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10 23 2018 Agenda Packet Washington C ITY C OUNCIL A GENDA 10/23/2018 1. C ALL TO O RDER/R OLL C ALL 2. A GENDA A PPROVAL 3. S PECIAL P RESENTATIONS 4. P UBLIC C OMMENT *Complete a blue speakers card 5. C ONSENT A GENDA 6. N EW B USINESS 7. O LD B USINESS 8. U PDATES 9. E XECUTIVE S ESSION 10. A DJOURN 105 Yelm Avenue West Yelm, WA 98597 360.458.3244 www.yelmwa.gov The City of Yelm is an equal opportunity employer and provider M EETING I NFORMATION All regular Yelm City Council meetings are recorded. Meetings may be viewed at www.yelmwa.gov or a copy may be purchased by contacting the City Clerk’s office at 360.458.8402. It is the City of Yelm’s policy to provide reasonable accommodations for people with disabilities. If you require reasonable accommodations to participate at a City Council meeting, please contact the City Clerk’s office at 360.458.8402 at least four (4) working days prior to meeting. Information on the Americans with Disabilities Act and the Title VI Statement is available at www.yelmwa.gov/human-resources. *The public comment portion of the agenda is an opportunity for the public to address the Council for items that are not on the published agenda. Comments are limited to three minutes and five speakers. Comment on matters listed on the published agenda are welcomed as part of the normal agenda. C OMMITTEE AND L IAISON A SSIGNMENTS Yelm Emergency Operations Board Yelm Public Safety Committee Yelm General Government Committee Vice-Chair of Thurston Regional Planning Council Board of Director for Risk Management Service Agency Board of Directors of Economic Development Council Member of Community Investment Partnership Yelm Emergency Operations Board Board member South Sound Military and Community Member of Law and Justice Council Partnership Yelm General Government Committee Yelm Public Safety Committee Yelm Public Works Committee Yelm Finance Committee Member of Transportation Policy Board Member of Solid Waste Advisory Committee Administrative Board of Director for TCOMM 911 Liaison to Yelm Senior Center Liaison to South East Thurston Fire Authority Yelm Finance Committee Yelm Public Safety Committee Yelm Planning & Economic Development Committee Member of South Thurston Economic Development Yelm Finance Committee Initiative Board of Director for Intercity Transit Authority Liaison to Nisqually River Council Yelm Planning & Economic Development Committee Yelm Public Works Committee Yelm Planning & Economic Development Committee Member of Thurston Thrives Yelm General Government Committee Yelm Public Works Committee Member of Thurston County Emergency Services Page 2 of 2 CITY OF YELM RESOLUTION NO.596 A RESOLUTION of the City Council of the City of Yelm, Washington, expressing supportfor Intercity TransitAuthority's PropositionNo. 1 concerning financing of public transportation services on the November 6, 2018 GeneralElectionBallot. WHEREAS,voters residing within theThurston County Public Transportation Benefit Area (PTBA), which encompasses the city limits of the Cities of Olympia, Lacey, Tumwater and Yelm and their urban growth areas, will be presented with a proposition authorizing Intercity Transit (IT) to collect an additional four-tenths of one percent (.04%) sales and use tax to maintain, improve and expand public transportation services at the General Election on November 6, 2018, with the following official Ballot Title: The Intercity Transit Authority adopted Resolution 02-2018 concerning a proposition to finance public transportation services. This propositions seeks voter approval to increase the sales and use tax within the public transportation benefit area by four-tenths of one percent (0.4%) to maintain, improve and expand transit services. The funds would preserve current services, expand bus routes into new areas, increase the frequency and operating hours of local and commuter bus service, make capital and technology improvements and expand specialized transportation services for seniors and individuals living with disabilities. Should this proposition be: Approved Rejected WHEREAS,IT completed a two-year community outreach project entitled "IT Road Trip" that identified the community's vision of public transportation in Thurston County, developed three different service scenarios, and resulted in support for a "Transformational System" service scenario; and WHEREAS, a "Transformational System" service scenario would extend IT's span of service, improve the frequency of bus trips, develop service to new areas, establish enhanced commuter service, develop bus rapid transit, provide enhanced capital facilities, change the way fares are paid, provide night owlservice, and maintain on-time performance; and City of Yelm Resolution No. 596Page 1of 2 WHEREAS, IT has projected that the population within the PTBA will increase 43% by the year 2040, with the senior population representing a higher percentage of future population growth; and WHEREAS, IT is currently collecting eight-tenths of one percent (.08%) sales and use tax within the PTBA and is authorized under RCW 82.14.045 to submit a proposition to the voters for an additional four-tenths of one percent (.04%) sales and use tax; and WHEREAS, Washington State law allows city councils to express collective support or opposition to ballot propositions; and WHEREAS, the City Council finds that it is in the best interests of its residents and the City to express its collective position in support of theIntercity Transit Authority's Proposition No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YELMAS FOLLOWS: Section 1.The City ofYelmCity Council supportsIntercity Transit Authority's Proposition No. 1 to increase the sales and use tax an additional four- tenths of one percent (.04%) to maintain, improve and expand public transportation services. Section 2.The City of YelmCity Council hereby urges its registered voters to approve Intercity Transit Authority's Proposition No. 1 on November 6, 2018. Section 3.Effective Date.This Resolution shall become effective immediately upon adoption and signature as provided by law. rd RESOLVED this 23day of October, 2018. CITY OF YELM ______________________________ JW Foster, Mayor ATTEST:APPROVED AS TO FORM: _______________________________ Lori Mossman, City ClerkBrent Dille, City Attorney City of Yelm Resolution No. 596Page 2of 2 YELM CITY COUNCIL STUDY SESSION TUESDAY,2018, OCTOBER2, 20186:00 P.M. PUBLIC SAFETY BUILDING 206 MCKENZIE AVE. YELM, WA 1.Mayor Pro-Tem Wood called the meeting to order at 6:00p.m. 2.Present:Councilmembers: Molly Carmody, Cody Colt,Tad Stillwell, Terry KaminskiandJoe DePinto.Mayor Pro-Tem Tracey Wood. Staff present:City Administrator Michael Grayum, Community Development Director Grant Beck, Public Works DirectorChad Bedlington, and City Clerk&HRManagerLori Mossman. 3. a. JCI –Facilities IGA results Local Government Sr. Account Manager LarryOwens and Project Manager Peter White updated the Council on the upcoming timeline and potential areas for improvement.Their proposal describes a specific set of Energy Efficiency Measures (EEM) with associated guarantees of utility savings and performance, a proposed schedule, and a guaranteed maximum price for installation. 3. b.Salary Commission update Michael Grayum stated that we have received three applications for the Salary Commission applications. That is the minimum number of members for the Salary Commission. 4. Mayors Report 5. Council Initiatives Councilmember Carmody explained the process of the upcoming Ad Valorem. Councilmember Carmody doesnot see the value of the subcommittee meetings. Councilmember Kaminski asked about the SmallCell Broadband and the Yelm Community Center Sunday rental schedule. Councilmember Stillwell would like to have a discussion with Timberland RegionalLibrary aboutthe Old City Hall. CouncilmemberColt reported that the General Government will be updating the Protocol Manualsoon. Councilmember DePinto would like to discuss Park Fees. Adjourn 7:43 p.m. ___________________________Attest: _______________________ Tracey Wood, Mayor Pro-TemLori Mossman, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. YELM CITY COUNCIL TUESDAY, OCTOBER 9, 2018MINUTES PUBLIC SAFETY BUILDING 206 MCKENZIE AVE. YELM, WA 1.MayorFostercalled the meeting to order at 6:00p.m. Roll Call Present: Cody Colt, Tad Stillwell,Tracey Wood and Joe DePinto. Absent:EJ Curry, Molly Carmody and Terry Kaminski. 18-117MOTION BY JOE DEPINTOTO EXCUSE EJ CURRYAND MOLLY CARMODY FROM THE MEETING. SECONDED BY TRACEY WOOD. 4-0, MOTION CARRIED. 2.Agenda Approval 18-118MOTION BYJOE DEPINTO TOMOVE THE PUBLIC COMMENTBEFORE THE SPECIAL PRESENTATIONS AND TABLE RESOLUTION NO. 595 TO THE OCTOBER 23, 2018 MEETING. SECONDED BYTRACEY WOOD.4-0,MOTION CARRIED. 3.Public Comment- Sandra Manwiller spoke in support of Yelm Community Schools and the upcoming Bond. Dr. Karriem Ali and Steve Klein spoke about the dangers of using Round-Up weed killer. Dawn Bateman and Dustin Stephan shared their concerns regarding the field usage fees for their leagues. 4.Special Presentations Student of the Month–BritneyAlvarez Thurston Regional Planning Council Traffic Modeling Budget 101 Presentation of the Mayor’s proposed 2019-2020 Budget 5.Consent Agenda a.September 25, 2018 Meeting minutes. b.Retainage Release –2017 AC Water Main Replacement Project authorizing City Staff to release retainage in the amount of $28,945.58 associated with the 2017 AC Water Main Replacement Project. 18-119MOTION BY TRACEY WOODAPPROVINGTHE CONSENTAGENDAAS PRESENTED.SECONDED BY TAD STILLWELL. 4-0,MOTION CARRIED. 6.New Business – a.Public Works Board Pre-Construction Loan Contract –WRF Phase 2 18-120MOTION BY TRACEY WOOD AUTHORIZINGMAYOR FOSTER TO EXECUTE A LOAN AGREEMENT IN THE AMOUNT OF $1,000,000.00 WITH THE PUBLIC WORKS BOARD. SECONDED BYTAD STILLWELL. 4-0, MOTION CARRIED. b.Salary Commission Staff Briefing 18-121MOTION BY TRACEY WOOD TO AUTHORIZE MAYOR FOSTER TO APPROVE THE APPOINTMENT OF DENISE HIBBELN, KEN MCCULLOCH AND LINE 10-09-18 CRITCHFIELD TO THE YELM SALARY COMMISSION. SECONDED BY CODY COLT. 4-0, MOTION CARRIED. 7.Old Business – a.Resolution No. 595, City of Yelm Homeless Taskforce Tabled to the October 23, 2018 meeting. 8.UPDATES – City Administrator Michael Grayum- ·The Timberland Regional Library is invited to the next Study Session to talk about the old City Hall usage. ·10-18-18 is the Great American Shake Out. ·Parks Advisory Board meeting on November 5, 2018 at 6:00 pm at the Yelm Community Center to discuss Christmas in the Park. ·On November 12th a Veteran’s Day Celebration at the Yelm Community Center at 3:00 pm. ·A contract has been approved for IT Services that will reduce our monthly expenses considerably. Councilmember Colt met with a person from “Together” and was prov ided a pamphlet with resources for people in need. Councilmember Stillwell attended the Board of Directors of Economic Development Council meeting. Councilmember DePinto reported that the Association of Washington Cities released their Legislative Priorities. MayorFoster attended the Association of Washington Cities Risk Management Board meeting, the Washington Department of Transportation meeting hosted by Yelm regarding the Yelm Loop, Legislative Task Forceon water resourcesmeeting, Association of Governmental Insurance Risk Pools Conference in PortlandOR, Leadership Thurston County, Thurston Regional Planning Council meeting, the All Staff Employee Luncheon, Homeowners Association meeting to answer questions about the city and South Puget Sound Community College fundraising event. Mayor Foster reminded everyone thatthis week is Fire Prevention Week and October is awareness month for 22 organizations. Mayor Foster also reminded everyone that tomorrow (10-10-18) is water shut-off day and auto pay is available. 9. Executive Session–none scheduled 18-122MOTION BYCODY COLTTO ADJOURN. SECONDED BYTAD STILLWELL.4- 0, MOTION CARRIED. 10.Adjourned8:02p.m. __________________________Attest: _________________________ JW Foster, MayorLori Mossman, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. 10-09-18 $ 26,599.87 $ 216,254.11 $ 241,829.15 $ 749,482.48 $ 5,661.62 $ 22,964.89 $ 1,262,792.12 _______________________________ City of Yelm STAFF REPORT Background Thurston County Assessor’s Office to levy ad valorem taxes necessary to fund the City of Yelm’s 2019 on the final new construction valuation provided by the Assessor’s Office. The estimate AD VALOREM TAX RATE CITY OF YELM HOMELESS TASKFORCE RESOLUTION August 28, 2018 DRAFT WHEREAS,the City of Yelm acknowledges that homelessness is a significant societal concern; WHEREAS,the City of Yelm has identifiedincreasing numbers of homeless citizenson its streets,in its public spaces, and on City-owned property; WHEREAS,the City of Yelm wishes to be proactive in addressing these concerns moving forward, rather than reactive;and WHEREAS,the City of Yelm desires to create a Homeless Task Force as an ad hoc advisory body to the Yelm City Council; THEREFORE,BE IT RESOLVED,the City of Yelm establishes a Homeless Task Force toidentify and analyzeexisting resources for the homeless, to identify overlaps or gaps in existing services, and to identify areas in which the City may use its resources to coordinate services for the homeless population of the City of Yelm. The Task Forceshallbe composed of representatives from the following stakeholder groups: a)City Council (1 member) b)City Staff (1 member) c)Medical profession (1 member) d)Medical profession specializing in addiction and mental health issues (1 member) e)Non-profit organizations which provide services to the homeless (2 members) f)Citizen-at-large,appointed by the Mayor, after interview with theaforementioned representatives. This citizen must live within the Urban Growth Area of Yelm. The Task Force shall producea final report to the Council no later than 6 months after the date of its first meeting, which shall occur within 1 month of the signing of this resolution. The final report shallinclude the following analyses and recommendations: ·A comprehensive list of services currently provided to Yelm’s homeless community by federal, state, and local governments,as well as those services provided by non-profit organizations. ·An analysis of existing services, focusing on overlaps and gaps in service. ·Review of neighboring municipalities’ code language and ordinances regarding homelessness. ·Analysis of ThurstonHomeless Housing Task Force(or the designated body)and itsfive- year homeless housing plan, per RCW43.185C.160. ·Recommendations on how to close current service gaps and reduce service overlaps. ·Recommendations for the City on how to coordinate or create services, programs, or facilities for the homeless community. The Yelm City Council appropriates $2500 toprovide adequateresources to support the research and analysis and final report that willbe produced by the Task Force.