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11 28 2017 Agenda Packet . YELM CITY COUNCIL REGULAR MEETING TUESDAY, NOVEMBER 14, 2017 MINUTES YELM COMMUNITY CENTER ND 301 2 STREET SE YELM, WA 1. Mayor Foster called the meeting to order at 6:00 p.m. 2.Roll Call Present:EJ Curry, Molly Carmody, Jennifer Littlefield, Tad Stillwell, Tracey Wood, Joe DePinto and Russ Hendrickson. 3. Agenda Approval 17-228 MOTION BY TRACEY WOOD TO APPROVE THE AGENDA AS PRESENTED. SECONDED BY RUSS HENDRICKSON. MOTION CARRIED. 4.SpecialPresentations- Purple Heart Proclamation Student of the Month- Jared Cullum Recognition of Cub Scout Gabriel Thomas 5. Public Comment- no comments 6.Consent Agenda a. Minutes Regular meeting October 24, 2017 & Special Workshop, October 17, 2017. b. Payables 17-229 MOTION BY TRACEY WOOD TO APPROVE THE CONSENT AGENDA AS PRESENTED. SECONDED BY RUSS HENDRICKSON. MOTION CARRIED. 7. Public Hearing none scheduled 8. New Business a. Collective Bargaining Agreement (CBA) for Teamsters Local Union No. 252 and the City of Yelm for 2018-2020 17-230 MOTION BY MOLLY CARMODY AUTHORIZING MAYOR FOSTER TO SIGN THE CONTRACT WITH THE EMPLOYEES REPRESENTED BY THE TEAMSTERS LOCAL UNION NO. 252. SECONDED BY EJ CURRY. MOTION CARRIED. b. Collective Bargaining Agreement (CBA) for Fraternal Order of Police (FOP) and the City of Yelm for 2018-2020 17-231 MOTION BY MOLLY CARMODY AUTHORIZING MAYOR FOSTER TO SIGN THE CONTRACT WITH THE EMPLOYEES REPRESENTED BY THE FRATERNAL ORDER OF POLICE. SECONDED BY JOE DEPINTO. MOTION CARRIED. 9. Old Business none scheduled 10. Department Updates- Donnielle Burnham has been hired as the new Court Clerk to replace Judy Butler who is retiring at the end of November. 11-14-17 The background check is being done on the Building Official candidate and if all goes well an offer will be extended. A Performance Management Sustainable Audit is underway with Johnson Controls. 11. Mayor and Council Initiatives Councilmember Curry attended the Thurston County Solid Waste Advisory Committee (SWAC) and the SE Thurston County Fire Authority meeting. Councilmember Carmody met with organizers of the Seattle to Portland (STP) event and discussed possibility of changing the route in the future. Councilmember Carmody also met with local citizens to discuss Homelessness. Councilmember Littlefield stated tonight is her last Council meeting. Councilmember Littlefield thanked the Council and said she is very proud of the accomplishments they have made. Councilmember Wood attended the Thurston Regional Planning Transportation time on Council and thanked her for her service. Councilmember DePinto attended Regional AWC meeting. Councilmember DePinto would like an update from our lobbyists. Councilmember Hendrickson attended the Yelm Emergency Operations Board meeting. Mayor Foster thanked Councilmember Littlefield for her service on Council. attended the Thurston County Chamber meeting and the Yelm Chamber Luncheon today. 12.Executive Session none scheduled 13. Correspondence included 17-232 MOTION BY RUSS HENDRICKSON TO ADJOURN, SECONDED BY TRACEY WOOD. MOTION CARRIED. 14. Adjourned 6:41 pm. __________________________ Attest: _________________________ JW Foster, Mayor Lori Mossman, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.ci.yelm.wa.us. 11-14-17 YELM CITY COUNCIL STUDY SESSION TUESDAY, NOVEMBER 7, 2017 6:00 P.M. PUBLIC SAFETY BUILDING 206 MCKENZIE AVE. YELM, WA 1. Mayor Foster called the meeting to order at 6:00 p.m. 2. Present:EJ Curry, Tad Stillwell, Joe DePinto, Tracey Wood, Russ Hendrickson and Molly Carmody. Jennifer Littlefield arrived at 6:22 p.m. Staff present: City Administrator Michael Grayum, Finance Director Joe Wolfe, Public Works Director Chad Bedlington, Police Chief Todd Stancil, Executive Administrative Assistant Dana Spivey, Community Development Director Grant Beck, and City Clerk/HR Lori Mossman. 3. a. Community Center History and Background City Administrator Michael Grayum presented a power point presentation and gave a summary of the process to rent the Yelm Community Center. Dana Spivey, Chad Bedlington, Grant Beck and Joe Wolfe also gave The Council would like the rental fees to go back to the Parks Committee for further discussion. Councilmember Joe DePinto left the meeting at 6:27 p.m. 3. b. Review of Study Session topics and Path Forward for Study City Administrator Michael Grayum handed out the list the Council created for upcoming Study Session priorities. The list was discussed in great detail. Chief Stancil will bring an Ordinance on aggressive behavior for solicitation to Council in an upcoming meeting. Councilmember Tad Stillwell will do some research on the Buxton Company and speak to a representative from the City of Spokane to see if they feel the services from Buxton have been worth the cost. Councilmember Molly Carmody will get more information regarding the Small Cell Broadband issue and bring it back to a Study Session for discussion. Council reprioritized the topics for upcoming Study Sessions and Council meetings. 4. Mayors Report no report 5. Council Updates Councilmember Carmody is looking deeper into the homeless issue and speaking with the Thurston Counts group. Councilmember Carmody is also trying to get a future JBLM tour set up for Council. Councilmember Stillwell would like Council to be thinking about the upcoming Strategic Retreat and the things they would like to get accomplished. Adjourn 7:15 p.m. ____________________________ Attest: _______________________ JW Foster, Mayor Lori Mossman, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. Agenda Item 7 Public Hearing Notices Page 1 of 4 /z·ä E ; tÒ,z- © 5;¦©·;· Physical Address: 901 Rhoton Road SE Mailing Address: 105 Yelm Ave West Yelm, WA 98597 (360) 458-8406 Fax: (360) 458-8417 Web: www.ci.yelm.wa.us Yelm City Council Notice of Public Hearing ORDINANCE NO. 1034 The Yelm City Council has scheduled a public hearing to receive public comments on Ordinance No. 1034. to YMC 13.08.095(C) Monthly Sewer Fees Sewer Rate Review & Recommendation for Rate Adjustment 6:00 PMTuesday, November 28, 2017 The hearing is scheduled for on and will take place in Council Chambers at the Yelm Public Safety Building, 206 McKenzie Street SE. For additional information, please contact Chad Bedlington, Public Works Director at 360.458.8412. Written comments will be received up to the close of the public hearing. Written comments may be submitted at the hearing, or may be mailed to City of Yelm, 105 Yelm Ave West, Yelm WA 98597. disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Lori Mossman at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. For more information on the Americans with Disabilities Act and the Title VI Statement, visit the City website http://www.ci.yelm.wa.us/human-resources/ Lori Mossman, City Clerk th Published: Nisqually Valley News, November 10, 2017 PLEASE DO NOT PUBLISH BELOW THIS LINE Distribution: City Council Packets: Mayor: JW Foster Councilmembers: EJ Curry Molly Carmody Agenda Item 7 Public Hearing Notices Page 2 of 4 Jennifer Littlefield Tad Stillwell Tracey Wood Joe DePinto Russ Hendrickson Newspaper of Record Nisqually Valley News Posted Yelm City Hall Yelm Timberland Library Agenda Item 7 Public Hearing Notices Page 3 of 4 /z·ä E ; tÒ,z- © 5;¦©·;· Physical Address: 901 Rhoton Road SE Mailing Address: 105 Yelm Ave West Yelm, WA 98597 (360) 458-8406 Fax: (360) 458-8417 Web: www.ci.yelm.wa.us Yelm City Council Notice of Public Hearing ORDINANCE NO. 1035 & 1036 The Yelm City Council has scheduled a public hearing to receive public comments on Ordinances No. 1035 & 1036. 250 Water Rate Review & Recommendation for Rate Adjustment 6:00 PMTuesday, November 28, 2017 The hearing is scheduled for on and will take place in Council Chambers at the Yelm Public Safety Building, 206 McKenzie Street SE. For additional information, please contact Chad Bedlington, Public Works Director at 360.458.8412. Written comments will be received up to the close of the public hearing. Written comments may be submitted at the hearing, or may be mailed to City of Yelm, 105 Yelm Ave West, Yelm WA 98597. disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Lori Mossman at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. For more information on the Americans with Disabilities Act and the Title VI Statement, visit the City website http://www.ci.yelm.wa.us/human-resources/ Lori Mossman, City Clerk th Published: Nisqually Valley News, November 10, 2017 Agenda Item 7 Public Hearing Notices Page 4 of 4 PLEASE DO NOT PUBLISH BELOW THIS LINE Distribution: City Council Packets: Mayor: JW Foster Councilmembers: EJ Curry MollyCarmody JenniferLittlefield Tad Stillwell Tracey Wood Joe DePinto Russ Hendrickson Newspaper of Record Nisqually Valley News Posted Yelm City Hall Yelm Timberland Library City of Yelm STAFF REPORT JW Foster, Mayor ATTEST: City Clerk City of Yelm STAFF REPORT 49% 47% 45% 43% 41% 39% 37% 35% 33% 31% 29% 27% 25% 23% 21% 19% 17% 15% 13% 11% 9% 7% 5% 3% 1% -1% -3% -5% -7% -9% -11% -13% -15% -17% -19% -21% -23% -25% Accounts 49% 47% 45% 43% 41% 39% 37% 35% 33% 31% 29% 27% 25% 23% 21% 19% 17% 15% 13% 11% 9% 7% 5% 3% 1% -1% -3% -5% -7% -9% -11% -13% -15% -17% -19% -21% -23% -25% Accounts 49% 47% 45% 43% 41% 39% 37% 35% 33% 31% 29% 27% 25% 23% 21% 19% 17% 15% 13% 11% 9% 7% 5% 3% 1% -1% -3% -5% -7% -9% -11% -13% -15% -17% -19% -21% -23% -25% Accounts 49% 47% 45% 43% 41% 39% 37% 35% 33% 31% 29% 27% 25% 23% 21% 19% 17% 15% 13% 11% 9% 7% 5% 3% 1% -1% -3% -5% -7% -9% -11% -13% -15% -17% -19% -21% -23% -25% Accounts City of Yelm STAFF REPORT TRPC Members & Representatives City of Lacey Virgil Clarkson PRE-AGENDA City of Olympia Friday, December 1, 2017 Nathaniel Jones 8:30 a.m. –10:30a.m. City of Rainier George Johnson The TRPC pre-agenda provides our members the opportunity to review the topics of the upcoming TRPC meeting. This information is forwarded in advance to afford your councils and boards the City of Tenino opportunity for discussion at your regular meetings. This will provide your designated representative David Watterson with information that can be used for their participation in the Regional Council meeting. For more City of Tumwater information, please visit our website at www.trpc.org. Tom Oliva Consent Calendar ACTION City of Yelm These items were presented at the previous meeting. They are action items and will remain JW Foster on consent unless pulled for further discussion. Confederated Tribes of the a.Approval of Minutes – November 3, 2017 Chehalis Reservation Amy Loudermilk b.Approval of Vouchers Nisqually Indian Tribe c.Approval of Draft 2018 Work Program Heidi Thomas d.Approval of Draft 2018-2020 Strategic Plan Town of Bucoda Recognition & Staff AnniversariesRECOGNITION Alan Vanell TRPC recognizes staff service anniversaries in five-year increments at the December Thurston County meeting. John Hutchings Federal Funding Project Review1 ST REVIEW North Thurston Public TRPC’s Call for Projects closed on October 27 and yielded four Surface Transportation Schools Chuck Namit (STP) and seven Congestion Mitigation and Air Quality Improvement Program (CMAQ) federal grant proposals. TRPC will conduct its first review and discussion of all Olympia School District applications. Project sponsors will be invited to attend the meeting to answer Justin Montermini councilmembers’ questions. TRPC will select priority proposals for grant funding on Tumwater School District January 5, 2018. Mel Murray ST Draft Climate Adaptation Plan1REVIEW Intercity Transit Staff will present the draft Thurston Climate Adaptation Plan, focusing on the plan’s priority Karen Messmer actions and public-engagement efforts. LOTT Clean Water Alliance Cynthia Pratt 2018 Legislative PrioritiesDISCUSSION TRPC will continue discussions around regional priorities for the 2018 legislative session. Port of Olympia Joe Downing Main Street JournalPRESENTATION PUDNo. 1 of Thurston County The latest edition of The Main Street Journal — TRPC’s annual newsletter reporting Russell Olsen Sustainable Thurston-related activities around the region —is hot off the press. At today’s meeting, TRPC staff will provide the inside scoop on the annual newsletter, which has articles related core themes in the Sustainable Thurston plan. Associate Members Economic Development Report from Outside Committee AssignmentsINFORMATION Council of Thurston County Michael Cade Member Check InDISCUSSION Lacey Fire District #3 ExecutiveDirector’s ReportINFORMATION Gene Dobry Puget Sound Regional Council Pending The Evergreen State College Jeanne Rynne Timberland Regional Library LG Nelson