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08/10/94~ ~w~ ~ ._s CITY OF YELM CITY COUNCIL MINUTES, WEDNESDAY, AUGUST 10, 1994, 7:30 PM CITY HALL COUNCIL CHAMBERS Agenda/Motion N~bers 1. The meeting was called to order at 7:32 pm by Mayor Wolf, all present joined in the flag salute. Mayor Wolf announced the resignation of Councilmember Patty Forrester effective 8/1/94 and requested that a letter, thanking her for her service, be sent. Council present: Bob Gallagher, Martha Parsons, Don Miller and Amos Lawton. Guests: Gay Newby, Rodney Orosko, Nisqually Valley News, Allen Gray, Cindy Cecil, and John Huddleston. Staff: Shelly Badger, Ken Garmann, Ty Peterson, Glenn Dunnam and Agnes Colombo. 94-153 2. MOTION BY AMOS LAWTON, SECONDED BY BOB GALLAGHER APPROVING THE AGENDA WITH THE ADDITION OF CDBG AS ITEM 9.g. CARRIED. 94-154 3. MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER APPROVING JULY 27, 1994 COUNCIL MINUTES AS PRINTED. CARRIED. 94-155 4. MOTION BY DON MILLER, SECONDED BY AMOS LAWTON APPROVING PAYMENT OF VOUCHER 17061 - 17165 TOTALLING $861,386.11. CARRIED. 5. Public Hearincx - Proposed amendment to Open Space, Greenbelt, Park & Recreation Ordinance. Mayor Wolf closed the regular meeting and opened the public hearing at 7:35 p.m. Shelly Badger explained that no action was being requested at this time, but that public comment could be accepted with a decision postponed until the next meeting. This would allow a Planning Commission recommendation and additional review time. The Yelm Planning Commission held a public hearing on 8/1/94, the changes are shown in the ordinance distributed tonight. The amendment allows the option to either accept the required 5$ of R-1 net built area as open space deeded to the City or a fee of $5,000 p/buildable lot that would have been dedicated open space which could be used for future park purchases/development at the City's discretion. Multi- family requirements would be for 10~ of land set aside or $2,500 p/dwelling unit. Qualifications to be met are also established in the ordinance for open space property to be eligible to be deeding to the City. Ty Peterson added that the monetary option would permit development of parks in multi-family areas where they are most needed them instead of having the park a mile away. John Huddleston - spoke as a member of the Park Board. He expressed his view that City ownership is preferable because CITY COUNCIL MINUTES AUGUST 10, 1994 PAGE 1 a. ~ a ~~~®'' 94-156 94-157 a Home Owner's Association membership is not always in agreement or well organized and often results in undeveloped/unmaintained community areas. And that funding in lieu of property would allow for meaningful park space to be acquired and developed by the City. He responded affirmatively when asked if he felt the fee was fair. Harry Lewis - spoke in support of the concept of the ordinance and his experience/observation that maintenance/upkeep are usually directly tied to ownership. Cindy Cecil - pointed out the importance of open space in preserving wildlife, specifically around Yelm Creek. Ty Peterson added that Yelm's Critical Areas Ordinance is designed to protect the Yelm Creek area. Councilmember Gallagher added that the City's philosophy impacts this type of activity. Being no additional comment, Mayor Wolf closed the public hearing at 7:53 COUNCIL CONSENSUS THAT A DECISION ON THIS MATTER BE POSTPONING A DECISION UNTIL THE PLANNING COMMISSION RECOMMENDATION HAS BEEN MADE. 6. Crystal Springs Estates Final Plat Approval - Ken Garmann provided a written report, and explained that the Yelm Planning Commission and staff recommendation is for approval. MOTION BY SOB GALLAGHER, SECONDED BY DON MILLER APPROVING THE CRYSTAL SPRINGS ESTATES FINAL PLAT A5 RECOMMENDED BY THE PLANNING COMMISSION AND STAFF. CARRIED. 7. Public Hearing - Preliminary Plat proposal (SUB8112) NE side of Longmire Street. Mayor Wolf opened the public hearing at 7:56 p.m. Ty Peterson explained that at the 8/1/94 Planning Commission public hearing this proposal was determined to not be in compliance with Yelm's Transportation Plan requirements for streets to be connected whenever possible. The applicant was directed to resubmit. Staff's recommended was that the matter be continued to the next meeting. MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER TO CONTINUE THE PUBLIC HEARING ON (SUB8112) PRELIMINARY PLAT PROPOSAL FOR THE NE SIDE OF LONGMIRE STREET TO THE 8/24/94 MEETING. CARRIED. 8. Public Comment/Questions. Allen Grav - read a prepared letter expressing his concern over the lack of coordination of the Prairie Day's Parade coordinators and the inappropriate placement of the military band and requested a letter from Council on their standing on the issue. Mayor Wolf explained the City's limited involvement in the activity and suggested that Mr. Gray CITY COUNCIL MINUTES AUGUST 10, 1994 PAGE 2 ~~7~r~a .. ;~ contact the Lion' s Club as they are the sponsor and organizer Prairie Days. ,john Huddleston - stated that the parade would possibly be turned over to the Chamber in the future. Mayor Wolf added that due to the growth in the number of participants and activities, Prairie Days might become a project shared by various local service clubs. Cindy Cecil - announced that the new Community Center would be open tomorrow and that multipurpose meeting rooms are available for public use. Mayor Wolf expressed an interest in using the facility for the Mayor's Forum in October. John Huddleston - invited City officials and staff to attend the Chamber After Hours meeting scheduled for 8/25/94, 4-7 p.m., at Huntington Greens on Crystal Springs Street. Gay Newby - commented on the much improved condition of the lot on Rice St, across from the School Administration Bldg. 9. New Business: a. Ordinance 512 94-158 MOTION BY BOB GALLAGHER, SECONDED BY MARTHA PARSONS ADOPTING ORDINANCE 512 APPROVING REDUCED WATER RATES FOR QUALIFYING SENIOR CITIZENS. CARRIED. b. Resolution No. 317 94-159 MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER APPROVING RESOLUTION 317 SETTING QUALIFYING INCOME LEVELS FOR REDUCED SENIOR CITIZEN WATER AND GARBAGE RATES. CARRIED. c. Ordinance 515 amending Yelm's Animal Control Ordinance. 94-160 MOTION BY DON MILLER, SECONDED BY AMOS LAWTON ADOPTING ORDINANCE 515 REQUIRING IDENTIFYING MICRO CHIP IMPLANTS FOR IMPOUNDED DOGS PRIOR TO BEING RELEASED. CARRIED. d. Resolution 318 94-161 MOTION BY MARTHA PARSONS, SECONDED BY BOB GALLAGHER APPROVING RESOLUTION 318 SETTING THE IDENTIFYING MICRO CHIP IMPLANT FEE AT $10.00. CARRIED. e. Resolution 319. Shelly Badger explained that Resolution 319 and 320 are intended to meet American Disabilities Act requirements. Council requested that names be omitted from the resolutions and the title, Yelm Building Official, be used instead. 94-162 MOTION BY BOB GALLAGHER, SECONDED BY MARTHA PARSONS APPROVING RESOLUTION 319 ESTABLISHING A GRIEVANCE PROCEDURE AND NAMING THE CITY'S ADA REPRESENTATIVE BY JOB TITLE. CARRIED. CITY COUNCIL MINUTES + AUGUST 10, 1994 PAGE 3 f. Resolution 320 94-163 MOTION BY DON MILLER, SECONDED BY AMOS LAWTON APPROVING RESOLUTION 320 DESIGNATING THE ADA CONTACT PERSON BY JOB TITLE. CARRIED. g. Shelly Badger explained that past Yelm (CDBG) rehabilitation loans will generate some revenue for the City ' when the property is sold/refinanced. This revenue may be used only for CDBG eligible projects. Council was provided with a list of eligible uses asked to give direction on how they would like the revenue to be used and to prioritize those uses. Future changes to the list are permitted. Cindy Cecil explained that the grants should be closed out to avoid penalty points against future grant applications and suggested that funds could be allowed to accumulate and be used as a match towards other grants for eligible projects. 94-164 MOTION BY 808 GALLAGHER, SECONDED BY AMOS LAWTON SELECTING THE FOLLOWING PRIORITY FOR USE OF CDBG GRANT RELATED INCOME: 1) PUBLIC FACILITIES; 2) HOUSING; 3) COMMUNITY FACILITIES; 4) PUBLIC SERVICES. CARRIED. 10. Old Business: a., b. Ordinance 513 - Staff explained that this is the final step in formalizing the approved annexation and zoning. 94-165 MOTION BY BOB GALLAGHER, SECONDED BY DON MILLER ADOPTING ORDINANCE NO 513 AND 514 THE CARPENTER ANNEXATION AND ZONE AMENDMENT (ANX/ZON8098) ON SR507. CARRIED. c. Capital City Rifle & Pistol Club Open House. Staff was asked to call in RSVP for two. d. Ordinance 508 - Chief Dunnam explained that questions raised by a Mary Plante had been reviewed and responded to by Les Ching, Yelm prosecutor. The written response indicated no problems with the ordinance. Staff has faxed a copy of the letter to the citizen and advised that the matter was on the agenda tonight. 11. Reports: a. Planning - Skateboard Park zoning - Ty Peterson explained that the zoning ordinance does not permit this (park) use outright in any of Yelm's existing zone and that this was probably an oversight. He suggested a "determination of similar use" be pursued after holding pubic hearings and a receiving a recommendation from the Planning Commission. Mayor Wolf requested that staff, while ,pursuing the possible use of this property, consider parking concerns. b. Parks - Mayor Wolf stated that when a replacement Councilmember was selected they would act as liaison to the Park Committee. The August Park Board meeting was cancelled. Park use requests were reviewed: CITY COUNCIL MINUTES AUGUST 10, 1994 PAGE '4 94-166 MOTION BY DON MILLER, SECONDED BY MARTHA PARSONS APPROVING THE FOLLOWING PARK USE REQUESTS: BOWES BIRTHDAY PARTY; YELM PRAIRIE CHRISTIAN CENTER; FLORY BRIDAL SHOWER. CARRIED. 94-167 MOTION BY DON MILLER, SECONDED BY MARTHA PARSONS APPROVING THE FOLLOWING PARK USE REQUESTS: ROSGA/WEDDING AND OCTOBERFEST WITH THE USUAL CONDITIONS FOR ALCOHOL CONSUMPTION IN THE PARK. CARRIED. Councilmember Lawton opposed. c. Police Report - Chief Dunnam reported a $790 reduction in estimated CAPCOM fees. The 29.1$ increase is directly related to annexations and associated population increases. Cost for budgeting forecasts is $47.90 p/person. No major incidents occurred during Prairie Days. A minimum of 14 officers were on duty each night. Chief Dunnam suggested that the dance, if continued, not shut down and become a beer garden at ten o'clock. $3,160 was raised from the Goat Fundraiser. Letters will be sent out this week seeking additional funding. Applications are being accepted for an entry level hire list, testing is planned for the 2nd week in September. And a reserve officer list will be started soon, candidates will attend the Reserve Academy in Lacey for six months. Chief Dunnam suggested that this might be an appropriate time to select a committee to consider new City service facilities. d. Mayor: Although a written letter of resignation has not been received, Council was asked to formally accept Councilmember Forrester's resignation. 94-168 MOTION BY MARTHA PARSONS, SECONDED BY AMOS LAWTON ACCEPTING COUNCILMEMBER FORRESTER'S RESIGNATION VIA TELEPHONE, EFFECTIVE AUGUST 1, 1994. CARRIED. The Planning Commission members will be asked to submit names of interested candidates to fill existing Commission vacancies. Ken Garmann was thanked for the wonderful job he did hosting the park restroom official opening. Those present sang "Happy Birthday" to him on the occasion of his 51st birthday. Staff was asked to check on the second park sign recognizing the donor family and Rodney Orosko was thanked for the nice article in the Nisqually Valley News. Bill VanMeter was thanked for providing the classic car that Mayor, Wolf and Shelly Badger rode in in the Prairie Day's Parade. Staff was asked to prepare a letter. Shelly Badger added that several staff members have expressed an interest CITY COUNCIL MINUTES AUGUST 10, 1994 PAGE 5 in organizing a formal entry in next year's parade. It was noted that the children's section in the parade was """ shorter than in past years and suggested that perhaps the route is too long for them and they could start a closer place. Prairie Security Bank was suggested as a starting place for the children. Chief Dunnam was requested and agreed to contact the Lion's Club concerning the Prairie Day's issues raised at this meeting. e. Public Works: Ken Garmann reported that the equipment needed for the groundwork for the new skateboard park had been donated; that the name Parkside is being changed to Parkview due to another subdivision in the county with that name; the subdivision will be an agenda item at the next meeting; the lot on Rice St. has been cleaned; Smitty attended a two day workshop on water cross connections; and parking planned across from the Yelm Telephone Co. should provide business parking during the week and shopper/activity parking on weekends. Ty Peterson added that parking lots are also not addressed in the current zoning ordinance and that the proposed parking lot location is zoned residential. Councilmember Lawton had nothing to add to the public works report and praised the public works staff for doing a good job. f. A second quarter Financial Report and Revenue/Expense through 6/30/94 were provided by Daisy Lawton, treasurer. 12. Correspondence: was reviewed with copies of items b,c,d requested. 13. Adjourn: 9:25 p.m. Ka hryn M. Wolf, M yor ATTEST: Ag es P. Colombo, City Clerk CITY COUNCIL MINUTES AUGUST 10, 1994 PAGE 6