06-24-08 Minutes YELM CITY COUNCIL REGULAR MEETING
TUESDAY, JUNE 24, 2008 MINUTES
1. Call to Order -Mayor Harding called the Meeting to Order at 7:30 pm.
2. Roll Call -Present: Joe Baker, Bob Isom, Mike McGowan, Pat Fetterly, John
Thompson, Russ Hendrickson and Don Miller.
3. Agenda Approval
8-60 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED.,
CARRIED.
4. Special Presentations -None scheduled
5. Public Comment - No public comment.
6. Consent Agenda
a. Minutes; June 10, 2008 Regular Council meeting
b. Payables: Checks 34662-34794, Totaling $385,224.44
8-61 MOTION BY PAT FETTERLY APPROVING CONSENT AGENDA ITEMS AS
PRESENTED. CARRIED.
7. Public Hearings - Establishing a Biennial Budget for the 2009-2010 Budget
year and Subsequent Years. Mayor Harding opened the public hearing at 7:33
pm and asked for comments from the audience. Administrative and Financial
Services Director Tanya Robacker presented the staff report. Hearing no
comments the public hearing was closed at 7:35 pm. Mayor Harding then asked
for comments and questions from the council. Some concerns included up-to-
date fiscal reports quarterly, increased budget amendments and the time that an
amendment could be done, difficulties in forecasting two years ahead and
increased staffing time. Discussion followed and Tanya addressed all the
concerns of the council regarding a biennial budget.
8. New Business
a. A public hearing was held. Tanya Robacker asked Council to adopt a biennial
budget process beginning with the 2009-2010 budget period. She feels the
advantages of a biennial budget process out weigh the disadvantages.
8-62 MOTION BY BOB ISOM TO ADOPT ORDINANCE NO. 892 ESTABLISHING A
BIENNIAL BUDGET BEGINNING JANUARY 1, 2009 FOR THE 2009-2010
BUDGET YEARS AND PROVIDING FOR AMID-BIENNIUM REVIEW.
CARRIED. PAT FETTERLY ABSTAINED.
b. On May 27, 2008 the Council approved the legislative services contract to
engage Davor Gjurasic and Kathleen Collins to lobby issues of benefit to the
City from June 1, 2008 through May 31, 2009. The contract will be paid out of
Fund 114, SR 510 Yelm Loop project which currently lacks sufficient funds to .
cover the entire contract. A budget amendment would transfer $27,000 from the
general fund reserve to Fund 114, SR 510 Yelm Loop project.
8-63 MOTION BY PAT FETTERLY TO ADOPT ORDINANCE NO. 894 AMENDING
THE 2008 BUDGET INCREASING THE SR 510 LOOP PROJECT FUND
BUDGET BY $27,000 BY TRANSFERRING FROM THE GENERAL FUND
RESERVE FOR LOBBYIST CONTRACT SERVICES. CARRIED.
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c. Nisha Box stated the Yelm Hearing Examiner approved, with conditions, a
preliminary subdivision on September 9, 2005. Staff has reviewed the plat for
compliance with the conditions placed on the plat and is satisfied that the final
plat meets all conditions of the preliminary approval. Nisha also commended
Merle Hom, Bella Housa developer on all her hard work and involvement in the
community.
8-64 MOTION BY PAT FETTERLY TO APPROVE THE FINAL SUBDIVISION FOR
BELLA HOUSA VILLAGE SUB-05-0058-YL AND AUTHORIZE MAYOR
HARDING TO SIGN THE FINAL SUBDIVISION. CARRIED.
d. Tim Peterson stated the City has previously executed annual `Requests for
Services' with Thurston County for chip sealing and striping services. Thurston
County is now requesting a 5 year Interlocal Master Agreement to maintain
streets, roads, and highways, standardizing the process with all the jurisdictions
they provide service to in the county. Annually, the Public Works Director will
execute `Requests for Services' with the County for that year's services per the
City adopted budget and Public Works maintenance plan.
8-65 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN A 5
YEAR INTERLOCAL MASTER AGREEMENT WITH THURSTON COUNTY
ROADS & TRANSPORTATION SERVICES TO FURNISH MANPOWER,
EQUIPMENT, AND MATERIALS WHEN AVAILABLE ON A REIMBURSABLE
BASES FOR ROADWAY MAINTENANCE ACTIVITIES.
9. Old Business -none
10. Mayor and City Council Reports
Councilmember Miller attended the Yelm Fire District meeting and they are
getting close to purchasing a 2,500 gallon tender and remodeling their kitchen.
Councilmember Baker attended Intercity Transit meeting. The ridership has
increased drastically due to the high fuel costs. They can not add any buses at
this time due to lack of funds.
Councilmember Isom had no reports to give but reminded everyone of Prairie
Days and encouraged attendance.
Councilmember Thompson attended the Transportation Policy Board meeting
and everything seems to be on time. He also attended a couple of chamber
open houses.
Councilmember Hendrickson attended the Thurston County Solid Waste
Advisory Committee meeting where they discussed a 5-year strategy plan.
11. Executive Sessions -none scheduled
12. Correspondence no a provided.
13. Adjourned:
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Ronald 'r yor
Attest: _ Lori Mossman, Deputy City Clerk
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