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09/28/94 CITY OF YELM CITY COUNCIL MINUTES, WEDNESDAY, SEPTEMBER 28, 1994, 7:30 PM CITY HALL COUNCIL CHAMBERS Agenda/Motion Nu~bers 1. The meeting was called to order at 7:30 pm by Mayor Wolf, all present joined in the flag salute. Council present: Bob Gallagher, Martha Parsons, Amos Lawton and Velma Curry. Absent: Don Miller. Guests: Paul and Mary Thompson, Dean Hooper, Geraldine Taylor and Bob and Tawney Crawford. Eric Anderson, Mary Lou Clemens, Sue Gore Fred and Marlou Allen and Denise Hendrickson. Jay Tribitt, Gay Newby, Cindy Cecil, UCBO; Tom Skillings, Skillings and Connolly, Rodney Orosko, Nisqually Valley News and Brooks Stanford and Bob Turner, KOMO TV. Staff: Shelly Badger, Ken Garmann, Ty Peterson, Glenn Dunnam and Agnes Colombo. 94-191 2. MOTION BY AMOS LAWTON, SECONDED BY MARTHA PARSONS APPROVING THE AGENDA WITH THE ADDITION OF 2A AWARD PRESENTATION, lOB COUNCIL POSITION RE BOUNDARY REVIEW BOARD PUBLIC HEARING ON THE BROWN/LOUTZENHISER ANNEXATION AND lOC SKATEBOARD PARK SITE. CARRIED. a. Mayor Wolf introduced Brooks Stanford and Bob Turner who presented Chief Glenn Dunnam with the KOMO "Home Town Hero" Award. Mr. Stanford spoke of Yelm Police Chief Glenn Dunnam's efforts towards the building of a skateboard park and how these efforts bridge the gap between teenagers, the police department and the community. Mr. Stanford read the award - "To Chief Dunnam, Yelm Police Department, in recognition of your efforts to make our community a safer place in which to live. The taped segment will air at 5 pm, Wednesday, Oct. 5, and at 6 am the following morning. Chief Dunnam expressed his pleasure at being nominated for this recognition. Mayor Wolf read a letter from the staff at Treasure's Realty thanking Chief Dunnam for his efforts in the community. Marilyn Arnold, police department secretary, expressed the PD staff's appreciation of Chief Dunnam's leadership capabilities. 94-192 3. MOTION BY BOB GALLAGHER, SECONDED BY MARTHA PARSONS APPROVING THE AUGUST 24, 1994 COUNCIL MINUTES AS CORRECTED. CARRIED. 94-193 4. a. MOTION BY MARTHA PARSONS, SECONDED BY BOB GALLAGHER APPROVING THE SEPTEMBER 1994 PAYROLL WITH THE ADDITION VELMA CURRY. CARRIED. ~,, 94-194 b. MOTION BY BOB GALLAGHER, SECONDED BY AMOS LAWTON APPROVING PAYMENT OF VOUCHERS 17268 - 17270 TOTALLING $18,011.21. CARRIED. CITY COUNCIL MINUTES SEPTEMBER 28, 1994 PAGE 1 ~~® ~, ,.~ ~. ~ __~ ., 5. SW Yelm Conceptual Master Plan. Mayor Wolf explained that no action would be taken at this meting and as requested staff input. Shelly Badger, chief administrative officer, requested a motion to postpone a decision until agreements with the project proponents have been signed and suggested changes viewed by the Planning Commission. 94-195 MOTION BY BOB GALLAGHER, SECONDED BY AMOS LAWTON POSTPONING APPROVAL UNTIL THE MEETING AFTER THE AGREEMENTS HAVE BEEN SIGNED. CARRIED. 6 . Public Hearing - ( SUB8084 ) preliminary plat proposal for a 63 lot manufactured housing subdivision located on Burnett Rd. Mayor Wolf opened the public hearing at 7:42. No conflict of interest or objections to participants was noted. No Councilmember had received information prior to the meeting. Ty Peterson, planner, gave a staff report on the project and explained that "Manufactured Housing" as defined in the RCW's is a mobile home or structure that sits on a chassis and was built after 1976. The planning department recommended approval with the 6 conditions identified in the staff report dated 9/14/94, plus the following two conditions recommended by the Yelm Planning Commission: Condition #7. That a sewer/hydraulics test be performed prior to construction approval to assure that a sewer line upgrade isn't necessary. Peterson explained that if the existing 4" line is not adequate it would be the responsibility of the developer to upgrade the line. Condition #8. Make certain that the area proposed for drainage is sufficient to accommodate the system. Eric Anderson, proponent, explained that plan revisions included larger lot size and increased open space and that the project meets the Urban Growth Management Act's intent. It is also consistent with current uses as there is an existing mobile home park in the area. Mr. Anderson understands that growth is upsetting and has tried to make the project comfortable for everyone. The project differs from a mobile home park as lots will be owned instead of leased/rented. A combination of wood frame/manufactured housing is anticipated. Mayor Wolf read Paul and Mary Thompson's letter, dated 9/22/94, and signed by a number of other area residents, expressing their concerns about the project. Tawney Crawford - asked for clarification concerning sidewalks. Peterson explained that internal project sidewalks would be required as well as sidewalks on Burnett Rd. along the property frontage and that the internal road was a loop road with two accesses onto Burnett Rd. CITY COUNCIL MINUTES SEPTEMBER 28, 1994 PAGE 2 ~~~~~; -~ Jay Tribitt - asked if the sewer service would be gravity system? Ken Garmann, public works director, responded that -` Yelm has a pressurized sewer system. Mr. Tribitt was invited to meet with Mr. Garmann to obtain additional information. Mr. Tribitt then asked about the effects of the new development on the water table as existing residences are on private wells. Shelly Badger responded that Yelm was not at capacity for its existing water system. When/if that point is reached use of water rights for wells abandoned when City water service was provided would be considered. Mary Thompson - explained that she had not been able to contact all neighbors with her letter but that she understood that the neighbors did not want a mobile/manufactured home park in their area and that they were upset that there was already one in the neighborhood. She requested that the number of units be reduced. She added that she believed this type of affordable housing is not viewed as a permanent solution to housing needs and that the units would eventually become rental units. Paul Thompson - expressed his concern over the increased noise that would be created and stated that fencing should be required. Eric Anderson - felt that was a reasonable request and was willing to meet with neighbors concerning this issue. Gay Newbv - questioned ordinances regulating mobile homes. Mayor Wolf explained that existing units could be grandfathered upon annexation but new placements are limited to mobile home parks and/or subdivisions. Peterson added that replacement required upgrading i.e. size, age, skirting etc. Dean Hooper - cautioned about using generalizations and added that mobile/manufactured housing meets the needs of many retired individuals and does not necessarily meet the poor/noisy negative image being implied. Paul Thompson - questioned the ratio of frame to manufactured homes planned and requested high and low figures for cost of the homes. Eric Anderson - replied that the ratio was unknown but gave an estimated price range of $70-90,000. Tawney Crawford - stated that it is difficult at this time to enter traffic on Yelm Ave and that this proposal will make the situation worse. She feels a traffic signal will be needed. CITY COUNCIL MINUTES SEPTEMBER 28, 1994 PAGE 3 ~1~~d, ~~ Peterson explained that while some mitigation was necessary the impacts did not warrant a signal. The situation could warrant a turn lane and possibly realignment of the intersection. Mayor Wolf explained that Yelm doesn't have control over placement of traffic signals. Yelm Ave. and lst St. are state highways and DOT has control over signals. Yelm has been unsuccessful in attempts to have a signal added at the post office. The light at Nisqually Plaza was paid for with private funding. Mayor Wolf added that the very things that brought current residents to Yelm will bring more residents and that the state Growth Management Act forces people to move in around urban areas. Bob Crawford - questioned the impact on the fire and police departments and plans to increase staffing to meet needs created by growth. Ty Peterson responded by explaining that the GMA requires that levels of service for transportation, schools, fire and police service be identified and planned. Fire service is provided through an interlocal agreement with Thurston Co. and the cost increases as the population increases. Chief Dunnam explained that police staffing needs are projected as one officer per 750-1,000 residents, based upon the crime level in the community. Yelm currently exceeds the average ratio of police officers with 7 officers, 3 office staff and 7 reserve officers meeting the needs of a population of 1,895. Many rural communities do not provide 24 hour police service. Additionally, a reciprocal agreement between the city and county has 4 Thurston Co. Deputies stationed out of the Yelm Police Department offices. All of Yelm's officers are also commissioned Thurston Co. officers. Yelm officers will respond to any felony call in the Yelm, Rainier, Tenino area and are frequently backed up by Thurston Co. officers. Paul Thompson - predicted a traffic problem when Yelm High School students arrive and depart and expressed concern on the impact to the water table. Mayor Wolf explained that during the summer, Thurston Regional Planning Council tried to address traffic issues and the amount of funding needed to manage anticipated needs. TRPC concluded that having to accept decreasing levels of service is a possibility. Yelm is actually in much better shape than many communities. CITY COUNCIL MINUTES ~, `. SEPTEMBER 2$, 1994 ,.".~`+.<.~:,,..y~,jz c2oit£ST=.:.:ts. ;~'C.,, t~,:'x"'ga„'+ ~`~7,,_n ei ,r,'°t.~:i i'',~r .M ;:~~L"t r~.~ .. tr _... ._. ..~,. .,~ PAGE 4 ~~6~~u~ Ty Peterson explained that Yelm's existing well is at 50 feet in a shallow, but plentiful aquifer. At this time the city is.testing for a deeper, protected aquifer. The recently completed sewer project was undertaken to protect the area's groundwater. Council: Bob Gallagher questioned the subdivision Urban Growth Boundary status and possible effect of Y-1, Y-2 and Y- 3 on traffic. Peterson responded that the subdivision is in the short term boundary. Shelly Badger demonstrated general locations for Y- 1, Y-2 and Y-3 on a map and explained how they would impact traffic conditions. Being no additional comment, Mayor Wolf closed the public hearing at 8:30. 94-196 MOTION BY BOB GALLAGHER, SECONDED BY AMOS LAWTON APPROVING (SUB8084) THE PRELIMINARY PLAT FOR A 63 LOT MANUFACTURED HOME SUBDIVISION PROPOSAL ON BURNETT ROAD WITH THE 8 CONDITIONS DISCUSSED AND A SIX FOOT FENCE AS A BUFFER. CARRIED. 7. Public Hearing - (SUB8112) preliminary plat proposal for a 19 lot duplex subdivision located between Longmire St. and Berry Valley Road. Mayor Wolf opened the public hearing at 8:40. No conflict of interest or objections to participants was voiced. No Councilmember had received information prior to the meeting. Ty Peterson gave a staff report explaining that the proponent had, as requested, changed the proposal to include a through street between Berry Valley Rd. and Longmire St. Staff recommended approval with the 4 conditions identified in the staff report dated 9/13/94. Sue Gore - proponent, felt that this was a workable project meeting city and developer needs. No public comment voiced. Council: In response to Councilmember Gallagher's question, Peterson responded that if developed as duplex units the total would be 35 housing units but, the developer could also choose to develop the property as single-family units. Being no additional camment the public hearing was closed at 8:51. 94-197 MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY APPROVING (SUB8112) THE PRELIMINARY PLAT FOR A 19 LOT DUPLEX SUBDIVISION PROPOSAL BETWEEN LONGMIRE ST. AND BERRY VALLEY RD. WITH THE 4 CONDITIONS IDENTIFIED IN THE STAFF REPORT. CARRIED. 8. Public Comment/Questions. CITY COUNCIL MINUTES SEPTEMBER 28, 1994 PAGE ~5 ~~~~~u Gay Newby ~= ~ refe red'"'to~~the ~µa~ situation at Cullens Road (Culinary Chameleon) needing berry bushes cut back. Ken Garmann, public works, will look into the matter. 9. New Business. a. Shelly Badger explained that Council had approved selection of Skillings and Connolly to perform the Yelm Water Reuse Project Study. Requested tonight was authorization for the mayor to sign a contract for the work to be performed at a cost of $377,500.00. The contract, distributed to members, contains the Scope of Work as presented to the Department of Ecology and Department of Health; supplement to the Centennial Clean Water Grant; and implementation procedures, and goals. The study is expected to take about 9 months with the end goal of moving to 100$ reclaimed water. 94-198 MOTION BY BOB GALLAGHER, SECONDED BY MARTHA PARSONS THAT THE WATER REUSE AGREEMENT WITH SKILLINGS AND CONNOLLY BE SIGNED. CARRIED. b. UCBO Housing Trust Fund grant application. Cindy Cecil, UCBO, explained her goals in applying for Community ', Development Block grant in 12/94 and Housing Assistance Program grant in spring of '95. If successful the CDBG grant would be used to purchase of a five acre parcel of land and the HAP grant for construction of a four unit. complex for '_ developmentally disabled/head injured individuals and senior citizen housing. The matter will be brought back before council at a later date. c. Park Use Request 94-199 MOTION BY BOB GALLAGHER, SECONDED BY AMOS LAWTON APPROVING "~ THE PARK USE REQUEST FOR 10/18/94, JULKUNEN/NACHES TRAIL ELEMENTARY SCHOOL 2ND GRADE CLASS PICNIC. CARRIED. 10. Old Business. a. Speed limit ordinance. Shelly Badger explained that approval was being requested to forward the draft ordinance to the Department of Transportation. 94-200 MOTION BY BOB GALLAGHER, SECONDED BY AMOS LAWTON APPROVING THE FORWARDING OF THE DRAFT SPEED LIMIT ORDINANCE TO DOT. CARRIED. b. Boundary Review Board Hearing for Tuesday, October 4, at City Hall concerning the Brown/Loutzenhiser annexation. The f BRB may chose to approve the annexation as submitted or to modify or deny the petition. Council discussed the effect potential actions would have on the original annexation petitioners. A council position was requested. CITY COUNCIL MINUTES SEPTEMBER 28, 1994 PAGE 6 ~~0 Council consensus was that while members favor their original recommendation they would accept the Planning Commission's original recommendation if that was the Boundary Review Board's choice. c. Skateboard Park Location. Chief Dunnam requested approval of Site #1, the parking lot on 2nd St. A letter from Fred and Marlon Allen opposing the water tower site was read. 94-20 MOTION BY AMOS LAWTON, SECONDED BY MARTHA PARSONS DIRECTING STAFF TO MOVE AHEAD WITH APPROVAL PROCESS FOR USE OF THE CITY PARK PARKING LOT ON 2ND STREET FOR THE SKATEBOARD PARK LOCATION. CARRIED. This item should appear before Council as a public hearing in October. 11. Reports. a. Planning - Councilmember Parsons stated that the meetings had been mostly public hearings. b. Library - Kristin Blalack increases in August, success of and the new computer system. c. Council Liaison Reports: reported on circulation the summer reading program 1. City Hall - Councilmember Curry reported that she had viewed a safe playground equipment tape and recommended it to other members. Contact Dana to reserve the tape. Agnes Colombo reported that as soon as the modem line is activated the city will have reference access to the Thurston Co. Assessor's property information. 2. Court - Councilmember Miller was absent. 3. Public Works - Ken Garmann reported on: meetings with DOT regarding resurfacing between 93rd and 1st St. which will include removal of the railroad tracks and would probably begin in April; efforts to tie together Yelm projects with the state work; brush cutting; striping; and budget work. Effects of the resurfacing project on traffic was discussed. 4. PD - Amos Lawton reported that the police department is so busy there aren't enough cars to go around and stated that it is really nice to witness young people approaching Yelm officers to speak with them. ~i CITY COUNCIL MINUTES SEPTEMBER 28, 1994 PAGE "7 ~~~~ d. Mayor Wolf reported that she had attended the Nisqually River Council meeting; Thurston County Economic Development Council Board meeting and the Urban Growth Management meeting and that Yelm would host the October Mayor's Forum at the UCBO Community Center. Mayor Wolf thanked Shelly Badger for work session presentations on the SW Yelm Conceptual Master Plan and the Comprehensive Plan update and for her hard work and dedication. e. Councilmember Curry reported that she had attended the Safe Place Open House. Councilmember Gallagher attended an Urban Growth Management meeting and Transportation Policy Board meeting where discussion focused on local and regional transportation plans not matching and the competition for available funding. Everyone was reminded of the Heart Walk on October 8. 14. Correspondence was reviewed. 15. Adjourn: 9:55 pm r~ Kathryn ATTEST: ~~ ?, Agnes f P . ~ . Wolf, May r /^' . Colombo, i y Clerk CITY COUNCIL MINUTES SEPTEMBER 28, 1994 PAGE 8