02/12/92-~„~-~--
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MIN(]TES
CITY OF YELM REGULAR COUNCIL,MEETING
WEDNESDAY, FEBRUARY 12, 1992, 7:30 PM, YELM CITY HALL COUNCIL CH11M13ERS
The Regular Meeting was called to order by Mayor Sanders at 7:30 PM. All
present joined in the flag salute. Council present: Kathy Wolf, Amos
Lawton, Arnold Drogseth and Martha Parsons. Staff: Shelly A. Badger, Tim
Peterson, Todd Stamm, Gene Borges and Glenn Dunnam.
Kathy Wolf moved to approve the agenda as circulated, second by Arnold
Drogseth. Motion carried.
Martha Parsons moved to approve the minutes of the January 22, 1992 Regular
Council Meeting, second by Amos Lawton. Motion carried.
The following vouchers numbered 11272 through 11380 were approved on a motion
by Arnold Drogseth, second by Kathy Wolf. Motion carried.
CURRENT: $20,256.32
POLICE: $20,432.43
STREET: $ 5,597.51
ARTERIAL STREET: $ 9,326.54
CDBG: $ 9,305.30
WATER: $15,124.60
GARBAGE: $10,551.90
90 WATER CONSTRUCTION: $ 48.57
74 GO BOND : $ 3.18.00
TOTAL $90,961.17
Martha Parsons moved approval to surplus miscellaneous city property
consisting mainly of office equipment, second by Kathy Wolf. Motion carried.
Kathy Wolf moved approval of the Thursto n County Economic Development
Council's request for an additional $800.00 in funding for 1992, second by
Martha Parsons. Motion carried. The Council approved the request due to the
increased business interest in the Yel m area a nd the location of the Business
Resource Center in Yelm. Council stated they did not want the 1992 increased
funding to become the base amount for future increases.
Arnold Drogseth moved to obtain prior acts insurance coverage for general
]_iability, police professional and public officials errors and ommission
coverage beginning January 13, 1989 from the Association of Washington Cities
Risk Management Service Agency for a total one-time premium of $8,7,94.
Motion was seconded by Amos Lawton. Motion carried. The policy will cover
any future claims made for occurrences between January 13, 1989 and January
13, 1992 (when the City transferred to the AWC "occurrence" policy).
Kathy Wolf moved to approve Ordinance No. 425 amending On~inance No. 404
relating to the substance abuse prevention fund assessment, second by Amos
Lawton. Motion carried.
A letter of resignation was received from Councilman Rick Kolilis. Arnold
Drogseth moved to approve the letter, effective immediately, second by Amos
Lawton. Motion carried. There will be an "appreciation" hour on March 11,
1992, at 6:30 PM to honor Rick Kolilis for his years of service to the City
of Yelm.
At 7:47 PM, Council went into an Executive Session to discuss the
qualifications of potential candidates to fill the vacant Council seat. They
returned at 8:00 PM. Councilwoman Wolf stated that with the ever increasing
growth management demands on the City of Yelm, the Council feels it is
important that the vacancy be filled as soon as possible and they will make
the decision on the appointment at the March 11, 1992 Regular Council
Meeting. The person appointed by majority vote of the Council, will serve
until the next general election.
Martha Parsons moved approval to conduct a 1992 Census within the city limits
of Yelm according to Washington State Office of Financial Management
guidelines. Second by Arnold Drogseth. Motion carried. Students from the
Yelm High School FFA (lead by Bob Gallagher) and a city staff person will
conduct the actual census in mid March. The City feels that the 1990 Census
results were low and feels it is important to re-count Yelm residents.
Residents will be notified by mail of the dates of the count. Much of
Washington State's revenue allocation is based on population.
City Attorney, Todd Stamm, commented on the HUD Shelter Plus Rental
Assistance Program grant that the UCBO would like to apply for with the City
of Yelm serving as the lead agency. If the City received a grant award and
prior to grant acceptance, Yelm would have to conduct a thorough analysis to
insure that the UCBO was qualified to administer the program. When complete,
the City could pass-through the grant dollars to the UCBO with very minimal
liability to the City. Council concurred with their motion of January 22,
199?_ to allow the UCBO to prepare the HUD Shelter Plus Rental Assistance
Program grant application, with the City of Yelm as the lead agency.
Council confirmed the following statement written in the adendum to Real
Estate Purchase & Sale Agreement for the Meek property purchase, Parcel
#64300900400 (Purchased 7-11-90):
As part of the purchase price for Parcel #64300900400, the City of Yelm
agrees to grant to seller, if and when purchaser has a sewer system
available to Parcel #64300900300 & #64300900200, a hookup to said sewer
system without a hookup charge. All facilities and lines from parcels
to City's lines and or trunks to be provided by seller at his expense.
In regards to the LeMay, Inc. request for a contract amendment which would
automatically extend the contract for five additional terms of three years
each, with a termination condition that notice be given not less than 180
days prior to the end of the contractual period; Todd Stamm stated that the
City can accept the amendment request, but asked what benefit it is to Yelm.
Kathy Wolf moved to deny the request by LeMay, Inc. as stated above, second
by Martha Parsons. Motion carried.
At 8:20 PM, Council went into an Executive Session to discuss a real estate
contract. They returned at 8:30 PM. Martha Parsons moved approval
authorizing Mayor Sanders to sign an earnest money agreement, not exceeding
$5000, for Parcel #22719240500, for the Community Development Block Grant
iJCBO Community Center project. City offering price of property either the
list price or the appraised value, whichever is less. Amos Lawton. seconded
the motion. Kathy Wolf abstained. Motion carried.
Todd Stamm briefed the City Council on the Yelm Interim Critical Areas
Resource Lands Ordinance and explained the two versions of the ordinance.
The first being a generic draft prepared by the South County Towns Task
Force, the second a Yelm staff alternative. The ordinance provides for
designation and protective regulations for "natural resource lands" and
critical areas" as mandated by the State in the 1990 Growth Management Act.
The Department of Community Development granted cites and counties a 180-day
extension to February 28, 1992 from the September 1, 1991 deadline imposed by
the Act'. No further extensions are available. Failure to timely adopt such
regulations could subject the City to citizen lawsuits or revenue sanctions
by the State. The interim ordinance sets minimum standards until a final
version (if necessary) is adopted by July 1, 1994 (as required by the Act).
The Yelm Planning Commission dedicated a workshop on February 11, 1992 to
study the ordinance in great detail and will complete a Public Hearing on the
Ordinance February 18, 1992 and forward a recommendation to the City Council.
Council will hold a Public Bearing on the Ordinance February 26, 1992.
Yelm Historic Preservation Commission meeting of February 5, 1992: Shelly
Badger reported that the Commission is continuing work on the Masonic Temple
and Senior Citizen's Historic Register nominations. Also, the Commission
asked Council for suggestions on potential Commission members as three
members terms will expire December 31, 1992 and can not be re-appointed.
Yelm Parks Advisory Committee Meeting of February 11, 1992: Martha Parsons
moved approval of the following park use requests, second by Arnold Drogseth.
Motion carried:
1. Nisqually Basin Little League: April, May, June, M-F, 5-8PM, Sat,
lOAM-2PM
2. Yelm High School Alumni picnic: July 11, 1992, lOAM, 75-100 people,
kitchen use, restrooms
3. Lorraine Lilley family reunion: July 19, 1992, 8AM-SPM, 100-200
people, kitchen, restrooms
Councilwoman Parsons informed the Council of the efforts of community members
to erect flagpole type steel poles at the three entrances to Yelm to use 'for
event banners and flags. Staff stated they would need to contact Department
of Transportation for specifications on pole placement in DOT right-of-way.
Sewer Report: Yelm will submit an application to the Department of Ecology
by February 21, 1992 for a Centennial Clean Water Fund grant for
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approximately $775,000 to complete the funding package for the sewer project:
Yelm received a letter from Department of Ecology dated January 30, 1992
accepting the 1990 Wastewater Facilities Plan.
Yelm Municipal Court report was received for December 1991 showing 245
tickets processed (63 criminal and 182 non-criminal). Fines and forfeitures
collected in December - $19,286.23.
The following correspondence was presented to City Council members:
1. Lacey Area Chamber of Commerce letter regarding impact fees
2. Thurston County EDC letter regarding impact fees
3. Letter re: Thurston County school recycling program and regional
drop-off recycling program
4. Thurston County Community Youth Services' Youth of the Year Award
5. AWC Insurance Pool Line
6. Timberland Regional Library Board of Trustees Annual Meeting
7. Thurston Council on Cultural Diversity and Human Rights
8. Letter from Lake Lawrence Improvement Club
With no further business before the Council, the meeting adjourned at 9:10 PM
on a motion by Martha Parsons, second by Amos Lawton.
ATTEST:
Shelly A. Badger
City Clerk
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Robert A. Sand rs
Mayor
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