04/13/94® ®•+ r~ V
CITY OF YELM
CITY COUNCIL MINUTES, WEDNESDAY, APRIL 13; 1994, 7:30 PM
.CITY HALL COUNCIL CHAMBERS
Agenda/Motion _
Numbers
1. The meeting was called to order at 7:30 pm by Mayor Pro-Tempore
Martha Parsons. All present joined in the flag salute.
Council present: Patty Forrester, Amos Lawton, Don Miller and Bob
Gallagher. Visitors: Jeff Crecelius, Nisqually Valley News; Rodney
Orosco, Daily Olympian; Tom Gorman, Yelm Telephone Co:; Richard
Finnigan, Vandeberg Johnson & Gandara; and Bill Steele, Gene Coulter,
Les Clarambeau; Yelm Fire District 2. E.J.- Curry, Erling Birkland,
Jan Loutzenhiser and Jerry Brown. Staff: Shelly Badger, Ty
Peterson, Tim Peterson, Glenn Dunnam and Agnes Colombo.
2. Agenda additions/deletions.
94-64 MOTION BY DON MILLER, SECONDED PATTY FORRESTER APPROVING THE AGENDA
AS WRITTEN. MOTION CARRIED.
3. Minutes of March 23, 1994.
94-65 MOTION BY BOB GALLAGHER, SECONDED BY AMOS LAWTON APPROVING MINUTES
OF MARCH 23, 1994 WITH CORRECTION TO MOTION 94-54, RETAINAGE FEE
CHANGED TO READ $12,359.00. 'MOTION CARRIED.
4. Approval of Vouchers:
94-66 MOTION BY PATTY FORRESTER, SECONDED BY BOB GALLAGHER APPROVING
_ PAYMENT OF VOUCHERS #16619-16740 TOTALLING $871,571.73. MOTION
CARRIED.
5. Fire Chief Bi11 Steele provided handouts containing information on
expenses related to the Medic 1 Unit and the Review Evaluation Design
Committee Report. Chief Steele explained that the District was
seeking Yelm's support in locating the proposed new Medic 1 Unit in
Yelm. Estimated local cost 'is $65,000 annually. Also needed is
encouragement for voter support of the levy.
Locating a Medic 1 Unit in Yelm would drastically reduce the response
time in providing advanced life support to south county residents.
A meeting will be scheduled for additional discussions with staff and
a presentation is planned for the April 27 City Council meeting.
6. No public comment or questions from the floor.
7. Public Hearing (ANX8062/82) -Mayor Pro-Tempore Parsons opened
o
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it the
rted
Public Hearing at 8:04 p.m. p
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Ty Peterson, c
ssessed valuation requirement
60~ and
that the property
that the Planning meets the
Commission a
recommended that the area to the wes*:
h
of Mill Rd. not be included i n~the annexation. Staff concurred wit
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APRIL 13, 1994 '
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that recommendation but would also would like to see the area north
of the annexation boundary to the current city limits and west of
Clark Rd. included in the annexation.
Councilmembers expressed their concern on delaying the annexation.
Staff was asked if the boundary could be squared by city initiation
of annexation for area staff was suggesting for inclusion. Staff
responded that this may be possible if the 60$ valuation can be met,
but that policy had been to not initiate annexations. Unknown was
if the Thurston Co. Boundary Review Board would accept the irregular
boundary. Chief Dunnam also expressed his concern over the problems
created by uneven boundaries in distinguishing which areas are in/out
of the City when responding to police calls.
E. J. Currv - asked if all of Mill Road would be included. Ty
Peterson answered affirmatively.
Jerry Brown - stated that he saw no benefit to annexation if zoning
remained at the current 1/5.
Ty Peterson explained that the recommended 1/5 zoning would be
reviewed following completion of the Capital Facilities Plan and
Comprehensive Plan. Rezoning could be possible at that time
depending on the availability of city services.
Being no additional comment the Public Hearing was closed at 8:35 pm.
Councilmember Forrester abstained from voting.
94-67 MOTION BY DON MILLER, SECONDED BY AMOS LAWTON THAT THE ANNEXATION
(ANX8062/82) ALONG BOTH SIDES OF MILL ROAD BE APPROVED FOR THE
ORIGINAL ANNEXATION AREA AS DEMONSTRATED BY STAFF ON THE ZONING MAP.
MOTION CARRIED.
8. a. First Reading Ord. 499, Yelm Telephone Co. request for a non-
exclusive Cable Franchise. Richard Finnigan and Tom Gorman spoke
briefly stating that Yelm Telephone Co. was seeking approval to
become a competing franchise for cable TV and other services as
technology and equipment availability evolved. Yelm Telephone Co.
intends to utilize fiber optics for multi-use transmission.
b. Mayor Pro-Tempore Parsons read a proclamation designating April
19, 1994 as National Youth Service Day.
c. CDBG Projects - Shelly Badger explained that a new procedure for
Community Development Block Grant submission had been instituted. To
compete for funding non profits would, following legal notification,
present proposals to the City Council. Council would then be
responsible for selecting project(s) to be submitted for funding.
Projects must benefit low-moderate income residents. Staff
recommended that the agency, not the city, be the administrator and
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APRIL 13, 1994 PAGE 2
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requested approval to proceed with actions necessary to meet the neu~:.~..
procedures.
94-68 MOTION BY DON MILLER, SECONDED BY AMOS LAWTON THAT CITY STAFF PROCEEti
WITH STEPS NECESSARY TO COMPETE FOR FUNDING FOR CDB(
PROJECTS/PROPOSALS. MOTION CARRIED.
9. Old Business:
a. Public Works Director Position - Shelly Badger explained
benefits to the city from having an experienced individual in this
position. Time constraints continue due to growth and new
requirements. Tim Peterson and Glenn Dunnam expressed their feelings
that this position would benefit city/staff by allowing better access
to the CAO and by having on staff an individual whose time is
dedicated to keeping abreast of current and new regulations. The
recommended salary range is $2700 - $3000 p/m. Approval to establish
a PWD position, with salary coming from the vacant Assistant City
Engineering position, and to advertise for the position was
requested.
94-69 MOTION BY DON MILLER, SECONDED SY PATTY FORRESTER THAT PUBLIC WORKS
POSITION BE ESTABLISHED AND THAT POSITION BE ADVERTISED. MOTION
CARRIED.
b. Backhoe bid Award - Tim Peterson explained that two bids had
been submitted; Western Power and Equipment @ $34,787.38 and Smit"""""
Tractor & Equipment @ $44,778.50. Recommended was approval of th
low bid from Western Power and Equipment. Also requested wa.
approval of adding a four wheel drive option at an estimated cost of
$5000. Even with the option added Western's bid would remain the low
bid.
94-70 MOTION BY DON MILLER, SECONDED BY BOB GALLAGHER THAT THE BACK HOE BID
SUBMITTED BY WESTERN POWER AND EQUIPMENT BE ACCEPTED WITH THE
ADDITION OF THE FOUR WHEEL DRIVE OPTION. MOTION CARRIED.
c. Arbor Day Tree - Staff requested ideas on where Council would
like to see the tree presented by Lacey, Yelm's sister city, planted.
As the tree was meant to be incorporated into City Hall landscaping,
it was suggested that between the building and railroad tracks, which
will at some point be a walking trail, would be a suitable location.
Staff was asked to send a thank you letter to Lacey.
10. Reports
a. Planning Commission - recommendation that the Central Business
District zone be downsized. Shelly Badger explained that the CBD was
increased in size approximately three years ago and that CBD's
purpose is to encourage pedestrian friendly types of business. Staff
recommended that a portion of the zone, along Yelm Avenue, be „
decreased from Cullens to Edwards as the area does not meet CB'
intent. A public hearing would be required for this change.
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4-71 MOTION BY AMOS LAWTON, SECONDED BY BOB GALLAGHER AUTHORIZING STAFF
TO PROCEED WITH REVIEW AND RECOMMENDATION TO REDUCE THE CENTRAL
BUSINESS DISTRICT ZONE ALONG YELM AVENUE W. AS RECOMMENDED BY THE
PLANNING COMMISSION. MOTION CARRIED.
b. Parks Advisory Board - Bids will soon be sought for new
restrooms. Seven park use requests were submitted for approval.
94-72 MOTION BY PATTY FORRESTER, SECONDED BY BOB GALLAGHER APPROVING ALL
PARK USE REQUESTS FOLLOWING ESTABLISHED GUIDELINES, INCLUDING
FORFEITURE OF PARK USE FOR GROUP REQUESTING ONGOING WEDNESDAY NIGHT
USE, FOR ANY SINGLE EVENT/ACTIVITY SUBMITTED DURING THE REQUESTED
TIME. MOTION CARRIED.
c. Sewer Update - Shelly Badger reported that some changes had
been made to meet L&I requirements. It is expected that bills for
hook-up and use will be sent in mid-May for online users.
d. Police Report - Chief Dunnam reported that 141 youths had
attended the recent skateboard park fundraising dance. A
presentation had been made to United Way for funds to be used towards
the skateboard park and the Chief felt optimistic about receiving
some funding. Jim Mays will be hired 6/1/94. Chief Dunnam plans to
recommend a new hiring system to the Civil Service Commission which
would have new hires brought in as cadets until they are certified
through academy attendance when they would become officers.
The Chief will be making a recommendation to the Make Yelm Attractive
Committee that the city post 25 mph signs at city entrances instead
throughout the City. In addition to improving overall appearances
an estimated cost savings of $1,000 per year would be realized.
Shelly Badger added that any change in speed limits on Yelm Ave. or
1st St. S. would have to be submitted for state approval.
August '95 is the target date for accreditation for the YPD.
f. Mayor's report - Shelly Badger told Council that a proposed
Leave Share Ordinance amendment, as discussed in a meeting with Mayor
Wolf, Agnes Colombo and herself, would be presented at the next
meeting.
g. Council report - Councilmember Gallagher reported that he had
attended an Urban Growth Management meeting where discussion on the
transfer of development rights continued. The Transportation Policy
Board is working on procedures for setting up a public appeal process
and that UGM meets again next week.
Councilmember Lawton reported that Dale Sylvester had completed
training and received his water Distribution Specialist 1 Certificate
of Competency issued by the state DOH. Also reported was that
Smitty had recently completed a two day Water/Wastewater Math
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APRIL 13, 1994 PAGE 4
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workshop. Councilmember Lawton and Tim Peterson pointed out that the
public works crew continues to upgrade skill levels to meet nee
requirements and improve capabilities.
h. Members reviewed the first quarter '94 financial report showing
total checking, savings and investment balance at $1,169,200.
i. Members reviewed the Library report for March which indicated
a 6~ increase of March of '93 and 152 new patron registrations for
the month of March.
11. Correspondence was reviewed and members were encouraged to attend the
Basics for Land Use Decision Maker seminar planned by AWC. Point of
contact is Agnes.
12. The meeting was adjourned at 9:50 pm.
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Ka Mryn M. Wolf, Mayor
ATTEST:
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Agri P. Colombo, City Clerk
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APRIL 13, 1994