03/27/91CITY OF YELM REGULAR COUNCIL MEETING ,,
MEDI~SDAY, MARCH 27, 1991, 7:30 PM, YELM CITY HALL COUNCIL CI~NIBERS
The meeting was called to order by Mayor Robert A. Sanders at 7:30 PM. All
present joined in the flag salute. Councilmembers present: Kathy Wolf,
Amos Lawton, Arnold Drogseth, Martha Parsons and Rick Kolilis. Staff: Gene
Borges, Shelly Badger and Glenn Dunham. Visitors: Cindy Cecil, Janis &
Rainier Jacobs, Faith Hagenhofer (Yelm Timberland Librarian), Susan Johnson,
Jan Isom, J.M. Neeley, Bob Howard Jr., Roberta Hawkins, Joyce Olsen, Nancy
Huddleston, Cindy Marshall, Ruby Donaldson, Mary Hodge, Esther M. Webb, Dan
Bean~i, Dennis Su, Harry Lewis, Gary Waltman and Don Miller.
The agenda was approved as circulated on a motion by Arnold Drogseth, second
by Amos Lawton. Motion carried.
The minutes of the March 13, 1991 Regular Meeting and Public Hearing were
approved on a motion by Amos Lawton, second by Arnold Drogseth. Motion
carried.
March payroll was approved on a motion by Martha Parsons, second by Rick
Kolilis. Motion carried.
The Regular Meeting was closed at 7:34 PM and the Public Hearing on the
Community Development Block Grant application process and Community Needs
Assessment was opened.
Gene Borges, Yelm City Administrator, explained the Department of Community
Development Block Grant program. He stressed that a larger facility to
house the programs of the UCBO and HEADSTART/ECEAP would better serve the
needs of the community.
Cindy Cecil, UCBO Executive Director, described the wide array of social
service programs offered by the UCBO including the Food Bank, FEMA
assistance, Emergency Shelter grant program, Salvation Army Warm Neighbor
Fund, Boeing United Good NeighborFund. Mrs. Cecil gave the history of the
UCBO's efforts to acquire additional space so a greater number of social
service programs, seminars, etc. could be offered. She highlighted the many
funding sources researched to construct a larger facility without impacting
the community. The City of Yelm agreed to be the lead agency for the
Community Development Block Grant application in December 1989.
Jan Isom was present representing the Rainier HEADSTART Program. She
stressed support for the CDBG application stating that many children in the
Yelm School District are not being served by HEADSTART due to lack of space
in the area. The Rainier facility currently serves the Yelm, Rainier &
Tenino school districts and has a waiting list of families to accomodate.
HEADSTART/ECEAB provides parent and child (for low-income pre-schoolers)
classes and activities, home visits and counseling support for eligible
famulies. With a new center in Yelm (in addition to Rainier facility),
improved networking with the UCBO social service programs would occur.
Joyce Olson from the Thurston County Cooperative Extension program was
present to explain their agency and the programs they offer including Master
Gardener, food preservation, leadership classes for youth, proper nutrition
assistance, volunteer programs, etc. She stressed that success of the
program comes from a grassroots effort of the local community and that due
to space constraints it has been difficult for the organization to provide a
good base in the rural areas. She stressed support of the CDBG application
to provide finances to construct a new community services center in Yelm.
Cindy Cecil recapped the "Community Needs Assessment" from the March 13,
1991 Public Hearing and asked those present for input on additional needs in
Yelm. The following needs were identified (combined from 3-13 & 3-27):
HEALTH NEEDS
1. Support groups
2. Visiting nurses program
3, Mental Health Professional
4. WIC (Women & Infant Child Care) Program
5. Prevention of child abuse
6. Vocational programs for disabled
7. Nursing hcunes, cYerltists, err~ryoncy cca~, prnyr.~uru~ fa.r ci:lrs~k~_I.UC:i
»~, 3*Po~.~sible solutions for above:
~l: With larger space available, the UCBO could offer more support group
activities, counseling & seminars.
2. Pierce County needs to be utilized in the area for their "visiting
nurses program"
3. UCBO & HEADSTART/ECEAP could attempt to get a mental health professional
from CROP with a larger facility
RECREATION NEEDS:
1. Youth center
2. Swimming pool
3. Elder day care
4. Child care programs
5. Playground/parks
6. Museum
7. Community services facility
8. Group recreation programs/inter-generational use
*Possible solutions:
1. A community services center/HEADSTART/ECEAP Program could provide a
youth center, child programs, playgrounds, etc.
6. The City of Ye1m and Yelm Prairie Historical Society are currently
working together to establish a museum.
PUBLIC FACILITIES:
1. City sewer
2. UCBO/HEADSTART/ECEAP Community Services Center facility
3. Completion of facility planning
4. Public transit system
5. Local improvement districts
6. Street/road improvements
7. Improve water quality
*Solutions:
1. City near completion on funding package for sewer
2. CDBG grant application approval would construct facility
3. Yelm is currently working to complete its facility planning
4. Once again, public transit will be looked into for rural Thurston County
6. Since 1986, 2 large street projects have been completed with the use of
Transportation Improvement Boaxd grant funds; there are tentative plans for
a major transportation study of the area
7. Sewer system construction would improve water quality along with
wellhead protection studies and programs
HOUSING NEEDS:
1. Siminars on availability of low-income housing
2. Additional subsidized housing for senior and population in general
(including low-to-moderate income)
3. Shelter/emergency housing
*Solutions:
1. UCBO plans to offer more seminars when expansion occurs
2. Try to attract developers to the area that are interested in
constructing subsidized housing
3. UCBO plans (within 5 years) to pursue funding sources to operate a
shelter. 'Have met with the Associated Ministries to provide a emergency
housing network.
All present, that were not in attendance at the March 13, 1991 Public
Hearing, voted (using ? green dots) for those needs they felt were most
important to the community. Results will be tabulated and included in the
CDBG application.
Gene Borges stated that a specific location for the proposed
UCBO/HEADSTART/ECEAP facility has not been identified, but that the City of
Yelm and UCBO are looking for approximately 5 acres, in Yelm city limits,
with easy access and enough land to initially install a septic system and
later convert to sewer. Existing buildings could be utilized and
rehabilitated and some new facilities constructed. The budget for the CDBG
application shows the total project cost at $568,000 with a grant request of
$500,000. Planned facilities include a 2,000 square foot HEADSTART/ECEAP
classroom building, 1500 square foot community center building with a
kitchen and handicap restroom~s, 2800 square feet for UCBO offices and
atu~'ctyc;, ;SOU sclucxa"r~ foot IlLA1~.`".i'1'Alt'1'/1:C1'~Ali ul`1"lr::c:/tsLu.ljclc_jcs, ~?')U a~.lun~ a I'~,~,1
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vehicle licensing office (not requested in grant budget) and 350 square ,'feet'
for UCBO Thrift Shop. Gene expressed that the proposed buildings ~wo~u'l~d'~be
constructed to serve as many programs and people as possible and that the
acreage could be used for recreation programs. The property will not
displace any citizens or increase property taxes to adjacent owners.
With no further questions from the public, the Public Hearing was closed at
8:30 PM and the Regular Meeting was reopened.
Resolution No. 219 authorizing submission of a Community Development Block
Grant application in the amount of $500,000 to the Department of Community
Development for a community service center to house the programs of the UCBO
and HEADSTART/EGEAP was approved on a motion by Kathy Wolf, second by Martha
Parsons. Motion carried.
Arnold Drogseth moved to allow a water hookup for the VFW/American Legion
Building at 103rd and Grove Road pending final agreement between Yelm City
Staff and the VFW, second by Kathy Wolf. Motion carried. The private well
line use must be discontinued as a condition of hookup to city water.
Arnold Drogseth moved approval to install a street light at Fred's Wholesale
Foods at 310 Railroad Ave. NW, second by Amos Lawton. Motion carried.
Staff informed the City Council that Thurston Regional Planning Council
would like to hold a "transportation/land use forum" to inform all four
south county towns of the work done to date. A tentative date will be
planned and confirmed with all the cities.
Martha Parsons moved acceptance of the telemetry system for wells 1,2 & 3 as
provided by Technical Systems, Inc. (TSI), second by Kathy Wolf. Motion
carried.
Yelm Planning Commission Meeting of March 19, 1991: Based on the Planning
Commission's recommendation, Martha Parsons moved to direct staff to proceed
with the necessary paperwork for submission of the Asher annexation request
(for lots 1-4 on West Road) to the Thurston County Boundary Review Board,
second by Kathy Wolf. Motion carried with Amos Lawton voting no.
Based on the Planning Commission's recommendation, Rick Kolilis moved to
deny Mr. John Kl.app's conditional use permit request of March 25, 1991 to
operate a temporary Farmer's Flea Market business (on Railroad St. N6J zoned
multi-family residential) with no future plans for permanent structures,
second by Amos Lawton. Motion carried. Council suggested that the property
owner submit plans for a- permanent facility (as per Planning Commission
recommendation of March 19, 1991) for conditional use permit
reconsideration.
The Yelm/Thurston County Joint Planning Committee will reconvene on
Thursday, April 11, 1991, 7:00 PM to give their interpretation of joint plan
issues.
Sewer grant update: Gene Borges stated that recent meetings with Farmer's
Home Administration indicate that their commitment for grant/loan funding
for Yelm's sewer project may be in jeopardy unless all funding for the
project is committed by other state and federal agencies in 1991. One
alternative discussed was the possibility of a hookup fee for Yelm
residents, with subsidized hookups for the low to moderate inca'ne and senior
households. Further information will be provided by F1~I-IA at the April 10,
1991.
HB2929 Thurston County Steering Committee: Recommendation from this
committee to Thurston Regional Planning Council, will be that any grant
dollars received by Department of Community Development for HB2929
canpliance, be allocated to each jurisdiction within Thurston County on the
same ratio basis as the J.D. White study reflects, for the jurisdiction to
spend at their discretion.
Gene met with Thurston County Health Department Acting Director, Greg
Gruenfelder, to discuss a grant application to the Environmental Protection
Agency to perform a wellhead protection study in Yelm. The grant is for 95%
of requested funds, 5~ match can be in-kind services.
Library Report for February 1991: 5,610 items were circulated in February
1991. I"erith i-l~xgenhofer, Libr~r~.an, ~.nv:~ter3 all to ttu~ Ye~~rn T.ihr~ry
`~~r, Board/Friends of the Library open meeting on April 9, 1991, 7:00 PM, Yelm
'•'~ i't'y Hall to discuss future library issues, including the future relocation
to the Yelm Public Safety Building.
Also discussed was the possibility of painting direction arrows in the
parking space in front of Yelm City Hall (on Railroad St.) to avoid
confusion on the direction allowed for parking.
Yelm Police Report: Rick Kolilis moved to allow the surplus of the 1986
Plymouth police car to be sold by Washington State at their state sale in
Auburn, second by Amos Lawton. Motion carried. Proceeds will be forwarded
to Yelm, with the State keeping loo for processing the sale.
Glenn has =Wade contact with the National Institute for Correction in
Colorado to request assistance in the performance of a "jail facility" study
for Yelm. This agency conducts studies, at no cost to the jurisdiction, for
cities under 25,000.
Yelm Municipal Court report: 108 tickets were processed in February 1991,
33 criminal and 75 infractions.
Mayor Sanders reported on the Thurston County Mayor's meeting held March 25,
1991.
With no further business, meeting adjourned at 9:50 PM on a motion by Arnold
Drogseth, second by Martha Parsons.
The following correspondence was received by the Council:
=Legislative Bulletins #9 & #10/Legislative Digest #4
=Thank you letter from Olympia Area Retired Officers Association
*Yelm/Thurston County Joint Plan letter from County Cor-missioners
*Thurston County on Cultural Diversity and Human Rights
*AWC Nomination correspondence
ATTEST.
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Shelly A. Badger
City Clerk
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fin,{, , '~,„fi
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Robert A. Sanders
Mayor