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09 22 2020 Yelm City Council Agenda Packet VOUCHER APPROVAL FORM The following is a list of payments approved at Tuesday,September 22nd Council meeting: Payroll Total Expense August $ 542,541.86 A/P Checks,EFTs,&Drafts $ 729,341.67 Debt Service $ Excise Tax-July paid in August $ 24,401.76 TOTAL $ 1,296,285.29 Timberland Bank Checks Issued 08/01/2020 through 08/31/2020: Check number 5531 through check number 5708. OFcA/aw,g2 Mayor Council member Cou'emb-r / / /tde / r Coun ' ember Council mei •e- Co -• •er uO Council member Council memb CITY CLERK: C /' ACILA) ATTEST: The above checks approved and signed by a majority of the Yelm City Council,are hereby approved for payment passed on a motion by 0010 at a regular council meeting held this 22nd day of September 2020. VIRTUAL YELM CITY COUNCIL TUESDAY, SEPTEMBER 22, 2020 MINUTES 1. Mayor JW Foster called the meeting to order at 6:00 p.m. Roll Call Present: James Blair, EJ Curry, Tad Stillwell, Tracey Wood, Joe DePinto and Terry Kaminski. Absent Molly Carmody. 20-096 MOTION BY TRACEY WOOD TO EXCUSE MOLLY CARMODY FROM THE MEETING. SECONDED BY EJ CURRY. 6-0, MOTION CARRIED. 2. Agenda Approval 20-097 MOTION BY TRACEY WOOD APPROVING THE AGENDA AS PRESENTED. SECONDED BY EJ CURRY. 6-0, MOTION CARRIED. 3. Special Presentations - National Voter Registration Day Proclamation - Tillie Pullar, Elections Manager present. 4. Public Comment - Bethany Ryan - shared concerns about the larger than normal utility bill she received. Laura Melde - concerned about the water rates in Yelm. Cheryl Dance - spoke about her utility bill. Elizabeth Milligan - shared concerns about her larger than normal utility bill. Samuel Jeffers - his utility bill was not high but some of his neighbors had large bills. 5. Consent Agenda- August 25 & September 1, 2020 Minutes Financial Report for August 2020 $1,296,285.29 20-098 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA. SECONDED BY TERRY KAMINSKI. 6-0, MOTION CARRIED. 6. New Business - a. Acquisition of 1.06 acres from Brookdale Golf, LLC for SW Mosman Avenue Phase 2 Extension 20-099 MOTION BY JOE DEPINTO APPROVING THE ACQUISITION OF 1.06 BROOKDALE GOLF, LLC, PLUS RELOCATION COMPENSATION AND TEMPORARY CONSTRUCTION EASEMENTS, IN THE AMOUNT OF $509,773 FOR THE PLANNED PHASE 2 EXTENSION OF SW MOSMAN AVENUE FROM SW RAILROAD STREET TO SW LONGMIRE STREET SW. SECONDED BY TERRY KAMINSKI. 6-0, MOTION CARRIED. b. Mutual Aid Agreement with WAWARN 20-100 MOTION BY TRACEY WOOD AUTHORIZING MAYOR FOSTER TO SIGN THE MUTUAL AGREEMENT WITH WAWARN. SECONDED BY JOE DEPINTO. 6-0, MOTION CARRIED. c. On-Call Construction Contracts for Street & Sidewalk Repair and Rehabilitation September 22, 2020 Page I 1 20-101 MOTION BY TRACEY WOOD TO AUTHORIZING MAYOR FOSTER TO AWARD AND SIGN THE CONSTRUCTION CONTRACTS AS FOLLOWS ON-CALL CONSTRUCTION SERVICES -STREET REPAIRS & REHABILITATION WITH ASPHALT PATCH SYSTEMS, INC. OF PUYALLUP, WA AND ON-CALL CONSTRUCTION SERVICES - SIDEWALK REPAIRS & REHABILITATION WITH JUDHA OF LION LANDSCAPING AND SERVICES, LLC OF MAPLE VALLEY. BOTH OF THESE ON-CALL CONTRACTS ARE FOR A THREE YEAR PERIOD, WITH AN OPTION FOR A ONE YEAR EXTENSION, OR WHEN THE TOTAL COST OF WORK (INCLUDING WASHINGTON STATE SALES TAX) PERFORMED UNDER THIS CONTRACT REACHES, BUT DOES NOT EXCEED $750,000, WHICHEVER OCCURS FIRST. SECONDED BY TAD STILLWELL. 6- 0, MOTION CARRIED. d. Ordinance No. 1066, Water Billing Relief 20-102 MOTION BY JAMES BLAIR APPROVING ORDINANCE NO. 1066, TEMPORARY WATER BILLING RELIEF. SECONDED BY JOE DEPINTO. Discussion followed. 20-103 MOTION BY JAMES BLAIR AMENDING ORDINANCE NO. 1066 TO TEMPORARILY ELIMINATE TIERS 2, 3 AND 4 AND ONLY BILL ON TIER 1 FOR THE WATER BILLS. SECONDED BY JOE DEPINTO. Discussion followed. 4-2 (NO-CURRY, STILLWELL, WOOD, KAMINSKI. YES-BLAIR, DEPINTO) MOTION TO AMEND FAILS. ROLL CALL VOTE ON MOTION 20-092, 6-0, MOTION CARRIED. e. Request for Waiver of Application Fee 20-104 MOTION BY JOE DEPINTO TO APPROVE THE REQUEST FOR WAIVER OF APPLICATION FEE. SECONDED BY JAMES BLAIR. 6-0, MOTION CARRIED. 7. Old Business - none scheduled 8. UPDATES - City Administrator - Michael Grayum • Thurston Regional Planning Council is holding the Thurston Climate Mitigation Plan online Open House September 16 - October 15, 2020. We will put the link on our website. • Kudos to the Public Works employees for the clean rating at the Water Reclamation Facility and recycling of the old steel rails that have been stored at Public Works. • Prep work to paint the Water Tower is taking place now. Councilmember Blair attended the Finance and Public Safety Committee meetings. Councilmember Curry attended the SE Thurston Fire Authority meeting, and the Public Works Committee meeting. Mayor Foster attended the EMS Council meeting for Councilmember Curry. Councilmember Curry attended the Farmer's Market, the Senior Center meeting, and the General Government Committee meeting. September 22, 2020 Page 12 Councilmember Stillwell attended the South Thurston Economic Development Initiative meeting and the Public Safety Committee meeting. Councilmember Stillwell is grateful to serve with this Council. Councilmember Wood attended the Public Safety Committee meeting. Councilmember DePinto attended the Public Works Committee meeting and will attend the Board of Directors of Economic Development Committee meeting tomorrow. Councilmember DePinto submitted a budget proposal for consideration. Condolences to the City of Tenino for the loss of Police Chief Swain. Great job Yelm Police Department for catching the armed robber of the Prairie Hotel. Councilmember Kaminski attended the Thurston Thrives meeting and the Finance Committee meeting and will attend the Nisqually River Council meeting next week. Mayor Foster has been busy working with customers on their high water bills, negotiations with the Fraternal Order of Police and will start negotiations with Teamsters soon. Mayor Foster attended the EMS Council meeting for Councilmember Curry who was unable to attend. Mayor Foster attended the Grocery Outlet Ribbon cutting, AWC Racial Equity Part 2 webinar, the Mayor's Exchange, and the South Thurston Economic Development Initiative meeting. This is Train Safety Awareness Week. Blood Works NW will hold their blood drive October 1st & 2"d at the Yelm Community Center. Please register at bloodworksnw.org. 9. Executive Session - At 8:01 p.m., Mayor Foster announced that Council would go into a 45 minute Executive Session to discuss the Acquisition of Real Estate. RCW 42.30.110 (b). At 8:46 p.m., Mayor Foster reconvened the regular meeting. 20-105 MOTION BY JOE DEPINTO TO ADJOURN. SECONDED BY TRACEY WOOD. 6-0, MOTION CARRIED. 10. Adjourned at 8:48 p.m. r.),Q.....„z __________ yeu. t1'`` Attest: 41-11/!1-1 JW Foster, Mayor Lori Lucas, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.yelmwa.gov. September 22, 2020 Page I 3