06-10-08 Minutes YELM CITY COUNCIL REGULAR MEETING
TUESDAY, JUNE 10, 2008 MINUTES
1. Call to Order -Mayor Harding called the Meeting to Order at 7:30 pm
2. Roll Call Present; Don Miller, Joe Baker, Bob Isom, Pat Fetterly and John
Thompson Excused; Russ Hendrickson. Absent; Mike McGowan
3. Agenda Approval
8-55 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations. -none scheduled
5. Public Comment- there were no members in the audience.
6. Consent Agenda
a. Minutes: May 27, 2008 Regular Meeting, May 28, 2008 Study Session
b. Payables; Checks 34569-34661, Totaling $936,063.98
c. Payroll; May Final Payroll Checks; 13625-13749, Totaling $354,971.13
d. Park Use Requests; YCP, WalMart Company Picnic, August 24, 2008, all day,
#200
8-56 MOTION BY BOB ISOM APPROVING CONSENT AGENDA ITEMS AS
PRESENTED. CARRIED.
7. Public Hearings- none scheduled
8. New Business
a. Public Safety Building Project Acceptance. Stephanie Ray reported that the
Public Safety Building is completed and awaiting the final project documentation
to release the retainage to Construct Inc. Stephanie added that the project was
under budget by $180,000 even with $30,000 in change work orders thanks in
part to the empowerment she was allowed by Council to make decisions in a
timely manner.
8-57 MOTION BY BOB ISOM ACCEPTING THE CITY OF YELM PUBLIC SAFETY
BUILDING PROJECT AS COMPLETE AND AUTHORIZING STAFF TO
RELEASE RETAINAGE TO CONSTRUCT INC. IN THE AMOUNT OF
$153,680.82 UPON RECEIPT OF ALL REQUIRED PROJECT
DOCUMENTATION. CARRIED
b. Resolution No. 485, Uniformity, Cohesion and Aesthetic Appeal for the Yelm
Prairie Line Trail. Stephanie Ray explained that the intent is to preserve the
aesthetic appeal and uniformity of the design through all phases of design and
construction along the trail. Further, Phase 1 is federally funded and does
require a bid process as would any future phases funded federally. This would
allow uniformity for users, maintenance and the purchasing process. Staff report
provided the preferred design features including colors and materials for; tables,
benches, concrete, litter and dog waste containers, and information kiosk.
8-58 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN
RESOLUTION NO. 485, PRESERVING THE UNIFORMITY, COHESION AND
AESTHETIC APPEAL FOR THE YELM PRAIRIE LINE TRAIL. CARRIED.
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9. Old Business
TYLER TECHNOLOGIES, INC CONTRACT FOR INCODE CITY-WIDE
INTEGRATED SOFTWARE FOR $125,330. Tanya Robacker reviewed the staff
report stating that after months of research, INCODE proved to be the highest
value for the dollars for the finance software replacement. Tanya explained the
many in-depth features and training opportunities built into this software not
seen in the other bid offers. Council's concerns with the maintenance cost and
availability were addressed to their satisfaction.
8-59 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN THE
AGREEMENT BETWEEN THE CITY OF YELM AND TYLER
TECHNOLOGIES, INC. FOR THE PURCHASE AND IMPLEMENTATION OF
INCODE INTEGRATED SOFTWARE FOR A TOTAL CONTRACT PRICE OF
$125,330 WITH AN ANNUAL MAINTENANCE OF $25,590. CARRIED.
10. Mayor and City Council Reports
Councilmember Miller attended the SE Thurston Joint Board meeting where
they discussed budget issues for 4 additional fire fighters, remodeling,
equipment and the acceptance of the new 1500 gallon fire truck.
Councilmember Baker reported from the Intercity Transit meeting about the
success of the Bicycle Commuter Week and Bike to School Day in Thurston
County and future programs to include: Dump the Pump; one day event to
encourage riders and a new program being developed to keep the bus stops
clean.
Councilmember Thompson commented on the Chamber Forum where Mayor
Harding spoke to the Chamber on the Water Use Efficiency Plan.
11. Executive Sessions -none scheduled
12. Correspondence was available including Thurston Highlands EIS Draft Fact
Sheet and disk, Comcast Price Changes Detail and Thurston Council on
Cultural Diversity and Human Rights Agenda of June 9, 2008
13. Adjourned: 8:00 pm
onal Har ing, Mayor
Attest:
nine Schnepf, City Clerk
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