08-12-08 Minutes YELM CITY COUNCIL MEETING
MINUTES
TUESDAY, AUGUST 12, 2008
1. The Mayor called the meeting to order at 7:30 p.m.
2. Roll Call: Present; Don Miller, Joe Baker, Bob Isom, Mike McGowan, Pat
Fetterly, John Thompson and Russ Hendrickson
3. Agenda Approval
8-80 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations -none scheduled
5. Public Comment -There was no response to the Mayor's call for comment.
6. Consent Agenda
a. Minutes
July 22, 2008 Regular Meeting, July 23, 2008 Study Session Minutes
b. Payables Checks 34988-35150, Totaling $781,665.31
c. Payroll; August Payroll, Checks; 13902-14029, Totaling $348,382.45
d. Financial Report -none
e. Park Use Requests
YCP, Trunk O 'Treat Event, Crossroads Community Covenant Church
Friday, October 31, 2008, 4:30 pm - 8:30 pm, Open to the Public
8-81 MOTION BY BOB ISOM APPROVING THE CONSENT AGENDA. CARRIED
7. Public Hearings -none scheduled
8. New Business
a. Law Enforcement Records Management System Interlocal Agreement
Todd Stancil reported that this contract is a continuation of a long standing
agreement for records management with New World Systems. The interlocal
agreement with Olympia, Lacey, Olympia, Tumwater and Yelm provides shared
information for officers to function with an efficient records system. Cost is
shared based on each City's population.
8-82 MOTION BY PAT FETTERLY AUTHORIZING MAYOR HARDING TO SIGN
THE INTERGOVERNMENTAL AGREEMENT FOR LAW ENFORCEMENT
RECORDS MANAGEMENT SYSTEM. CARRIED
b. Coates Ave NW Roadway Improvement Project, Wood and Son Earthwork an
Contractor LLC Contract for $900,021.17
Stephanie Ray reported that Wood & Son Earthwork and Utility Contractor LLC
was the lowest responsive bidder of the 9 bids received for the Coates Ave
Roadway Improvement Project. This project is partially funded through a
Washington State Transportation Improvement Grant and costs remain within
the budgeted amount for all engineering, construction, right of way acquisition,
and water and sewer improvements.
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8-83 MOTION BY PAT FETTERLY AUTHORIZING MAYOR HARDING TO SIGN A
CONTRACT WITH WOOD 8~ SON EARTHWORK AND UTILITY
CONTRACTOR LLC IN THE AMOUNT OF $900,021.17 FOR THE
CONSTRUCTION OF THE COATES AVE NW ROADWAY IMPROVEMENT
PROJECT. CARRIED
c. Coates Ave NW Roadway Improvement Project, Gray ~ Osborne Inc.
Contract for Construction Management in the amount of $115,977.
Stephanie Ray continued that this federally funded project requires very specific
regulations to satisfy the terms of the grant. Staff recommended that Gray and
Osborne continue with the construction management as they were the design
engineers for the project. All property acquisitions have been obtained.
8-84 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN A
CONTRACT IN THE AMOUNT OF $115,977 WITH GRAY 8~ OSBORNE INC.
FOR THE CONSTRUCTION MANAGEMENT OF THE COATES AVE NW
ROADWAY IMPROVEMENT PROJECT. CARRIED.
d. Interlocal Agreement between Olympia, Lacey and Yelm for Water Rights
Acquisition Strategy-Phase II: Phase II Deschutes Water Rights Acquisition
Strategy, WestWater Research.
Shelly Badger detailed the on-going water rights work being done cooperatively
by the cities of Olympia, Lacey and Yelm to pool resources and mitigate efforts
to support management and acquisition for water rights approval from the
Department of Ecology. Phase II is a cooperative effort between the three cities
and WestWater Research to continue to form a strategy to obtain water rights
identified in the Deschutes Watershed as part of Phase I.
8-85 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN THE
INTERLOCAL AGREEMENT BETWEEN THE CITY OF OLYMPIA, LACEY
AND YELM FOR A PHASE II WATER RIGHTS ACQUISITION STRATEGY IN
THE DESCHUTES BASIN IN THE AMOUNT OF $80,000; AND THE
ACCOMPANYING WESTWATER RESEARCH PROJECT PROPOSAL TO
ASSIST IN CARRYING OUT THE WORK IDENTIFIED IN THE INTERLOCAL
AGREEMENT. CARRIED.
9. Old Business
10. Council and Mayor
Councilmember Miller attended the Water System Open House.
Councilmember Baker attended Intercity Transit Board meeting reporting that
increased demand on the transit system may see rate increases across the
country. Local ridership is up 13% and Dial a Lift up 3% but is short when
compared nationwide.
Councilmember McGowan attended HOME Consortium meeting and South
County sub committee meetings. Thurston County has made a staff adjustment
for a half time staff person to dedicate time to the south County. The sub-
committee has voted to add an additional meeting to two per month.
Councilmember Fetterly announced that the Rainier Round-up celebration will
include a reception for Diane Oberquell.
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11. Executive Session -none scheduled
12 Correspondence received was available including: Comcast; Channel Line-up,
Medic One; Steve Romines Thank you note of July 28, 2008, UULC; Call for
Nominees Letter from Donald Evans, July 27, 2008, Yelm Community Schools;
School Board Updates of August 8, 2008, Thurston County Solid Waste;
WasteMobile and Collection Events schedule and AWC; Retro Refund 2004 and
the annual Risk Assessment Review report card.
13. Adjourn: 8:10 p.m.
.-'7
onalcl H ing, ayor ~ f Yelm
Attest: ' ~
nine Schnepf, City rk
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