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03 14 2023 Regular Meeting MinutesEST. 1924 WASHINGTON CITY COUNCIL MEETING MINUTES VIRTUAL AND IN PERSON TUESDAY, MARCH 14, 2023 Call to Order: Mayor Joe DePinto called the meeting to order at 6:00 PM. Roll Call: James Blair, Joseph Richardson, Joshua Crossman, Holly Smith, Brian Hess, Ashley Brooks, Terry Kaminski, and Mayor Joe DePinto. Staff Present: City Administrator Todd Stancil, HR Director Karen Bennett, Line Roy Communication and Recreation Coordinator, Gary Cooper Planning and Building Manager and Public Services Director Cody Colt APPROVAL OF THE Motion by Holly Smith to approve the agenda as presented AGENDA Seconded by Terry Kaminski Motion carried 7-0 SPECIAL PRESENTATIONS: Yelm Timberland Regional Library— Erica McCaleb, Yelm Library Manager gave a presentation on programs and services that are available through Timberland Regional Library. American Red Cross Proclamation — Mayor DePinto read the American Red Cross Month Proclamation into the record. Larry Bleich Community Volunteer Leader and Elected Officials Liaison and Raed Gyekis local Board of Directors member with American Red Cross accepted a copy of American Red Cross Month Proclamation and gave a brief overview of the non-profit humanitarian organization that provides emergency assistance, disaster relief, and disaster preparedness education. PUBLIC COMMENT: None CONSENT AGENDA: a) February 2023 Check Register and Position Summary Motion by Brian Hess to approve the consent agenda as presented Seconded by Terry Kaminski Motion carried 7-0 NEW BUSINESS: Regional Housing Council Interlocal Agreement Amendment Motion by Terry Kaminski to authorize Mayor DePinto to sign the Regional Housing Council Interlocal Agreement Amendment #2 Seconded by Ashley Brooks Motion carried 6-1 with a roll call vote OLD BUSINESS: Public Hearing on the Proposed Annexations Mayor DePinto opened the Public Hearing at 6:25 p.m. Planning and Building Manager Gary Cooper gave a presentation on the proposed annexation petitions for six properties. Staff asking for a motion to send the Notice of Intention packets to the Thurston County Boundary Review Board and prepare the annexation Ordinance. Public Comment: Tracy Wood, Yelm citizen questioned how many new residences could go on the approx. 45 acres of annexation and had traffic impacts been considered with these annexations? Alfred Fournier, property owner at 16345 Railway Rd SE stated that he did not request annexation for his property. Mayor DePinto closed the Public Hearing at 6:48 p.m. Motion by Terry Kaminski to approve the annexations, instructing staff to send the Notice of Intention packets to the Thurston County Boundary Review Board and prepare the annexation ordinance with the amendment to property number 4 on the list to refer to parcel number only and not the address. Second by Brian Hess Motion carried S-2 with a roll call vote STANDING COUNCIL COMMITTEE REPORTS: Public Safety Committee - Chair Smith announced that the Public Safety Committee met and discussed: A new radar sign has been ordered. • The department belongs to a consortium with other agencies and they have access to a Chaplin at all times. ® The status of hiring new officers. Yelm PD social media is ramping up and getting a lot more views. • School Resource Officers are making an impact with students. Public Services Committee — Chair Hess reported that the Public Services Committee met and discussed: ® New streetlights have been delivered. Page 2 of 4 March 14, 2023 City of Yelm Regular Council Meeting. These minutes record the official actions of the Yelm City Council. Complete recordings are available on the City of Yelm's You Tube Channel. Finance Committee — • Chair Richardson stated that he was very impressed with the new layout of finance check register/2023 Budget Position Totals and encouraged people to look at the Agenda Packet online. MAYOR/CITY ADMINISTRATOR/STAFF REPORTS: City Administrator Stancil Updates — • Public Services Department is planning to break ground on the dog park in April. • Finance Director is working with the Auditors office on hosting a BARS (Budgeting Accounting Reporting System) training on Thursday, March 16th at Yelm Community Center. ■ A note was included on the utility bills with council and study session dates and times. Mayor DePinto — ■ The proposed budgets for the State will come out next week and we will see how Yelm fairs on Yelm Bypass. COUNCILMEMBER REPORTS: Councilmember Blair — • Would like the surplus of the Killion Road LID to go towards paying off debt. Councilmember Richardson — • Attended the Chamber Forum today and thanked the City for attending and giving a report. Councilmember Smith — • Attended the SE Thurston Fire Authority, TCOMM meeting and the Community Conversations. Councilmember Hess — • Visited the Senior Center and let them know that the City is here to support them with our knowledge base with things such as applying for grants and funding. Councilmember Brooks — • Announced that the Red Cross Sound the Alarm will be held on April 29, 2023 at Public Services from 9 a.m. to 2 p.m. Volunteers can sign up to canvas two weeks prior to the event. ■ Attended Community Conversations. Councilmember Kaminski — • Attended Chamber Lunch, Dollars for Scholars and Community Conversations. • Arts Commission is looking for local artists and costs for a wind feature for the City. Page 3 of 4 March 14, 2023 City of Yelm Regular Council Meeting. These minutes record the official actions of the Yelm City Council. Complete recordings are available on the City of Yelm's You Tube Channel. ADJOURNMENT: Motion by James Blair to adjourn the meeting at 7:20 PM. Seconded by Holly Smith Motion carried 7-0 Joe Dem' into, Mayor Kathy Linne eyes, City Cler Page 4 of 4 March 14, 2023 City of Yelm Regular Council Meeting. These minutes record the official actions of the Yelm City Council. Complete recordings are available on the City of Yelm's You Tube Channel.