12-11-07 Minutes YELM CITY COUNCIL REGULAR MEETING
TUESDAY, DECEMBER 11, 2007 MINUTES
1. Call to Order— Mayor Harding called the Meeting to Order at 7:30 pm.
2. Roll Call — Present: Joe Baker, Bob Isom, Mike McGowan and John
Thompson. Excused: Don Miller, Pat Fetterly, and Russ Hendrickson.
3. Agenda Approval
7-105 MOTION BY BOB ISOM APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentation —Thurston County Waste Management Recycling
Program Update. Terri Thomas provided handouts for the Council on the
various programs that are new and improved including; food waste recycling
into compost for schools and businesses, choosing waste free holidays by
gifting experiences rather than things, adopting sustainable recycling in the
workplace and other educational opportunities that will be available to reduce
waste in the landfill and improve participation in recycling. Waste Management
is working with LeMay Garbage and Recycling as well as learning from the
customer service surveys.
5. Public Comment- Mayor Harding called for public comment.
Paula Minkler from Roy has formed a Substance Abuse Coalition with the
cooperation with County Law Enforcement, the Yelm Police Department,
Schools, Discovery Counseling and others in the community for prevention of
abuse of alcohol, tobacco and illegal drugs through a supportive outreach
program.
6. Consent Agenda
a. Minutes: November 27, 2007 Regular Meeting
b. Payables - Totaling $346,085.41
C. Payroll — Check#12774-12899, totaling $348,320.98
d. Financial Report— November Month End Report
e. Park Use Requests: Yelm City Park, YHS 1978 Reunion, Wulfekuhle/Porter,
July 13, 2008, 100#
7-106 MOTION BY JOHN THOMPSON APPROVING CONSENT AGENDA ITEMS
AS PRESENTED. CARRIED.
7. a. Public Hearings 2008 Budget Hearing was continued from the 11-27-07
Council meeting at 8:52 pm. There was no comment to the budget presentation
provided and the Public Hearing was closed at 7:53 pm.
7-107 MOTION BY BOB ISOM ADOPTING ORDINANCE NO. 886, CITY OF YELM
2008 MUNICIPAL BUDGET FOR THE CALENDAR YEAR 2008. CARRIED.
7. b. Public Hearing for Fire Impact Fee Establishing New Rate, Impact Fee
Funding Use and Emergency Medical Protection Agreement.
Mayor Harding opened the Public Hearing at 7:55 pm to hear comments on the
proposed Fire Impact Fee Increase and Funding Use for those fees along with
an update to contract with the Yelm Fire District for Emergency Medical
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Protection. Grant Beck opened with an explanation that the hearing for the new
rate is continued and would cover each of three subjects under one related
topic. He provided a power point presentation on the background of the process
to adopt and expend those fees collected under the Growth Management Act
and Capital Facilities Plan for both the City and the Fire District. The proposed
fee was designed to meet the increased demands for equipment identified in the
6 year plan for a growing city and would impact the builders at the time of
permitting from $.21 to $.32 per sq ft of a building project.
The current protection agreement expires at the end of the year. This proposed
agreement would be extended for a three year term. Mayor Harding closed the
Public Hearing.
7-108 MOTION BY BOB ISOM TO CONTINUE THE PUBLIC HEARING TO
JANUARY 8, 2008 TO HEAR COMMENTS ON ESTABLISHING A FIRE
IMPACT FEE OF 32 CENTS PER SQ FT OF NEW CONSTRUCTION.
CARRIED.
7-109 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN
INTERLOCAL AGREEMENT WITH THE YELM FIRE DISTRICT (SE
THURSTON FIRE/EMS) FOR APPROVED FIRE PROTECTION FACILITIES.
CARRIED.
7-110 MOTION BY JOHN THOMPSON AUTHORIZING MAYOR HARDING TO SIGN
INTERLOCAL AGREEMENT WITH THE YELM FIRE DISTRICT (SE
THURSTON FIRE EMS) FOR EMERGENCY MEDICAL PROTECTION FOR
THE PERIOD OF JANUARY 1, 2008 TO DECEMBER 31, 2010. CARRIED
8. New Business
a. Ordinance No. 887, 2007 Year End Budget Amendment. Tanya Robacker
reviewed the staff report to amend the 2007 Budget to appropriate variations in
both revenue and expenditure to balance the budget including; transfers,
donations, and expenditures.
7-111 MOTION BY BOB ISOM ADOPTING ORDINANCE NO. 887 AMENDING THE
2007 BUDGET AT YEAR END FOR REVENUE AND EXPENDITURES.
CARRIED.
b. Palisades West Final Plat. Nisha Box stated from the staff report that
conditions of the preliminary approval have been met including; hillside
preservation landscaping, useable open space between Phase I and II and a
street connection to connect the two. A booster station for water and sewer
service is to be completed prior to final occupancy permitting.
7-112 MOTION BY JOE BAKER AUTHORIZING MAYOR HARDING TO SIGN THE
FINAL SUBDIVISION APPROVAL FOR PALISADES WEST SUB-05-0458-YL.
CARRIED.
C. Yelm Ave West LID, Phase II, Construction Contract Award-Wood and Son
Earthwork and Utility Contractors, LLC, Inc. Jim Gibson reviewed the staff
report on the history of the LID formation and financing. Earlier in the day,
twelve bids were received and reviewed by Engineering. Wood and Son
Earthwork and Utility Contractors LLC is the low bidder and within the
Engineer's estimate for construction of Phase II.
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7-113 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN A
CONTRACT WITH WOOD AND SON EARTHWORK AND UTILITY
CONTRACTORS LLC, INC. IN THE AMOUNT OF $2,551,618.94 PLUS TAX,
FOR THE CONSTRUCTION OF PHASE II OF THE YELM AVE WEST LOCAL
IMPROVEMENT DISTRICT. CARRIED.
9. Old Business
a. Quit Claim Deed on a Portion of Buckhorn Estates to the State of Washington
for SR510 Yelm Loop. Grant Beck provided a staff report explaining the transfer
of this section of property in Buckhorn Estates from Buckhorn Estates to the
City of Yelm as condition of the development and the subsequent transfer to the
State in preparation for the SR510 Yelm Loop.
7-114 MOTION BY JOHN THOMPSON AUTHORIZING MAYOR HARDING TO SIGN
A DONATION QUIT CLAIM DEED TO CONVEY PROPERTY LOCATED IN
THE SUBDIVISION OF BUCKHORN ESTATES TO THE STATE OF
WASHINGTON FOR THE CONSTRUCTION OF THE SR510 YELM LOOP.
10. Mayor and City Council Reports
Councilmember Baker attended Intercity Transit Board Meeting.
Councilmember Isom attended Thurston Regional Planning Council where they
approved extensive TC Trails Plan. He added a thank you to Yelm Public
Work's staff and the Yelm Police Department for their extra work done at the
City Park for the Parade and Christmas in the Park.
Councilmember Thompson attended Thurston County Policy Board with
discussion of a sidewalk ordinance. Yelm Transportation Committee heard from
Dept of Transportation regarding existing crosswalk removal and connection to
the trail at the intersection.
Councilmember McGowan attended Christmas in the Park and Home
Consortium meeting where they continue to restructure their focus to expand
services into South County.
Mayor Harding asked the Council to review his recommendations for
appointments to the Yelm Planning Commission and Yelm Historic Preservation
Commission.
7-115 MOTION BY BOB ISOM CONFIRMING THE MAYORS APPOINTMENT OF
INCUMBENTS GLEN CUNNINGHAM AND JOHN GRAVER TO THE YELM
PLANNING COMMISSION AND INCUMBENTS CHARLOTTE MILLER,
RONNI NUTTER AND GAIL SCHNORNO TO THE YELM HISTORIC
PRESERVATION COMMISSION. CARRIED.
11. Executive Sessions — none scheduled
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Agenda Item 6a.
12. Correspondence provided for review included; Agenda for Thurston Council on
Cultural Diversity and Human Rights, AWC Small City Advisory Committee
Vacancies and Letter from unknown citizen regarding Circulator's Rights to
Petition.
13. Adjourned: 8:35 pm
1
Ronald Har ',g, Mayor Ll
Attest:
O&W d- Z� 7
nine A. Schnepf, City CI k
js/city council/2007 Agenda Item 6a.
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