01 09 2018 Updated Packet
AGENDA
YELM CITY COUNCIL MEETING
TUESDAY, JANUARY 9, 2018 6:00 P.M.
Website Viewing: Clicking on agenda items will open associated d
resolutions, ordinances, etc. Note: some agenda items may not have attachments.
Call to Order -
1.
Roll Call -
2.
Swearing in of Mayor Elect JW Foster
Swearing in of Council Elect Terry Kaminski
Swearing in of Council Elect Tracey Wood
Swearing in of Council Elect Tad Stillwell
Swearing in of Council Elect Cody Colt
Agenda Approval - ACTION
3.
Special Presentations
4.
Kaylee Logan
December Student of the Month
Graduate Yelm! Proclamation
Public Comment -
5.
the meeting recorder.
NOT
For items on the agenda, comments will be welcomed at this time.
For items on the agenda, comments will be welcomed at the schedu
of that agenda item.
Consent Agenda:ACTION
6.
Minutes:
a. Regular meeting, December 12, 2017 & Study Session minutes
December 5, 2017
Payables: Checks #70042 - #70140 Totaling $752,240.53
b.
Public Hearing none scheduled
7.
Ordinance No. 1039, Creating the Information Technology Fund ACTION
8 a.
Presenter: Finance Director, Joe Wolfe
Attachments: Staff Report, Ordinance No. 1039
Ordinance No. 1040, 2018 Budget Amendment ACTION
b.
Presenter: Finance Director, Joe Wolfe
Attachments: Staff Report, Ordinance No. 1040
Selection of Mayor Pro-Tem ACTION
c.
Old Business: none scheduled.
9.
Department Updates by City Administrator, Michael Grayum
10.
Council and Mayor -
11.
Councilmember Curry
represents Yelm on the following committees:
Thurston County Solid Waste
Yelm Finance Department
Advisory Committee (SWAC)
Committee
Yelm Public Safety Committee
Authority Liaison
Councilmember Carmody
represents Yelm on the following committees:
Intercity Transit Board Yelm Finance Department
Committee
Yelm Community & Economic
Development Committee
Councilmember Colt
represents Yelm on the following committees:
Yelm Community & Economic Development Committee
Councilmember Stillwell represents Yelm on the following committees:
Thurston County EDC Board Yelm Finance Department
Committee
Yelm Public Safety Committee
Councilmember Wood
represents Yelm on the following committees:
Thurston Regional Planning Yelm Public Works Committee
Transportation Council (TRPC)
TComm 911 Admin Board
Councilmember DePinto
represents Yelm on the following committees:
Thurston County Law and
South Thurston Economic Justice
Development Initiative group
Yelm Public Safety Committee
(STEDI)
Yelm Community & Economic
Development Committee
Councilmember Kaminski
represents Yelm on the following committees:
Thurston County EMS-Medic Yelm Emergency Operations
OneBoard
Yelm Public Works Committee
Mayor Foster
represents Yelm on the following committees:
Yelm Community & Economic Yelm Finance Department
Development CommitteeCommittee
Yelm Public Works Committee
Thurston Regional Planning Yelm Emergency Operations
CouncilBoard
South Sound Military and Nisqually River Council
Community Partnership
Community Investment
Partnership (CIP)
Executive Session - no session scheduled.
12.
Correspondence -
13. (Correspondence is available upon request).
Adjourn -
14.
Upcoming Meetings:
City Council Meeting, Tuesday, January 23, 2018, 6:00 pm, Public Safety Building
Study Session Meeting, Tuesday, February 6, 2018, 6:00 pm, Public Safety Building
CITY OF YELM
MEETING INFORMATION
All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is req
about obtaining a copy of the proceedings, please call 360.458.8402.
Public comments are welcome. However, in order to proceed with stime per
speaker is limited to three (3) minutes and the number of speakers is limited to five (5).
Public Comments related to items not on the agenda will be welcomed during the Public Comment period.
Comments related to items on the agenda, will be welcomed at the scheduled time of that agenda item.
with a disability and in need of reasonable accommodations to coparticipate in government
processes or activities, please contact Lori Mossman, at 360.458.8402 at least four (4) working days prior to the
scheduled event. The City of Yelm is an equal opportunity provid The Preliminary Agenda and
Approved Council Minutes are available at www.yelmwa.gov. For information on the Americans with Disabilities Act
and the Title VI Statement, click this link: http://www.ci.yelm.wa.us/human-resources/.
Agenda Item 6a Minutes
Page 1 of 3
YELM CITY COUNCIL REGULAR MEETING
TUESDAY, DECEMBER 12, 2017 MINUTES
PUBLIC SAFETY BUILDING
206 MCKENZIE AVE.
YELM, WA
1. Mayor Foster called the meeting to order at 6:00 p.m.
2. Roll Call Present: EJ Curry, Molly Carmody, Cody Colt, Tad Stillwell, Tracey
Wood, Joe DePinto and Russ Hendrickson.
3. Agenda Approval
17-239 MOTION BY TRACEY WOOD TO APPROVE THE AGENDA AS PRESENTED.
SECONDED BY EJ CURRY. MOTION CARRIED.
4. Special Presentations-
Student of the Month Paxton Moon
Proclamation Wreaths Across America
City Councilmember Russ Hendrickson Appreciation
5. Public Comment- no comment
6. Consent Agenda
a. Minutes Regular meeting November 28, 2017.
b. Payables
17-240 MOTION BY MOLLY CARMODY TO APPROVE THE CONSENT AGENDA AS
PRESENTED. SECONDED BY EJ CURRY. MOTION CARRIED.
7. Public Hearing none scheduled
8. New Business
a. Ordinance No. 1038, Amending the 2017 City of Yelm Budget
17-241 MOTION BY JOE DEPINTO TO ADOPT ORDINANCE NO. 1038 AMENDING
THE ADOPTED 2017 BUDGET. THIS AMENDMENT MAKES NECESSARY
TECHNICAL ADJUSTMENTS TO INCREASE THE GENERAL FUND REVENUE
AND EXPENDITURE APPROPRIATIONS BY $198,871. SECONDED BY TAD
STILLWELL. MOTION CARRIED.
b. Ordinance No. 1036, Monthly Water Rates
17-242 MOTION BY TRACEY WOOD TO APPROVE ORDINANCE NO. 1036 WHEREBY
ADOPTING THE 2018 TO 2020 MONTHLY WATER RATES TO TAKE EFFECT
JANUARY 1, 2018. SECONDED BY MOLLY CARMODY. YES CURRY,
CARMODY, STILLWELL, WOOD AND HENDRICKSON. NO DEPINTO, COLT.
MOTION CARRIED.
9. Old Business none scheduled
10. Department Updates by City Administrator Michael Grayum -
Michael thanked Public Works Director Chad Bedlington for all th
effort he has put into bringing the Utility Ordinances forward t
12-12-17
Agenda Item 6a Minutes
Page 2 of 3
will be a FAQ sheet for Water, Sewer and Stormwater that will go
customers explaining the rate increases.
Chad is perusing alternative funding for road improvements for $
Lemay will have dumpsters in the parking lot at the City Park fr
29 January 15, 2018 for Christmas Trees disposal, free of charge.
Christmas in the Park was an awesome event again this year.
The December 26 Council meeting is cancelled along with the Stud
on January 2, 2018.
At the January 9, 2018 Council meeting there will be a Budget Amendment for
the 2018 Budget to include the I.T. & E.R.R. Fund. The January 23,
Council meeting will be about Park Fees, Road Cut Fees, Fats, Oi
Ordinance and possibly an update from the Civil Service Commissi
11. Mayor and Council Initiatives
Councilmember Curry attended the Yelm Public Safety Committee meeting, the
Yelm Finance Committee meeting and the SE Thurston County Fire A
Liaison committee meeting.
Councilmember Carmody attended the Intercity Transit Board meeting and the
Yelm Finance Committee meeting.
Councilmember Stillwell walked in the Prairie Days Parade and thanked staff
for their work and stated there are a lot of good changes being
Councilmember Wood acknowledged and thanked Councilmember Hendrickson
for the years that he has been on Council.
Councilmember DePinto thanked Chad and the rest of the staff for doing a
great job.
Mayor Foster will be sending out Committee information to Council soon so the
can decide on their committees. Mayor Foster met with local part
Highway 507. He has also been spending lots of time on Water Rig
Christmas in the Park was another joyous event. Mayor Foster att
th
Leadership Thurston County and the JB annual
First Special Forces Ball.
12. Executive Session none scheduled
13. Correspondence included
17-243 MOTION BY RUSS HENDRICKSON TO ADJOURN, SECONDED BY TRACEY
WOOD. MOTION CARRIED.
14. Adjourned 7:05 pm.
__________________________ Attest: _________________________
JW Foster, Mayor Lori Mossman, Cit
These minutes record the official actions of the Yelm City Counc
available on the city website at www.ci.yelm.wa.us.
12-12-17
Agenda Item 6a Minutes
Page 3 of 3
YELM CITY COUNCIL STUDY SESSION
TUESDAY, DECEMBER 5, 2017 6:00 P.M.
PUBLIC SAFETY BUILDING
206 MCKENZIE AVE.
YELM, WA
1. Mayor Foster called the meeting to order at 6:00 p.m.
2. Present: EJ Curry, Tad Stillwell, Cody Colt, Joe DePinto, Molly Carmody
arrived at 6:23 pm and Tracey Wood arrived at 7:25 pm.
Absent: Russ Hendrickson.
Staff present: City Administrator Michael Grayum, Court Administ
Clerk Donni Burnham, Building Official Chris Vaccaro, Public Wor
arrived at 6:51 pm, Community Development Director Grant Beck, a
Mossman.
Grant Beck introduced his new Building Official Chris Vaccaro and gave a brief background.
Sonia Ramirez introduced her new Court Clerk Donni Burnham and gave a brief background.
3. a. Superintendent Brian Wharton City/School Partnership to Promote Graduation
Superintendent Wharton gave a presentation and explained the pro
Proclamation be given to show support at an upcoming Council mee
3. b. Legislative Updates for 2018
Lobbyist Kathleen Collins gave the Council an update of what can
Legislature and asked for a list of priorities for 2018 Session.
3. c. Buxton Company Revitalization Program to recruit and retain businesses in
Yelm
Director of Sales, Jacob Davis was available to answer questions
the recruitment of businesses to Yelm. The Council was split on
the Buxton Company. Council will need to do more research before
3. d. Water Rates
Public Works Director Chad Bedlington presented Council with dif
monthly increase to the water rates. Council discussed and asked
th
come before Council on December 12 for a vote.
4. Mayors Report
Mayor Foster will be sending out a list of Council Committees an
top three committees.
5. Council Updates
Councilmember Carmody met with Kelly Peterson and discussed the maintenance of the
Yelm Creek.
Councilmember Stillwell would like Council to be thinking about the upcoming Strategic
Council Retreat and the things they would like to get accomplished
Councilmember DePinto gave a presentation on his proposed rock wall.
Adjourn 9:00 p.m.
____________________________ Attest: _______________________
JW Foster, Mayor Lori Mossman, City Cle
These minutes record the official actions of the Yelm City Counc
available on the city website at www.yelmwa.gov.
Agenda Item 6b Vouchers
Page 1 of 33
VOUCHER APPROVAL FORM
The following is a list of checks approved for payment at Tuesday, January 9th council:
Payroll December 5th Payroll
$ 288,376.23
Payroll December 20th Draw
$ 32,490.20
Payroll A/P Checks, EFTs, & Drafts
$ 236,255.38
A/P Checks/EFTs, & Drafts
$ 192,440.50
Utility Refunds$ 2,678.22
TOTAL$ 752,240.53
Check number 70042 through check number 70140
Check dates 11/23/2017 through 12/21/2017
____________________________ /_______________________________/________________________________
Mayor Council member Council member
____________________________/________________________________/________________________________
Council member Council member Council member
____________________________/_______________________________
Council member Council member
CITY CLERK:___________________________________________
ATTEST:
The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment
passed on a motion by______________________________________________at a regular council meeting held
this 9th day of January 2018.
Agenda Item 8a Ordinance No. 1039, Creating the Information Technology Fund
Page 1 of 4
City of Yelm
STAFF REPORT
To: Mayor J.W Foster
Yelm City Council
From: Joseph Wolfe, Finance Director
Date: January 2, 2018 (for January 9 City Council Meeting)
Subj: 2018 City of Yelm Budget Ordinances No. 1039 and 1040
Recommendation
Adopt Ordinance No. 1039, creating the Information Technology Fund; this amendment
creates the Information Technology Fund in the City treasury. In
Ordinance No. 1040, which moves appropriations form the General
Operating Funds to the Information Technology Fund.
Background
The Council adopted the 2018 City of Yelm budget on October 24,
Due to the early passage of the 2018 City budget, the allocation
entries necessary to establish appropriations in the Technology
available. All appropriations for technology operating costs as
equipment rental and replacement costs currently reside in the G
Operating Funds.
Current Situation
This budget amendment
General Fund department as well as the Street Fund and the Utili.
se funds to the Technology Fund
to fund the IT staff and operating costs. This amendment transfe from the
General Fund (001), Street Fund (101), and Utility Funds (400, 4
Information Technology Fund (501) and makes appropriations in the Technology Fund
necessary to resources during budget year
2018.
Agenda Item 8a Ordinance No. 1039, Creating the Information Technology Fund
Page 2 of 4
CYON.1039
ITY OF ELM RDINANCE O
AO of the City of Yelm amending Chapter 3.68 Yelm
N RDINANCE
Municipal Code to add the Information Technology Fund
W, the Mayor, City Management, and Council Finance Committee of t
HEREAS
have established a priority to create a more user-friendly, budget document; and
W, it is a shared priority to ensure City finances are clear and
HEREAS
reserve fund policies are key to this effort; and
W, the Mayor and Council believe that important and costly tools
HEREAS
staff, such as vehicles, equipment, and computer networking and
planned and budgeted in advance, and replaced on a predictable a
W, the City of Yelm created an Equipment Rental and Reserve Fundas part of the 2018
HEREAS
budget adoption.
W, the recommendation of the Finance and Technology managers is that th
HEREAS
Fund should be a fund separate from the Equipment Rental and Reserve for accountability and
audit purposes.
N,T, the Yelm City Council does ordain:
OW HEREFORE
Section 1. Chapter 3.68.040 Yelm Municipal Code is hereby amended as follow
Section 3.68.010 Established
There is established a funds to be known as the equipment rental and reserve fund, and the "
Information Technology Fund" to be used for the expenditures for salaries, wages and
operations required for the repair, replacement, purchase and op
and other portable equipment which the City shall decide to maintain and replace through this
these funds.
Section 3.68.020 Authorization
The equipment rental and reserve fund and information technology fund created in this section
shall be supervised by the Finance Director and administered by strator or their
designee.
Section 3.68.030 Scope of Equipment managed by the Fund
Agenda Item 8a Ordinance No. 1039, Creating the Information Technology Fund
Page 3 of 4
A.All motor vehicles and other portable equipment of the various d
shall be transferred to the equipment rental and reserve fund asce
Director.
B.All computer, electronic and other portable office equipment of
departments of the City shall be transferred to the equipment rental and reserve
information technology fund as directed by the Finance Director.
Section 3.68.040 Financial Management of the Funds
A. The charges for the use of equipment shall be sufficient to cove
operation and replacement of such equipment and the terms for th
be as determined by the Finance Director, as approved by the adoption of the annual
budget. Such rental rates shall be reviewed and, if needed, rev
costs of maintenance, operation and replacement.
B. There shall be kept, as directed by the Finance Director, such b
records as are necessary to control and report the financial operat
rental and reserve fund and information technology fund. Within the funds there shall
be kept separate accounts for operation and maintenance and for
reserve account for replacement of equipment in this fund.
C. All monies deposited in the equipment rental and reserve fund and information
technology fund and not expended as provided in this chapter shall remain in the
from year to year and shall not betransferred to any other fund or expended for any
other purpose.
D. If, at any time hereafter, the City Council shall abolish the eq
fund or information technology fund, then all monies on deposit therein shall revert to
and be deposited in the several funds and departments participat
Section 2.Severability. If any provision of this ordinance or its applica
circumstance is held invalid, the remainder of the ordinance or application of the
provisions to other persons or circumstances shall remain unaffect
Section 3.Effective Date. This ordinance shall take effect five (5) days
provided by law.
Agenda Item 8a Ordinance No. 1039, Creating the Information Technology Fund
Page 4 of 4
P by the City Council of Yelm on this 9th of January, 2018.
ASSED
JW Foster, Mayor
Authenticated:
Lori Mossman, City Clerk/HR Manager
Published: Nisqually Valley News on January 19, 2018
Effective: January 25, 2018
Agenda Item 8b Ordinance No. 1040, 2018 Budget Amendment
Page 1 of 4
City of Yelm
STAFF REPORT
To: Mayor J.W Foster
Yelm City Council
From: Joseph Wolfe, Finance Director
Date: January 2, 2018 (for January 9 City Council Meeting)
Subj: 2018 City of Yelm Budget Ordinances No. 1039 and 1040
Recommendation
Adopt Ordinance No. 1039, creating the Information Technology Fund; this amendment
creates the Information Technology Fund in the City treasury. In
Ordinance No. 1040, which moves appropriations form the General
Operating Funds to the Information Technology Fund.
Background
The Council adopted the 2018 City of Yelm budget on October 24,
Due to the early passage of the 2018 City budget, the allocation
entries necessary to establish appropriations in the Technology
available. All appropriations for technology operating costs as
equipment rental and replacement costs currently reside in the G
Operating Funds.
Current Situation
This budget amendment
General Fund department as well as the Street Fund and the Utili.
se funds to the Technology Fund
to fund the IT staff and operating costs. This amendment transfe from the
General Fund (001), Street Fund (101), and Utility Funds (400, 4
Information Technology Fund (501) and makes appropriations in the Technology Fund
necessary to resources during budget year
2018.
Agenda Item 8b Ordinance No. 1040, 2018 Budget Amendment
Page 2 of 4
CITY OF YELM
ORDINANCE NO. 1040
AN ORDINANCE amending the 2018 City of Yelm Budget as adopted by Ordinance No.
1033 inOctober 2017, by movingInformation Technology Fundappropriationsfrom the
General Fundand Utility Operating Funds to the Information Technology Fund.
WHEREAS,
it is a shared priority to ensure City finances are clear and sustainable, and
creating reserve fund policies are key to this effort; and
WHEREAS,
the Mayor and Council believe that important and costly tools relied upon by
City staff, such as vehicles, equipment, and computer networking and desktop systems,
should be planned and budgeted in advance, and replaced on a predictable and
sustainable schedule; and
WHEREAS,
the City of Yelm has established an Equipment Rental and Reserve Fund.
Therefore, the City Council of the City of Yelm, Washington ordains as follows:
Section 1. 2018 budgeted expenditures from General Fundand Utility Operating
Funds for technology related equipment, salaries and benefits are
budgeted in the Information Technology Fund (501)as detailed in
Appendices A and B.
Section 2. The budget for the year 2018 as amended by the changes in ordinance
number 1039shall be filed in the office of the City Clerk who is hereby
directed to transmit this supplemental budget to the Auditor of the State of
Washington, Division of Municipal Corporations.
Section 3. Ratify and Confirmation Clause – Any action taken pursuant to this
ordinance but prior to the effective date is hereby ratified and confirmed.
Section 4. This ordinance shall take effect five days following publication.
th
PASSED and signed in authentication on this 9day of January, 2018.
Passed by the City Council of Yelm on this 9th of January, 2018.
JW Foster, Mayor
Authenticated:
Lori Mossman, City Clerk/HR Manager
Published: Nisqually Valley News on January 19, 2018
Effective: January 25, 2018
Agenda Item 8b Ordinance No. 1040, 2018 Budget Amendment
Page 3 of 4
CITY OF YELM
2018 Budget Appropriation Adjustment
Exhibit "A"
REVENUES AND OTHER SOURCESEXPENDITURES AND OTHER USES
FUND
Current BudgetAdjustmentRevised BudgetCurrent BudgetAdjustmentRevised Budget
General Government Operating Funds
General Fund
001General$ 9,139,532$ 9,139,532$ 9,139,532$ 9,139,532
Subtotal General Fund 9,139,532 - 9,139,532 9,139,532 - 9,139,532
Special Revenue Funds
101Street Operating 549,372 - 549,372 549,372 - 549,372
102Arterial Street 207,444 - 207,444 207,444 - 207,444
107Tourism Promotion 253,957 - 253,957 253,957 - 253,957
109YPD School Resource 104,045 - 104,045 104,045 - 104,045
120Transportation Facility Charge 330,293 - 330,293 330,293 - 330,293
Subtotal Special Revenue Funds 1,445,111 - 1,445,111 1,445,111 - 1,445,111
Internal Service Funds
501Information Technology 200,000 312,358 512,358 200,000 312,358 512,358
502Equipment Rental & Reserve 1,281,659 - 1,281,659 1,281,659 - 1,281,659
Subtotal Internal Service Funds 1,481,659 312,358 1,794,017 1,481,659 312,358 1,794,017
Total General Government Operating Funds 12,066,302 312,358 12,378,660 12,066,302 312,358 12,378,660
General Government Non-Operating Funds
Special Revenue Funds
104Cumulative Reserve/Urban Dev. 1,013,372 - 1,013,372 1,013,372 - 1,013,372
105Park Reserve 896 - 896 896 - 896
119Deposits/Surety/Retainage 8,070 - 8,070 8,070 - 8,070
Subtotal Special Revenue Funds 1,022,338 - 1,022,338 1,022,338 - 1,022,338
Debt Service Funds
200LTGO Bond Redemption 503,084 - 503,084 503,084 - 503,084
202Killion Road LID #2 Repayments 700,673 - 700,673 700,673 - 700,673
203Sewer Revenue Bond/Loans 173,615 - 173,615 173,615 - 173,615
204Sewer Bond/Loan Reserves 427,235 - 427,235 427,235 - 427,235
205Park Reserve - - - - - -
Subtotal Debt Service Funds 1,804,607 - 1,804,607 1,804,607 - 1,804,607
Capital Improvement Funds
302Municipal Building 1,491,463 - 1,491,463 1,491,463 - 1,491,463
316Road/Street Construction 1,101,133 - 1,101,133 1,101,133 - 1,101,133
Subtotal Capital Improvement Funds 2,592,596 - 2,592,596 2,592,596 - 2,592,596
Total General Govt Non-Operating Funds 5,419,541 - 5,419,541 5,419,541 - 5,419,541
Enterprise Funds
400Stormwater Utility 359,864 17,696 377,560 359,864 17,696 377,560
401Water Utility 7,609,033 - 7,609,033 7,609,033 - 7,609,033
402Utility Consumer Deposits 100,938 - 100,938 100,938 - 100,938
404Water Capital Improvements 2,182,639 - 2,182,639 2,182,639 - 2,182,639
405Water Revenue Debt Redemption 1,030,183 - 1,030,183 1,030,183 - 1,030,183
406Water Revenue Debt Reserve 939,561 - 939,561 939,561 - 939,561
412Sewer/Resuse Utility 4,095,281 8,017 4,103,298 4,095,281 8,017 4,103,298
413Sewer/Reuse Capital Reserve 6,094,811 - 6,094,811 6,094,811 - 6,094,811
415Sewer Bond Refi & Reserve 218,239 - 218,239 218,239 - 218,239
430Shortline Railroad - - - - - -
431Water Construction Fund 1,399,564 - 1,399,564 1,399,564 - 1,399,564
Subtotal Enterprise Funds 24,030,113 25,713 24,055,826 24,030,113 25,713 24,055,826
Total Enterprise Funds 24,030,113 25,713 24,055,826 24,030,113 25,713 24,055,826
Total Budget$ 41,515,956$ 338,071$ 41,854,027$ 41,515,956$ 338,071
$ 41,854,027
Agenda Item 8b Ordinance No. 1040, 2018 Budget Amendment
Page 4 of 4
Exhibit B
2018 Budget Amendment
REVENUES & OTHER SOURCES
EXPENDITURES & OTHER USES
AccountAccount
DescriptionNumberAmountDescriptionNumberAmount
General Fund (001)General Fund (001)
Reduce Central Svcs for Creation of IT Fund-Salaries001.518.81.10.00(98,672)$
Reduce Central Svcs for Creation of IT Fund-Overtime001.518.81.12.00(500)
Reduce Central Svcs for Creation of IT Fund-FICA001.518.81.20.00(7,549)
Reduce Central Svcs for Creation of IT Fund-Retirement001.518.81.21.00(12,532)
Reduce Central Svcs for Creation of IT Fund-Ind. Insurance001.518.81.22.00(361)
Reduce Central Svcs for Creation of IT Fund-Unempl. Ins.001.518.81.23.00(493)
Reduce Central Svcs for Creation of IT Fund-Medical Ins.001.518.81.24.00(24,869)
Reduce Central Svcs for Creation of IT Fund-Oper. Supplies001.518.81.31.00(4,000)
Reduce Central Svcs for Creation of IT Fund-Phones001.518.81.42.01(16,000)
Reduce Central Svcs for Creation of IT Fund-Copiers001.518.81.42.03(19,245)
Reduce Central Svcs for Creation of IT Fund-Network001.518.81.42.04(30,000)
Reduce Central Svcs for Creation of IT Fund-Training001.518.81.43.00(600)
Reduce Central Svcs for Creation of IT Fund-Software Maint.001.518.85.41.00(40,000)
Add Operating Allocation Charge for New IT Fund - Judicial001.512.50.45.9111,110
Add Operating Allocation Charge for New IT Fund - Executive001.513.10.45.9122,220
Add Operating Allocation Charge for New IT Fund - Finance001.514.23.45.9129,626
Add Operating Allocation Charge for New IT Fund - Public Safety001.521.10.45.91114,802
Add Operating Allocation Charge for New IT Fund - Planning001.558.10.45.9133,330
Add Operating Allocation Charge for New IT Fund - Parks001.576.80.45.9122,220
Increase Ending Fund Balance to Rebalance Fund001.508.80.00.0021,513
Total General Fund Adjustment$ -Total General Fund Adjustment$ -
Street Fund (101)Street Fund (101)
Add Operating Allocation Charge for New IT Fund101.542.30.45.917,407$
Reduce Ending Fund Balance to Rebalance Fund101.508.80.00.00(7,407)
Total Street Fund Adjustment$ -Total Street Fund Adjustment$ -
Stormwater Utility Fund (400)Stormwater Utility Fund (400)
Increase Stormwater Revenue Projection to Rebalance Fund400.343.83.00.0017,696$ Add Operating Allocation Charge for New IT Fund400.538.30.45.9117,696$
Total Stormwater Utility Fund Adjustment$ 17,696Total Stormwater Utility Fund Adjustment$ 17,696
Water Utility Fund (401)Water Utility Fund (401)
Add Operating Allocation Charge for New IT Fund401.534.10.45.9128,598$
Reduce Salaries Due to Creation of IT Fund401.534.10.10.00(25,682)
Reduce FICA Due to Creation of IT Fund401.534.10.20.00(1,965)
Reduce Retirement Due to Creation of IT Fund401.534.10.21.00(3,262)
Reduce Industrial Insurance Due to Creation of IT Fund401.534.10.22.00(94)
Reduce Unempl. Insurance Due to Creation of IT Fund401.534.10.23.00(128)
Reduce Medical Insurance Due to Creation of IT Fund401.534.10.24.00(6,473)
Reduce Communications:Copier Due to Creation of IT Fund401.534.10.42.03(2,000)
Increase Ending Fund Balance to Rebalance Fund401.508.80.00.0011,006
Total Water Utility Fund Adjustment$ -Total Water Utility Fund Adjustment$ -
Sewer Utility Fund (412)Sewer Utility Fund (412)
Increase Sewer Revenue Projection to Rebalance Fund412.343.50.00.008,017$ Add Operating Allocation Charge for New IT Fund412.535.10.45.9125,350$
Reduce Salaries Due to Creation of IT Fund412.535.10.10.00(10,813)
Reduce FICA Due to Creation of IT Fund412.535.10.20.00(827)
Reduce Retirement Due to Creation of IT Fund412.535.10.21.00(1,373)
Reduce Industrial Insurance Due to Creation of IT Fund412.535.10.22.00(40)
Reduce Unempl. Insurance Due to Creation of IT Fund412.535.10.23.00(54)
Reduce Medical Insurance Due to Creation of IT Fund412.535.10.24.00(2,726)
Reduce Communications:Copier Due to Creation of IT Fund412.535.10.42.03(1,500)
Total Sewer Utility Fund Adjustment$ 8,017Total Sewer Utility Fund Adjustment$ 8,017
Technology Equipment Rental and Replacement Fund (501)
Add Revenue for Department Operating Allocation Charges501.348.80.00.01312,358$ Add Account for Salaries Due to Creation of New Fund501.518.81.10.00135,167$
Add Account for Overtime Due to Creation of New Fund501.518.81.12.00500
Add Account for FICA Due to Creation of New Fund501.518.81.20.0010,341
Add Account for Retirement Due to Creation of New Fund501.518.81.21.0017,167
Add Account for Ind. Insurance Due to Creation of New Fund501.518.81.22.00495
Add Account for Unempl. Insurance Due to Creation of New Fund501.518.81.23.00675
Add Account for Medical Insurance Due to Creation of New Fund501.518.81.24.0034,068
Add Account for Operating Sppls Due to Creation of New Fund501.518.81.31.004,000
Add Account for Communications:Phones Due to Creation of New Fun501.518.81.42.0116,000
Add Account for Communications:Copiers Due to Creation of New Fu501.518.81.42.0322,745
Add Account for Network Due to Creation of New Fund501.518.81.42.0430,000
Add Account for Training Due to Creation of New Fund501.518.81.43.001,200
Add Account for Software Maint. Due to Creation of New Fund501.518.85.41.0040,000
Add Account for IT Infrastructure Due to Creation of New Fund501.518.85.35.0012,792
Add Account for Dept. Equip. Replc. Due to Creation of New Fund501.518.85.35.0175,600
Reduce Equipment Placeholder Account501.594.21.64.00(90,000)
Rebalance Fund by Increasing Ending Fund Balance501.508.80.00.001,608
Total Information Technology Fund Adjustment$ 312,358Total Information Technology Fund Adjustment$ 312,358
GRAND TOTAL - REVENUE ADJUSTMENTS$ 338,071GRAND TOTAL - EXPENDITURE ADJUSTMENTS$ 338,071
YELM CITY COUNCIL REGULAR MEETING
TUESDAY, JANUARY 9, 2018 MINUTES
PUBLIC SAFETY BUILDING
206 MCKENZIE AVE.
YELM, WA
1. Mayor Foster called the meeting to order at 6:00 p.m.
City Clerk, Lori Mossman swore JW Foster in for a four-year term as the City of
Yelm Mayor.
Mayor JW Foster swore Terry Kaminski in for a four-year term as Councilmember
#7.
Mayor JW Foster swore Tracey Wood in for a four-year term as Councilmember
#5.
Mayor JW Foster swore Tad Stillwell in for a four-year term as Councilmember #4.
Mayor JW Foster swore Cody Colt in for a four-year term as Councilmember #3.
2. Roll Call Present: EJ Curry, Molly Carmody, Cody Colt, Tad Stillwell, Tracey
Wood, Joe DePinto and Terry Kaminski.
3. Agenda Approval
18-001 MOTION BY TRACEY WOOD TO APPROVE THE AGENDA AS PRESENTED.
SECONDED BY EJ CURRY. MOTION CARRIED.
4. Special Presentations -
December Student of the Month - Kaylee Logan
Mayor Foster read the Graduate Yelm! Proclamation
5. Public Comment -
Connie Ihringer asked about the Dump Station and when it would be open to the
public again.
Bob Sternoff owns property in Yelm and is concerned with the zoning and
Economic Development of Yelm.
Sandra Manwiller spoke in support of the Yelm School Bond.
6. Consent Agenda
a. Minutes - Regular meeting December 12, 2017 & Study Session minutes
December 5, 2017.
b. Payables -
18-002 MOTION BY TRACEY WOOD TO APPROVE THE CONSENT AGENDA AS
PRESENTED. SECONDED BY TAD STILLWELL. MOTION CARRIED.
7. Public Hearing - none scheduled
8. New Business -
a. Ordinance No. 1039, Creating the Information Technology Fund
18-003 MOTION BY TRACEY WOOD TO ADOPT ORDINANCE NO. 1039, CREATING
THE INFORMATION TECHNOLOGY FUND; THIS AMENDMENT CREATES THE
INFORMATION TECHNOLOGY FUND IN THE CITY TREASURY. SECONCED
BY MOLLY CARMODY. MOTION CARRIED.
b. Ordinance No. 1040, 2018 Budget Amendment
18-004 MOTION BY MOLLY CARMODY TO ADOPT ORDINANCE NO. 1040, WHICH
MOVES APPROPRIATIONS FROM THE GENERAL AND UTILITY OPERATING
FUNDS TO THE INFORMATION TECHNOLOGY FUND. SECONCED BY CODY
COLT. MOTION CARRIED.
1-9-18
C. Selection of Mayor Pro -Tem
18-005 MOTION BY EJ CURRY TO NOMINATE TRACEY WOOD FOR MAYOR PRO -
TEM. SECONDED BY TAD STILLWELL. MOTION BY CODY COLT TO
NOMINATE JOE DEPINTO FOR MAYOR PRO -TEM. SECONDED BY MOLLY
CARMODY. ROLL CALL VOTE: EJ CURRY-TRACEY WOOD, MOLLY
CARMODY-JOE DEPINTO, CODY COLT -JOE DEPINTO, TAD STILLWELL-
TRACEY WOOD, TRACEY WOOD-TRACEY WOOD, JOE DEPINTO-JOE
DEPINTO, TERRY KAMINSKI-TRACEY WOOD. TRACEY WOOD HAS BEEN
SELECTED AS MAYOR PRO -TEM. MOTION CARRIED.
9. Old Business - none scheduled
10. Department Updates by Department Heads-
• Public Works Director, Chad Bedlington reminded Council of the upcoming
Open House on January 16, from 4:00 pm -7:00 pm at the Yelm Community
Center for the Splash Park/Playground and the Hazardous Mitigation Plan.
Chad stated that Jared Swanson has been hired as Waste Water Treatment
Plant Operator.
• Finance Director Joe Wolfe stated that Grace Friberg has been hired as Utility
Billing Clerk.
• Community Development Director Grant Beck stated that Joe Rivera has been
hired as the Computer Support Specialist.
11. Mayor and Council Initiatives
Councilmember Curry attended the Thurston County Solid Waste Advisory
Committee (SWAG) and the Yelm Adult Community Center meetings.
Councilmember Carmody attended the Intercity Transit Board meeting.
Councilmember Stillwell stated that today is "Law Enforcement Appreciation
Day".
Councilmember DePinto attended the South Thurston Economic Development
Initiative Group (STEDI). Councilmember DePinto would like to vote on
Proclamations that are on the agenda.
Mayor Foster attended the Thurston Regional Planning Council meeting and the
Community Investment Partnership (CIP) meetings and attended Councilmember
Wood's TComm meeting. Mayor Foster handed out Council Committee Assignment
sheets and would like to hear from Council about which committees that they
would like to attend.
12. Executive Session - none scheduled
13. Correspondence Included
18-006 MOTION BY TERRY KAMINSKI TO ADJOURN, SECONDED BY TRACEY
WOOD. MOTION CARRIED.
14.F77je rued 7:05 pm.
6-j—Attest: //77 It//tA/d17I'10/tJ
J Foster, M yor Lori Mossman, City Clerk
These minutes record the official actions of the Yelm City Council. Complete recordings are
available on the city website at www.ci.yelm.wa.us.
1-9-18