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09 24 2019 Agenda PacketCITY OF YELM Washington CITY COUNCIL AGENDA September 24, 2019 1. CALL TO ORDER/ROLL CALL 2. AGENDA APPROVAL 3. SPECIAL PRESENTATIONS a) Proclamation - National Voter Registration Day b) Proclamation -Childhood Cancer Awareness Month 4. PUBLIC COMMENT *Complete a blue speakers card 5. CONSENT AGENDA a) August 27, 2019 & September 3, 2019 Minutes Minutes from the August 27th regular meeting and September 3rd Study Session. b) Council Voucher Approval Vouchers for August of 2019 totaling $1,639,969.00 G. NEW BUSINESS a) Ordinance 1054 - Annexation Petition to annex lots 19 through 23 of Yelm Views Subdivision along Grove Road into the City of Yelm. b) Professional Services Agreement - FCS Group An agreement with FCS Group for a water and sewer rate forecasting analysis for a not to exceed amount of $29,690.00. 7. OLD BUSINESS a) None Scheduled S. UPDATES a) Departments — Michael Grayum, City Administrator b) Councilmembers c) Mayor JW Foster 9. EXECUTIVE SESSION a) None Scheduled 10. ADJOURN 106 2111 ST SE • Yelm, WA 98597 • 360.458.3244 • www.yelmwa.gov The City of Yelm is an equal opportunity employer and provider MEETING INFORMATION All regular Yelm City Council meetings are recorded. Meetings may be viewed at.www.velmwa.F-vov or a copy maybe purchased by contacting the City Clerk's office at 360.458.8402. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you require reasonable accommodations to participate at a City Council meeting, please contact the City Clerk's office at 360.458.8402 at least four (4) working days prior to meeting. Information on the Americans with Disabilities Act and the Title VI Statement is available at www.yelmwa.gov/human-resources. *The public comment portion of the agenda is an opportunity for the public to address the Council for items that are not on the published agenda. Comments are limited to three minutes and five speakers. Comment on matters listed on the published agenda are welcomed as part of the normal agenda. COMMITTEE AND LIAISON ASSIGNMENTS Mayor JW Foster Yelm Emergency Operations Board Vice -Chair of Thurston Regional Planning Council Board of Director for Risk Management Service Agency Member of Community Investment Partnership Board member South Sound Military and Community Partnership Councilmember EJ Curry Yelm Public Safety Committee Yelm Finance Committee Member of Solid Waste Advisory Committee Liaison to Yelm Senior Center Liaison to South East Thurston Fire Authority Councilmember Molly Carmody Yelm Planning & Economic Development Committee Yelm Finance Committee Board of Director for Intercity Transit Authority Liaison to Nisqually River Council Councilmember Cody Colt Yelm Planning & Economic Development Committee Yelm General Government Committee Yelm Public Works Committee Member of Thurston County Emergency Services Councilmember Tad Stillwell Yelm Public Safety Committee Yelm General Government Committee Board of Directors of Economic Development Council Yelm Emergency Operations Board Member of Law and Justice Council Councilmember Tracey Wood Yelm General Government Committee Yelm Public Works Committee Member of Transportation Policy Board Administrative Board of Director for TCOMM 911 Councilmember Joe DePinto Yelm Finance Committee Yelm Public Safety Committee Member of South Thurston Economic Development Initiative Councilmember Terry Kaminski Yelm Planning & Economic Development Committee Yelm Public Works Committee Member of Thurston Thrives Page 2 of 2 YELM CITY COUNCIL TUESDAY, AUGUST 27, 2019 MINUTES PUBLIC SAFETY BUILDING 206 MCKENZIE AVE. YELM, WA 1. Mayor JW Foster called the meeting to order at 6:00 p.m. Roll Call Present: EJ Curry, Molly Carmody, Cody Colt, Tad Stillwell, Tracey Wood, Joe DePinto, Terry Kaminski and Mayor JW Foster. 2. Agenda Approval 19-059 MOTION BY TRACEY WOOD TO APPROVE THE AGENDA AS PRESENTED. SECONDED BY EJ CURRY. 7-0, MOTION CARRIED. Special Presentations - none scheduled 4. Public Comment - David Burnside would like to see the bicycle lanes on Yelm Avenue be cleaned on a regular basis. Cliff Montierth does not support any funding of any kind for the homeless from the City. 5. Consent Agenda a. Minutes: August 13, 2019 b. Council Voucher Approval for July 2019 Check #3659 - #3826 totaling $988,704.66. 19-060 MOTION BY TRACEY WOOD TO APPROVE THE CONSENT AGENDA. SECONDED BY MOLLY CARMODY. 7-0, MOTION CARRIED. 6. New Business a. Request to Circulate Petition for Annexation - Debra Fermon for 5 lots on Grove Road southwest of the intersection of Grove and 103rd Avenue. 19-061 MOTION BY MOLLY CARMODY TO APPROVE THE REQUEST TO CIRCULATE A PETITION FOR THE FIVE PROPERTIES ALONG GROVE ROAD BUT COULD ALSO INCLUDE THE PROPERTIES THAT SURROUND TRANQUILITY LANE. SECONDED BY JOE DEPINTO. 7-0, MOTION CARRIED. b. Interlocal Agreement for Mutual Aid/SWAT 19-062 MOTION BY JOE DEPINTO AUTHORIZING MAYOR FOSTER TO SIGN THE CURRENT PROPOSED MUTUAL AID/SWAT INTERLOCAL AGREEMENT. SECONDED BY EJ CURRY. 7-0, MOTION CARRIED. 7. Old Business - none scheduled 8. UPDATES - City Administrator Michael Grayum (presented by Mayor Foster) - • The Lodging Tax Advisory Committee (LTAC) will be meeting for an after action review. • The Legislative Agenda for Council needs to be updated. • City staff are working on a Water Rights Pilot Project that will be submitted to the Department of Ecology soon. 8-27-19 Court Administrator Sonia Ramirez has submitted a grant application to the Office of Public Defense. Several different topics are being discussed amongst Council that will be brought forward to the whole Council soon. Councilmember Curry attended the Public Safety Committee meeting. Councilmember Carmody attended the Board of Directors meeting for Intercity Transit Authority. Councilmember Colt reminded everyone that school starts next week so watch out for kids and school buses. Councilmember Stillwell attended the Yelm Public Safety Committee meeting. Councilmember DePinto attended Yelm Public Safety Committee meeting and the Homelessness Task Force meeting last week. The next Homelessness Task Force meeting will be September 17, 5:30 pm - 7:30 pm at the Yelm Community Center. Council will be presented with recommendations from the Homelessness Task Force in November. Councilmember DePinto will be bringing three different possible ordinances to General Government Committee and then to Council for their review and decision. Councilmember Kaminski met with members of the Thurston County Housing Authority, attended the Yelm Chamber Luncheon and "Drive by 507" and the Farmer's Market on Saturday. Mayor Foster attended the "First Groups Back to School Kids Day" at JBLM today, reminded Council to attend their Committee meetings or find someone to attend in their absence, attended the Thurston County Chamber meeting, South Thurston Economic Development meeting, Thurston County Commissioners are holding their Board meeting tonight at the Yelm Middle School, thanked the "Moms Group" for the donation to help purchase a special swing for infants that have been installed at two of our parks. The Yelm Midday Lions held their first "Annual Cornhole Tournament" at Mr. Doug's Restaurant. Mayor Foster met with the Supreme Commander of the Moose Lodge who donated $500 to the Boys and Girls Club, also attended the "Incoming Commander Ceremony" at JBLM and will attend the AWC RMSA Public Records Act meeting tomorrow at the Yelm Community Center, please register to attend. The Splash Pad hours will be extended with the anticipated nice weather, it will be posted on our social media page. The upcoming Study Session will be held at the New City Hall building instead of the Public Safety Building. 9. Executive Session - none scheduled 19-063 MOTION BY CODY COLT TO ADJOURN. SECONDED BY MOLLY CARMODY. 7-0, MOTION CARRIED. 10. Adjourned at 6:57 p.m. Attest: JW Foster, Mayor Lori Lucas, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. 8-27-19 YELM CITY COUNCIL STUDY SESSION TUESDAY, SEPTEMBER 3, 2019 6:00 P.M. CITY HALL BUILDING 106 SECOND STREET SE YELM, WA 1. Mayor JW Foster called the meeting to order at 6:00 p.m. 2. Present: Councilmembers: EJ Curry, Molly Carmody, Cody Colt, Tad Stillwell, Tracey Wood and Joe DePinto. Absent: Terry Kaminski. Staff present: Public Works Director Chad Bedlington, Community Development Director Grant Beck, Police Chief Todd Stancil and City Clerk & HR Manager Lori Lucas. 3. a. JCI Contract Modifications — Energy Saving Plan Update Public Works Director Chad Bedlington gave a Power Point presentation and explained the partnership with Johnson Controls (JCI). The core purpose of retaining JCI was for energy and solar savings expertise, and solar was the primary project component on the Water Reclamation Facility (WRF). The Solar Grant applications were unsuccessful and without the solar grant and ongoing study requirements with Department of Ecology (DOE), continued expenses associated with an ESCO on the WRF capital projects was no longer equitable so steps are being taken to discontinue the contract with JCI for the WRF upgrades. Mr. Bedlington will review the potential savings outcome and priorities for three city facilities to replace lighting and HVAC retrofits. 3. b. South Sound 911 — Don Moody Don Moody asked for the Mayor and Council's support for the Thurston County Emergency Communication Systems and Facilities Proposition No. 1 Sales and Use Tax that will be presented to voters at the general election to be held November 5, 2019. Mr. Moody asked for a Resolution showing the Mayor and Councils support. The funds from Proposition No. 1 would provide a state of the art 24/7, 365 day operation system for the cities of Olympia, Lacey, Tumwater, Yelm, Tenino; the towns of Bucoda and Rainier, SE Thurston Regional Fire Authority, West Thurston Regional Fire Authority and the Thurston County Fire Protection District Nos. 3, 6, 8, 9, 12, 13 and 17 contract with TCOMM 911 for emergency communication services. The proposed Resolution will be brought to Council at an upcoming meeting for review and decision. 3. c. SE Thurston Fire Presentation Joyce Wilms, Washington Media Services and Jeff Dehan, Fire Commissioner asked for support from the Mayor and Council in applying for a State Capital Facilities Grant in the amount of $900,000. Ultimately this project will keep resources in their assigned area, which improves coverage and response times for both the City of Yelm and the Lake Lawrence/Vail Road area, and will reduce the bond size, which will affect all citizens within the SE Thurston Fire Authority. The proposed Resolution will be brought to Council at an upcoming meeting for review and decision. 4. Mayors Report — Jim Wilcox will receive the Nisqually Stewardship Award at Wilcox Farms Wednesday, September 4th. This Friday will be the first football game on the new turf and with the new LED lights at the Yelm High School Stadium. 5. Council Initiatives Councilmember Carmody asked when the Budget Amendment will be presented to reflect the Splash Pad/Playground overruns. Councilmember Carmody stated that some citizens 9-3-19 suggested planting wildflowers in some of the medians, swails and strips of grass so that they wouldn't need to be mowed. Councilmember Colt reminded Councilmembers to use the General Government Committee forms to submit upcoming items to be brought to Council. Councilmember Stillwell asked for an update on the 640 acres at the next Study Session. Councilmember Wood would like the Yelm Post Office to look more like the McKenna Post Office. The McKenna Post Office is nicely manicured and maintained. Councilmember DePinto stated he is working on three different proposals for the General Government Committee to review. 6. "Yelm 101" Mayor Foster reported on the AWC Public Records Act training that was attended by several city staff members. Mayor Foster said it was a great training opportunity and wished that the Councilmembers could have attended. This event was held at the Yelm Community Center. Adjourn: 7:37 p.m. Attest: JW Foster, Mayor Lori Lucas, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. 9-3-19 VOUCHER APPROVAL FORM The following is a list of payments approved at Tuesday, September 24th council meeting: Mayor Payroll August Total Expense $ 614,480.20 A/P Checks, EFTS, & Drafts $ 1,000,278.52 Excise Tax - July paid in August $ 25,210.28 TOTAL $ 1,639,969.00 Timberland Bank Checks Issued 8/1/2019 through 8/31/2019: Check number 3759 through check number 3961. Council member Council member Council member Council member Council member Council member CITY CLERK: ATTEST: Council member The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment passed on a motion by at a regular council meeting held this 24th day of September 2019. VOUCHER APPROVAL FORM The following is a list of payments approved at Tuesday, September 24th council meeting: Payroll August Total Expense A/P Checks, ERs, & Drafts Excise Tax -July paid in August TOTAL Timberland Bank Checks Issued 8/1/2019 through 8/31/2019: Check number 3759 through check number 3961. � O�Dl� yor It Council member Couw e a er Council membed Councir—member Cou&il member II member Counci tuber CITY CLERK: ATTEST: The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment passed on a motion by :M at fN11D1) at a regular council meeting held this 24th day of September 2019. 614,480.20 1,000,278.52 25,210.28 1,639,969.00 7108 08/01/2019 Claims 1 EFT COPIERS NORTHWEST 7109 08/01/2019 Claims 1 EFT DREAMTIME VISUAL COMM INC Time: 13:50:02 Date: 09/20/2019 Page: 1 Amount Memo 157.40 INVOICE - 4026295451;; INVOICE - 4026295575;; CHECK REGISTER City Of Yelm 4,432.03 INVOICE - 2019 06 (2603) (2646) (6792); MCAG 9: 2019 0715 - 2603, 2611, 2638, 08/01/2019 To: 08/31/2019 Trans Date Type Acct # Chk # Claimant 7103 08/01/2019 Claims 1 0 CINTAS CORP #461 (D) 7104 08/01/2019 Claims 1 EFT CONSOLIDATED COMMUN EFT 4,187.90 July Hours 7269 08/05/2019 (D) 7105 08/01/2019 Claims 1 EFT PUGET SOUND ENERGY (D) 7106 08/01/2019 Claims 1 0 THE HOME DEPOT PRO (D) 7107 08/01/2019 Claims 1 EFT TIMBERLAND (D) 7108 08/01/2019 Claims 1 EFT COPIERS NORTHWEST 7109 08/01/2019 Claims 1 EFT DREAMTIME VISUAL COMM INC Time: 13:50:02 Date: 09/20/2019 Page: 1 Amount Memo 157.40 INVOICE - 4026295451;; INVOICE - 4026295575;; INVOICE - 4026764407; 4,432.03 INVOICE - 2019 06 (2603) (2646) (6792); INVOICES FOR 2019 0715 - 2603, 2611, 2638, 2646, 6792 08/05/2019 27,612.62 PSE INVOICES - 2019 0701 - 4915, 5276, 8912, 9590 123.80 INVOICES - 503223075, 503223083 2,722.00 GRAYUM -TIMBERLAND VISA - CLOSING 06/13/2019; LUCAS - TIMBERLAND VISA - CLOSING 6/13/2019; BECK - TIMBERLAND VISA - CLOSING 6/13/2019; STANCH, - TIMBERLAND VISA - CLOSING 6/13/2019; RAMIREZ - TIMBERL 409.75 INVOICE - INV1989913; INVOICE - INV 11989421; INVOICE - INVI976775 - SALES TAX REMITTANCE 3,697.98 INVOICE - 1855; INVOICES - 1596, 1691, 1754, 1802 7264 08/05/2019 Payroll 1 EFT 4,730.25 July Hours 7265 08/05/2019 Payroll 1 EFT 4,212.14 July Hours 7266 08/05/2019 Payroll 1 EFT 3,252.83 July Hours 7267 08/05/2019 Payroll 1 EFT 5,607.98 July Hours 7268 08/05/2019 Payroll 1 EFT 4,187.90 July Hours 7269 08/05/2019 Payroll 1 EFT 3,722.70 July Hours 7270 08/05/2019 Payroll 1 EFT 2,728.69 July Hours 7271 08/05/2019 Payroll 1 EFT 3,069.75 July Hours 7272 08/05/2019 Payroll 1 EFT 5,514.26 July Hours 7273 08/05/2019 Payroll 1 EFT 669.78 July Hours 7274 08/05/2019 Payroll 1 EFT 4,023.51 July Hours 7275 08/05/2019 Payroll 1 EFT 2,784.89 July Hours 7276 08/05/2019 Payroll 1 EFT 1,988.80 July Hours 7277 08/05/2019 Payroll 1 EFT 736.78 July Hours 7278 08/05/2019 Payroll 1 EFT 723.48 July Hours 7279 08/05/2019 Payroll 1 EFT 3,148.72 July Hours 7280 08/05/2019 Payroll 1 EFT 736.78 July Hours 7281 08/05/2019 Payroll 1 EFT 4,769.49 July Hours 7282 08/05/2019 Payroll 1 EFT 3,447.74 July Hours 7283 08/05/2019 Payroll 1 EFT 3,546.00 July Hours 7284 08/05/2019 Payroll 1 EFT 2,098.29 July Hours 7285 08/05/2019 Payroll 1 EFT 6,922.05 July Hours 7286 08/05/2019 Payroll 1 EFT 2,993.84 July Hours 7287 08/05/2019 Payroll 1 EFT 1,941.07 July Hours 7288 08/05/2019 Payroll 1 EFT 2,440.96 July Hours 7290 08/05/2019 Payroll 1 EFT 4,158.03 July Hours 7291 08/05/2019 Payroll 1 EFT 4,600.47 July Hours 7292 08/05/2019 Payroll 1 EFT 2,903.53 July Hours 7293 08/05/2019 Payroll 1 EFT 5,303.03 July Hours 7294 08/05/2019 Payroll 1 EFT 1,470.71 July Hours 7295 08/05/2019 Payroll 1 EFT 3,412.92 July Hours 7296 08/05/2019 Payroll 1 EFT 3,021.53 July Hours 7297 08/05/2019 Payroll 1 EFT 688.48 July Hours 7298 08/05/2019 Payroll 1 EFT 3,529.99 July Hours 7299 08/05/2019 Payroll 1 EFT 1,988.73 July Hours CHECK REGISTER City Of Yelm MCAG 9: Trans Date Type Acct # 08/01/2019 To: 08/31/2019 Chk # Claimant Time: 13:50:02 Date: 09/20/2019 Page: 2 Amount Memo 7300 08/05/2019 Payroll 1 EFT 4,958.02 July Hours 7301 08/05/2019 Payroll 1 EFT 4,847.15 July Hours 7302 08/05/2019 Payroll 1 EFT 2,623.32 July Hours 7303 08/05/2019 Payroll 1 EFT 2,532.10 July Hours 7304 08/05/2019 Payroll 1 EFT 4,070.30 July Hours 7305 08/05/2019 Payroll 1 EFT 4,320.76 July Hours 7306 08/05/2019 Payroll 1 EFT 2,268.82 July Hours 7307 08/05/2019 Payroll 1 EFT 4,172.47 July Hours 7309 08/05/2019 Payroll 1 EFT 4,904.24 July Hours 7310 08/05/2019 Payroll 1 EFT 2,862.35 July Hours 7311 08/05/2019 Payroll 1 EFT 4,073.23 July Hours 7312 08/05/2019 Payroll 1 EFT 2,634.64 July Hours 7313 08/05/2019 Payroll 1 EFT 3,693.14 July Hours 7314 08/05/2019 Payroll 1 EFT 3,031.04 July Hours 7315 08/05/2019 Payroll 1 EFT 2,651.64 July Hours 7316 08/05/2019 Payroll 1 EFT 4,842.74 July Hours 7317 08/05/2019 Payroll 1 EFT 769.28 July Hours 7318 08/05/2019 Payroll 1 EFT 4,651.83 July Hours 7319 08/05/2019 Payroll 1 EFT 3,314.70 July Hours 7320 08/05/2019 Payroll 1 EFT 4,837.59 July Hours 7321 08/05/2019 Payroll 1 EFT 1,519.11 July Hours 7322 08/05/2019 Payroll 1 EFT 7,333.95 July Hours 7323 08/05/2019 Payroll 1 EFT 2,441.75 July Hours 7324 08/05/2019 Payroll 1 EFT 688.48 July Hours 7325 08/05/2019 Payroll 1 EFT 1,969.82 July Hours 7326 08/05/2019 Payroll 1 EFT 4,205.14 July Hours 7327 08/05/2019 Payroll 1 EFT 3,140.27 July Hours 7328 08/05/2019 Payroll 1 EFT 5,309.58 July Hours 7329 08/05/2019 Payroll 1 EFT 4,886.26 July Hours 7330 08/05/2019 Payroll 1 EFT 5,415.00 July Hours 7331 08/05/2019 Payroll 1 EFT 723.48 July Hours 7332 08/05/2019 Payroll 1 EFT TEAMSTERS 1,056.00 Pay Cycle(s) 08/05/2019 To 08/05/2019 - Teamsters PW 7333 08/05/2019 Payroll 1 EFT YELM POLICE OFFICER'S 279.50 Pay Cycle(s) 08/05/2019 To GUILD 08/05/2019 - Police Guild Dues 7334 08/05/2019 Payroll 1 0 AFLAC 803.40 Pay Cycle(s) 08/05/2019 To 08/05/2019 - Aflac Pre Tax; Pay Cycle(s) 08/05/2019 To 08/05/2019 - Aflac Post Tax 7335 08/05/2019 Payroll 1 0 AWC 80,769.80 Pay Cycle(s) 08/05/2019 To 08/05/2019 - Medical Benefits; Pay Cycle(s) 08/05/2019 To 08/05/2019 - Supplemental Life 7336 08/05/2019 Payroll 1 0 DEPT OF RETIREMENT SVCS 72,945.50 Pay Cycle(s) 08/05/2019 To 08/05/2019 - PERS 1; Pay Cycle(s) 08/05/2019 To 08/05/2019 - PERS 2; Pay Cycle(s) 08/05/2019 To 08/05/2019 - PERS 3; Pay Cycle(s) 08/05/2019 To 08/05/2019 - LEOFF 2; Pay Cyc 7337 08/05/2019 Payroll 1 0 INTERNAL REVENUE 96,965.68 941 Deposit for Pay Cycle(s) SERVICE 07/19/2019 - 07/19/2019; 941 Deposit for Pay Cycle(s) 08/05/2019 - 08/05/2019 7416 08/06/2019 Payroll 1 EFT 75.00 Aug 5th Payroll Corrections 7417 08/06/2019 Payroll 1 EFT 69.26 Aug 5th Payroll Corrections 7707 08/13/2019 Claims 1 EFT AWC -0.01 Rounding Issue - Double Checked Multiple Times CHECK REGISTER City Of Yelm Time: 13:50:02 Date: 09/20/2019 MCAG 9: 08/01/2019 To: 08/31/2019 Page: 3 Trans Date Type Acct # Chk # Claimant Amount Memo 7905 08/16/2019 Claims 1 0 CINTAS CORP #461 (D) 292.83 INVOICE - 4026764488;; INVOICE - 402723563;; INVOICE - 4027235104;; INVOICE - 4027755591;; INVOICE - 40277555652; 7906 08/16/2019 Claims 1 EFT CONSOLIDATED COMMUN 2,206.77 INVOICE - 2019 0801 (2646); (D) INVOICE - 2019 0801 (2603); INVOICE - 2019 0801 (2638); 2019 0801 (6792) 7907 08/16/2019 Claims 1 0 LEMAY - PACIFIC DISP (D) 508.42 INVOICE - 11569524; INVOICE - 11568052; INVOICE - 11568604; 7908 08/16/2019 Claims 1 0 PITNEY BOWES RENTAL (D) 503.50 INVOICE - 2019 0801 (0970) 7909 08/16/2019 Claims 1 0 RAINIER CONNECT (D) 10.00 INVOICE - 2019 0801; 7910 08/16/2019 Claims 1 0 XPRESS UT PMT (D) 1,075.05 INVOICE - 41797; 7911 08/16/2019 Claims 1 EFT BECK, GRANT (EFT) 19.63 AMAZON PURCHASE - 2019 0805 7912 08/16/2019 Claims 1 EFT COPIERS NORTHWEST 602.80 REISSUE OF INVOICE INVI974672 FOR SALES TAX; INVOICE - INV1992511; INVOICE - INV2002426 7913 08/16/2019 Claims 1 EFT HAVIRCO, DANIEL JR 2,000.00 2019 0726; 7967 08/20/2019 Payroll 1 EFT 3,878.70 August Draw 7968 08/20/2019 Payroll 1 EFT 923.50 August Draw 7969 08/20/2019 Payroll 1 EFT 1,258.77 August Draw 7970 08/20/2019 Payroll 1 EFT 1,639.67 August Draw 7971 08/20/2019 Payroll 1 EFT 92.35 August Draw 7972 08/20/2019 Payroll 1 EFT 527.40 August Draw 7973 08/20/2019 Payroll 1 EFT 460.95 August Draw 7974 08/20/2019 Payroll 1 EFT 1,023.40 August Draw 7975 08/20/2019 Payroll 1 EFT 1,481.32 August Draw 7976 08/20/2019 Payroll 1 EFT 851.56 August Draw 7978 08/20/2019 Payroll 1 EFT 1,172.96 August Draw 7979 08/20/2019 Payroll 1 EFT 1,253.31 August Draw 7980 08/20/2019 Payroll 1 EFT 872.70 August Draw 7981 08/20/2019 Payroll 1 EFT 1,031.43 August Draw 7982 08/20/2019 Payroll 1 EFT 696.86 August Draw 7983 08/20/2019 Payroll 1 EFT 1,108.20 August Draw 7984 08/20/2019 Payroll 1 EFT 669.86 August Draw 7985 08/20/2019 Payroll 1 EFT 1,280.45 August Draw 7986 08/20/2019 Payroll 1 EFT 460.95 August Draw 7987 08/20/2019 Payroll 1 EFT 1,394.94 August Draw 7988 08/20/2019 Payroll 1 EFT 1,321.44 August Draw 7989 08/20/2019 Payroll 1 EFT 1,232.31 August Draw 8057 08/20/2019 Payroll 1 EFT 5,294.17 Hatch Final 8091 08/22/2019 Claims 1 EFT WA STATE DEPT OF 25,210.28 WA STATE DOR EXCISE TAX REVENUE -20190822 8092 08/22/2019 Payroll 1 0 INTERNAL REVENUE 97,115.49 941 Deposit for Pay Cycle(s) SERVICE 08/06/2019 - 08/06/2019; 941 Deposit for Pay Cycle(s) 05/06/2019 - 05/06/2019; 941 Deposit for Pay Cycle(s) 05/06/2019 - 05/06/2019; 941 Deposit for Pay Cycle(s) 08/20/201 8142 08/26/2019 Claims 1 0 CINTAS CORP #461 (D) 127.53 INVOICE - 4028209865;; INVOICE - 4028209895; 8144 08/26/2019 Claims 1 0 LEMAY MOB SHRED (D) 4 1. 10 INVOICE - 4622765 8145 08/26/2019 Claims 1 0 PITNEY BOWES RENTAL (D) 1,162.11 INVOICE - 201908 (6086) City Of Yelm MCAG 9: Trans Date Type 8146 08/26/2019 Claims 8147 08/26/2019 Claims 8148 08/26/2019 Claims 8149 08/26/2019 Claims 8150 08/26/2019 Claims 8151 08/26/2019 Claims 8152 08/26/2019 Claims 8232 08/22/2019 Claims 8233 08/27/2019 Claims 8234 08/27/2019 Claims CHECK REGISTER 08/01/2019 To: 08/31/2019 Acct # Chk # Claimant 1 0 PUGET SOUND ENERGY (D) 1 0 WA STATE DOL (D) - DRIVING RECORDS 1 EFT COPIERS NORTHWEST 1 1 1 1 1 EFT DREAMTIME VISUAL COMM INC EFT HAVIRCO, DANIEL JR EFT THURSTONTALK INC (EFT) 0 CONSOLIDATED COMMUN (D) EFT TIMBERLAND (D) EFT PUGET SOUND ENERGY (D) EFT PUGET SOUND ENERGY (D) 8247 08/29/2019 Claims 1 EFT IC REALTIME, LLC (EFT) 8552 08/29/2019 Claims 1 EFT TIMBERLAND (D) 7115 08/01/2019 Claims 1 3759 CASCADE COLUMBIA DISTRIBUTION CO 7116 08/01/2019 Claims 1 3760 CRYSTAL SPRINGS 7117 08/01/2019 Claims 1 3761 CUMMINS INC 7118 08/01/2019 Claims 1 3762 DATABAR 7119 08/01/2019 Claims 1 3763 FAY FULLER CONDO ASSOC 7120 08/01/2019 Claims 1 3764 JASON & DANIELLE GOULD 7121 08/01/2019 Claims 1 3765 HD FOWLER COMPANY Void 7122 08/01/2019 Claims 1 3766 IC REALTIME, LLC (EFT) 7123 08/01/2019 Claims 1 3767 J & I POWER EQUIPMENT 7124 08/01/2019 Claims 1 3768 JCI JONES CHEMICALS INC 7125 08/01/2019 Claims 1 3769 LAFROMBOISE COMMUNICATIONS INC 7126 08/01/2019 Claims 1 3770 TAMI R MERRIMAN 7127 08/01/2019 Claims 1 3771 MOUNTAIN LUMBER 7128 08/01/2019 Claims 1 3772 NATIONAL SAFETY INC 7129 08/01/2019 Claims 1 3773 NORTHSTAR CHEMICAL INC 7130 08/01/2019 Claims 1 3774 ORENCO SYSTEMS INC 7131 08/01/2019 Claims 1 3775 QUILL CORPORATION 7132 08/01/2019 Claims 1 3776 SHI INTERNATIONAL CORP Time: 13:50:02 Date: 09/20/2019 Page: 4 Amount Memo 20,561.93 PSE INVOICE - 2019 0801 (9590); PSE INVOICE - 2019 0801 (5276); INVOICE - 2019 0801(4915) 52.00 DOL DRIVING RECORDS - 2019 0617 133.07 INVOICE TAX - INVI992511; INVOICE - INV2005511; INVOICE - INV2006077 724.10 INVOICE - 1902 2,000.00 INVOICE - 2019 0822; 400.00 INVOICE - 14654; 74.70 INVOICE - 2019 0801 (2611) 30.00 STOP PAYMENT PLACED ON HANNA UTILITY REIMBURSMENT 8-22-2019 676.75 DUPLICATE TRANSACTION MADE BY AP ON 7/29 AND 8/6 - BALANCE TAKEN OUT OF BILL LEAVING $61.81 BILL IS ON AUTOPAY, WILL BE REMOVED 61.81 DUPLICATE TRANSACTION MADE BY AP ON 8/27 AND 8/27 - BALANCE TAKEN OUT OF BILL LEAVING $61.81 BILL IS ON AUTOPAY, WILL BE REMOVED 11,090.29 INVOICE - INV67981; REISSUE OF INV66882 30.00 STOP PAYMENT ON 8/29/2019 FOR LOST 493.74 INVOICE - 755063; 65.82 INVOICE - 18400177 071919; 2,598.99 SALES, SERVICE AND SAMPLING FROM CUMMINGS JUNE/JULY 2019 625.00 INVOICE - 241528 8,160.66 INVOICES - 0000363 -IN, 0000365 -IN, 0000367 -IN 115.21 06-1520.0 - 16146 PRAIRIE CREEK LP SE 1,601.28 INVOICES - I5209474, I5209478; INVOICES - 15214007,15215818 10,133.31 INVOICE - INV66882 263.93 INVOICE - 500507; INVOICE - 501331 2,381.46 CREDIT MEMO - 788192, 788193; INVOICES - 795270, 795314, 795315 75.40 INVOICE - 110935 17.25 2019 0726 98.13 INVOICE - 1907-135396, 1907-135579,1907-137251 164.75 INVOICE - 0548372 -IN 3,397.20 INVOICE - 149346 18,618.87 INVOICE - INV356256 87.54 INVOICES - 8835477 & 8873407 1,836.15 INVOICE - B10184049 City Of Yelm MCAG 9: Trans Date Type 7133 08/01/2019 Claims 7134 08/01/2019 Claims 7135 08/01/2019 Claims 7136 08/01/2019 Claims 7137 08/01/2019 Claims 7138 08/01/2019 Claims 7139 08/01/2019 Claims 7140 08/01/2019 Claims 7141 08/01/2019 Claims 7142 08/01/2019 Claims 7110 08/01/2019 Claims 7111 08/01/2019 Claims 7112 08/01/2019 Claims 7113 08/01/2019 Claims 7114 08/01/2019 Claims Acct # 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CHECK REGISTER 08/01/2019 To: 08/31/2019 Chk # Claimant 3777 SOUND URBAN FORESTRY 1 LLC 3778 STEWART BROTHERS 08/05/2019 CONSTRUCTION 3779 TAGS AWARDS & INVOICES SPECIALTIES 3780 THE MJL COMPANY 3781 THURSTON CO AUDITOR 3782 USA BLUEBOOK 3783 VERIZON WIRELESS 3784 WATER MANAGEMENT LAB TRUSTEE INC 3785 WESTERN EQUIPTMENT 3786 YELM COMMUNITY NATIONAL FRATERNAL SCHOOLS 2 3787 AMAZON CAPITAL SERVICES INC 3788 ANIMAL SERVICES 3789 GREGORY/SHELIA BENSON 3790 BRADLEY AIR COMPANY E3791 CANON FINANCIAL SERVICES INC 7289 08/05/2019 Payroll 1 3792 955350 7308 08/05/2019 Payroll 1 3793 INVOICES 7338 08/02/2019 Payroll 1 3794 MICHAEL G MALAIER, TRUSTEE 7339 08/02/2019 Payroll 1 3795 NATIONAL FRATERNAL ORDER OF POLICE 7340 08/02/2019 Payroll 1 3796 WA STATE COUNCIL OF COUNTY & CITY EMPL 7341 08/02/2019 Payroll 1 3797 WACOPS 7342 08/02/2019 Payroll 1 3800 WESTERN STATES POLICE MEDICAL TRUST 7343 08/02/2019 Payroll 1 3801 YELM, CITY OF 7434 08/06/2019 Claims 1 3827 SCOTT & TAMMY HOBSON 1410 08/07/2019 Claims 1 E3828 CANON FINANCIAL SERVICES INC 7535 08/08/2019 Claims 1 3829 TRAILERSPLUS OLYMPIA 7822 08/16/2019 Claims 1 3831 B&H PHOTO -VIDEO 7823 08/16/2019 Claims 1 3832 PENRY BLAKE 7824 08/16/2019 Claims 1 3833 BOSS CONSTRUCTION INC 7825 08/16/2019 Claims 1 3834 DENIECE BOYD 7826 08/16/2019 Claims 1 3835 MICHAEL & TERI BURKE 7827 08/16/2019 Claims 1 3836 SABRINA CADY Time: 13:50:02 Date: 09/20/2019 Page: 5 Amount Memo 1,050.00 INVOICE - 2019 0709 556.41 INVOICE - 1016 13.64 INVOICE - 201452 45.00 INVOICE - I-1213 WA 188.00 INVOICE - 753409 238.81 INVOICE - 955350 451.41 INVOICE - 9833378155 1,054.00 INVOICE - 177236; 673.83 INVOICE - 7076632-00 61.67 30-1435.0 - 14940 BERRY VALLEY RD SE 195.76 INVOICE - 19LD-7N41-WLW6; INVOICE - 527.00 INVOICE - 2019 0716 195.11 04-2140.0 - 16308 GREENBRIAR ST SE 1,928.89 INVOICE - 1452 892.76 INVOICE - 20326351; INVOICES - 20326348, 20326349; INVOICE - 20326350 5,011.45 July Hours 2,451.29 July Hours 2,550.00 Pay Cycle(s) 08/05/2019 To 08/05/2019 - Gamishments 955.50 Pay Cycle(s) 08/05/2019 To 08/05/2019 - FOP Police 834.00 Pay Cycle(s) 08/05/2019 To 08/05/2019 - AFSCME 140.00 Pay Cycle(s) 08/05/2019 To 08/05/2019 - WACOPS 894.60 Pay Cycle(s) 08/05/2019 To 08/05/2019 - Western States Police Trust 160.23 Pay Cycle(s) 08/05/2019 To 08/05/2019 - Police Car Use 238.92 08-9002.0 - 14708 91ST AVE 390.53 INVOICES - 19770450, 19770451,19770452 8,809.73 INVOICE - TRPL36-24753 3,420.22 INVOICE - 158678586, 158751929,158753168, 158799243; CREDIT MEMO - 2019 08 53.92 03-5028.0 - 15506 CHAD DR 25,596.40 INVOICE - 18023-8 349.85 09-1610.0 - 10506 CARTER ST SE 320.39 03-5070.0 - 15233 KAYLA ST SE 405.26 06-6024.0 - 10024 COCHRANE AVE SE City Of Yelm MCAG 9: Trans Date Type 7828 08/16/2019 Claims 7829 08/16/2019 Claims 7830 08/16/2019 Claims 7831 08/16/2019 Claims 7832 08/16/2019 Claims 7833 08/16/2019 Claims 7834 08/16/2019 Claims 7835 08/16/2019 Claims Void 7836 08/16/2019 Claims 7837 08/16/2019 Claims 7838 08/16/2019 Claims 7839 08/16/2019 Claims 7840 08/16/2019 Claims 7841 08/16/2019 Claims 7842 08/16/2019 Claims 7843 08/16/2019 Claims 7844 08/16/2019 Claims 7845 08/16/2019 Claims 7846 08/16/2019 Claims 7847 08/16/2019 Claims 7848 08/16/2019 Claims 7849 08/16/2019 Claims 7850 08/16/2019 Claims 7851 08/16/2019 Claims 7852 08/16/2019 Claims 7853 08/16/2019 Claims 7854 08/16/2019 Claims 7855 08/16/2019 Claims 7856 08/16/2019 Claims 7857 08/16/2019 Claims 7858 08/16/2019 Claims Acct # 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CHECK REGISTER 08/01/2019 To: 08/31/2019 Chk # Claimant 3837 MELISSA 15767 104TH AVE CALERON-CONNOR 3838 CASCADE COLUMBIA INVI66042 DISTRIBUTION CO 3839 PAYTON CLARK 3840 COUNTRY GREEN 3841 COURTESY AUTO SERVICE & TIRE 3842 CRYSTAL SPRINGS 3843 CUMMINS INC 3844 DATABAR 3845 MATTHEW & HANNAH DELAIR 3846 DELL MARKETING LP 3847 DILLE LAW, PLLC 3848 ADAM/AMANDA EATON 3849 EH WACHS 3850 DEBORAH ESSARY 3851 FIRST AMERICAN TITLE COMPANY 3852 AMANDA FISCHER-WILLIAMS 3853 FLOHAWKS PLUMBING & SEPTIC 3854 FOSTER PEPPER PLLC 3855 FRAWLEY POLYGRAPH SERVICES, LLC. 3856 GILLIARDI LOGGING & CONSTRUCTION INC 3857 HALF MOON SANITATION 3858 HD FOWLER COMPANY 3859 IC REALTIME, LLC (EFT) 3860 IER ENVIRONMENTAL SERVICES INC 3861 J & I POWER EQUIPMENT 3862 JERRYS COLOR CENTER 3863 K & L SUPPLY INC 3864 NATHAN KAISER 3865 KENNEDY/JENKS CONSULTANTS, INC. 3866 MARIN CONSULTING ASSOCIATES 3867 MCCARTHY & CAUSSEAUX P.S. Time: 13:50:02 Date: 09/20/2019 Page: 6 Amount Memo 199.75 06-6038.0 - 16479 GREENBRIAR ST SE 3,977.00 INVOICE - 756232; 129.68 06-6048.0 - 16439 GREENBRIAR ST SE 496.41 INVOICE AND CREDIT MEMO - 408406/R1292 1,404.85 INVOICE - 247655; INVOICE - 247733 9.36 INVOICE - 14117037 0771719 1,705.72 INVOICE - 04-5103 2,057.64 INVOICE - 242030 129.74 06-6016.0 - 10017 COCHRANE AVE SE 6,892.56 INVOICE - 10333827141 3,000.00 INVOICE - 2595 192.38 05-5720.0 - 15767 104TH AVE SE INVOICES 540.05 INVOICE - INVI66042 99.10 02-1620.0 - 15637 92ND WAY SE 1,159.03 INVOICE - 3,924.07 INVOICE - 1598-1598112255 110.02 10-0039.0 - 14855 TERRA VIEW ST SE 59456; INVOICE - 37,754.95 INVOICE - 2019 06; FLOHAWKS - JULY 2019 INVOICES 173.89 06-6028.0 - 6,055.50 INVOICE - 1224809; 200.00 INVOICE - 2019 0729 1,159.03 INVOICE - 19-1266 376.00 INVOICES - 49264 & 49265 10,885.46 INVOICE - I5198571; INVOICE -15220311,15228549,15233654 186.89 INVOICE - INV67327 672.36 INVOICE - 2019-8093 2,154.48 INVOICES - 501969, 502366, 502368 58.02 INVOICE - 59456; INVOICE - 00061307 887.17 INVOICE - 42849 173.89 06-6028.0 - 16466 GREENBRIAR ST SE 11,097.70 INVOICE - 131716 750.00 INVOICE - 5734 2,059.35 INVOICE - 117 City Of Yelm MCAG 9: Trans Date Type 7859 08/16/2019 Claims 7860 08/16/2019 Claims 7861 08/16/2019 Claims 7862 08/16/2019 Claims 7863 08/16/2019 Claims 7864 08/16/2019 Claims 7865 08/16/2019 Claims 7866 08/16/2019 Claims 7867 08/16/2019 Claims 7868 08/16/2019 Claims 7869 08/16/2019 Claims 7870 08/16/2019 Claims 7871 08/16/2019 Claims 7872 08/16/2019 Claims 7873 08/16/2019 Claims 7874 08/16/2019 Claims 7875 08/16/2019 Claims 7876 08/16/2019 Claims 7877 08/16/2019 Claims 7878 08/16/2019 Claims 7879 08/16/2019 Claims 7880 08/16/2019 Claims 7881 08/16/2019 Claims 7882 08/16/2019 Claims 7883 08/16/2019 Claims 7884 08/16/2019 Claims 7885 08/16/2019 Claims 7886 08/16/2019 Claims 7887 08/16/2019 Claims 7888 08/16/2019 Claims 7889 08/16/2019 Claims 7890 08/16/2019 Claims CHECK REGISTER 08/01/2019 To: 08/31/2019 Acct # Chk # Claimant 1 3868 MOUNTAIN LUMBER 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3869 MOUNTAIN TERRACE BUILDERS 3870 COLTON NICHOLSON 3871 TROY NONAMAKER 3872 NORTHWEST CASCADE INC 3873 NORTHWEST PLAYGROUND EQUIPMENT INC 3874 O'REILLY AUTO PARTS 3875 OLYMPIC REGION CLEAN AIR AGENCY 3876 PARAMETRIX INC 3877 RAINIER LIGHTING & ELECTRIC SUPPLY 3878 RAM ELECTRIC LLC 3879 RI -12 ENGINEERING 3880 PETER SCHORTGEN 3881 SCJ ALLIANCE 3882 SE THURSTON FIRE AUTHORITY 3883 SNEVA LAW OFFICE, PLLC 3884 SNYDER, BRIAN 3885 SOUND LANDSCAPE PROFESSIONALS INC 3886 SOUNDBUILT HOMES 3887 SQUAD ROOM EMBLEMS 3888 JENNIFER STINER 3889 DONNA STRINGHAM 3890 SUNBIRDS SHOPPING CTR 3891 SYBIS 3892 T&P AUTOMOTIVE 3893 CONNIE TEPNER 3894 THURSTON CO ECONOMIC DEV COUNCIL 3895 THURSTON CO PUBLIC HEALTH & SOCIAL SER 3896 TIERRA RIGHT OF WAY SERVICES, LTD 3897 JOSEPH & AMBER TSCHUDY 3898 USA BLUEBOOK 3899 UTILITIES UNDERGROUND Time: 13:50:02 Date: 09/20/2019 Page: 7 Amount Memo 725.14 INVOICE - 1907-140634; INVOICES 1907-131826, 1907-134027,1907-139853, 1907-140260; INVOICES FOR JULY 2019 - MOUNTAIN LUMBER; INVOICE - 1908-143809; INVOICES FOR PW - MOUNTAIN LUMBER; INVOICE - 1908-1 146.09 01-2419.0 - 15419 COLES CT SE 170.00 07-1880.0 - 10730 UMTANUM ST SE 199.55 07-0770.0 - 10702 UMTANUM ST SE 34,277.31 INVOICE - 18-002 (3) 70,021.26 INVOICE - 44391 325.91 INVOICE - 3742-319519; INVOICES - 3742-305658, 3742-314387; INVOICE - 3742-316237; INVOICE - 3742-321403 264.00 INVOICE - 22005; 26,982.97 INVOICE - 11487; INVOICE - 11609 185.47 INVOICE - 517320-1 812.80 INVOICE - 3904 5,322.30 INVOICE - 73898; INVOICE - 73961 190.03 06-1720.0 - 9828 RAMSEY DR SE 5,960.34 INVOICE - 57389 7,071.12 IMPACT FEES - JULY 2019 2,250.00 INVOICE - 2019 0805 275.10 05-5670.0 - 15807 104TH AVE SE 269.75 INVOICE - 06101 180.07 10-8749.0 - 9982 DAIN ST SE 542.96 INVOCIE - 051819 121.10 08-0440.0 - 14802 PRAIRIE VISTA LP SE 29.80 05-8160.0 - 10721 VAN NORHOP ST SE 33.56 INVOICE - 105729; INVOICE - 105750 401.65 INVOICE - 1250 45.52 INVOICE - 28616 238.69 10-4124.0 - 10020 DRAGT ST SE 4,873.58 INVOICE - 14337 3,405.00 INVOICE - 271884, 271885 1,369.94 INVOICE - 19-0672 336.92 03-5003.0 - 15214 CHAD DR 141.85 INVOICE - 959360 55.47 INVOICE - 9070252; City Of Yelm MCAG 9: Trans Date Type 7891 08/16/2019 Claims 7892 08/16/2019 Claims 7893 08/16/2019 Claims 7894 08/16/2019 Claims 7895 08/16/2019 Claims 7896 08/16/2019 Claims 7897 08/16/2019 Claims 7898 08/16/2019 Claims 7899 08/16/2019 Claims 7900 08/16/2019 Claims 7901 08/16/2019 Claims CHECK REGISTER 08/01/2019 To: 08/31/2019 Acct # Chk # Claimant 1 3900 MISTI VALDEZ 1 3901 VERIZON WIRELESS 1 1 1 1 1 1 1 1 1 3902 VERIZON WIRELESS 3903 W.S. CONTRACTORS, LLC 3904 WA STATE DEPT OF 7903 ENTERPRISE SVCS 3905 WALT'S TIRE FACTORY 3906 WATER MANAGEMENT LAB INC 3907 WELLS FARGO FINANCIAL LEASING 3908 WHPACIFIC INC 3909 WILBUR-ELLIS COMPANY LLC 3910 YELM COMMUNITY SCHOOLS 7902 08/16/2019 Claims 1 3911 YELM LIONS CLUB 7903 08/16/2019 Claims 1 3912 YELM, CITY OF 7904 08/16/2019 Claims 1 3913 ZUMAR INDUSTRIES INC 7821 08/16/2019 Claims 1 3914 AMAZON CAPITAL SERVICES INC 7977 08/20/2019 Payroll 1 3915 8153 08/26/2019 Claims 1 3916 AMAZON CAPITAL SERVICES INC 8154 08/26/2019 Claims 1 3917 AV CAPTURE ALL INC 8155 08/26/2019 Claims 1 3918 BRADLEY AIR COMPANY 8156 08/26/2019 Claims 1 3919 BRINCKEN SAFE & LOCK 8157 08/26/2019 Claims 1 3920 CANON FINANCIAL SERVICES INC 8158 08/26/2019 Claims 1 3921 CODE PUBLISHING CO 8159 08/26/2019 Claims 1 3922 CRYSTAL SPRINGS 8160 08/26/2019 Claims 1 3923 CUMMINS INC 8161 08/26/2019 Claims 1 3924 CUSTOM ELECTRIC & CONTROLS 8162 08/26/2019 Claims 1 3925 DATABAR 8163 08/26/2019 Claims 1 3926 DILLE LAW, PLLC 8164 08/26/2019 Claims 1 3927 MICHAEL EKLUND-GRAYUM Time: 13:50:02 Date: 09/20/2019 Page: 8 Amount Memo 130.00 03-5054.0 - 15335 KAYLA ST SE 1,976.20 INVOICE - 9834522467;; INVOICE - 9834522468; INVOICE - 9835365451 122.20 INVOICE - INVI7317627 6,000.50 INVOICE - 19-003 860.00 INVOICE - 71128702 1,101.33 INVOICE - 84927; INVOICE - 84833 1,569.95 INVOICES - 177685, 177548, 177539; INVOICE - 177737, 177944; 228.16 INVOICE - 5006615643; 1,089.71 INVOICE - IN76064W 78.86 INVOICE - 12901997 32,381.36 IMPACT FEES - JULY 2019; INVOICE - YCS FUEL USAGE - 1800002926;;;;;; 85.00 2019 0801 - LIONS CLUB DUES 19,327.28 YELM, CITY OF - WATER BILLS 2019 08 176.10 INVOICE - 28980 937.92 INVOICE - 1DX4-HYM9-7CFD, CREDIT MEMO 1KQY-JRQX-GFRH; AMAZON INVOICES; INVOICE - 1DCG-XJF4-LVCD; INVOICE - 13NQ-PM9M-LYYY; INVOICE 708.00 August Draw 286.02 INVOICE - 1GJP-FLGC-7X4H; INVOICE - 1HCJ-FP7M-6DV6; INVOICE - 16WY-KKK4-YG16, 1MYA-TDRV-WQR3; INVOICE - 16VT-V1Q4-19LT; INVOICE - 1CGI-FMPH-YLP4; INVOICE - 1JDP-D3TK-M7TL 271.66 INVOICE - 1935 2,143.71 INVOICE - 1460, 1459 791.11 INVOICE - 01564 914.06 INVOICE - 19770450; CANON RENTAL - 20437870; INVOICE - 20437871; INVOICE - 20437868,20437869 550.00 INVOICE - 64358 45.91 INVOICE - 14117037 081419 2,106.96 INVOICES - 04-4337, 04339 5,159.34 INVOICE - 19786 1,955.45 INVOICES - 241870, 2418600 143.50 INVOICE - 2594; 43.27 GAS REIMBURSEMENT - 2019 0820 City Of Yelm Chk # MCAG 9: 3928 Trans Date Type 8165 08/26/2019 Claims 8166 08/26/2019 Claims 8167 08/26/2019 Claims 8168 08/26/2019 Claims 8169 08/26/2019 Claims 8170 08/26/2019 Claims 8171 08/26/2019 Claims 8172 08/26/2019 Claims 8173 08/26/2019 Claims 8174 08/26/2019 Claims 8175 08/26/2019 Claims 8176 08/26/2019 Claims 8177 08/26/2019 Claims 8178 08/26/2019 Claims 8179 08/26/2019 Claims 8180 08/26/2019 Claims 8181 08/26/2019 Claims 8182 08/26/2019 Claims 8183 08/26/2019 Claims 8184 08/26/2019 Claims 8185 08/26/2019 Claims 8186 08/26/2019 Claims 8187 08/26/2019 Claims 8188 08/26/2019 Claims 8189 08/26/2019 Claims 8190 08/26/2019 Claims 8191 08/26/2019 Claims 8192 08/26/2019 Claims 8193 08/26/2019 Claims Acct # 1 1 1 1 1 1 1 1 1 1 1 1 CHECK REGISTER 08/01/2019 To: 08/31/2019 Chk # Claimant 3928 FASTENAL 3929 FOSTER PEPPER PLLC 3930 FRIENDLY WATER FOR THE WORLD 3931 GFOA 3932 HD FOWLER COMPANY 3933 IER ENVIRONMENTAL SERVICES INC 3934 J & I POWER EQUIPMENT 3935 JCI JONES CHEMICALS INC 3936 JUDICIAL CONFERENCE REGIS 3937 KLEIN, STEPHEN 3938 LANGER, STEPHEN PHD 3939 MOUNTAIN LUMBER 1 3940 NORTH CENTRAL LABORATORIES/NCL OF WISCON 1 3941 O'REILLY AUTO PARTS 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3942 PCE PACIFIC 3943 PUGET PAVING & CONSTRUCTION INC 3944 QUILL CORPORATION 3945 RAINIER LIGHTING & ELECTRIC SUPPLY 3946 RAM ELECTRIC LLC 3947 SCHOOL YELM MILLPOND(I) 3948 WILLIAM SEIBOLD 3949 SKILLINGS-CONNOLLY INC 3950 SOUTH SOUND INTERPRETING & SERVICES 3951 EVERGREEN COMM. CLEAN SOUTHSTAR FINANCIAL 3952 SUNBIRDS SHOPPING CTR 3953 THURSTON-MASON BEHAVIORAL HEALTH ORG, LL 3954 UPS STORE 3955 USA BLUEBOOK 3956 WA STATE DEPT OF ECOLOGY Time: 13:50:02 Date: 09/20/2019 Page: 9 Amount Memo 249.44 INVOICE - WAOLY5025 105.00 INVOICE - 1225511 250.00 YCC REFUND - 2019 0813 280.00 INVOICE - 2926700 2,198.20 INVOICES - I5235042 & I5235040; CREDIT MEMO - C480598; INVOICE - I5239122, I5239193 2,311.17 INVOICE - 2019-8099 487.66 INVOICE - 504684, 504974; INVOICES - 505535; INVOICES - 505833, 505919 4,349.12 INVOICES - 797724, 797725, 797780,797781 75.00 INVOICE - 2019 0816 550.00 YCC DAMAGE DEPOSIT REFUND - 2019 0813 400.00 INVOICE - 2019 08 234.76 INVOICE - 1908-146523; INVOICES - 1908-147223, 1908-147378,1908-147660, 1908-147664; INVOICE - 1908-1488009; MOUNTAIN LUMBER INVOICES; INVOICE - 1908-149288; INVOICE - 1908-150346 556.67 INVOICE - 4227169 407.67 INVOICE - 3742-323600; INVOICE - 3742-323206; INVOICE - 3742-321346, 3742-321475 1,047.36 INVOICE - 50136 21,538.39 INVOICES - 17206R, 1721OR 245.77 INVOICE - 9340068; INVOICE -9617043 174.56 INVOICE - 12511 9,508.72 INVOICE - 3914 527.57 20-0079.0 - 909 MILL RD SW 415.57 REFUND OF BUILDING PERMIT 2019.0314.BP022 5,829.31 INVOICE - 11977 201.76 INVOICE - 30902 741.88 INVOICE - 206082019 50.11 INVOICE - 105745; INVOICE - 105760 595.28 INVOICE - 2019 Q2 LIQUOR PROFIT/EXCISE TAXES; 54.93 INVOICE - 4963 524.28 INVOICE - 980219; INVOICE - 981409 48,550.27 LOAN PAYMENT -1,0300031 201908 CHECK REGISTER City Of Yelm Time: 13:50:02 Date: 09/20/2019 MCAG 9: 08/01/2019 To: 08/31/2019 Page: 10 Trans Date Type Acct # Chk # Claimant Amount Memo 8194 08/26/2019 Claims 1 3957 WATER MANAGEMENT LAB 198.05 INVOICE - 178043; INC 8195 08/26/2019 Claims 1 3958 YELM ADULT COMMUNITY 1,000.00 INVOICE - 2019 0801; CENTER 8196 08/26/2019 Claims 1 3959 YELM FAMILY MEDICINE 257.00 INVOICE - 2019 08 8197 08/26/2019 Claims 1 3960 ZUMAR INDUSTRIES INC 338.76 INVOICE - 29288 8143 08/26/2019 Claims 1 3961 COMMENCEMENT BANK 377,315.21 INVOICE - 19 09 - CL -50012343 001 General Fund 101 Municipal Street Fund 120 Transportation Facility Charge 202 Killion Road LID 302 Municipal Building Fund 316 Road & Street Construction 400 Stormwater Utility Fund 401 Municipal Water Utility Fund 404 Water Capital Improvements 405 Water Revenue Debt Redemption 412 Sewer Utility Fund 413 Sewer/Reuse Capital Reserve 501 IT Equipment Rental & Repair 502 Equipment Rental & Repair * Transaction Has Mixed Revenue And Expense Accounts 556,399.42 23,267.35 -284.43 381,239.28 81,285.77 56,905.41 18,547.75 119,799.36 6,692.24 48,550.27 242,952.98 69,506.38 23,610.61 11,496.61 Claims: 1,639,969.00 Payroll: 1,025,488.80 614,480.20 EST. 1924 WASHINGTON "Proudly Serving Our Community" To: Mayor JW Foster Yelm City Council From: Grant Beck, Community Development Director Date: September 20, 2019 Subj: Ordinance 1054 -Annexation ISSUE Adopt Ordinance 1054 annexing certain property to the City of Yelm, Washington BACKGROUND The City Council approved at its regular meeting of August 26th a request to circulate an annexation petition is for lots 19 through 23 of the Yelm Views Subdivision, originally recorded in 1970. Specifically, the Council requested the petitioner to make an effort to obtain sufficient signatures to annex a larger area with the understanding that if sufficient signatures could not be obtained, the original request would be annexed into the City. Sufficient signatures to annex the larger area were not obtained after reasonable efforts, while all the property owners within the original annexation request signed the petition to be annexed. RECOMMENDATION The City Council should adopt Ordinance 1054 Annexing lots 19 through 23 of the Yelm View Subdivision along Grove Road into the City of Yelm. CITY OF YELM ORDINANCE No.1054 AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE CITY OF YELM, WASHINGTON WHEREAS, the record owners of at least sixty percent of the value of the property described below have petitioned for annexation into the City of Yelm; and WHEREAS, the City Council finds that such annexation is in the best interest of the City and conforms with annexation policies of the City as set forth in the Comprehensive Plan and Yelm Municipal Code Chapter 2.66, NOW, THEREFORE, THE CITY COUNCIL OF YELM DOES ORDAIN AS FOLLOWS: Section 1. The described territory that is attached to this Ordinance as Exhibit A is hereby annexed and made part of the City of Yelm. Section 2. Said property shall be subject to the existing indebtedness of the City of Yelm and pay said indebtedness shall be assessed and taxed at the same rate and on the same basis as other property within the City of Yelm. Section 3. The City Clerk shall record a copy of this Ordinance in the Office of the County Auditor and with a certified copy with the Board of Commissioners. Section 4. This Ordinance shall take effect five days after its publication as provided by law. PASSED by the City Council of Yelm this 24th day of September, 2019 JW Foster, Mayor Lori Lucas, City Clerk/HR Manager PUBLISHED: Nisqually Valley News, October 4, 2019 EFFECTIVE DATE: October 9, 2019 Exhibit A Legal Description: Lots 19, 20, 21, 22, and 23 of the Subdivision of Yelm Views as recorded in volume 17 of plats, page 7 under Auditor's File Number 830872. H DI LU L U I Requested Annexation Area City Limits Urban Growth Area Water & Water Sewer Water - Water Water Page 2 of 2 T I F- Z 03 AVE SIE - Water I wa#er I I i Water Water I Water Water ' Water & Water Sewer G� inI `�!Tp Water Water & C w Sewer k Water Water �. Water Water Water , Water Water i water Water Page 2 of 2 I. -Sr. 1924 "Proudly Serving Our Communiry" PFTITION TO ANNEX INTO THE CITY OF YELM To the Honorable Mayor and 'City Council of the City of Yelm, Washington We, the undersigned, being the owners of not less than sixty percent (60%) in value, of the real property herein described, do hereby petition that such territory be annexed to and made a part of the City of Yelm. The territory proposed to be annexed is within Thurston County, Washington. A description of the property and a map which outlines the boundaries of the property as more particularly described in Exhibit A is attached hereto. The Yelm City Council met with the initiating parties at a regular City Council meeting on August 26, 2019, and determined that it would accept the proposed annexation. The Council also determined that: It would require the simultaneous adoption of a comprehensive plan for the area to be annexed; and It would require the assumption of existing City indebtedness by the area to be annexed, as disclosed by the minutes of the August 26, 2019, Yelm City Council meeting. This page is one of two pages forming one petition seeking the annexation of territory to the City of Yelm, Washington, as stated above, and may be filed with other pages containing additional signatures. Names of the petitions should be in identical form as the same appear of record in the chain of title to the real estate. Both husbands and wives must sign. If property is in corporate ownership, proof will need to be attached that the signor is authorized to sign for the company. Property Signature 10309 Grove Road SE Tax Parcel 85830001900 �J �/ Barry Austin - Date r/�7�O 10321 Grove Road SE Tax Parcel 85830002000 Debra F. Fermon Date 10333 Grove Road SE Tax Parcel 85830002100 George L. Roberts Date r� I Page 1 10341 Grove Roam SE Tax Parcel 85830002200 CathyK- rer�ert Date (:�`O� 10343 Grove Road SE r Tax Parcel 858300023:00 Fi rl'e & Alta teele Date 11 VAR I C Every person who signs this petition with any other than his or her true name, or who knowingly signs more than one ofthese petitions, or signs a petition seeking an election when he or she is not a, legaf, voter, or signs a petition when he or she is otherwise not qualified to sign, or who makes herein any false statement, shall be guilty of a misdemeanor. Page 2 EST. l 924 WASHINGTON "Proudly Serving Our Community" EXHIBIT A Legal Description: Lots 19, 20, 21, 22, and 23 of the Subdivision of Yelm Views as recorded in volume 17 of plats, Page 7 under Auditor's File lumber 830872. water VANN & Sewer WSW? LU Requested Annexation Area Cay Limits Urban Growth Area Plaza rk NE 103RDAVESE 3 water water water yrs water water water & T'pq, Water Server WOW f�161 waver water A c lyse, water Barrer o wager v Water water Natal. Water Water Water Water To From Date Mayor JW Foster Yelm City Council City of Yelm STAFF REPORT Chad Bedlington, Public Works Director September 13, 2019 (for September 24, 2019 City Council Meeting) Subj: Professional Service Agreement — FCS Group — Water & Sewer Rate Forecasting Attach: FCS Group Agreement Recommendation Authorize Mayor Foster to enter into an Agreement with FCS Group for water and sewer rate forecasting analysis for a not to exceed amount of $29,690.00. Background City Council adopted annual rate increase for water and sewer customers in 2017 which took effect beginning in January 2018 (ord.'s 1035 & 1036). Those rate increases are schedule to end in December 2020, and starting in January 2021, will only change based on the most recent Consumer Price Index (CPI) for Seattle -Tacoma -Bellevue. At the time rate increases were approved, City Staff committed to executing a midterm rate review to determine if both the water and sewer utilities were continuing to stay on the correct financial trajectory. Current Situation The Water utility updated its Capital Improvement Plan (CIP) in 2016 and the Sewer utility is currently evaluating its future capital needs. The CIP for each utility is the financial cornerstone to determining some of the major on-going costs to each utility including the potential future demands put on each utility by population growth and aging infrastructure. This PSA is for financial forecasting and will evaluate the utilities ability to meet its operating costs and reserves, debt service, and capital program costs. In addition, the Sewer System Development Charge (SDC) will be forecasted to reflect an updated 10 -year CIP and establish population growth related capital costs. The SDC can only be used to pay for capital costs related to service growth. A regular and comprehensive look at utility rates is a best management practice that has been inconsistent in the past and this proposed review with FCS Group is being conducted after two years of the most recent rate increases. City Staff recommends execution of the Agreement to support our continuing trend of improved and timely review of utility rates. September 24, 2019 Page 1 of 1 r s,. ")24 WASHINGTON "Proudly Serving Our Community" PROFESSIONAL SERVICES AGREEMENT FOR WATER AND SEWER RATE FORECAST AND SEWER SYSTEM DEVELOPMENT CHARGE UPDATE This Professional Services Agreement ("Agreement") is made between the City of Yelm, a Washington municipal corporation ("City"), and Financial Consulting Services Group (FCSG), A Washington Corporation ("Contractor"). The City and Contractor (together "Parties") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: FCS Group: CITY OF YELM Angie Sanchez Virnoche Chad Bedlington 7525 166th Ave NE 106 2"d Street SE Redmond, WA 98052 Yelm, WA 98597 425.867.1802 (telephone) 360.458.8412 The Parties agree as follows: 1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the date of mutual execution, and shall continue until the completion of the Work, but in any event no later than April 1, 2020 ("Term"). This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Contractor. 2. SERVICES. The Contractor shall perform the services more specifically described in Exhibit "A", attached hereto and incorporated by this reference ("Services"), in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed, performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Yelm business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services in accordance with this Agreement, notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the ease of its discovery. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth above. The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12; and such may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Services, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit "B", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit "B", the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4.2 Method of Payment. On a monthly basis, the Contractor shall submit a voucher or invoice in the form specified by the City, including a description of what Services have been performed, the name of the personnel performing such Services, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon completion of all Services. Payment shall be made on a monthly basis by the City only after the Services have been performed and within thirty (30) days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Services do not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the requirements of the Agreement. 4.3 Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMNIFICATION. 5.1 Contractor Indemnification. The Contractor agrees to release, indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives; arising from, resulting from, or in connection with this Agreement or the negligent acts, errors or omissions of the Contractor in performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Contractor's negligence. Contractor shall ensure that each sub -contractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Contractor pursuant to this paragraph. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties acknowledge that they have mutually negotiated this waiver. 2 1 5.3 C t\ I icicnuiilic:atiota. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, agents, representatives, and sub -contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1 Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products - completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; c. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles with a minimum combined single combined single limit for bodily injury and property damage of $1,000,000 per accident. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. d. Professional liability insurance with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate for damages sustained by reason of or in the course of operation under this Agreement, whether occurring by reason of acts, errors or omissions of the Contractor. 6.2 No Limit of Liability. Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 6.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: a. Insurance coverage required hereunder shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. b. Insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3 1 P G 6.4 Acceptabi lily of Insurers. Insurance is to be placed with insurers with a current AM. Best rating of not less than A:VII. 6.5 Additional lrisured, Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit "C" and incorporated by this reference. At City's request, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.6 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Contractor may be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded by the Contractor. The Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Contractor while performing the Work shall belong to the City upon delivery. The Contractor shall make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR. The Parties intend that the Contractor shall be an independent contractor and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. The Contractor shall pay all income and other taxes due except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through 4 1 . . the Contractor's failure to do so. 11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating the Contractor's performance. 12. E(f LJAL OPPOR` UN[TV EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Contractor or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assianmcni and 13cne5ci_ar.i.cs. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non -assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the Thurston County Superior Court, Thurston County, Washington, unless the parties agree in writing to an alternative process. If the Thurston County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in Thurston County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in Thurston County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Fxoctilimi. Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. [Signature page follows] IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF YELM: Mayor, JW Foster DATE: FCS Group By:GW Printed Nam Title: W t 1 Date: Corporate: STATE OF WASHINGTON) ATTEST: City Clerk, Lori Lucas APPROVED AS TO FORM: On File City Attorney, Brent Dille ss. COUNTY OF '. , j On this day persbrially appeared before me to me known to be the IL,r� L 111' � , , of 17Z� (4 r •tet rt _ that executed the foregoing instrument, and acknowledged the said in trument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. Y GIVEN my hand and official seal this day of �;� , 20a. Notary's signature +. - , Notary's printed namy' Notary Public in and for the State of Washington, My commission expires/V_;, _ 41i lzcz 1,r s�21 JAMES DUNAWAY NOTARY PUBLIC STATE OF WASHINGTON Llowm Numtw 201417 MY CWM*WM Expires Nbmrd r 28,2M EXHIBIT "A" SERVICES + Firm Headquarters Established in 1988 ++s} ( G Tf UP i JRedmond Town Center Washington 1425.867 1802 + 7525 1663, Ave NE, Ste 0-215 Oregon 1503.841 8543 Soiunons-Oriznr d Redmond. VNashington98052 Colorado j719.284.9168 CITY OF YELM 'CATER AND SEWER RATE FORECAST AND SEWER SYSTEM DEVELOPMENT CHARGE UPDATE The City of Yelm (City) has requested a scope and budget to complete a water and sewer utility rate forecast update as part of the City's initiative to review rates every three years. In addition, the City has current information as a result of the Updated Water System Plan and Sewer Facility Plan amendment that will be used to recalibrate the existing financial plan and rate forecast. The City is switching sewer treatment processes resulting in an updated capital plan making it timely to also update the sewer utility system development charges (SDCs). The needs of the City were discussed with Chad Bedlington, Public Works Director. The services to be provided as part of this scope are described below: TASK PLAN TASK 1 1 DATA COLLECTION Prepare an initial data needs list identifying total revenue, expenses, capital costs, assets, debt schedules, fund balances, rate schedules and planning documents pertinent to the study update. Review, analyze, and validate data as necessary for use in formulating the technical analyses. This task establishes a sustainable, multi-year (20 year) financial management plan that meets the projected total financial needs of each utility through the generation of sufficient, sustainable revenue. Annual cash flow needs are developed by identifying expenses incurred to operate and manage the system including: • Capital investment funding (improvements, expansion, and replacement) • Expenses incurred to operate, maintain, and manage the systems • Debt repayment • Cash flow needs • Fiscal policy achievement For budget efficiency purposes, the financial plan toolset developed during prior analyses will be used. The key update areas include the following: Update the forecast of operating revenues and expenses to reflect the most recent approved budget and projections. This task does not include customer statistics validation for revenue projections. The budget and actual figures provided by the City will be used as the basis for the analysis. Adjust for any known future changes in annual non -capital costs associated with the operation, maintenance, and administration of the sewer system such as CITY OF YELM Water and Sewer Rate Forecast and Sewer System Development Charge Update August 2019 page 2 additional staffing needs and other operating costs associated with maintaining the system along with initiating new or enhanced program activities. >> Incorporate the most recent capital improvement plans for the City contained in the updated Water System Plan and amended Sewer Facility Plan. The capital funding plan will be crafted based on an optimal mix of available funding resources from rate revenues, existing cash reserves and debt financing (as needed) to promote the ongoing financial health of each system and continue to provide safe, consistent and reliable service. The plan will be structured to allow for alternative priority and scheduling of projects to evaluate rate changes under different project costs, timing, and funding scenarios >> Evaluate cash flow needs to meet existing and anticipated new annual debt service requirements and debt coverage requirements. >> Review fund balance levels for adequacy and for conformance with minimum policy targets. >> Test the sufficiency of current system revenues in meeting all system obligations. Rate revenue sufficiency will be tested from two perspectives: the ability to meet all cash obligations, and attainment of any debt coverage requirements. » Evaluate the existing rate strategy for adequacy and recalibrate the rate strategy as necessary to fully fund all system obligations. >> Complete up to 3 sensitivity analyses that quantify the impact to revenue sufficiency and the rate strategy based on changes to key assumptions (e.g. growth, capital needs and timing, enhanced programs or initiatives, funding sources, etc.) » Deliver updated financial plan and rate forecast models to the City for internal use. TASK 31 SCHEDULE OF RATES This task includes the development of rates that generate sufficient revenue to meet each of the system's annual financial needs. The level of rates will be updated based on the rate strategy developed for each utility with no changes to the existing rate structures. Any rate increases identified will be applied "across-the-board" or equally to each rate component (fixed and/or variable) of the City's current monthly rate structures. TASK 41 SEWER SYSTEM DEVELOPMENT CHARGE UPDATE A system development charge is a one-time charge imposed as a condition of service on new development or on expanded connection to the sewer system. The charge is calculated based on the intent and structure of the Revised Code of Washington (RCW) statute for Water -Wastewater Cities (RCW 35.092.025) and is intended to represent a prorated share of the capital investment made to provide system capacity. The charge considers costs associated with existing assets (which were oversized to accommodate future growth) as well as planned capital projects. Regular connection charge updates promote equity between existing customers and growth, ensuring that new customers bear an equitable share of the cost of existing infrastructure and planned future facilities. This Task includes updating the following elements: Update the existing cost basis for the most recent booked asset listing. Adjust the existing cost basis for construction work in progress, contributed assets, interest and other factors as appropriate. Update the future cost basis using the amended Sewer Facility Plan documents (note change to treatment process). CITY OF YELM August 2019 Water and Sewer Rate Forecast and Sewer System Development Charge Update page 3 • Work with staff to apportion future capital projects into categories of replacement, upgrade and expansion to determine the portion of each project that is attributable to growth. • Update the existing system capacity (customer base the existing and planned infrastructure can serve). • Calculate the maximum allowable charge based on updated information and develop an updated schedule of charges. TASK 51 PROJECT REVIEW MEETINGS During the study process, it will be important to interact frequently with staff throughout the project, to ensure that the findings and recommendations reflect approaches that are understood by impacted parties and can be implemented within the City's administrative practices. Review meetings are anticipated to be conducted via remote session. The following meetings are budgeted: • Four (4) staff project team review meetings to review study results at key milestones. >> Meeting 1 — two (2) hour review meeting with City staff to review initial financial plan and rate forecast findings » Meeting 2 — two (2) hour review session to review updates and finalize financial plan and rate forecast Meeting 3 - one (1) hour meeting to review initial Sewer SDC findings » Meeting 4 - one (1) hour meeting to review final Sewer SDC and discus Council presentation TASK 6 1' PRESENTATIONS Two (2) City Council presentations are anticipated as part of this effort. This task also includes development of the PowerPoint presentation materials. » Meeting 1 — Present initial findings covering both water and sewer rate forecasts and sewer system development charges. Receive direction and input from Council. o Meeting 2 — Present final recommendations We are happy to provide additional meetings as requested. The additional meetings will be billed on a time and materials basis. TASK 71 DOCUMENTATION - FINANCIAL CHAPTERS a This task includes documentation in the form of a financial chapter that will be included in the greater water and sewer planning documents. The chapters will be prepared in a format consistent with the specific consulting engineering firm documentation standards. The draft document will be provided for City and consulting engineer review with one iteration of changes incorporated into the final chapters. SCHEDULE Completion of the study is based on a variety of issues. These issues include timeliness of receipt of requested data/information; quality of data; ability to schedule meetings in a timely manner; and the ability of the City to provide policy direction for the study to move forward at key study milestones. It is anticipated that the technical results will be presented late November/early December 2019 followed by documentation. A specific project schedule will be developed during project contracting. CITY OF YELM August 2019 Water and Sewer Rate Forecast and Sewer System Development Charge Update page 4 BUDGET The total proposed level of effort to complete the Water and Sewer Rate Forecast and Sewer System Development Charge Updated is summarized below. Our normal billing practice is to bill based on time and materials actually expended, not to exceed the total budget. Each task identifies the expected number of hours required of each consultant in order to accomplish the proposed scope of work. If we have scaled our approach out of line with the City's expectations, we would be more than happy to negotiate the appropriate level of effort. w� *: TASK j Technical Tasks Task 1 I Dala collection 4 4 $ 560 Task 2 1 Financial Plan and Rats Forecast 6 16 36 58 9,560 Task 31 Schedule ofRalBs 1 2 4 7 1,190 Task 4 1 Sewer Syslom Development Charge Update 4 6 24 34 5,510 a r i :i PROCESS TASKS Task 5 1 Project Review Meetings Four maetings (2@2hrs; 2@1hr, remote) 6 6 6 18 $ 3,510 Task 6 1 Presentations Mal presentation #1 6 2 8 2 18 3,220 Follow up presentallon #2 6 4 2 12 2.290 Task 7 j Documentation - Financlal Chapl?rs (separat for each udBty) 1 2 4 16 2 1 24 1 3,670 TOTAL PROCESS 0 12 34 6 72 S 111716M Ltme. _-Mileage (2 onsite) 5 180 GROUP EXHIBIT "B" COMPENSATION 1. Total Compensation: In return for the Services, the City shall pay the Contractor an amount not to exceed Twenty Nine Thousand Six Hundred Ninety and 00/100 Dollars ($29.690.00) excluding Washington State sales tax as may be applicable. 2. Method of Compensation: Hourly rate: In consideration of the Contractor performing the Services, the City agrees to pay the Contractor an amount calculated on the basis of the hourly labor charge rate schedule for Contractor's personnel as shown on the table included in the attached scope of work (section titled "Budget") exclusive of applicable sales tax. Any sales tax owed for services shall be calculated separately from the total compensation for hourly rate services when invoiced. Reimbursable Expenses: The actual customary and incidental expenses incurred by Contractor in performing the Services including mileage and other reasonable costs; provided, however, that such costs shall be deemed reasonable in the City's sole discretion and agrees to reimburse the Contractor for said expenses. EXHIBIT "C" INSURANCE 10 1 I DATE(MMlDUlYYYY) ACO -RD. CERTIFICATE OF LIABILITY INSURANCE ! /201 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION SHINSTROM & NORMAN INC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR PO Box 638 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Kirkland, WA 98083 -i425)s27-6200 INSURED FINANCIAL CONSULTING SOLUTIONS GROUP, INC. 7525 166TH AVENUE NE, STE #D-215 REDMOND, WA 98052 rnVFRAr,FC INSURERS AFFORDING COVERAGE INSURER A: LIBERTY MUTUAL : INSURER B: INSURER C: INSURER D: INSURER E' NAIC# THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TNSR ADIM nn _ POLICY NUMBER F'O'•{�Y F F- CTIIr POLICY FXPI RATION LTR N_...- TYPE OF INSURANCE TJM C ir.I.1AJb1Yv DATE/MMJDrI/VYI LIMITS GENERAL LIABILITY EACH OCCURRENCE S Z _ 100 _f)00 COMMERCiALGENERAL LIABILITY Pi6mi t S (Ca oc E 1 i ES [Ca occurenca $ 1,000.000 CLAIMSMADE a OCCUR -._. MED EXP (Any one person) $ 15 .000 PERSONAL& ADV INJURY $ 1.000.000 A BKW58035312 09/20/18 09/20/20 1 GENERAL AGGREGATE 5 2.000 .000 PRODUCTS - COMPlOP AGO S 2 - 000 -000 GEN'L AGGREGATE LIMIT APPLIES PER POLICY PRO 17LOC JECT AUTOMOBILE LIABILITY _.-.t .. COMBINED SINGLE LIMIT $ 1,000,000 ANYAUTO (Ea accident) BODILYINJURY $ ALL OWNED AUTOS SCHEDULED AUTOS (Per person) BODILYINJURY A X HIRED AUTOS I BAA58035312 09/20/18 09/20/20 i NON-OWNEDAUTOS (Peraccident) $ PROPERTY DAMAGE $ (Peraccident) GARAGE LIABILITY AUTO ONLY -EA ACCIDENT j $ OTHERTHAN EAACC $ ANYAUTO F1 I AUTOONLY', ACG 5 EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE S 2. 000 , 000 X OCCUR E I CLAIMSMADE AGGREGATE S 2-000.000 US058035312 09/20/18 09/20/20 A DEDUCTIBLE $ _ S RETENTIONWCST$ WORKERS COMPENSATIONAND X TORY IMITS I I°ER ` EMPLOYERS' LIABILITY BKW58035312 09/20/18 09/20/20 E.L EACH ACCIDENT $ 1.000.000 ANY PROPRIETOR/PAR7NERIEXECUTIVE I - A.000.000 OFFICERIVEMBER EXCLUDED? WASH STOP GAP E L. DISEASE - EA EMPLOYEE! $ 1 . 000 , 000 E,L.DISEASE- POLICY LIMIT $ 2.000 •000 Ifyyes. dewibsunder ( SP EC IAL PROVISIONS below OTHER I DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES! EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS RE: OPERATIONS THE CERTIFICATE HOLDER(S) ARE INCLUDED AS PRIMARY ADDITIONAL INSURED PER ATTACHED FORM CG8810 AND INCLUDES WAIVER OF SUBROGATION. CERTIFICATE HOLDER CITY OF YELM 901 RHOTON ROAD SE YELM, WA 98597 ACORD 25 (2001108) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 45 DAYS WRITTEN NO'TICF Trw INF CERTIF.ICATF HOLDNR NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMi-_)SL No ]iiLV.;A}'l; iN r)IR I IABN.ITY OF ANY KIND UPON THE INSURER, ITS AGF: NTS OR AUTHORIZED REPRESENTATIVE ©ACORD CORPORATION 1988 COMMERCIAL GENERAL LIABILITY CG 8810 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL GENERAL LIABILITY EXTENSION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART INDEX SUBJECT PAGE NON -OWNED AIRCRAFT 2 NON -OWNED WATERCRAFT 2 PROPERTY DAMAGE LIABILITY -ELEVATORS 2 EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) 2 MEDICAL PAYMENTS EXTENSION 3 EXTENSION OF SUPPLEMENTARY PAYMENTS - COVERAGES A AND B 3 ADDITIONAL INSUREDS - BY CONTRACT, AGREEMENT OR PERMIT 3 PRIMARY AND NON-CONTRIBUTORY- ADDITIONAL INSURED EXTENSION 5 ADDITIONAL INSUREDS - EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" 6 WHO IS AN INSURED - INCIDENTAL MEDICAL ERRORS/MALPRACTICE AND WHO IS AN INSURED - FELLOW EMPLOYEE EXTENSION - MANAGEMENT EMPLOYEES 6 NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES 7 FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES 7 KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT 7 LIBERALIZATION CLAUSE 7 BODILY INJURY REDEFINED 7 EXTENDED PROPERTY DAMAGE 8 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US - 8 WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU © 2013 Liberty Mutual Insurance CG 88 110 04 13 Includes copyrighted material of Insurance Services Office, Inc., with Its permission. Page 1 of 8 With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement. A. NON -OWNED AIRCRAFT Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury And Property Damage Liability, exclusion g. Aircraft, Auto Or Watercraft does not apply to an aircraft provided: 1. It is not owned by any Insured; 2. It is hired, chartered or loaned with a trained paid crew; 3. The pilot in command holds a currently effective certificate, issued by the duly constituted authority, of the United States of America or Canada, designating her or him a commercial or airline pilot; and 4. It is not being used to carry persons or property for a charge. �- However, the insurance afforded by this provision does not apply if there is available to the Insured other valid and collectible insurance, whether primary, excess (other than insurance written to apply specifically in excess of this policy), contingent or on any other basis, that would also apply to the loss covered under this provision. B. NON -OWNED WATERCRAFT 3 �.�.. Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury And Property Damage Liability, Subparagraph (2) of exclusion g. Aircraft, Auto Or Watercraft is replaced by the following: This exclusion does not apply to: (2) A watercraft you do not own that is: (a) Less than 52 feet long; and (b) Not being used to carry persons or property for a charge. C. PROPERTY DAMAGE LIABILITY -ELEVATORS 1. Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury And Property Damage Liabil- ity, Subparagraphs (3), (4) and (6) of exclusion J. Damage To Property do not apply If such 'property damage" results from the use of elevators. For the purpose of this provision, elevators do not include vehicle lifts. Vehicle lifts are lifts or hoists used in automobile service or repair operations. 2. The following is added to Section IV - Commercial General Liability Conditions, Condition 4. Other Insurance, Paragraph b. Excess Insurance: The insurance afforded by this provision of this endorsement is excess over any property insurance, whether primary, excess, contingent or on any other basis. D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) If Damage To Premises Rented To You is not otherwise excluded from this Coverage Part: 1. Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury and Property Damage Liability: a. The fourth from the last paragraph of exclusion J. Damage To Property is replaced by the follow- ing: Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" (other than damage by fire, lightning, explosion, smoke, or leakage from an automatic fire protection system) lo: (i) Premises rented to you for a period of 7 or fewer consecutive days; or (ii) Contents that you rent or lease as part of a premises rental or lease agreement for a period of more than 7 days. Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" to contents of premises rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to this coverage as described in Section III - Limits of Insurance. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 2 of 8 b. The last paragraph of subsection 2. Exclusions Is replaced by the following: Exclusions c. through n. do not apply to damage by fire, lightning, explosion, smoke, or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to Damage To Premises Rented To You as described in Section Ili - Limits Of Insurance. 2. Paragraph 6. under Section III - Limits Of Insurance is replaced by the following: 6. Subject to Paragraph 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of "property damage" to: a. Any one premise: (1) While rented to you; or (2) While rented to you or temporarily occupied by you with permission of the owner for damage by fire, lightning, explosion, smoke or leakage from automatic protedion sys- tems; or b. Contents that you rent or lease as part of a premises rental or lease agreement. 3. As regards coverage provided by this provision D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) - Paragraph 9.a. of Definitions is replaced with the following: 9.a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by Fre, lightning, explosion, smoke, or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with the permission of the owner, or for damage to contents of such premises that are included in your premises rental or lease agreement, is not an "insured contract". E. MEDICAL PAYMENTS EXTENSION If Coverage C Medical Payments is not otherwise excluded, the Medical Payments provided by this policy are amended as follows: Under Paragraph 1. Insuring Agreement of Section I - Coverage C - Medical Payments, Subparagraph (b) of Paragraph a. is replaced by the following: (b) The expenses are incurred and reported within three years of the date of the accident; and F. EXTENSION OF SUPPLEMENTARY PAYMENTS -COVERAGES AAND B 1. Under Supplementary Payments - Coverages A and B, Paragraph 1.b. is replaced by the folloWng: b. Up to $3,000 for cost of bail bonds required because of accidents or traffic law vlotalions arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. N 2. Paragraph 1.d. is replaced by the following: ' d. All reasonable expenses incurred by the insured at our request to assist us in the Invesugatlon or defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time off from work. F G. ADDITIONAL INSUREDS -13Y CONTRACT, AGREEMENT OR PERMIT 1. Paragraph 2. under Section II - Who Is An Insured Is amended to include as an insured any person or organization whom you have agreed to add as an additional insured In a written contract, written agreement or permit. Such person or organization is an additional insured but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused in whole or In part by: a. Your acts or omissions, or the acts or omissions of those acting on your behalf, In the peiformance of your on going operations for the additional insured that are the subject of the written Contract or written agreement provided that the "bodily injury" or "property damage" occurs, or the "per- sonal and advertising injury" Is committed, subsequent to the signing of such written contract or written agreement; or © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 3 of 8 b. Premises or facilities rented by you or used by you; or c. The maintenance, operation or use by you of equipment rented or leased to you by such person or organization; or d. Operations performed by you or on your behalf for which the state or political subdivision has issued a permit subject to the following additional provisions: (1) This insurance does not apply to "bodily injury", "property damage", or "personal and ad- vertising injury" arising out of the operations performed for the state or political sUbdivlsion; (2) This insurance does not apply to "bodily injury" or "property damage" included within the "completed operations hazard". (3) Insurance applies to premises you own, rent, or control but only with respect to the following hazards: (a) The existence, maintenance, repair, construction, erection, or removal of advertising y signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners, or decorations and airnter expo- sures; or (b) The construction, erection, or removal of elevators; or (c) The ownership, maintenance, or use of any elevators covered by this insurance. However: 1. The insurance afforded to such additional insured only applies to the extent permitted bylaw; and 2. If coverage provided to the additional insured is required by a contract or agreement, the Insur- ance afforded to such additional Insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. With respect to Paragraph 1.a. above, a person's or organization's status as an additional insured under this endorsement ends when: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the Injury or damage arises has been put to its intended use by any person or organization other than another contractor or subrxintractor engaged in performing operations for a principal as a part of the same project. With respect to Paragraph 1.b. above, a person's or organization's status as an additional insured under this endorsement ends when their written contract or written agreement with you for such premises or facilities ends. a With respects to Paragraph 1.c. above, this insurance does not apply to any "occurrence" winch takes place after the equipment rental or lease agreement has expired or you have returned such equipment to the lessor. The insurance provided by this endorsement applies only if the written contract or written agreement is signed prior to the "bodily injury" or "property damage". We have no duty to defend an additlonal Insured under this endorsement until we receive written notice of a "suit" by the additional insured as required In Paragraph b. of Condition 2. Duties In the Event Of Occurrence, Offense, Claim Or Suit under Section IV - Commercial General Liability Condi- tions. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 4 of 8 2. With respect to the insurance provided by this endorsement, the following are added to' Paragraph 2. Exclusions under Section 1- Coverage A - Bodily Injury And Property Damage Liability: This insurance does not apply lo: a. "Bodily injury" or "property damage" arising from the sole negligence of the additional Insured. b. "Bodily injury" or "property damage" that occurs prior to you commencing operations at the location where such "bodily injury" or "property damage" occurs. c. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the render- ing of, or the failure to render, any professional architectural, engineering or surveying services, Including: (1) The preparing, approving, or falling to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occur- rence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of, or the failure to render, any professional architectural, engineering or surveying services. d. "Bodily injury" or "property damage" occurring after: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional Insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to Its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. e. Any person or organization specifically designated as an additional Insured for ongoing operations by a separate ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS endorsement is- sued by us and made a part of this policy. 3. With respect to the insurance afforded to these additional insureds, the following is added to Section III - Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional Insured Is the amount of insurance: a. Required by the contract or agreement; or b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not Increase the applicable Limits of Insurance shown in the Declaratlo ns. H. PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED EXTENSION This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. Condition 4. Other Insurance of SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS is amend- ed as follows: a. The following Is added to Paragraph a. Primary Insurance: If an additional insured's policy has an Other Insurance provision making its policy excess, and you have agreed in a written contract or written agreement to provide the additional insured coverage on a primary and noncontributory basis, this policy shall be primary and we will not seek contribution from the additional Insured's policy for damages we cover. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with Its permission. Page 5 of 8 b. The following is added to Paragraph b. Excess Insurance; When a written contract or written agreement, other than a premises lease, facilities rental contract or agreement, an equipment rental or lease contract or agreement, or permit issued by a state or political subdivision between you and an additional insured does not require this insurance to be. primary or primary and non-contributory, this insurance is excess over any other insurance for which the addi- tional insured is designated as a Named Insured. Regardless of the written agreement between you and an additional insured, this insurance Is excess over any other insurance whether primary, excess, contingent or on any other basis for which the additional insured has been added as an additional Insured on other policies. I. ADDITIONAL INSUREDS -EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" This provision applies to any person or organization who qualifies as an additional Insured under any form or endorsement under this policy. s 1. The following is added to Condition 2. Duties In The Event Of Occurrence, Offense, Claim or Suit: An additional insured under this endorsement will as soon as practicable: a. Give written notice of an "occurrence" or an offense that may result in a claim or "suk" under this insurance to us; b. Tender the defense and indemnity of any claim or "suit" to all insurers whom also have insurance available to the additional Insured; and c. Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part. d. We have no duty to defend or indemnify an additional insured under this endorsement until „ we receive written notice of a "suit" by the additional insured. 2. The limits of insurance applicable to the additional insured are those specified in a written contract or written agreement or the limits of Insurance as stated in the Declarations of this policy and defined in Section III - Limits of Insurance of this policy, whichever are less. These limits are inclusive of and not In addition to the limits of insurance available under this policy. J. WHO IS AN INSURED -INCIDENTAL MEDICAL ERRORS/ MALPRACTICE WHO IS AN INSURED - FELLOW EMPLOYEE EXTENSION - MANAGEMENT EMPLOYEES Paragraph 2.a.(1) of Section 11 -Who Is An Insured is replaced with the following: (1) "Bodily injury" or "personal and advertising injury": (a) To you, to your partners or members (if you are a partnership or joint venture), to your members (if you are a limited liability company), to a co -"employee" while In the course of his or her employ- ment or performing duties related to the conduct of your business, or to your other 'Volunteer workers" while performing duties related to the conduct of your business; (b) To the spouse, child, parent, brother or sister of that co -"employee" or "volunteer worker" as a consequence of Paragraph (1) (a) above; (c) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraphs (1) (a) or (b) above; or (d) Arising out of his or her providing or failing to provide professional health care services. However, if you are not in the business of providing professional health care services or providing profes- sional health care personnel to others, or If coverage for providing professional health care ser- vices is not otherwise excluded by separate endorsement, this provision (Paragraph (d)) does not apply. Paragraphs (a) and (b) above do not apply to "bodily injury" or "personal and advertising Injury" caused by an "employee" who is acting in a supervisory capacity for you. Supervisory capacity as used herein means the "employee's" job responsibilities assigned by you, includes the direct supervision of other "employ- ees" of yours. However, none of these "employees" are insureds for "bodily injury" or "personal and © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with Its permission. Page 6 of 8 advertising injury" arising out of their willful conduct, which is defined as the purposeful or willful intent to cause "bodily injury" or "personal and advertising injury", or caused In whole or In part by their intoxica- tion by liquor or controlled substances. The coverage provided by provision J. is excess over any other valid and collectable insurance available to your "employee". K. NEWLY, FORMED OR ADDITIONALLY ACQUIRED ENTITIES Paragraph 3. of Section II -Who Is An Insured is replaced by the following: 3. Any organization you newly acquire or form and over which you maintain ownership or majority interest, will qualify as a Named Insured if there is no other similar insurance available to [hat organization. However: a. Coverage under this provision is afforded only until the expiration of the policy period in which the entity was acquired or formed by you; b. Coverage A does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization; and c. Coverage B does not apply to "personal and advertising injury" arising out of an offense committed before you acquired or formed the organization_ d. Records and descriptions of operations must be maintained by the first Named Insured. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured In the Declarations or qualifies as an insured under this provision. L. FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES Under Section IV - Commercial General Liability Conditions, the following is added to Condition 6. Repre- sentations: Your failure to disclose all hazards or prior "occurrences" existing as of the inception date of the policy shall not prejudice the coverage afforded by this policy provided such failure to disclose all hazards or prior "occurrences" is not Intentional. M. KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT Under Section IV - Commercial General Liability Conditions, the following is added to Condition 2. Duties In The Event of Occurrence, Offense, Claim Or Suit: Knowledge of an "occurrence", offense, claim or "suit" by an agent, servant or "employee" of any Insured shall not in Itself constitute knowledge of the Insured unless an lnsurod listed under Paragraph I. of Section II - Who Is An Insured or a person who has been designated by them to receive reports of "occurrences", offenses. claims or "suits" shall have received such notice from the agent, servant or employee". N g N. LIBERALIZATION CLAUSE If we revise this Commercial General Liability Extension Endorsement to provide more coverage without additional premium charge, your policy will automatically provide the coverage as of the day the revision Is effective in your state. O. BODILY INJURY REDEFINED Under Section V - Definitions, Definition 3. is replaced by the following: 3. "Bodily Injury" means physical injury, sickness or disease sustained by a person. This includes mental anguish, mental injury, shock, fright or death that results from such physical injury, sick- ness or disease. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 7 of 8 P. EXTENDED PROPERTY DAMAGE Exclusion a. of COVERAGE A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY is replaced by the following: a. Expected Or Intended Injury "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. Q. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US - WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU Under Section IV - Commercial General Liability Conditions, the following is added to Condition 8. Trans- fer Of Rights Of Recovery Against Others To Us: We waive any right of recovery we may have against a person or organization because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products -completed operations hazard" r* provided: 1. You and that person or organization have agreed in writing In a contract or agreement that you i waive such rights against that person or organization; and 2. The injury or damage occurs subsequent to the execution of the written contract of written agree- ment. © 2013 Liberty Mutual Insurance CG 88 10 04 13 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 8 of 8 ACORD- CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YY) — PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER— R/79/9n1 OF INFORMATION Shinstrom & Norman Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.O. Box 638 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW Kirkland, WA 98083 (425) 827-6200 rasuraraz FINANCIAL CONSULTING SOLUTIONS GROUP, INC. 7525 166TH AVE. NE, SUITE D-215 REDMOND, WA 98052 COVERAGES INSURER A: INSURER B: INSURER C: INSURER D'. INSURER E: INSURERS AFFORDING COVERAGE TNST, Q)sTTCE-.�CQ-_._ 25496. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR jl MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS LTR TYPE OF INSURANCE I POLICY NUMBER P01_tCY f fFECTIVF. POLICY EKP;RATiON ......_.....�.... DATE YI1E/I'D7n'YI hATC fM!AlOD,`YY1 LIMITS � GENERAL LIABILITY I EACH OCCURRENCE S COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire( S 1_ CLAIMS MADE OCCUR I MED EXP (Any one person) $ ~PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG S POLICY I1 f 1T0- SI;GT LOC AUTOMOBILE LIABILITY — COMBINED SINGLE LIMIT S ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON -OWNED AUTOS (Per accident) PROPERTY DAMAGE $ — (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO F1 OTHER THAN EA ACC $ AUTO ONLY, AGG $ EXCESS LIABILITY EACH OCCURRENCE S AGGREGATE S OCCUR F CLAIMS MADE DEDUCTIBLE S RETENTION $ S WORKERS COMPENSATION AND �0 R EMPLOYERS' LIABILITY TORY LIMITS - E.L. EACH ACCIDENT S E L DISEASE - EA EMPLOYEE S _ E L DISEASE - POLICY LIMIT S OTHER A (PROFESSIONAL $2,000,000 EACH CLAIM 0955OB187APL 09/20/18 09/20/19 $4,000,000 AGGREGATE LIABILITY 'CLAIMS MADE FORM 5,000 DEDUCTTIRTM DESCRIPTION OF OPERATION SILOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS RETROACTIVE DATE: 7/26/1988 %.r-rcnrNwHl In mut_t)t_m i ; ADDITIONAL INSURED; INSURER LETTER: CAANCI:I I ATInN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION CITY OF YELM DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 9_5— DAYS WRITTEN 901 RHOTON ROAD SE NOTICE TO TIIE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILVRETODOSOSHALL YELM, WA 98597 IMPOST- NO OULIGATIO�'4 OR I_IAStt_ITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR Rf_PRt SENTATIVES. AUTHORIZED REPRES NTATIVE mt,umu za-a (Imf1 0 ACORD CORPORATION 1988 YELM CITY COUNCIL TUESDAY, SEPTEMBER 24, 2019 MINUTES CITY HALL BUILDING 106 SECOND STREET SE YELM, WA 1. Mayor JW Foster called the meeting to order at 6:00 p.m. Roll Call Present: EJ Curry, Molly Carmody, Cody Colt, Tad Stillwell, Tracey Wood, Joe DePinto, Terry Kaminski. 2. Agenda Approval 19-064 MOTION BY TRACEY WOOD TO APPROVE THE AGENDA AS PRESENTED. SECONDED BY EJ CURRY. 7-0, MOTION CARRIED. 3. Special Presentations - National Voter Registration Day Proclamation Childhood Cancer Awareness Month Proclamation 4. Public Comment - Jessica Smith would like an old Poplar tree removed from City right-of-way on Solberg. It keeps losing branches and could be dangerous. 5. Consent Agenda a. Minutes: August 27, 2019 & September 3, 2019 b. Council Voucher Approval for August 2019 Totaling $1,639,969.00. 19-065 MOTION BY TRACEY WOOD TO APPROVE THE CONSENT AGENDA. SECONDED BY EJ CURRY. 7-0, MOTION CARRIED. 6. New Business a. Ordinance No. 1054 - Annexation 19-066 MOTION BY TRACEY WOOD ADOPTING ORDINANCE NO. 1054 PETITION TO ANNEX LOTS 19 THROUGH 23 OF YELM VIEWS SUBDIVISION ALONG GROVE ROAD INTO THE CITY OF YELM. SECONDED BY EJ CURRY. 7-0, MOTION CARRIED. b. Professional Services Agreement - FCS Group 19-067 MOTION BY JOE DEPINTO POSTPONING THE PSA UNTIL AFTER THE STUDY SESSION ON OCTOBER 1 WHERE COUNCIL WILL BE UPDATED ON THE IMPROVEMENTS THAT NEED TO BE MADE TO THE WATER RECLAIMED FACILITY. SECONDED BY MOLLY CARMODY. 7-0, MOTION CARRIED. Old Business - none scheduled 8. UPDATES - City Administrator Michael Grayum - • There is an opening for an Accounting Assistant in the Finance Department. • We will be making an application to the Department of Ecology for Water Rights later this year. • A draft Legislative Agenda will be presented to Council for their consideration. 9-24-19 • Health and Wellness Fair on Thursday for City staff and their families at the Community Center. All city buildings will be closed from 11:45 am to 1:15 pm. • There are some vacancies for Yelm Arts Commission, Yelm Historical Commission and the Tree Advisory Board. Please apply through our website. • Upcoming Study Session - Community Survey, discussion of the Water Reuse Facility, Performance measures and the budget process. • Upcoming Council meeting - Budget process Resolution, Police department reorganization. Public Works Director Chad Bedlington reported that Jeremy Campeau has been promoted to Lead Wastewater Operator and John Ivey has been promoted to Lead Water Operator effective October 1, 2019. We have also hired a new Wastewater Treatment Plant Operator, Joseph Richards. Community Development Director Grant Beck reported on the new camera and microphone system for the Council Chambers and stated we are now recording to YouTube instead of AV Capture. Councilmember Curry attended the Homelessness Task Force meeting on September 17th at the Community Center, the South East Thurston Fire Authority meeting, the ribbon cutting ceremony for the new turf at Yelm High School football game and the play "Mama Mia". Councilmember Carmody attended the Yelm Planning & Economic Development Committee meeting, Board of Directors meeting for Intercity Transit Authority, the Nisqually River Council meeting and co-chaired the Homelessness Task Force meeting on September 17, 2019. The next Town Hall meeting will be October 9th, 6:30 pm at the Community Center. The next Homelessness Task Force meeting is scheduled for October 15, 2019, 6:30 pm at the Community Center. Councilmember Colt attended the ribbon cutting for the new turf at the Yelm High School football game. Councilmember Stillwell attended the Yelm Emergency Operations Board meeting. There will be an Emergency Preparedness Expo on Saturday, September 28, 2019 10:00 am - 2:00 pm at the Peter Schmidt Elementary School in Tumwater. Councilmember Wood attended the Yelm Public Works Committee meeting, the Transportation Policy Board meeting, the Thurston County K9 fundraiser and the Administrative Board of Directors for TCOMM 911 meeting. Councilmember DePinto watched Michael Grayum's testimony to the Water Rights Joint Task Force and thought he did a great Job. Councilmember DePinto attended "Chat with the Chief", South Thurston Economic Development Initiative meeting, toured the Boys and Girls Club, met with Nisqually Tribe about the Homelessness Issue and co-chaired the Homelessness Task Force meeting on September 17, 2019. Councilmember DePinto will be meeting with the General Government Committee to go over the Ordinances he is working on. 9-24-19 Counciimember Kaminski attended the Yelm Public Works Committee, the Homelessness Task Force meeting and the Thurston Thrives meeting. Mayor Foster reported sadly on the loss of 1st Special Forces sergeant Jeremy Griffin. Mayor Foster attended the Association of Washington Cities Mayor Exchange Conference in Leavenworth, Mayor Foster thanked South Thurston Economic Development Initiative for coming to Yelm, reported there's one weekend left of "Mama Mia" at the Triad Theater, September 21st was "thank a cop day", Homecoming assembly at the High School, two new businesses opened in Yelm, Wellness Fair will be Thursday from 10:00 am - 2:00 pm at the Community Center and announced there will be a fundraiser with "together" at 7:00 am at the Hotel Red Lion in Olympia tomorrow. Executive Session - none scheduled 19-068 MOTION BY CODY COLT TO ADJOURN. SECONDED BY TRACEY WOOD. 7-0, MOTION CARRIED. 10. Adjourned at 7:10 p.m. Attest: �17Y/iciA(:�iY Lori Lucas, City Clerk Neel Woeof, , Mayoy Pru Trh These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. 9-24-19