217. MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY
APPROVING THE AGENDA WITH ADDITIONS, 2a-ADMINISERING OATH OF
OFFICE TO ADAM RIVAS AND 5a-HEARTW ALK. CARRIED.
a. Oath of Office - Adam Rivas.
3.
Minutes approval. November 12, 1997.
97-218
MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY
APPROVING THE MINUTES AS PRINTED. CARRIED.
4.
V oucher approval.
97-219
MOTION BY DON MILLER, SECONDED BY ADAM RIVAS APPROVING
PAYMENT OF VOUCHERS #7273-7307. CARRIED
5.
Payroll approval.
97-220
MOTION BY VEL~CURRY, SECONDED BY MARTHA PARSONS .
APPROVING THE ~N~VEMBER 1997 PAYROLL CHECKS TOTALING
$101,172.52. CARRIED.
a. HeartWalk- Awards were presented by Martha Parsons to Adam Rivas, Shelly
Badger, John Thompson, Glen Blando, EJ Curry, Kathy Wolf- Top Walker, and Ken
Garmann- Second Walker. .
6. Public Comment/Questions
Mayor Wolf stated that there could be 5 speakers for 3 minutes each.
Kelly Peterson addressed Council as to why there was no response to the requests in
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Nancy Callihan's (Yelm for Clean Air) letter, presented at 11/12/97 Council meeting.
Mayor Wolf stated that they had prepared a letter to present to Ms. Callihan. Council
read the prepared letter and authorized Mayor Wolf and Shelly Badger to sign.
97-221 . MOTION BY VELMA CURRY, SECONDED BY DON MILLER TO AUTHORIZE
MA YOR WOLF AND SHELL Y BADGER TO SIGN LETTER TO NANCY
CALLIHAN-YELM FOR CLEAN AIR- IN RESPONSE TO HER REQUESTS IN A
LETTER PRESENTED TO COUNCIL ON 11/12/97.
7. Mill Circle Estates Final Plat Approval. Staff Report was given by Cathie Carlson.
Staff recommends approval of project.
97-222 MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY TO
APPROVE MILL CIRCLE ESTATES FINAL PLAT AS FORWARDED BY
PLANNING COMMISSION. CARRIED..
8. Mill Park Place Final Plat Approval. Cathie Carlson presented Council with a Staff
Report, recommending approval of project.
97-223 MOTION BY DON MILLER, SECONDED BY ADAM RIVAS TO APPROVE MILL
PARK PLACE FINAL PLAT AS FORWARDED BY PLANNING COMMISSION.
9. Public Hearing - 1998 Revenue Sources Continued from 11/12/97. Mayor Wolf
opened the public hearing at 8:08 pm, and announced the time, place, date, and reason
for the hearing. No objections to' participants were voiced.
Mayor Wolf asked for comment or questions. Shelly Badger explained that on the
second page of the Ordinance the rate per thousand was to go down from 2.769 to
2.557. Shelly Badger also explained that the Tax Certification was to authorize Mayor
Wolf to sign for the amount of$383,456 for the calendar year 1998. It was also
explained by Shelly Badger the reason for having these three steps was due to the
passage of Referendum 47.
With no additional comments ,or questions, Mayor Wolf closed the public hearing at
. 8:12 pm.
97-224 MOTION BY DON MILLER, SECONDED BY ADAM RIVAS TO APPROVE
ORDINANCE NO. 608-AD VALOREM TAXES FOR 1998. CARRIED.
97-225 MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY TO
APPROVE RESOLUTION 368. CARRIED.
97-226 MOTION BY DON MILLER, SECONDED BY ADAM RIVAS to APPROVE
AUTHORIZATION TO SIGN PROPERTY TAX CERTIFICATION IN THE
AMOUNT OF $383,456. CARRIED.
10. Public Hearing - 1998 Final Budget. Mayor Wolf opened the public hearing at 8: 13
pm, and announced the time, place, date, and reason for the hearing. She also stated
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that she would like to continue the public hearing until 12/10/97 .
Shelly Badger presented Council and public with a Staff Report, highlighting the 1998
Final Budget and recommending continuation at the December 10, 1997, City Council
meeting.
With no further comments or questions, the public hearing was closed at 8 :26 pm.
11. Old Business
a. LID Formation Update. Shelly Badger stated that on October 22, 1997 a thirty day
prot~st period was started'and ended on November 21, 1997 with no protest. This
declares the Ordinance Final, and staff recommends authorization to proceed with
process.
97-227 MOTION BY ADAM RIVAS, SECONDED BY MARTHA PARSONS TO
AUTHORIZE STAFF TO PROCEED WITH ACCEPTING AND PROCESSING
DEVELOPMENT APPLICATIONS FOR NEW CAPACITY OF LID.
12. Reports
a. Council Liaison Reports
1. City Hall - Martha Parsons reported that drop:-box has not been installed yet, a
new postage meter and been purchased and is in use, dog-license-by-mail will be
available in our December Newsletter. The Planning Commission will hold a second
public hearing to finalize amendments to the Zoning and Road Standards. Also, a sub-
committee, appointed by the Mayor, has been selected to work on the Sign Codes.
2. Court - a written report was provided.
3. Public Works - Ken Garmann updated, by stating that the PW Secretary position
has been closed and applications being reviewed. Building Official position has been
re-opened and approximately 170 announcements were mailed to other jurisdictions.
. Yelm Creek clean-up is going well. The North end, from Crystal Springs, has been
cleaned. All culverts were cleared. Mayor Wolf suggested sending Thank - Y ou letters
to those who were involved.
4. Police - It was reported that a moti~n to authorize Bid Procedures for 1998
Police Vehicles was needed. Shelly Badger stated that with the bid procedure, time
will be saved. A Written report was also provided.
97-228 MOTION BY MARTHA PARSONS, SECONDED BY ADAM RIVAS TO
AUTHORIZE BID PROCEDURE FOR 1998 POLICE VEHICLES. CARRIED.
5. Parks - Velma Curry announced Christmas in the Park would take place
December 6, 1997, with the parade starting at noon, and the Grand Marshal would be
Jan Loutzenhiser.
b. Mayor's - Meetings attended: Economic Development, 11/18- Budget, Chamber,
Tel greetings taping, last Budget, NRC, regular Executive with Shelly Badger,
Heartwalk meeting with Martha Parsons.
c. Council - Thank you letter from Lorene Rang, Yelm Middle School, for DARE
involvement with 7th grade football. A written Liaison and Meeting A~signment
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.' .
, .
report was discussed and Council was asked to select 1998 assignments and meetings.
d. Water Reuse - Adam Rivas reported that we were to go to bid on 11/21/97, and a
plaque was presented by Dept. of Ecology, and open bids will be 1/9/98.
e. Financial - Velma Curry stated that there was a written report.
13. Y-2 Project Worksession
Perry Shea, SCA Engineering, along with staff:'Ken Garmann, Cathie Carlson, and
Shelly Badger, were on hand to give a Y-2 project update and discuss the expansion of
the project scope to include a study of the Y-3 corridor.
The study identified 13 project goals, with the first goal to reduce traffic congestion on
Yelm Avenue. Preferred alternatives have been studied since early 1997 and a
preferred option is ready for environmental documentation. Based on the
environmental scoping and technical studies conducted to date, a concern was raised
(after the August Open House) by Washington State Department of Transportation
(WSDOT) and Federal Highway Administration (FHWA), that neither the
construction ofY-2 or the Y-3 corridors would independently satisfy the purpose of
the project, to reduce current and future 'congestion (SR 510/507 traffic) on Yelm
Avenue to a reasonable level where these facilities would not need to be widened.
'According the FHWA (in a letter dated November 13,1997), '"since one corridor is
dependent upon the other to achieve the purpose and goals, even though the
construction phase of the project could or would be phased, under the National
Environmental Policy Act (NEPA) provision, the entire project (Y-2 and '1-3) must be
analyzed to determine the environmental impacts of the total undertaking." Perry
explained that because the Y-2 and Y-3 corridors are planned to be future state
highways, it is critical that the WSDOT and FHW A's concerns be addressed and that
the environmental and engineering studies be consistent with NEPA.'
Perry went on to explain that if the City council chose to expand the project scope to
include the Y-3 corridor, that a supplemental contract would be drafted by SCA
Engineering for Council review and consideration. Approximately 500/0 of the project
budget has been spent to date and the Y-3 corridor study could be completed to the
same level as the Y -2 study with the remaining budget. If this option were approved,
the completed product would be a full corridor study of both Y -2 and Y - 3 with a
preferred alternative for each. Then the City would need to seek funds from Thurston
Regional Planning Council (federal funds), WSDOT or other available sources to
complete the necessary environmental documentation on the Y-2/Y-3 corridors.
Because Thurston Regional Planning Council approved the $185,000 grant which
funded the Y-2 study, Perry, Ken and Bob Holcomb (WSDOT) briefed the Thurston
Regional Technical Advisory (staff) Committee on November 6 on the status of the Y-
2 project and the need to include the Y-3 corridor study to meet NEPA requirements.
The Committee will brief the Transportation Policy Board ( a sub-group of elected
officials of Thurston Regional Planning council) in December and hopefully they will
concur with the need to evahmte both Y-2 and Y-3. ,There may be a need to also brief
the Thurston Regional Planning Council depending on the Policy Board's direction.
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97-229 MOTION BY DON MILLER, SECONDED BY MARTHA PARSONS BASED ON
TRANSPORTATION POLICY BOARD (TPB) AND THURSTON REGIONAL
PLANNING COUNCIL (TRPC) APPROVAL (IF DEEMED NECESSARY) THE
COUNCIL AUTHORIZES THE CONSULTANT, seA ENGINEERING, TO
PREPARE A SUPPLEMENT CONTRACT TO EXPAND THE PROJECT SCOPE
TO INCLUDE THE Y-3 CORRIDOR TO SATISFY FEDERAL HIGHWAY
ADMINISTRATION'S (FHWA) REQUIREMENT IN ADDRESSING
ENVIRONMENTAL CONCERNS. CARRIED.
14. Correspondence was reviewed, included was discussion of Yelm Cove Apartments
increase of rent.
15. . Adjourn: 10:02 pm.
~J?r1,tJ4
Ka n M. off', Mayor
Authenticated:
~u y!) 0J/Mltl,(
AfWes P. Benruck, CIty Clerk
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