10-04-05 BWS MINUTES
YELM CITY COUNCIL MEETING
MINUTES
BUDGET WORK SESSION MEETING
TUESDAY, OCTOBER 4, 2005
Mayor Rivas called the meeting to order at 5 p.m.
Present: Don Miller, Joe Baker, Bob Isom, and Pat Fetterly.
Excused: Ron Harding
1. Projections for the top 3 revenue sources for 2006-2008 were presented. Discussion
concerned preparing and budgeting for a 7 member council and a request that staff
examine pay at other cities and report back to council.
2. Staff provided background information about funds not scheduled for review.
Councilmember Isom requested that the Park Reserve (105) Fund be removed from
the list and scheduled for review. The Emergency/Disaster Fund (106) will be
reviewed by the Emergency Management Committee.
3. Overviews of city’s debt levels at the end of 2004 were provided. Outstanding
principal for all general obligation debt was $678,368.
4. Department/Fund Reviews:
The Legislative Department budget was reviewed with a recommendation to budget
2 extra positions for ½ year at the new salary when it’s determined. There was
discussion concerning planning for election and voter registration costs.
Maryam Olson presented the Yelm Municipal Court budget pointing out that
Indigent Defense expenses were recently moved to her budget, she reported that the
state/courts will provide some funding relief in this area. Staff requested adding an
additional jail bed in 2006 and provided stats on current use levels. Council
requested that staff make contact and begin the process to contract for two
additional beds, bringing the total available beds to four.
Todd Stancil presented the Yelm Police Department budget and requested
consideration of one additional officer for 2006 and noted that a requested line item
increase is tied to Red Wind funding. He also provided information comparing
Yelm’s calls per officer to those in other communities, and provided projections on
staffing increases that will be needed to maintain service levels as Yelm’s
population grows. The DARE/SRO program and budget were also reviewed.
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Shelly Badger presented the Yelm Executive Department budget explaining that
staff includes the mayor, an administrative assistant, the program manager and
herself. Focus includes economic development, community relations, morale and
welfare and special projects such as road/streets and utility improvements. She
indicated that additional staffing may be necessary in 2006, but that plans were to
attempt to hold at current levels if possible. There was discussion concerning an
employee recognition potluck on December 13.
Agnes Bennick reviewed the Yelm Administrative and Financial Services
department budget explaining that department staff may be paid from the current
fund, utility funds, or a combination, depending upon service provided. Additional
funding was requested for the next audit, which will include both 2004 and 2005,
and for increasing an existing 24 hour per week position to 40 hours per week to
accommodate utility growth and the addition of another meter reading system.
5. Salary Discussion
Shelly Badger presented salary and benefit comparison information for
2005/2006/2007, pointing out that 2006 budgeted figures use the ’06 adjusted salary
and that ’06 projections are being used for those that are being negotiated.
Additional staffing requests being presented use existing pay rates.
An appropriation for a transfer from the general fund to the contingency fund has
been budgeted. The transfer increases the contingency balance to the total projected
increase for general fund supported salaries, allowing adjustment time if the revenue
outlook changes.
Adjourn
: 6:50 p.m.
_______________________________________
Adam Rivas, Mayor
Attest:
_______________________________________
Agnes Bennick, City Clerk
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